Amend_4_Solicitation_15JPSS18R00000030_1112018.pdf

Department of Justice

Asset Forfeiture Administrative Support Services

Request for Proposal (RFP) No. 15JPSS18R00000030

Amendment Four

U.S. Department of Justice

Procurement Services Staff

Two Constitution Square

145 N Street, NE

Washington, DC 20530

RFP No. 15JPSS18R00000030, Amendment 3 Asset Forfeiture Administrative Support

TABLE OF CONTENTS

SECTION I – GENERAL AND PRICING

SECTION II- STATEMENT OF WORK: CLERICAL, ADMINISTRATIVE AND

PROFESSIONAL SUPPORT SERVICES

PART ONE- TECHNICAL REQUIREMENTS

A. PURPOSE

B. DEFINITIONS

C. SCOPE OF WORK

D. ORDERING

E. PLACE OF PERFORMANCE

F. FUNDING

G. REQUIREMENTS

H. SPECIFIC REQUIREMENTS

PART TWO-ADMINISTRATIVE REQUIREMENTS

A. STAFFING PLAN

B. HEALTH BENEFITS PLAN

C. SECURITY CLEARANCES

D. RECRUITMENT PLAN

E. RETENTION PLAN

F. MANAGEMENT PLAN

G. TRAINING

H. REMOVAL OF PERSONNEL

I. CONTRACT TRANSITION PLAN

J. CONTRACT PHASE-OUT

K. CONTINGENCIES

L. ORDER ENTRY AND TRACKING SYSTEM

M. PRODUCTIVE HOURS

N. AUTHORIZED REPRESENTATIVE

O. KICK OFF MEETING

P. REPORTS

Q. PERFORMANCE EVALUATION MEETINGS

R. DELIVERABLE TABLE

S. ATTACHMENTS

SECTION III- CONTRACT ADMINISTRATION

A. CONTRACT TYPE

B. FUNDING

C. ORDERING

D. ORDERING OFFICE

E. INVOICE AND PAYMENTS

F. TASK ORDER CONTENT

G. CONTRACTING OFFICER

H. CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE

I. AGENCY CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE

J. QUALITY ASSURANCE SURVEILLANCE INSPECTOR

K. CONTRACTOR REPRESENTATIVE FOR CONTRACT ADMINISTRATION/

AUTHORIZED REPRESENTATIVE

L. SECURITY PROGRAM MANAGER

M. OBSERVANCE OF LEGAL HOLIDAYS/FEDERAL NON-WORK DAYS

N. DELIVERY OF REDACTED PROPOSAL

O. INSURANCE

P. TELEWORK

Q. NONDISPLACEMENT OF QUALIFIED WORKERS UNDER SERVICE CONTRACTS

SECTION IV- TERMS AND CONDITIONS

SECTION V- INSTRUCTIONS AND NOTICES TO OFFERORS

SECTION VI- EVALUATION FACTORS FOR AWARD

SECTION I – GENERAL AND PRICING

A. The United States Department of Justice (DOJ), Asset Forfeiture Management Staff (AFMS) has a requirement to obtain clerical, administrative, and professional services to support its nationwide asset forfeiture program. The purpose of this contract is to obtain services from a firm qualified to provide the required asset forfeiture clerical, administrative and professional support services. The DOJ Asset Forfeiture Program (AFP) is a nationwide law enforcement program that has proven to be an effective strategy in the fight against crime. The resultant award of this solicitation will be a single award, commercial service, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for clerical, administrative, and professional services (hereinafter referred to as the contract) in support of law enforcement and legal programs. The Contractor shall furnish the services necessary to complete the requirements contained in the Statement of Work (SOW) found at Section II of this document. NAICS Code 541199, All Other Legal Services has been designated for the services contained in this requirement.

B. The performance of all work under this contract shall be initiated by the issuance of task orders by a delegated Contracting Officer. Individual task orders may be issued on a firm fixed price (FFP), time-and-material (T&M), or labor-hour (LH) basis; however, the Government anticipates that the overwhelming majority of orders will be issued on a LH or T&M basis. Any fixed price orders shall be based on the fully burdened labor rates included in the contract. All other direct costs (ODC) including travel will be identified as separately priced line items on each order.

C. Offices requiring services are DOJ components and other federal agencies that have a requirement for services contained in the Statement of Work. Orders issued under this contract will not be issued for more than one year and shall not cross fiscal years. Each Task Order issued under this contract will be issued based on the Pricing Tables contained in the contract. All labor hour orders will include a Not-to-Exceed amount calculated by multiplying the estimated required quantities by the relevant fixed-unit-prices. See Section III – Contract Administration for more information on Ordering.

D. The anticipated date of award for the proposed contract is 15 April 2019; full performance of the contract is expected to commence by 01 August 2019 (the current contract expires on 30 April 2019). Continuity of services is essential to the requirements contained in this contract, therefore, it is critical that the transition period does not disrupt existing services or Government programs. The transition period includes the phase-in of Contractor personnel and the assumption of ongoing services. The transition period is directly related to successful contract performance, however, it is not included in references to contract period of performance.

