| | Licensed smallpox vaccines are held in government stockpiles for use in emergencies. These are not sold commercially to the general public or through regular healthcare providers. | |
| PWS | Throughout the PWS, it defines the current process as a "paper process" - how are the hard copies delivered to the government? Is it expected that the fee for delivering hard copies be included in the fee for each service? | If the paper process is in place at time of award, the documents will be transferred via fax machine. |
| Attachment D - Pricing Spreadsheet | Please define what vision screenings are included in the comprehensive vision screening. | Current vision screenings include: For the applicant- DVA with and without correction; NVA with and without correction; Field of Vision/Strabismus; Intraocular tension; color vision For the onboard- DVA with and without correction; NVA with and without correction; Field of Vision. Brooke Johnson |
| Attachment D - Pricing Spreadsheet | OSHA Audiogram (Includes review of Hearing History) has been crossed out under the Fitness for Duty Exams on the Pricing Spreadsheet. Are OSHA Audiograms no longer included in the Fitness for Duty Exam? | Updated |
| 9 | SOW 3.4.1 | If awarded, can the contractor receive from the FBI a full list of clinics already holding LAR? | Yes |
| 1093 and 1093A forms | Questions/lines 28 and 29 asks for name and signature of Reviewing Officer. Is this to be complete by the FBI Chief Medical Officer? If not, who is the personnel determining final review? | This will be done by FBI Medical Officers. |
| Attachment E | St. Thomas and St. Croix are listed under San Juan, Puerto Rico. Can these be separated? Or is it due to the radius being within 250 miles? | They are listed as RAs under the San Juan Field Office |
| 9;11 | Attachment A Statement of Work 3.4.1 Objective D - Task 1 General Medical Services | In Section 3.4.1 on pg. 9, the SOW states the SharePoint site that keeps a running list of every individual ever performing work on this contract shall be updated at least twice per week but daily during the first four months of the program. However, the top of pg. 11 states "The Contractor shall update the site daily." Please clarify the required frequency of site updates throughout the life of the contract. | Please plan to update daily. The intention of the site is for record-keeping, but also to steamline the process for requesting/coordinating LARS. To initiate the process as soon as possibe, the data should be updated daily. |
| 10; 11 | Attachment A Statement of Work 3.4.1 Objective D - Task 1 General Medical Services | In Section 3.4.1 on pg. 10, the SOW states the SharePoint site that keeps a running list of every individual ever performing work on this contract shall allow the FBI staff to export data into excel, pdf, and Power BI. However, pg. 11 does not include Power BI: "The FBI individuals shall be able to export the data into excel or pdf for reporting purposes." Please clarify the reporting capability requirements for the SharePoint site. | Excel and pdf will be used at this time. Please include the option to export or create the Power BI reporting if needed. |
| 26 | Attachment A Statement of Work 3.5.14 Objective E - Task 14 Credential Management/Verification | Section 3.5.14 states, "The contractor shall [action] all aspects of their PPN, including maintenance of credentialing files." Please clarify [action] required. | The FBI uploads the SOW into a tool for processing and review that inserts these. The word "action" should be replaced with "be responsible for". |
| 27-28 | RFP J.8 Volume IV – Management (Factor 4) and RFP J.7.3 C6 | Both the Technical and Management Volumes may require a subcontracting plan. It is our assumption that this plan can be provided as an attachment outside of the page limits and that the same plan can be provided for both volumes. Is this assumption correct? If not, please provide instructions on submission of the subcontracting plan. In addition, it is our assumption that the subcontracting plan provided in the Technical Volume can be cross-referenced in the Management Volume. Is this assumption correct? If not, please clarify. | The subcontracting plan will be included with the Technical volume, but outside the page count. |
| 24-28 | RFP Section J.4.2 Proposal Structure; J.5, J.6, J.7, J.8, J.9 | There are discrepancies in the volume numbering between J.4.2 and J.5-J.9. For example, J.4.2 lists the Cover Letter as Volme I, but J.5 notes Past Performance as Volume I. Additionally, J.4.2 lists both the Technical and Management Volumes as Vollume IV; however, J.7 notes the Technical as Volume III. J.8 and J.9 identify both Management and Price as Volume IV. Please clarify the correct volume numbers for each: Cover Letter, Past Performance, Security, Technical, Management, Price. | Updated |
