Section J Attach 05_Sample_Client_Notification RFO.pdf
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- Solicitation number
- 15BRRC26R00000010
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This is a sample client notification letter template issued to past performance references for a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter notifies prospective references that they may be contacted to participate in the evaluation process, as required by the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, which mandates that the BOP place substantial emphasis on past performance as a source selection factor.
The letter authorizes references to respond to inquiries about work performed by the responding entity and advises that while information provided may be released to the organization, Federal Acquisition Regulation (FAR) Subparts 15.306(e)(4) and 15.506(e)(4) prohibit disclosure of the names of persons providing reference information. The letter identifies specific points of contact within the client organization based on their knowledge of the work performed and requests honest and candid performance feedback. This is a template document with blank fields to be customized for each specific RFP response and past performance reference.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation RFO at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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