Atch_5_PPQ,_Amendment_0002_20DEC18Final.docx

Attachment 5 15F067-19-R0000004 0002 RMACC

ATTACHMENT 5

PAST PERFORMANCE QUESTIONNAIRE (PPQ)

To: (Fill in name for past performance reference) Date: (fill in date) (Fill in address for past performance reference)

From: Ms. Laura Mabe, Contracting Officer Federal Bureau of Investigation Washington, DC 20535

RE: Request for Past Performance Information

The Federal Bureau of Investigation (FBI) is conducting a procurement action for a Regional Multiple Award Construction Contract (RMACC). To assist in evaluating proposals submitted in response to this procurement, you have been identified as a reference and are requested to provide descriptive information based on your prior experience with the following vendor and project:

Company Name and Address: (fill in your firm’s name and address) Contract/Agreement Number: (fill in referenced contract/agreement number) Contract/Agreement Type: (fill in referenced contract/agreement type) Period of Performance: (fill in referenced contract/agreement period of performance) Original Contract/Agreement Value: (fill in referenced original contract/agreement value) Final Contract/Agreement Value: (fill in referenced final contract/agreement value) Description of Contract: (fill in referenced contract/agreement title and brief description)

Please respond to the attached questionnaire based on your experience with the referenced contract. Questions 1 through 4 are self-explanatory. For Question 5, please provide your assessment of the level of performance of (fill in your firm’s name here) in the areas of Contract, Technical, and Schedule Management, Cost Control, Safety, and Business Relations.

Please provide any comments with additional detail to support your responses. These types of comments are extremely useful and would be greatly appreciated. Space is provided for such comments, and additional pages may be used if desired.

The information you provide in this questionnaire is considered sensitive. Please complete the questionnaire and return it via email (preferred) or fax, only to Ms. Laura Mabe, Contracting Officer, at lmabe@fbi.gov and Debra Keeling, Contract Specialist (Contractor), at dkeeling@fbi.gov no later than 12:00 p.m. CST January 07th, 2018. If you have any questions regarding this questionnaire or the subject acquisition, please contact Ms. Mabe at lmabe@fbi.gov.

Thank you for taking the time to complete this questionnaire.

Date:

Company Name and Address: (fill in your firm’s name and address) Contract/Agreement Number: (fill in referenced contract/agreement number) Contract/Agreement Type: (fill in referenced contract/agreement type) Period of Performance: (fill in referenced contract/agreement period of performance) Original Contract/Agreement Value: (fill in referenced original contract/agreement value) Final Contract/Agreement Value: (fill in referenced final contract/agreement value) Description of Contract: (fill in referenced contract/agreement title and brief description)

1. Your Organization Name and Address:

Evaluator’s Name:

Title/contract role:

Length of involvement with this contract:

Phone:

FAX:

E-mail:

2. During the contract performance being evaluated, this firm was a:

___ Prime Contractor ___ Team Member ___ Major Subcontractor ___ Other (please explain)

3. Does a corporate or ownership relationship exist between the contractor being evaluated and your organization?

YES [ ] NO [ ] If YES, please describe the relationship:

4. Please characterize the size, content, and complexity of the work performed by the contractor (including, if applicable, any details associated with office building or central utilities plant design-build construction services performed. Please attach additional pages as necessary.

5. Please use the following ratings to score the overall past performance of the contractor in the following areas identified in the table below:

Excellent: Of exceptional merit. Vendor was fully responsive to all contract requirements and exceeded many to the customer’s benefit. Performance was exemplary in a highly proactive, effective and economical manner. Very minor (if any) deficiencies with no adverse impact on overall performance noted.

Good: Effective performance. Vendor was fully responsive to all of the contract requirements in a timely, effective and economical manner. Some minor deficiencies with no adverse impact on overall performance noted.

Satisfactory: Adequate performance. Vendor was minimally responsive to all of the contract requirements with some to only the lowest possible acceptable standard. Vendor generally performed in a timely, effective and economical manner. Reportable deficiencies with little identifiable impact on overall performance were noted.

Unsatisfactory: Vendor failed to meet significant requirements in one or more areas. Vendor demonstrated a general inability to manage necessary response to deficiencies and corrective action in a timely, effective or economical manner. Significant deficiencies with adverse effect on overall performance and ability to recover were noted.

N/A: Not applicable/no performance in this area.

MANAGEMENT:

Compliance with contractual terms and conditions

Integration of technical, schedule, and cost requirements with minimal government monitoring and guidance

Management of a fixed priced contract

Financial capability to meet performance obligations

Ability to manage the contract team including partners and subcontractors

Quality and timeliness of reports and documentation deliverables

Management of and response to contract changes, task orders, and/or inquiries; including ability to fairly negotiate and manage change implementation

Integration of the design, development and operation of large, complex systems and processes

Achievement of subcontract goals for small business

Please provide additional comments regarding Management performance:

Realistic and achievable solutions in response to technical requirements

Met or exceeded technical requirements with their proposed solutions (safety, quality and timeliness)

Identification, understanding, and mitigation of technical risk

Identification of problems and taking the necessary corrective action to resolve them and still satisfy the technical requirements

Please provide additional comments regarding Technical performance:

Proposed realistic and achievable schedule milestones

Met their proposed schedule milestones

Effectiveness managing schedule in response to unexpected technical or contract changes

Please provide additional comments regarding Schedule performance:

Proposed realistic costs to satisfy requirements

Delivered to their proposed costs (i.e., to meet original cost proposal versus need to negotiate)

Effectiveness controlling contract costs (including anticipation, identification and control of cost growth)

Please provide additional comments regarding Cost Control performance:

Ability to identify, eliminate, reduce and control hazards associated with their proposed approach

Demonstrated that safety is being managed and incorporated into all aspects of contract satisfaction

Compliance with safety, health, and environmental procedures

Please provide additional comments regarding Safety performance:

Administrative Questions

1. Were poor performance letters issued by the Contracting Officer, Project Manager or other Government Representative? YES [ ] NO [ ] If YES, how many? _____

Did the contractor correct the performance problem(s) on a timely basis? YES [ ] NO [ ]

Comments: ______________________________________________________________________________________________________________________________________________________________________________________

2. Were cure notices, show cause letters, or corrective letters been issued by the contracting officer or project manager regarding poor performance? YES [ ] NO [ ] If YES, how many? _____

Was the problem cured on a timely basis? YES [ ] NO [ ]

Comments: ______________________________________________________________________________________________________________________________________________________________________________________

3. Did the firm submit reasonably-priced change proposals? YES [ ] NO [ ]

Comments: ______________________________________________________________________________________________________________________________________________________________________________________

4. Was the contractor able to solve project performance problems without extensive guidance from the customer? If so, please elaborate.

Comments: ______________________________________________________________________________________________________________________________________________________________________________________

Use of Key Personnel

1. Please state whether the contractor changed key or critical personnel during the course of the contract and, if so, please state whether the replacement personnel were able to perform the work required under the contract.

Comments: ______________________________________________________________________________________________________________________________________________________________________________________

2. If the contractor made changes to key or critical personnel during the course of the contract, were any reasons given? If so, please elaborate. Did they provide qualified replacement personnel on a timely basis?

Comments: ______________________________________________________________________________________________________________________________________________________________________________________

This document is the property of the U.S. Government. Further reproduction and/or distribution outside the Contractor Team is prohibited without the express written approval of the U.S. Federal Bureau of Investigation, Project Contracting officer, Washington, DC 20535.