E. The proposed contract is expected to include a base period, five (5) option periods and one (1) award term period as described below:

Base Period 08/01/19 through 07/31/20 Option Period I 08/01/20 through 07/31/21 Option Period II 08/01/21 through 07/31/22 Option Period III 08/01/22 through 07/31/23 Option Period IV 08/01/23 through 07/31/24 Option Period V 08/01/24 through 07/31/25 Award Term Period 1 08/01/25 through 07/31/26

F. This contract has one award term period as noted above. The award term period may be awarded based on the Government’s assessment of the Contractor’s small business participation plan. The award term period requirements are further described in the Award Term Plan, Attachment 14. An adjustment to the award term will not result in a contract ordering period of greater than seven years from the award of the contract.

G. Minimum and Maximum Amounts

1. The Department will order a minimum amount of $300,000 under this contract.

The Department will have the entire term of the contract (to include all options and the award term period) to fulfill the contract minimum. The specific Contract Line Item Numbers (CLINs) and quantities will be identified in the task order(s) issued under the contract. The exercise of the renewal options or award term does not re-establish the contract minimum. During the life of this contract, the Department may order items in any quantity up to the maximum amount specified in paragraph (b) below. If the minimum amount has not been ordered then the Department will exercise the option for the next year.

2. There are no maximum quantities or amounts for each individual CLIN, task order, or contract period. The maximum aggregate amount of all task orders issued under this contract shall not exceed $to be added at contract award for the entire term of the contract, including all options or the award term period which may be exercised.

H. Pricing Tables

1. There are forty-two (42) pricing tables as described below. For evaluation purposes, each table also includes a price evaluation model used to calculate each offeror’s total evaluated price for award determination purposes (refer to Section V, Pricing Tables). Only the unit pricing, adjustment factor and/or multiplier portion (each described below in this Section B) of each table will carry forward to the contract. The 42 pricing tables are inclusive of the following:

a) Metropolitan Statistical Areas (MSA) and All Other Regions. These forty-one

(41) (thirty-six (36) MSA tables + five (5) All Other tables) include all labor categories except the high level management positions. Generally, a separate task order will be issued annually by the Government for each individual location requiring services. All unit prices are fixed hourly rates for labor.

The unit price for each labor category on a given table shall apply for work performed anywhere within that MSA/All Other boundary. All regions are summarized in paragraph (b) below and further detailed in Attachment 2.

Attachment 3 lists all of the locations that make up each MSA.

b) Other Direct Costs (ODC). The ODC Pricing Table delineates the categories of costs which are considered allowable ODCs for task orders issued on a T&M basis. The Government will use this table to authorize and track actual ODC expenditures under T&M orders. The fixed multiplier for each CLIN includes all administrative handling costs associated with the CLIN. The multiplier is to be applied against the actual cost of the item for which reimbursement has been authorized. The billable amount shall be limited to the actual cost of the item plus the amount resulting from the application of the appropriate multiplier identified in the table (e.g., actual cost of item is $100.00, and multiplier for the CLIN is 1.02, the total billable amount is $102.00). For subcontracted items/services, the multiplier shall only be applied one time. For example, a subcontractor might be required to travel. It is not permissible for the subcontractor to apply a markup to the travel costs in billing the prime contractor, and then for the prime contractor to apply another markup when billing the Government. The multiplier may only be applied once, and must be applied to the original cost of the item

c) The thirty-six (36) MSAs, and the five (5) “All Other Regions” are listed in the table listed below:

2. Requirements for management and supervision identified as “high level management” are not included in the pricing tables. These required positions are as follows:

a) Program Manager

b) Regional Director – North Central

c) Regional Director – Northeast

d) Regional Director – National Capital Area

e) Regional Director – South

f) Regional Director – West

Contract Regions

Northeast North Central

New York-No. New Jersey-Long Island MSA 35620 Chicago-Gary-Kenosha MSA 16980

Boston-Cambridge-Quincy MSA 14460 McAllen, TX MSA 32580

Philadelphia-Wilmington-Camden MSA 37980 San Antonio MSA 41700

Detroit-Warren-Livonia MSA 19820 El Paso MSA 21340

Cincinnati-Middletown MSA 17140 Laredo MSA 29700

Cleveland-Elyria-Mentor MSA 17460 St. Louis MSA 41180

Buffalo-Niagara Falls MSA 15380 Dallas-Ft. Worth-Arlington MSA 19100

Pittsburgh MSA 38300 Houston-Sugarland-Baytown MSA 26420

All Other NE Region All Other NC Region

South West

Miami-Ft. Lauderdale MSA 33100 Los Angeles-Long Beach-Santa Ana- Orange County

MSA 31080

Atlanta-Sandy Spring-Marietta MSA 12060 San Diego-Carlsbad-San Marcos MSA 41740

Columbia, SC MSA 17900 San Francisco-Oakland-Freemont MSA 41860

Tampa-St. Petersburg-Clearwater MSA 45300 Sacramento-Arden-Arcade-Roseville MSA 40900

