2025-07-10 Lower Roof - SOW - REVISED.pdf

Federal Correctional Institution, Texarkana, TX

4001 Leopard Dr, Texarkana, TX 75501

Project 25Z5AG6

15B51525Q00000021

Roof Replacement of Administration Building

STATEMENT OF WORK

July 11, 2025

STATEMENT OF WORK

Replace Roofing - Lower Admin Building

FCI TEXARKANA

Project 25Z5AG5

I. SPECIFICATIONS

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Corrections Institution (FCI) Texarkana intends to award to a responsible entity for the provision of the repair and modernization of the Lower Admin Building Roof, at FCI Texarkana, 4001 Leopard Drive, Texarkana, Tx 75501.

Awarded contractor will be required to provide all labor, materials, tools, permits, insurance, and equipment necessary to accomplish the following scope of work. Contractor is fully responsible for providing personnel who are able to obtain security clearances to perform work on this project.

Lower Admin Building Roof Location: Building #1

SQFT: Approximately 5,730

B. SCOPE OF WORK

Furnish all required engineering, permits, material, and labor.

Upon completion of contract, the roof will be a complete, fully functional, and working system.

Service will comply with all Local, State, and Federal codes, and meet all safety requirements.

Awarded Contractor shall be a reputable roofing provider with proven experience in industrial roofing. The Contractor shall provide the Institution’s Contracting Officer and his Representative (COR) with such proof.

Existing Roofing Composition Existing decking on the lower administrative roof of FCI Texarkana is currently comprised of ≈2” of light weight structural concrete forms with roughly ≈9” of poured in placed gypsum decking. Atop the gypsum decking there is a fully adhered roof system consisting of 2” of polyisocyanurate (poly-iso) and EPDM membrane.

Work shall include but not limited to the following base-bid items.

• Remove existing roof system down to the existing “poured-in-place” gypsum roof deck.

• Repair any “poured-in-place” gypsum decking with like product.

o Provide a separate unit price to repair damaged poured in place gypsum decking, as discovered during roofing demolition.

• Install a fully adhered vapor barrier over “poured-in-place” gypsum deck.

• Install fully adhered new layer of 2” polyisocyanurate insulation atop vapor barrier.

• Install fully adhered new tapered polyisocyanurate atop 2” polyisocyanurate insulation.

• Install fully adhered new 50-Mil PVC membrane atop tapered polyisocyanurate.

• Install new flashing around all penetrations per manufacturer specifications.

• Install 640 linear feet of walkway pads around perimeter and roof top units/duct work.

• Cap & roof over old RTU penetration.

o Old RTU to be disassembled by prison and offloaded via telehandler and trash box provided by roofing contractor through existing gate in fence.)

• Terminate edges per manufacturer specifications.

• Repair existing damaged parapet cap on shared wall on upper admin roof. (Approx. 45’ in length)

• Verify the function of the existing roof drains before construction has started and after construction is completed.

• A laydown area for material, personnel, and an onsite dumpster will be provided.

• Site cleanup of debris and stored materials will be performed daily.

• Contractor will provide and utilize a crane or telehandler for the loading and removal of materials.

• Contractor will provide a portable restroom and be responsible for any cleaning and removal fees.

• Provide a 20-year manufacturer workmanship/material warranty.

C. INSTLLATION REQUIRMENTS/QUALITY INSURANCE

1. Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

2. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractor’s employees. Any damage will be corrected and restored to previous condition at no cost to the Government.

3. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the Contracting Officers Representative (COR) (2) working days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe inspection. A complete plan detailing test procedures must be submitted to the Contracting Officers Representative (COR) in advance for the final check-out and testing of the complete system.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible for ensuring the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Texarkana upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Working Hours

1. The schedule for these services will be five (5) days a week, Monday through Friday, except for

Federal Holidays. The schedule will continue weekly until the installation is completed, not to exceed thirty (30) calendar days from Notice to Proceed (NTP). The rear gate will open at 8:00 A.M.

and close at 2:30 P.M. Requests to extend hours or change workdays must be submitted in writing by the Contractor to the Contracting Officer (CO) for approval at least forty-eight (48) hours in advance.