| 25 | RFP Section J.4.2 Proposal Structure | The naming convention for both the Technical and Management Volumes are Technical_Company Name. Please clarify the correct naming covention for each volume. | Updated |
| 26 | RFP Section J.5.2; Attachment C | RFP Section J.5.2 instructs offerors to "provide past performance information on no more than three (3) contracts considered relevant in demonstrating their ability to perform tasks similar in scope to those listed in the IDIQ SOW." However, the instructions included with Attachment C instruct offerors to limit the number of references to (2)." Please clarify the number of contract references. | Updated |
| 26 | RFP Section J.5.3; Attachment C | There are discrepanceis between the past performance submittal requirements listed in RFP Section J.5.3 and those listed in Attachment C. Please conform and clarify past performance submittal requirements. | The offeror shall complete the information in Attachment C |
| 32-34 | Attachment A 3.8.6 - 3.9.9 | Paragraph numbering jumps from "3.8.6 Objective H - Task 6 Electronic submission support" at the top of page 32 to "3.9.9 Objective H - Task 9 Security Considerations" on page 33. Will the Government please add any omitted data if missing or, if no omissions, correct the paragraph numbering for clarity? | Updated |
| 28 | RFP J.9 Volume IV – Price (Factor 5), 2nd para | J.9 Volume IV – Price (Factor 5), 2nd para states "For each course specified in the Pricing spreadsheet, Attachment D, the Offeror shall provide the price per student for the base year and all option periods." This appears to be in error as the SOW and price sheet do not include any language regarding courses or students. Will the Government please correct accordingly? | Updated |
| 28 | RFP J.8 Volume IV – Management (Factor 4) | J.8 Volume IV – Management (Factor 4) requires a resume for the Program Manager. May the resume be included as an attachment to the volume, and excluded from page count? | The resume will be outside the page count |
| 29 | RFP K.2 Basis for Award | K2 Basis for Award states that the evaluation is "based upon an integrated assessment of Past Performance, Security, Technical, Management, and Price" and also that "Past Performance and Security are both gatekeeping factors, meaning if either factor receives a fail, the remaining volumes will not be evaluated." These two statements seem inconsistent in that once the Pass/Fail assessment is complete, consideration for Past Performance and Security would be concluded, and those factors would not also be part of the integrated assessment, since no evaluation criteria is described other than the inital Pass/Fail.WIll the Government please clarity the evaluation criteria for past performance once pass/fail is determined, and/or revise the evaluation language regarding the factors? | Past Performance and Security are included in the integrated assessment as they will determine who is evaluated based upone Technical, Management and Price. |
| 27, 30 | RFP J.6 Volume II – Security (Factor 2); K.3.2 | The RFP instructions, section J.6 state "The contents of this volume shall align with the requirements in Attachment G." However, the Evaluation criteria, section K.3.2, state "The Government will evaluate the offeror’s ability to meet the security requirements in the attached SOW." Please clarify this discrepancy. | Updated |
| 9 | Attach G | The FBI, requires offerors to represent they will implement the security requirements in NIST SP 800-171 in effect at the time the solicitation is issued or as authorized by the contracting officer. Are we required to perform an Assessment 800-53 5r annual review after achieving an ATO or just the NIST SP 800-171 R3 self assessment? | Please plan to do either/both. |
| 21, 22 | Attachment A Statement of Work 3.5.2 Objective E – Task 2: Specific Fitness for Duty Exams - Color Vision | Please confirm which specific Farnsworth test is required when an applicant fails the Ishihara plate test and whether only one Farnsworth variant is to be used or multiple Farnsworth formats are acceptable. | The offeror shall determine a method for color vision testing then follow the instructions under C.1 Scope for color vision testing and retesting, no matter the method used. |
| 21, 22 | Attachment A Statement of Work 3.5.2 Objective E – Task 2: Specific Fitness for Duty Exams - Color Vision | Should the Farnsworth be administered on the same visit as the failed Ishihara, or can/should it be conducted during a subsequent visit? Please confirm any allowable time window for completion of these visits. | The offeror shall determine a method for color vision testing then follow the instructions under C.1 Scope for color vision testing and retesting, no matter the method used. |