San Juan-Caguas-Guaynabo MSA 41980 Salt Lake City MSA 41620

All Other South Region Denver-Aurora-Broomfield MSA 19740

National Capital Area Portland-Vancouver-Beaverton MSA 38900

Washington-Arlington-Alex. MSA 47900 Anchorage MSA 11260

Baltimore-Towson MSA 12580 Honolulu MSA 46520

Richmond MSA 40060 Phoenix-Mesa-Scottsdale MSA 38060

All Other North Capital Area Tucson MSA 46060

Seattle-Tacoma-Bellevue MSA 42660

All Other West Region

3. Pricing “high level management positions” identified above shall be built into the fixed hourly labor rates of the non-management labor categories as part of the overhead or G&A that make up these hourly rates. This is necessary as no high level management position will be billed directly to the contract. If the offeror proposes additional high level management positions, their labor rates shall be priced as part of the overhead or G&A as well.

4. Unit Prices. All contract unit prices and multipliers (applied to other direct cost items) shall be as specified in the pricing tables contained in Attachment 1. The basic contract line item number (CLIN) structure includes individual pricing tables segregated by contract period and the type of service. Each CLIN includes a one-digit prefix, a four-digit core number, and a two character suffix. The first digit represents the contract period, i.e., for the Base Period, the first digit for all CLINs is "0"; for Option Period 1, the first digit for all CLINs is "1", etc. The first digit of the core number represents the Unit Price Table category, i.e., “1" indicates a Labor Category; “2" indicates Other Direct Costs. The remaining three digits represent the specific labor category. The two character suffix is either “RT” for regular time, “OT” for overtime, or “OC” for other direct cost.

For example, a Supervisory Financial Analyst, regular time, in Laredo, TX, during the base period of the contract would be under Table MSA 29700, CLIN

0-1004-RT.

5. The following definitions apply to the pricing tables:

a) Hourly Rates. All prices must be fixed unit prices that include all costs

(fringe benefits, overhead, general and administrative and management expenses) and profit necessary to provide the level of service specified in the contract and task order. For personnel not exempt from the Service Contract Act (SCA), the Contractor shall pay at least the minimum pay and fringe benefits set forth in the Area Wage Determination (AWD) applicable to where the personnel are working (See Attachment 4 for a listing of the AWDs and Places of Performance). All orders shall be based on the fully burdened hourly rates as included in the contract.

b) Regular Time (RT). The billable rate for services performed by hourly personnel as required on a task order, or the billable hourly rate for salaried personnel as required on a task order. Regular time is considered a part of a normal schedule and will consist of five (5) eight (8) hour work days excluding, where practical, Saturday, Sunday, and the Federal holidays listed in Section III, Contract Administration.

c) Overtime (OT). Overtime will only be allowed if specifically authorized in the task order itself, or authorized in advance in writing (including e-mail or fax) by the Contracting Officer’s Technical Representative (COR), see Section G.1. For non-exempt Contractor employees performing services related to this contract in excess of a forty (40) hour work week, the billable rate for the excess hours is the “overtime” rate. For exempt employees performing services related to this contract, all work shall be billed at the “regular time” rates.

d) Adjustment Factor. For the five “All Other” tables, the factor applied against the corresponding hourly rate from the DOL AWD that applies to the specific location where the work will be performed (refer to (m) Services Performed in “All Other” Regions below). The adjustment factor shall include all costs except salaries/wages (e.g., fringe benefits, overhead, general and administrative and management expenses, and profit).

e) Other Direct Costs (ODC). Classes or categories of supplies and services which are not included in the hourly rate unit prices but are required to complete a given task order that is issued on a T&M basis or to price a task order issued on a fixed price basis.

f) Multiplier. The factor (fixed unit price) to be applied against the actual cost of an "other direct cost" item to cover administrative handling expenses.

g) Orders placed against this contract shall include a performance location. The majority of services will be performed at Government sites and shall be considered the Contractor employee’s performance location. Services contained in the Statement of Work include tasks that require Contractor personnel to travel off-site to gather information and perform research. The Government will not pay for local travel related to the performance of tasks required to complete services local to the Contractor employee’s performance location. Telework is not allowable. The Program Manager and Regional Directors are not required to work at a Government performance location.

h) The appropriate MSA’s fixed hourly rates and the ODC multipliers shall apply for the duration of any order, except when the period of performance of a task crosses a contract year and the Government has exercised its option to extend the overall contract. In these cases, the Contractor shall request a modification to the contract for the then current year contract rates/multipliers to be applied to the balance of the task order performance, effective at the beginning of the then current contract year.

i) A task order may include any combination of unit pricing to appropriately reflect the requirements, conditions and constraints.

j) Other Direct Costs. Materials and Training:

1. Materials and training procured on behalf of the Government under this contract will generally be exempt from State and local taxes. The Contracting Officer will provide a completed Standard Form 1094, U.S. Tax Exemption Certificate where appropriate (see FAR Part 29).