B. Delivery of Materials

1. All construction materials/equipment required for work on this project are required to be processed by the contractor and coordinated with the COR for temporary storage.

2. Construction-related deliveries which are directly delivered to the institution can be received between the hours of 8:00 AM - 2:30 PM, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor, or his representative, is not present to verify and accept the delivery.

3. Under no circumstances will FCI Texarkana staff be responsible for the acceptance of any

Contractor deliveries.

4. The Contractor shall be responsible to provide for its own means of loading and unloading

Contractor material and equipment.

5. The Contractor will not be permitted to impede or block driveways for any extended period that would hinder the normal operations of the institution.

C. Storage of Equipment/Tools

1. If required, all construction equipment/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. If required, the Contractor shall provide a securable, single point access storage containers, such as a Job or Gang Box, that will be left in an agreed upon storage area for the duration of the project. The size of the storage container will be determined by the Contractor and the COR. The container will be secured using institution pad locks, for institution security purposes. All equipment/tools stored within the container will be maintained in a safe and orderly fashion. All equipment and tools will be inventoried periodically and at the end of each day.

2. The Contractor shall be responsible for loading and unloading contractor materials and equipment.

At no time shall Contractor materials or equipment being staged in a fashion that would block, impede or otherwise hinder the typical operations of the institution.

3. All Contractor ladders, scaffolding, hoists, and related fixtures, needed for the job, may be stored on site with approval.

4. The Contractor shall be required to adhere to the institution’s tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contactor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved “Daily Inventory Check Sheet” for all items maintained in the container.

D. Security Clearance/Contractor Badges

1. The Contractor shall provide the COR with the necessary security clearance information on all contractor field Technicians assigned to work on the project. In the event a Field Technician does not clear the institution’s security screening process, the contractor may, if necessary, submit another Field Technician candidate. By law, the BOP cannot, and will not, release any information regarding the reason as to why a contractor employee was not able to clear the institution’s security screening process.

2. All security clearance documentation shall be reviewed and institution approved five (5) working days prior to contractor institution access. Approved security clearances will be in effect for the duration of the project.

3. Contractors assigned to the project will access and depart the institution grounds via the main entrance or when necessary, the lower property perimeter road gate.

4. FCI Texarkana shall provide the necessary escorting staff members to the Contractor and their assigned Field Technicians carrying out the prescribed work and will allow access to project related institution areas as needed.

E. Safety and Personal Protective Equipment

1. The Contractor shall comply with all applicable Federal, State, and Local safety standards providing their field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

2. All contractor employees shall have, and wear, the required personal protective equipment prescribed by industry standards, at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

F. Other Considerations

1. Contractor technicians will NOT be allowed to bring cell phones, cameras or two-way pagers into the

Institution. Use of such devices, however, may be used on institution exterior grounds. FCI Texarkana reserves the right to restrict their use at any time if deemed a security threat or risk.

2. The Facilities Department at FCI Texarkana maintains a digital camera that will be utilized by FCI Facility Staff to document the project work. The Contractor may request copies of the digital photos for their record keeping.

3. All deviations from this Statement of Work must be approved in writing by the Contracting Officer and

COR.

4. In the event of an institutional emergency, the contractor may be instructed to stop all work, secure all tools, equipment and materials, and if necessary, be escorted off institution grounds. Work will be suspended until the institution emergency passes.

5. In accordance with the Bureau of Prisons Acquisition Regulation (BPAP) 37.103 (e):

a. This service is a contractual arrangement and not a personnel appointment.

b. Payment is based on an end product or accomplishment of a specific result.

c. The service does not constitute an employer/employee relationship.

d. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

End Statement of Work