| RFP (22), Attach H, SOW (22) | Attachment A Statement of Work 3.5.2 Objective E – Task 2: Specific Fitness for Duty Exams - Color Vision, and | The SOW and associated attachments reference both traditional color vision testing methods (Ishihara and Farnsworth) and validated computerized color vision tests (e.g., Waggonner CCTV, Rabin, CAD). Can the government confirm whether the contractor is required to support both Ishihara/Farnsworth testing and computerized color vision testing during contract performance, or whether the government intends for computerized color vision testing to be the sole operative method at contract start? | The FBI requests that the offeror chose one testing method to use throughout the contract. |
| RFP: C.1 Scope - Color Vision Testing, and Attachment H - Color Vision Instructions | | |
| RFP (22), Attach H, SOW (22) | Attachment A Statement of Work 3.5.2 Objective E – Task 2: Specific Fitness for Duty Exams - Color Vision, and | If Ishihara and/or Farnsworth testing is intended only as an interim or contingency method, can the government clarify under what circumstances those tests would be required and whether a formal transition timeline to exclusive computerized testing is anticipated? | The offeror shall determine a method for color vision testing then follow the instructions under C.1 Scope for color vision testing and retesting, no matter the method used. |
| RFP: C.1 Scope - Color Vision Testing, and Attachment H - Color Vision Instructions | | |
| 2, Exam Pricing Tab | Attachment D, "Exam Pricing" tab | In regards to the Fitness for Duty (Periodic) Exams, the component "OSHA Augiogram (Includes review of Hearing History)" is crossed out. Is this component truly out of scope and needs to be removed from the list of components for FFD Exams, or is this possibly a formatting error? | Updated |
| 2, Exam Pricing Tab | Attachment D, "Exam Pricing" tab | In regard to the Pre-Employment (Applicant) Exams, the component for Vision - Color indicates and option for either Ishihara or Computerized. Is it at the contractor's discretion to use either Ishihara or computerized? Is it an option because the FBI has not yet finalized a move to computerized exams? Will the pricing need to assume computerized exams or will a pricing modification be allowed in the future when a formal move is made to computerized exams by the FBI? | The FBI requests that the offeror chose one testing method to use throughout the contract. |
| 22 | Attachment A, 3.5.2 Objective E - Task 2 Specific Fitness for Duty Exams | The SOW indicates the FBI is still finalizing the process for color vision testing and moving towards computerized exams. When is this move to computerized exams expected to happen? | The FBI requests that the offeror chose one testing method to use throughout the contract. |
| 22 | Attachment A, 3.5.2 Objective E - Task 2 Specific Fitness for Duty Exams | Failure of a color vision test, either the Ishihara or a computerized exam, requires the administration of another exam. Is the contractor allowed to bill the re-test as an a la carte service? | Yes |
| 2, Exam Pricing Tab | Attachment D, "Exam Pricing" tab | In regards to the Travel Medicine Review Exams and/or Immunization service, should the pricing strictly reflect the time required by the provider to review and dispense travel medications and/or the administration of vaccines, and not the price of specific travel medications nor vaccines? | The offeror shall provide a price that covers all costs for exams/services. Whether that includes the actual vaccine, time or supplies, is up to the discretion of the offeror. |
| 2, Exam Pricing Tab | Attachment D, "Exam Pricing" tab | Under the A La Carte Services, the Ishihara Exam (Color Vision) is listed. Will there be a separte a la carte service for a computerized color vision exam? | The pricing sheet has been updated. The offeror shall indicate whichever color vision testing method they will use and insert price there. |
| 21 | Attachment A, 3.5.2 Objective E - Task 2 Specific Fitness for Duty Exams / Attachment D, "Exam Pricing" Tab | Please confirm Objective E - Task 2 is equivalent to the "Pre-Employment (Applicant) Exams" on Attachment D, Exam Pricing tab. | The testing listed in Objective E, Task 2 is in addition to the tests listed in Objective E Task 1 that does equate to the "Pre-Employment Exams" on Attachment D. This pricing should be a bundle that includes Obj. E Tasks 1 and 2 together |
| 23 | Attachment A, 3.5.4 Objective E - Task 4 OSHA Exams / Attachment D, "Exam Pricing" Tab | Please confirm Objective E - Task 4 is equivalent to the "Hazmat Components" on Attachment D, Exam Pricing tab. If so, 3.5.4 Objective E - Task 4 OSHA Exams states "In addition to the Routine Examination, OSHA exams may include:" Is the "Routine Examination" equivalent to the Physical Exam for Fit for Duty which states: Physical Exam (Includes review of Health History Questionnaire, Blood Pressure, Height, Weight, and Near/Far Vision) Includes Temp and HR? | This is correct. The Hazmat components are in addition to the routine Examintion components. |