2. If in the Government's interest, the Contracting Officer may issue a letter(s) to the Contractor authorizing the Contractor to utilize Government sources of supply (e.g., General Services Administration supply schedules) for materials and training procured on behalf of the Government under this contract (see FAR Part 51).

k) Other Direct Costs. Travel:

1. Local travel will not be reimbursed under this contract. Local travel includes travel required to complete services within 50 miles of the Contractor employee’s normal performance location. Examples of local travel which will not be subject to reimbursement are: travel to and from normal performance location; supervisory personnel traveling to a Government site or alternative facility to oversee operations; personnel completing tasks that require travel in the area local to the performance location; personnel temporarily working at a Government site or alternative facility will consider such facility his/her normal performance location.

2. All non-local travel shall be approved in advance by the Contracting Officer’s Representative (COR) and placed on an order. All travel shall be identified in the order, with specific trips approved in advance by the COR. Reimbursement for approved travel shall be based on actual travel costs incurred during the performance of support services and shall be in accordance with Part 31 of the Federal Acquisition Regulations. All travel expenses shall be detailed in the order prior to travel to the maximum extent practicable. No travel reimbursement shall be authorized unless the Contractor provides sufficient written evidence of actual travel costs incurred to include, but not limited to receipts, ticket stubs, registers, and/or other documentation, as required by the Government. Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the Contractor must submit to the COR a request for advance approval to utilize higher class travel. All travel should be scheduled sufficiently in advance to be able to take advantage of offered discount rates. Travel shall occur based on the policy contained in the current Federal Travel Regulations. Approval of travel expenses shall not exceed the per diem rates at www.gsa.gov/federaltravelregulation.

3. The Department encourages advance airfare purchases to take advantage of supersaver discounts. If the trip is canceled or travel dates are changed due to the Government’s actions, the Government will, absent special circumstances, pay airline cancellation charges or airline charges for changes in the travel dates. Documentation of the Governments action and the cancellation should be provided with the travel request and invoice.

l) Price Adjustments Under the Service Contract Act

1. General. This contract is subject to the Service Contract Act (SCA) of

1965, as amended (FAR clause 52.222-41). For the hourly rate CLINs, applicability of the SCA is limited to those "non-exempt" CLINs as stated in paragraph 2 below. The Government will not be liable to the Contractor for any additional/increased sums/costs for which the Contractor may become liable to its employees as a result of a failure by the Contractor to properly conform or exempt its employees to the labor classifications stated in the applicable Department of Labor (DOL) Wage Rate Determinations contained in Attachment 4. Final determinations as to the proper conformance or exemption of Contractor employees under the SCA will be the responsibility of the DOL.

2. The following table classifies each hourly rate labor category as one of the following:

Exempt. Employees performing in a bona fide executive, administrative, or professional capacity as defined in 29 CFR 541 are exempt from the SCA. These labor category CLINs will not be subject to price adjustment.

Non-Exempt. Employees other than those employed in a bona fide executive, administrative, or professional capacity as defined in 29 CFR 541are are subject to the SCA. These labor category CLINs will be subject to price adjustment as described in this section.

Reserved: This section of the awarded contract shall include the Contractor’s Labor Category Classification table as required in Section http://www.gsa.gov/federaltravelregulation

V. The table will include the classifications that are proposed as stated in Section V and approved by the Government.

3. No labor hour price adjustments will be made during the base period of this contract to any CLINs for non-exempt labor categories except for those subject to price adjustment under FAR Clause 52.222-43 or as stated below in (m) Services Performed in “All Other” Regions.

4. There will be no adjustment to the multipliers contained in the ODC table or the adjustment factors contained in the All Other tables during the life of this contract.

5. If a position in a series is exempt because it is supervisory or managerial, the Contractor shall pay such positions at levels above those of the non-exempt positions in the same series (e.g., a Supervisory Paralegal shall be paid higher than a Paralegal/Legal Assistant III).

m) Services Performed in “All Other” Regions

1. The MSA pricing tables are structured to specify hourly rates for most of the areas of the country. However, there are locations that are not included within the MSAs. The five “All Other” tables (Northeast, North Central, South, West and National Capital Area) are intended to specify pricing for these areas. The hourly rates for exempt labor categories in these tables cover services performed anywhere within the region that are not covered by one of the MSA tables. The hourly rates for non-exempt labor categories cannot be determined until the Government obtains a wage determination for the specific location where the services are to be performed; therefore, the unit prices for the non-exempt CLINs in the awarded contract will be shown as “adjustment factors” in the tables.

2. Prior to issuing a task order for work to be performed in an “All Other” area that will include non-exempt labor categories, the Contracting Officer will obtain a DOL AWD for the locality involved.