| 24 | Attachment A, 3.5.6 Objective E - Task 6 Commerical Driver License Examinations | 3.5.6 Objective E - Task 6 states "CDL examinations typically consist of a physical evaluation and specific laboratory and testing requirements." For pricing purposes, should the Department of Transportation Exams (Attachment D, Exam Pricing tab), reflect only the physical evaluation while the specific laboratory and testing requirements will be billed as an a la carte service since those components could vary by state? | DoT exams should have one consistent price. |
| 24 | Attachment A, 3.5.7 Objective E - Task 7 Diver's Examinations | Please confirm Objective E - Task 7 includes all components of the Fitness for Duty Exam (Physical Exam (Includes review of Health History Questionnaire, Blood Pressure, Height, Weight, and Near/Far Vision) Includes Temp and HR, OSHA Audiogram (includes review of hearing history), Tuberculosis Test (PPD - injection and post reading), Vision - Peripheral, Resting EKG, Written Summary of Findings)? Should the Pulmonary Function Test (if individual is a smoker) and chest X-rays (initial examination) be included in the pricing for the Diver exam or will these services be ordered an billed as a la carte since they are only required under certain circumstances (smoker or initial exam)? | Task 7 is the Diver Exam components listed in addition to the Routine Examintion components. It does not include an Audiogram as these are completed in house for on board employees. Tuberculosis screen should be completed and a TB skint test done ONLY if the questionnaire indicates. It would be best if PFTs and Chest X-rays be al a cart as these would not be consistently orderd for every dive exam. |
| 24 | Attachment A, 3.5.9 Objective E - Task 9 Respiratory Protection Exam | Please confirm that the pulmorary function test shall be billed separately as an a la carte item since it is only required if clinically indicated by the Provider and therefore should not be included in price for the Respiratory Protection Exam. | Yes, should be billed al a carte. |
| 24 | Attachment A, 3.5.9 Objective E - Task 9 Respiratory Protection Exam | 3.5.9 Objective E - Task 9 speaks of the "focused Respiratory Protection Exam" which has additional requirements (pulmonary auscultation and written report of breath sounds); however, there is no separate pricing line in Attachment D, Exam Pricing for the Focused Respiratory Protection Exam. Will this exam type be added to Attachment D? | Added |
| 11 | Attachment G Annex B | Directions for Annex B - (Contractor Self-Assessment) NIST SP 800-171 FBI Assessment Results Format state: "Score implementation of the security requirements in NIST SP 800-171 based on Section 5 and Annex A of this document." However, Section 5 and Annex A do not appear to be included. Will the Government please provide these sections or revise the directions as stated? | Will be provided at award if needed. |
| 3 | Attachment A 3.1.1; Attachment D Volume Estimates | The estimated exam volumes (based on historical data) provided in SOW 3.1.1 do not reconcile with the Volume Estimates listed in Attachment D, Total Value Estimate Tab. Will the government provide updated volume estimates? | The volume estimates in Attachment D are for total value calculations. |
| 26 | Attachment A, Section 3.5.13 Objective E - Task 13 Vaccines | Section 3.5.13 states "The Vaccination Program has currently been discontinued. If reinstated during the life of this contract..." Should offerors price vaccine administration and/or the seasonal flu vaccine clinic services, or should these line items be priced at $0 given the program discontinuation? | The offeror should price these out in the event the program continues. This will not affect the total value. |
| N/A | N/A | It is understood that responding to the set of questions and any subsequent revisions to the solicitation requires adequate time from the government. And an adequate timeframe is also needed by offerors to incorporate the Amendment(s) content into the submission. Additionally, the upcoming federal holidays will further impact the timeline. Therefore, we respectfully request a projected date for the release of answers to questions. | The FBI understands the difficulty with the timeline due to the holidays. It has been our goal to be as accomodating as possible. |
| 21 | Attachment A, Section 3.5.2 | "FBI Applicants shall take the computer-based color vision test. If the examinee fails, they shall re-test immediately during that same visit. If they fail the second one, they shall repeat with the clinic 7 days later. If the examinees fail this third attempt and want to pursue the application process, they shall travel to the FBI Headquarters, Washington D.C. for a virtualized test." Please confirm the contractor will not be penalized for delays due to additional vision tests. | Correct, delays due to additional tests will not result in penalties. |