After receipt of the DOL AWD, the Contracting Officer will compute the contract unit price for the task order by applying the appropriate "Adjustment Factor" contained in the applicable “All Other” table against the corresponding hourly rate from the DOL AWD. For example –

A DEA office in Birmingham, AL requires a Paralegal/Legal Assistant II. The DOL AWD rate for a Paralegal/Legal Assistant II in Birmingham, AL is $22.65/hour and the Contractor's Adjustment Factor for a Paralegal/Legal Assistant II (from the South, All Other table) is 1.700. The computed final unit price for the Paralegal/Legal Assistant II in Birmingham, AL is $38.51/hour ($22.65 x 1.700). The task order will be issued using the $38.51 hourly rate. Price adjustments for any option periods will be as specified in (n), Option and Award Term Periods.

n) Option and Award Term Periods.

1. For any option or award term periods which are exercised by the

Government, all price adjustments shall be limited to, and in accordance with FAR clause 52.222-43, entitled "Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year and Option Contracts)", incorporated by reference into Section IV the contract and the Contractor’s approved annual escalation rate for all employee wages of to be included at the time of Contract award %.

2. Non-Exempt Employees. The Government will utilize the supporting data contained in the Contractor's proposal to verify any increase or decrease in the contract fixed unit price(s) which may be claimed by the Contractor as a result of a revised wage determination for any option period or award term period which may be exercised by the Government. The hourly rates will be adjusted to reflect the Contractor's actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of the DOL wage determination applicable at the beginning of the option period.

For example, the prior year wage determination required a minimum wage rate of $15.00 per hour. The Contractor chose to pay $15.50.

The new wage determination increases the minimum rate to $15.60 per hour. Even if the Contractor voluntarily increases the rate to $16.00 per hour, the allowable price adjustment is $.10 per hour. As stated in Clause 52.222-43, any adjustment will be limited to increases or decreases in wages and fringe benefits as described in the clause, and the accompanying increases or decreases in social security and unemployment taxes and workers' compensation insurance, but shall not otherwise include any amount for general and administrative and management costs, overhead, or profit.

3. Exempt and non-exempt employees. The Government will utilize the supporting data contained in the Contractor's proposal to verify any increase or decrease in the contract fixed unit price(s) which may be claimed by the Contractor as a request for escalation to wage rates for any option period or award term period which may be exercised by the Government. The Contractor’s request for escalation shall not exceed approved contract rates. Escalation shall be applicable to wages and fringe benefits and shall not be applied to general and administrative and management costs, overhead or profit.

SECTION II- STATEMENT OF WORK: CLERICAL, ADMINISTRATIVE AND

PROFESSIONAL SUPPORT SERVICES

PART ONE- TECHNICAL REQUIREMENTS

A. PURPOSE

1. The United States Department of Justice (DOJ), Asset Forfeiture Management Staff (AFMS) has a requirement to obtain clerical, administrative, and professional services to support its nationwide asset forfeiture program. The purpose of this contract is to obtain services from a firm qualified to provide the required asset forfeiture clerical, administrative and professional support services. The DOJ Asset Forfeiture Program (AFP) is a nationwide law enforcement program that has proven to be an effective strategy in the fight against crime. The services are required to support the agency’s asset forfeiture processes and NAICS Code 541199, All Other Legal Services has been designated for this requirement.

2. AFMS requires that a Contractor provide services to support the DOJ AFP and to provide services in support of law enforcement related operations (Agency Support).

The services may be required by any or all of the following federal organizations:

a) Department of Justice:

1) Criminal Division, Money Laundering and Asset Recovery Section

(MLARS)

2) Drug Enforcement Administration (DEA)

3) Federal Bureau of Investigation (FBI)

4) U.S. Attorney’s Offices (USAO) including the Executive Office for United States Attorneys (EOUSA)

5) U.S. Marshals Service (USMS)

6) Justice Management Division (JMD), Asset Forfeiture Management

Staff

7) Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF)

8) Organized Crime Drug Enforcement Task Forces (OCDETF)

b) United States Postal Inspection Service (USPIS)

c) Department of Homeland Security (DHS)

d) Department of Health and Human Services, Food and Drug Administration (FDA)

e) Department of Agriculture (USDA), Office of the Inspector General

f) Department of State (DOS), Bureau of Diplomatic Security (BDS)

g) Department of Defense (DOD),Defense Criminal Investigative Service

(DCIS)

B. DEFINITIONS: The following terms and acronyms are provided to facilitate understanding of the requirements of this contract-

Agency Support – Services required that in support of a requiring law enforcement agency or program. The required tasks are as tasks are not directly performed in support of the AFP. Performance of these non-AFP tasks will not be directly related to an asset (or assets) or are not generated to further the seizure or forfeiture of a particular asset (or assets).

Asset Forfeiture Program (AFP) Participants - The Department of Justice program is executed by the organizations listed in A.2 above. Other organizations internal and external to DOJ may be added to the program.

Contract Administration- The Governments role in ensuring that the terms and conditions of the contract are met and that services are delivered.

Contractor - Includes the prime contractor, subcontractors, and employees of the prime and subcontractors who are performing services under this contract.

Data Entry - The posting of information incidental to the management of assets or agency support missions.

Management – The Contractor’s responsibilities associated with all human resource functions related to the supervision, workload management, hiring, employment and termination of Contractor employees.

Quality Assurance (QA) - The functions and associated actions performed by the Government to ensure that contract requirements are performed in accordance with specified standards, and that an appropriate level of Contractor quality control activities is in place and operational.

Quality Assurance Evaluator (QAE) - The specific on-site Government representative delegated authority for the day-to-day technical interaction with the Contractor personnel.

The assignment may be made on an office, district, or regional basis.

Quality Control (QC) - The Contractor’s internal management functions that include, but are not limited to training, documented procedures, inspections, and tests (taken at the point of performance) necessary to ensure that Contractor products and services conform to requirements, specifications, and standards.

Site - A geographic location where services are to be performed. Also termed as “on-site” and refers to a Government facility or performance location for services contained in this solicitation. Generally, it will be any of a number of Government controlled spaces at a single address. Synonyms used in this document include "work site," "office," and "work center." Currently all sites requiring support are located within the United States.

ACRONYMS

ACOR Assistant Contracting Officer's Representative AFF Assets Forfeiture Fund AFP Asset Forfeiture Program CCF Office of Chief Counsel, DEA CO Contracting Officer COR Contracting Officer's Representative DOJ Department of Justice DOL Department of Labor PRS Performance Requirement Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QC Quality Control

C. SCOPE OF WORK

1. The Contractor shall provide services to support the asset forfeiture process from the identification of specific assets for possible seizure, through the seizure, management, disposition, and post-disposition accounting and case closure. The Contractor shall also provide services to complete administrative and technical processing of assets for forfeiture. General office support is incidental to requirements to provide asset forfeiture support services and shall be minimal in scope of services ordered.

Clerical, administrative, or professional support services may also be ordered for services to support projects that are related to a DOJ or other Federal agency law enforcement missions. The services required are contained in this SOW. Attachment

Five (5) Labor Category Descriptions and Attachment Six (6) Work Center Descriptions provide more specific tasks that maybe required and the qualifications of Contractor employees currently performing services.

2. The Contractor shall provide management and supervision of its employees.

Currently there are approximately 1,400 Contractor personnel that provide clerical, administrative, and professional support at an estimated 490 various DOJ offices around the country. At any given time, 2 -3% of the aforementioned positions may be part-time, the rest are full-time. Full-Time equivalent (FTE) is based on a 40-hour work week and 2,080 hours per labor year not including federal holidays. DOJ only orders up to1900 hours per Contractor employee. It is anticipated that some Contractor personnel will need access to Classified Information to perform the duties associated with this requirement. As such, the Contractor shall have a facility clearance that enables them to process secret and top secret clearances.

3. The Contractor shall perform the effort required by this contract as ordered. All requirements will be issued and funded on a task order basis. Orders shall be issued on a Labor Hour, Time and Material (T&M) or fixed price basis. Services shall be performed in accordance with the Statement of Work. The services are required to be performed Monday through Friday. Start and end times are determined by the customer supported at each site but generally fall between the hours of 6:00 AM – 6:00 PM Local Time of the performance location.

4. This is a non-personal services contract to provide administrative and professional services in support of law enforcement program and agencies. The Contractor’s labor rates are fully burdened and include the cost of management and supervision of Contractor employees. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government shall not exercise any supervision, management or be involved in human relations related functions related to Contractor employees performing the required services. The Government will administer the contract and document the Contractor’s performance in accordance with the terms of the contract.

The Government may provide technical direction which will assist the Contractor in accomplishing contract tasks; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the contract.

The Government may administer the contract in accordance with the performance measures stated in the contract and monitor contract performance by clearly stating tasks required including deadlines and reviewing the Contractor’s delivery of each task.

D. ORDERING

The requiring offices as listed above will place orders in accordance with Section III, Contract Administration. All services shall be funded on an order in advance.

E. PLACE OF PERFORMANCE

The majority of contract tasks associated with the asset forfeiture process are required to be performed at Government facilities. Tasks may require that Contractor personnel spend part of their work day at an offsite location to complete portions of the Asset Forfeiture process.

No telework or remote work is authorized for the completion of services; however the Contractor may be able to complete tasks required to manage contract services at a Contractor approved facility.

F. FUNDING

All services must be available within the scope of the clerical, administrative and professional support services of this SOW and have appropriate funding. The requiring office for orders not funded by the Asset Forfeiture Fund must coordinate with their agency ACOR as stated in Section III, Contract Administration.

G. REQUIREMENTS

Performance of the services stated in this contract require communication with a wide variety of organizations. The performance of services requires coordination of tasks and services with a wide variety of organizations in the completion of the specific requirements necessary to meet each agency’s mission objectives. These organizations include: DOJ components;

other Federal agencies; state and local organizations; DOJ management, divisions, employees, consultants, contractors, and grantees performing services for the Asset Forfeiture Program; and, International Government Organizations. The attached Work Center Descriptions outlines the work performed by the major components that require the services under this contract.