| 4 | Attachment A, Section 3..3.4 | "If a requested location is not covered by the Contractor's existing PPN, the Contractor shall establish a new Provider location within ninety (90) calendar days of notification from the COR." Please confirm this only includes the number of days to contract with a provider and does not include the number of days for the FBI to approve the provider/staff for LAR. | Confirming this only includes the number of days to contract with a provider |
| 8 | Attachment A, 3.3.4 | "Failure to establish a new Provider location within the required ninety (90) | Confirmed as long as the contractor has submitted all information/fingerprints. |
| | calendar days may result in a disincentive of $25.00 for each calendar day | |
| | beyond the ninety (90) calendar days until a new Provider location is | |
| | available for service scheduling. This disincentive shall not exceed $500.00 | |
| | per new Provider location request. The monthly invoice and report shall | |
| | detail this, and the amount of the monthly invoice be reduced by the sum of | |
| | these days. The Contractor shall not be penalized for timeline delays for | |
| | which the FBI is responsible (e.g., site visit availability, startup call/ telecon | |
| | availability, etc.)." Please confirm the contractor will not be penalized for delays driven by the number of days the FBI takes to approve provider/staff LAR. | |
| 8 | Attachment A, 3.3.5 | "The contractor shall offer provider locations within a specific distance of the | The FBI will not be able to provide full addresses. This can be completed using city coordinates or vendor research. |
| | FBI employee' s home/applicant's processing office based on the population | |
| | in that area." Will the FBI provide zip code information for FBI Offices listed in Column R of Attachment E? | |
| 17 | Attachment A, 3.4.6 | "Failure to schedule and complete all services within the required days from work order date received shall result in a disincentive of $25.00 for each business day beyond the designated days up to 50% of the price of the service." Does the clock start when the work order is received or when the examinee's availability is received? | There is a timeline for the scheduler to reach out to the employee for availability once the work order is received but the other timelines begin once the employee has been contacted and availability has been received. |
| N/A | Attachment E, Attachment D | Columns E, G, and H of Attachment E ask for information on drug testing capabilities; however, the SOW does not require drug testing, nor is it included in Attachment D. Please clarify if drug testing falls within the scope of the SOW requirements. If so, please provide an updated SOW, as well as an updated Attachment D, so these services can be priced. | Drug will not be required |
| N/A | Attachment E | Column F asks about the presence of a Medical Review Officer (MRO) on staff; however, the SOW does not require drug testing, nor is it included in Attachment D. Please clarify if MRO requirements fall within the scope of the SOW requirements. If so, please provide an updated SOW, as well as an updated Attachment D, so these services can be priced. | Drug testing will not be required |
| N/A | Attachment E | Attachment E asks about the presence of a board certified radiologist on staff; however, the SOW does provide requirements for radiologist qualifications. Please clarify if board-certified radiololgist falls within the scope of the SOW requirements. If so, please provide an updated SOW, as well as an updated Attachment D, so these services can be priced. | (RPM Unable to review Attachment E.) RPM recommendation: A board certified radiologist must review and sign all xray results ordered but they do not need to be on staff as this can be sub-contracted by the awarded contractor. The only reason why a radiologist would need to be on staff is if the awared contractor does their own in-house xrays as the FBI MOs do not review and result xray findings. |
| 9 | Attachment A, 3.4.1 - Clinic and provider staff tracking | When does LAR expire? Will the FBI provide LAR expiration dates to the contractor? | One year after LAR is approved |
| 2, Exam Pricing Tab | Attachment D, "Exam Pricing" tab | For the vaccines listed under A La Carte, please confirm if these items should be priced on a per shot basis. If not, please provide details as to the number of shots required for any multi-series vaccines. | Priced on a per shot basis |
| 26 | RFP Sections J.4.3 and J.5.1; Attachment C | RFP Section J.4.3 states that "The text size shall be Times New Roman in a font size of 12 point. ... Tables, charts, graphs, and figures, if used, shall be Times New Roman in a font size of 9 point." J.5.1.1 instructs offerors to utilize Attachment C for Past Performance information, which is formatted as a series of tables and text boxes. May offerors therefore use Times New Roman 9 point text for the Past Performance submissions? Can offerors delete instructions from the PPIS? | Offerors may use that font size for PPI submissions. |
| 1 | Cover sheet, RFP | Please confirm that this is a commercial services acquisition under FAR Part 15. | Confirm |
| N/A | RFP, Attachment F, Attachment G | The clauses within the RFP document, Attachment F SF33 Form, and Attachment G Security Requirements have notable differences between them. Please reconcile the differences between all documents. | Updated |
| N/A | Attachment F | SF33 refers to several FBI clauses by reference throughout the Attachment and states that the full text can be found on acquisition.gov. When searching, the text is not available. Please provide the full text for the FBI clauses that are incorporated by reference. | Added |
| N/A | Attachment F | SF33 includes several clauses that appears to be not applicable to the solicitation. Please remove the following clauses if in agreement that they do not apply: FBI 0002, FBI-0008, FBI-0009, FBI-0010, FBI-0018, FBI-0021, FBI-0028, 52.232-7, 52.232-11, 52.232-16, 52.232-17, 52.237-2, 52.242-4, 52.203-2. | Updated and removed clauses, except for ones that are required by FBI. |
| 1 | Attachment F SF33 | It is our assumption that the SF33 and required clauses are included in the Price Volume. Is this assumption correct? If not, please provide instructions on submission of these items. | Please include in Price volume. |
| 24 | RFP, Sections J.3.4 and J.4.2 | Request instructions for the content of the cover letter submission. | The cover letter shall act as an introduction to the company and should include the statement in RFP J.3.4 |
| 26 | RFP, Section J.5.3, last sentence | It is our assumption that CPAR reports for the cited references, which include contractor responses to Government comments on performance, are to be provided as an attachment to the volume and are excluded from the page limits. Is this assumption correct? If not, please clarify instructions on the appropriate contract-related content. | Your assumption is correct. |
| 29 | RFP, Section J.9, Attachment F | RFP states that pricing will be evaluated based on FAR 15.403-1(b) and 15.403-3(a) with information to be provided that supports price reasonableness; however, the SF33 includes 52.242-4 abd 52.203-2 which includes certification of indirect costs. Can you please clarify what pricing backup would be required to support price reasonableness? | Updated |
| N/A | Attachment D, Total Value Estimate Tab | The volume estimates for CBC with Differential, Comprehensive Metabolic Panel, and Routine Urinalysis (13,563 each) appear to exceed the total number of examinations. Please clarify whether these lab volumes represent standalone a la carte services in addition to labs bundled within examination packages, or if these are inclusive totals. | The volumes estimate tab is solely for creating a total value to compare prices. The volumes on that tab represent standalone a la carte services. |
| N/A | Attachment D, Total Value Estimate Tab | Travel Medicine Review Exams and/or Immunizations" shows a volume of 5,871, but the Exam Pricing tab lists approximately 20 individual vaccines separately. Please clarify whether the 5,871 volume represents bundled travel consultations, individual vaccine administrations, or a combination. Should vaccines be priced individually or as part of a bundled travel medicine service? | The volumes estimate tab is solely for creating a total value to compare prices. The volumes on that tab represent a combination, the estimate of 20 vaccines is for vaccines that might be administered outside of Travel Medicine Review Exams. |
| 17 | Attachment A, Section 3.4.6 Objective D - Task 6; Attachment D | Section 3.4.6 states "The Contractor shall target scheduling at least 1100 appointments per month." At 1,100 appointments/month over 12 months, this equals 13,200 annual appointments. However, the total examination volume in Attachment D (excluding standalone labs) is approximately 8,475. Please clarify the expected appointment volume for pricing and staffing purposes. | Attachment D is for value estimate only. The monthly/yearly estimates will vary depending on need and funding. |
| 2 | NA | Please confirm whether this requirement is being competed as a Total Small Business Set-Aside or as Full and Open (Unrestricted) | Full and Open (Unrestricted) |
| 2–3 | 3.1.1 | Can the FBI provide historical annual exam volumes by exam type and geographic region for the past 3–5 years to better inform staffing, capacity, and pricing assumptions? | Due to the volatility in recent history, the FBI cannot provide annual exam volumes. |