H. SPECIFIC REQUIREMENTS: The Contractor shall perform the specific requirements below to provide the services required:

1. Personnel- The Contractor shall provide a sufficient number of qualified personnel who have sufficient experience, education, training, and skills to satisfactorily perform the requirements of this Statement of Work (SOW). The Contractor shall furnish the management, personnel and materials necessary to accomplish professional and administrative support services as specified in the SOW. DOJ has provided the labor category descriptions and minimum qualifications required to perform the current services in Attachment 5. The current technical requirements for services are listed below:

a) All Contractor personnel assigned for this work must be fully capable of reading, writing, understanding, and speaking common English and must be computer literate.

b) Equivalent Labor Categories and Qualifications - The Contractor may propose the use of Contractor employees that are classified using different labor category titles but that have equivalent skills, qualifications and experience as compared to those listed in Attachment 5. The request will be reviewed and approved by the Contracting Officer. The Contracting Officer may delegate the approval authority to the COR.

2. Clerical Support - The Contractor shall provide clerical support services. Clerical support services shall include:

a) File Services - The Contractor shall file and retrieve letters, memoranda, reports, and other documentation from files, safes, data processing equipment, and other storage areas. The Contractor shall answer inquiries regarding case-related information or status as maintained in the files or a database.

b) Mail Services - The Contractor shall sort received mail by office or individual.

The Contractor shall stuff outgoing mail into envelopes and containers; affix postage; and wrap or package bulky items.

c) Receptionist Services - The Contractor shall provide telephone services to include answering and referring calls, taking messages, providing information, and scheduling appointments.

d) Operation of Office Equipment - The Contractor shall operate personal computers, printers, scanners, copiers, fax machines, phone answering systems, and shredders.

3. Documentation Services- The Contractor shall provide documentation and support services to include typing routine forms, general office correspondence, and non-routine forms. The Contractor shall generate form letters and merge form letters with mailing lists. The Contractor shall perform on-line data record creation; record updates and modifications; and verifications of existing records. Modification of records includes the correction of mis-keyed and incorrect data. The Contractor shall have the ability to enter data into a database and retrieve data from a database or multiple databases

4. Data Analysis – The contractor shall provide data analytic services. Data Analysis services include:

a) Documentation Receipt Services - These services include receiving suspense petitions and claims; processing equitable sharing requests and other documentation; extracting data from database as required or directed;

obtaining additional information from other investigative agencies or other databases; and extracting data from various agency databases for management and program reports.

b) General Support Services - These services include conducting and reconciling inventories of data and assets; performing word processing and data entry relevant to case documentation; entering and retrieving data from databases;

preparing and formatting management reports; manipulating, transferring, computing, and printing information; and preparing and correcting reports and correspondence. Accuracy is required for the performance of these services to ensure audit compliance.

c) Information Review Services- These services include reviewing information, including legal instruments for completeness of information and proper execution; reconciling inconsistencies in the type or substance of the data;

verifying case files and the accuracy of the data in the case tracking systems;

and reviewing data and information from multiple sources. Accuracy is required for the performance of these services.

d) File Maintenance Services - These services include establishing and maintaining physical files; establishing case or project files; reconciling inconsistencies; gathering information and organizing investigative packages;

maintaining internal status information on the disposition of all seized and forfeited assets; distributing and receiving documents; conducting validation and verification of case files and case data system; and assisting the lead analyst or official in obtaining or collecting all documents and information to complete the case file.

e) Information Analysis Services - These services include ensuring information is accurate and performing analytical computations necessary to process data;

creating and manipulating spreadsheets and databases; and reviewing for consideration of case and stated analysis requirements

f) Document and Report - These services include preparing notices, advertisements, and declarations; reporting findings concerning the information verbally or in writing; updating databases, files and case files; and providing administrative information and assistance concerning case to other investigative agencies, state or local law enforcement agencies, U. S.

Attorney's Office, other DOJ components, and higher headquarters

g) Financial Review Services. These services include providing assistance with the review and analysis of financial records.

5. Legal Process and Analytical Support Services. The Contractor shall provide legal process and analytical support services. Legal process support analytic services include:

a) Examination of Legal Instruments - Review legal instruments for completeness and accuracy of information and proper execution. Obtain additional information from files, databases, and individuals. Review for correctness of action per Government regulations, procedures, and documentation. Research records to ascertain conditions that might preclude action. Provide information on instruments and related data. Provide assistance on instruments and related data. Gather facts for case and routine reports from file databases and individuals. Extract data from forfeiture files and database files. Perform initial review of petitions for remission and mitigation of forfeiture.

b) Assistance to an attorney - Perform research into factual aspects of portions of a case by reviewing and analyzing questions under issue, law reviews, published studies, and financial reports. Prepare summaries and digests of pertinent data. Compile indices, summarize disposition transcripts, and prepare trial material. Perform legal research for trial staff, including use of automated research tools such as LEXIS and WESTLAW.

c) Assistance to an attorney with review and analysis of financial records

d) Assistance to a special agent by providing pre-seizure support including performance of complex technical and factual case-related research and analysis

6. Property Technician Services. The contractor shall provide property technician services. These services will primarily be in support of a Government employee assigned the authority and responsibility for seized assets. The Contractor is not required to provide storage facilities associated with this work. Property technician services shall ensure the accountability of assets in the Government’s possession.