| 1, 15 | 1.0; 3.4.3 | Does the FBI require that Patient Physician Network (PPN) providers be owned or exclusive to the Prime, or are non-exclusive subcontracted providers acceptable? | Owned is preferred, but non-exclusive subcontracted providers are acceptable as long as a subcontracting plan is provided. |
| 8–9 | 3.3.5 | How frequently are population thresholds reassessed for mileage compliance, and which U.S. Census population data snapshot will be considered authoritative during contract performance? | Thresholds will only be reassesed when a new provider is being submitted, whether at award or throughout the life of the contract. |
| 7 | 3.3.3 | Is there an expectation for multiple qualified provider locations within high-volume metropolitan areas to mitigate provider unavailability or surge requirements? | Yes |
| 8 | 3.3.4 | Does the 90-calendar-day timeline for establishing a new provider location begin at FBI notification or after receipt of all required FBI approvals and forms (e.g., LAR initiation)? | Yes as long as the Contractor has submitted a complete LAR packet and been fingerprinted. |
| 8, 17 | 3.3.4; 3.4.6 | Are disincentives assessed per provider location, per work order, or per impacted employee/applicant referral? | Per impacted employee/applicant referral |
| 17 | 3.4.6 | Is the stated target of scheduling at least 1,100 appointments per month a contractual minimum performance requirement or a planning benchmark subject to funding and volume? | Planning benchmark subject to funding a volume. The estimates included in the solicitation are for calculation/expectation purposes only. |
| 9–11 | 3.4.1 | Is the required SharePoint site expected to be hosted within a Government-owned tenant, or may it be Contractor-hosted pending FBI security approval? | Contractor-hosted pending FBI security approval |
| 9 | 3.4.1 | When new exam types or testing methodologies are introduced during contract performance, will pricing be adjusted via contract modification or expected to be absorbed within existing fixed prices? | Contractor can make a request for equitable adjustment, but it will be up to the CO to determine whether the request is valid or not. |
| 6, 19 | 3.3.1; 3.4.10 | If a single-visit exam completion is not feasible due to lab turnaround or equipment limitations, will documented exceptions be considered acceptable without penalty? | As long as the Contractor and clinic are meeting SOW requirements the FBI may consider exceptions on a case by case basis as long as it is infrequent. This is not a guarantee, but the FBI realizes there may be rare circumstances. |
| 18–19 | 3.4.9 | Will the FBI provide a standardized checklist or criteria defining what constitutes a “missing item” to ensure consistent enforcement of disincentives? | Missing items will include forms or information included on forms. |
| 12 | 3.4.1 | Can the FBI clarify whether FedRAMP certification is an evaluation discriminator or a post-award preference only? | FedRAMP certification is preferred but will not elimiate a vendor from competition |
| 12 | 3.4.1 | Does the FBI anticipate transitioning from paper-based to electronic medical record submissions during the base year or later option years? | Base year, but this cannot be guaranteed. |
| 6 | 3.3.1 | For Fitness for Duty (FFD) exams, can the FBI clarify whether the examining provider is expected to render a fitness determination or solely document clinical findings for FBI medical review? | Document findings and notify FBI, unless an emergency. |
| 6–7 | 3.3.1; 3.3.2 | In cases where an applicant or employee presents with a condition requiring specialist follow-up, is the Contractor expected to coordinate referrals or only document findings and notify the FBI? | Document findings and notify FBI, unless an emergency. |
| 6 | 3.3.1 | Are providers permitted to use clinical judgment to defer or reschedule components of an exam if patient safety concerns arise (e.g., acute illness, uncontrolled hypertension)? | Yes |
| 7 | 3.3.3 | Are there specific credentialing or experience requirements for providers performing specialized exams (e.g., HAZMAT, Respiratory, Diver, FAA), beyond licensure and board certification? | No |
| 19 | 3.4.10 | For audiology, spirometry, or vision testing, will the FBI accept results performed by trained technicians under physician oversight, or must all components be performed directly by licensed providers? | The FBI will allow for these tests to beperformed by properly trained technicians but the provider must co-sign the results. |
| 18–19 | 3.4.9 | What constitutes a “clinically acceptable” correction for missing or incomplete medical documentation (e.g., addendum vs full re-exam)? | The FBI currently accepts the corrections to be submitted on the proper form and signed by the provider. (i.e. an FD-1093 with only the missing vision results submitted.) Another complete exam is not necessary if all other components completed with the initial exam. |
| 19 | 3.4.10 | If a required exam component cannot be completed due to equipment failure or patient non-compliance, will documented attempts be sufficient to avoid penalties? | No, for equipment failure as maintaining equipment is the responsibility of the provider. Yes, if the issue is with employee compliance. |
| 6 | 3.3.1 | For immunizations, does the FBI require adherence strictly to CDC schedules, or may providers rely on documented immunity, titer results, or prior vaccination records? | The FBI accepts proof of vaccinations and positive titers (MMR, Hepatitis A and B, and varicella only) documentation. |
| 6, 12 | 3.3.1; 3.4.1 | Are there FBI-specific medical standards or internal clinical guidelines that differ from national standards (CDC, OSHA, FAA) that will be provided to the Contractor post-award? | All FBI medical standards should be included in the SOW, the FBI reserves the right to update if needed. |
| 7 | 3.3.3 | For travel medicine exams, does the FBI require providers to counsel on country-specific risks and prophylaxis, or is the scope limited to administering specified vaccines and medications? | Provider should assess for any contradictions to receiving the specific vaccines and medications ordered by the FBI. The provider is not required to provide counsel, as the FBI will provide. |
| 19 | 3.4.10 | In the event of conflicting clinical findings across multiple exam components or providers, should the Contractor attempt reconciliation or defer final determination to FBI medical staff? | FBI Medical Staff will make final determination |
| 6 | 3.3.1 | Are providers expected to assess and document mental health or psychological observations during non-psychological medical exams, or limit documentation to physical health findings? | Yes, any areas of concern should be documented. |
| 9 | 3.4.1 | Will standardized FBI medical exam templates and clinical guidance be provided, or is the Contractor responsible for developing and maintaining compliant clinical documentation formats? | Standardized practices will be discussed at award. |
| 18 | 3.4 | Does the FBI require second-level clinical review (MD/DO) prior to submission for any specific exam types or high-risk findings? | No, the listed providers who are authorized to complete FBI exams are enough. Any further determinations required will be received from the employee's personal providers. |
| Location Services Spreadsheet | Are Drug Testing and MRO services being requested as part of this scope? If so, then will the pricing and RFP be updated accordingly to reflect these services? | Just MRO services, FBI does their own drug testing |
| Location Services Spreadsheet | Are all reasons for drug testing being requested under this program? | Yes |
| Location Services Spreadsheet | What is the estimated total annual drug testing volume for: | FBI will be responsible for drug testing, however these numbers are:1) Pre-employment: 3,000, 2) Random tests: 4.000, 3) Reasonable Suspicion: 100 |
| | 1) Pre-employment tests | |
| | 2) Random tests | |
| | 3) Post-Accident / Reasonable Suspicion (PA/RS) tests | |
| Location Services Spreadsheet | If Random drug testing is required, who will be responsible for conducting the random selections? Also will a roster be provided? | FBI will be responsible for drug testing |
| Location Services Spreadsheet | What drug test reasons are required to be performed onsite? If Randoms are included please provide summary on your current process or what is expected. | None |
| Location Services Spreadsheet | What are your expectations regarding PA/RS testing (e.g., response time, onsite vs. clinic-based collections, 24/7 availability)? Required Tests to collect? | FBI does their own collections |
| Location Services Spreadsheet | Are DOT and non-DOT urine drug tests being requested? | We do DOT and HHS testing - we are currently testing for 6-ACETYLMORPHINE, AMPHETAMINES, COCAINE METABOLITES, HYDROCODONE, HYDROMORPHONE, MDMA (ECSTASY), OPI-COD/MOR, OXYCODONE, OXYMORPHONE, PHENCYCLIDINE (PCP), MARIJUANA (THC METABOLITE) |
| | If so, which drug panels are required? | |
| Location Services Spreadsheet | Are Breath Alcohol Tests (BATs) being requested? | BATs are only for CDL drivers who have been in an accident, we have not done many of these. |
| | If so, for which reasons for testing? | |
| Location Services Spreadsheet | Is oral fluid testing only required once the DOT designates a SAMHSA-certified laboratory that is approved for oral fluid testing? | Oral testing can't be done until a lab is SAMHSA-certified. Even then it is not necessarily required as we currently are only testing urine specimens. The FBI hopes to move to oral testing once available. |