Services include:

a) Receiving property

b) Delivery of items for appraisal

c) Delivery of property for disposal

d) Maintaining inventory

e) Conducting inventories

f) Storing property in Government provided facilities

g) Provide quality assurance for items in storage

h) Assist in financial records maintenance

i) Assist with the preparation for auctions and sales

7. Procurement Assistance Services – The Contractor shall support Government employees that have the authority and responsibility for contract preparation and management. The Contractor shall provide support services to include the following:

a) Assist with the development of work statements

b) Assist with the development of technical requirements

c) Assist with contract administration for other agency contracts including quality assurance related matters such as property appraisal and safe storage.

8. File Room Operation Services - The Contractor shall operate designated file rooms.

File room operation normally requires only part-time clerical support at most offices.

File room operation includes the following:

a) Establishing new files

b) Maintaining current files

c) Implementing file accountability system

d) Developing disposal procedures

e) Classifying and indexing file material such as correspondence, reports, technical documents in an established filing system containing a number of varied subject matter files

f) Maintaining records of various types in conjunction with the files

9. Fiscal and Financial Operational Services -The Contractor shall provide services to support Government fiscal and financial operations including the preparation and management of fiscal documents such as disbursement requests, voucher examinations, and cashier receipts. The fiscal and financial assistance services shall ensure accountability and accuracy of Government fiscal records. The Contractor shall provide the following support services

a) Analyzing, coordinating, and managing component financial issues locally and nationwide

b) Entering data into designated Financial Management Systems and other related Automatic Data Processing (ADP) systems

c) Assisting with financial records maintenance

d) Performing cashier duties for non-cash operations such as filling out deposit slips and bundling checks for deposit

e) Maintaining logs as required

f) Classifying and indexing file material such as correspondence, reports, technical documents in an established filing system containing a number of varied subject matter files

g) Maintaining records of various types in conjunction with the fiscal files

10. Technical Writing Services - The Contractor shall provide technical writing support.

The support shall include but not be limited to the development, writing, and editing of materials for Government reports, manuals, briefs, proposals, instruction books, catalogs, and related technical and administrative publications related to asset forfeiture.

11. Training Services - The Contractor shall provide training support, which shall include but not be limited to the development, implementation, and conduct of program training curricula pertaining to asset forfeiture.

12. Management and Supervision of Contractor Employees - The Contractor shall provide supervision and management of its contract personnel as well as consistent and timely management of the support services to be provided under this contract.

This supervision shall include but not be limited to the following activities:

a) Day-to-day supervision and management of Contractor employees and assignments

b) On-site supervision for Contractor work force

c) Coordination of on-the-job training for new personnel as applicable

d) Periodic training of Contractor personnel

e) Scheduling of Contractor employees

f) On-site quality control of work performed by Contractor personnel

13. Based on current similar requirements; DOJ requires that the Contractor utilize the management and supervisory labor categories and associated spans of responsibility as stated below:

a) Program Manager - Responsible for total contract management; shall be routinely available during the hours of operation stated in the SOW; an alternate Program Manager shall be appointed during any periods of absence;

CO and designated administration teams first point of contact regarding service performance

b) Regional Director - Supervise and recruit for designated geographic area

c) Agency Manager - Supervise and recruit for one specific agency

d) Project Director - Supervise offices with over 50 full time equivalent contract positions filled

e) Operations Supervisor - Supervise offices with more than 2 first-level supervisors and over 20 full time equivalent contract positions filled

f) Supervisory Paralegal, Paralegal IV, Supervisory Records Examiner/Analyst, Supervisory Financial Analyst, Supervisory Technical Writer - Supervise offices with at least 20 full time equivalent contract positions filled

g) Alternate Management and Supervision requests. The Government reserves the right to modify the management and supervision labor categories and span of responsibility if it is determined to be in the best interest of the Government. The Contractor must initiate a request that clearly states the alternate labor categories and span, impacts to Key Personnel and a price analysis based on the contract structure as compared to the Contractor’s recommended structure

14. Key Personnel - The Contractor shall assign and identify by name the following key personnel who will provide management, administrative, and technical interface with Government personnel in the day-to-day performance of the contract:

a) Program Manager

b) Regional Directors

c) Agency Managers

d) Project Directors

I. CONTRACTOR FURNISHED RESOURCES – The Contractor shall provide all employees, management and supervision required to complete services described in this Statement of Work.

J. GOVERNMENT FURNISHED RESOURCES – The Government will provide office space and office equipment including computers for Contractor employees required to complete services at Government sites.

K. QUALITY CONTROL - The Contractor shall have an established quality control system in place to adequately inspect and monitor the services…