Powerhouse Water Treatment - Combined Synopsis - UPDATED.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Complex, Butner Butner, NC 27509

July 25, 2025

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 15B10625Q00000023. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

(iv) This solicitation is being issued as total small business set-aside. The NAICS for this requirement is 221310 with a size standard of $41,000,000.

(v) The following Service is required

Powerhouse Water Treatment per the Statement of Work

(vi) This solicitation is expected to result in the single award of a firm-fixed price contract.

(vii) SERVICES WILL BE PROVIDED F.O.B. DESTINATION BETWEEN THE HOURS OF

7:00AM EASTERN DAYLIGHT TIME(EDT) – 3:00PM EDT EXCLUDING FEDERAL

HOLIDAYS AND WEEKENDS.

FCC Butner 1000 Old NC Highway 75 Butner, NC 27509

(viii) FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (SEP 2023) applies to this acquisition. References to offer and offeror are hereby changed to quote and quoter respectively.

(ix) Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(x) FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) must be submitted with quote.

(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023), is applicable to this acquisition.

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L.117-328).

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (26)(i) 52.219-28, Post-Award Small Business Program Representation (Feb 2024) (15 U.S.C. 632(a)(2)).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024) (E.O.

13126).

X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.

793).

X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).

X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

X(63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub.

L. 118-31, 41 U.S.C. 3901 note prec.).

(5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

(xiii) The selected Quoter must comply with the additional contract terms and conditions, which are incorporated herein by reference:

Provisions FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) FAR 52.217-5 Evaluation of Options (July 1990) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020)

Clauses FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-13 System for Award Management (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.217-9 Option to Extend Services (Nov 1999) (a)The Government may extend the term of this contract by written notice to the Contractor within _60_days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60____ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed ____5______years.

FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) FAR 52.233-3 Protest after Award (Aug 1996) FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) 52.239-101 DOJ Residency Requirement - Information Technology (NOV 2008) 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020) BOP 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020)

52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF

PRISONS (JUNE 2004)

BOP 2852.201-71 Contracting Officer's Representative (COR) (June 2012) DOJ-02 – Contractor Privacy Requirements (JAN 2022) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency

(OCT 2007)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by contacting Ashley Harding, Contract Specialist, by email to a1huffman@bop.gov and Broguen McKewon, Contract Specialist, bmckeown@bop.gov.

(xiv) Not applicable to this solicitation.

(xv) The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on August 6, 2025. The anticipated award date is on or about August 21, 2025.

Effective start date is October 1, 2025.

(xvi) Vendors shall submit quotes in .pdf format to Ashley Harding, Contract Specialist at a1huffman@bop.gov or Broguen McKeown, Contract Specialist by email to bmckeown@bop.gov. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 30 calendar days after closing.

Please ensure all information requested is included. Information will be posted to the General Services Administration, Contract Opportunities: SAM.gov | Contract Opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FCC Butner) to respond. Questions must be submitted by email only, a1huffman@bop.gov or bmckeown@bop.gov. No phone calls please.

http://www.acquisition.gov/FAR mailto:a1huffman@bop.gov mailto:bmckeown@bop.gov mailto:a1huffman@bop.gov mailto:bmckeown@bop.gov.

mailto:bmckeown@bop.gov

ATTACHMENT A

Statement of Work/Specifications FCC Buter

Powerhouse Water Treatment

I. Specifications:

A. Introduction The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at

Federal Correctional Complex 1000 Old NC HIGHWAY 75

BUTNER, NC 27509

Intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals for Powerhouse Water Treatment. All manufacturers' recommendations will be required to be implemented.

B. Scope of Work

Treatment and Testing

Boiler Water Treatment

Steam and closed loop hot water boilers require a chemical treatment program to minimize scaling, corrosion, and carryover. The boiler water chemical treatment program must be developed by a certified testing agency as applicable to the specific system. Below are the Bureau of Prisons guidelines for steam boilers only. Any variances from these guidelines will be part of the comprehensive water treatment program that must be submitted post contract award, as outlined in this statement of work. Hot water boilers must have a separate treatment program.

All treatment programs must be submitted for approval before implementation.

1. Total hardness of makeup water for water tube boilers must be less than 0.5 PPM and fire tube boilers less than 1.0 PPM.

2. Residual phosphate concentration of boiler water must be between 30 and 60 PPM.

3. Alkalinity must maintain a PH level between 7.0 and 10.5 for boiler water.

4. Sodium sulfite is to be used as an oxygen scavenger. The residual concentration of sodium sulfite is to be between 30 and 50 PPM. When the boiler is placed in wet lay-up, the sodium sulfite can be increased up to 100 PPM.

5. Chemical dispersant and synthetic polymers are to be added for sludge conditioning and precipitation.

6. Blow-down is to be perfonned to reduce the concentration of solids and precent carryover.

The limits of conductance must be between 2,500 and 4,000 microhms. In no case may the blow-down be carried to make concentration of solids less than 2,000 microhms. Automatic blow-down systems are recommended. If automatic blow-down systems are used, they must be calibrated annually and documented in C1/1MS.

7. Neutralizing or filming agents are to be used to prevent corrosion of condensate return lines.

A PH between 7.5 and 9 is to be maintained in all condensate return lines.

8. Treatment Chemicals on systems feeding food service equipment must meet the requirements of National Sanitation Foundation (NSF-USDA) classification code G7.

Cooling Tower Water Treatment

The cooling tower water chemical treatment program must be developed by a certified testing agency and/or incorporate the following, as applicable to the specific system:

1. A biocide water treatment is to be used to prevent growth of algae and scaling.

2. Blow-down is to be performed periodically to reduce the concentration of solids. Automatic blow-down systems are recommended.

3. Corrosion control methods must be implemented; however, chromium, zinc, or other heavy metals may not be used.

Chilled and Hot Water Systems Water Treatment

1. Nitrate water treatment is to be used as an inhibitor to control both corrosion and scale deposits. Use of chromates is prohibited.

2. Closed-loop systems will be tested at least monthly and more frequently based upon a weekly review of makeup water to that system.

Consulting Services

Upon award, vendor must provide, in writing, a comprehensive water treatment program that addresses all systems; boilers, chillers, cooling towers, closed loops, and any other system utilizing water as a heat transfer medium. These services are to include instructions for operation of all treatment equipment and a fully outlined testing procedures including frequencies and basic corrective actions when outside of perimeters.

1. Monthly visits to observe and complete an onsite analysis.

2. A monthly report outlining any discrepancies and recommended corrective action. Monthly reports are due no later than 16th of each month.

3. Minimum of 8 hours of training to staff working on systems requiring water treatment.

Training for all new staff working on systems requiring water treatment.

4. Have representative on site for the annual boiler inspections to view boiler internals and make recommendations on any adverse conditions.

All reports will be reviewed by the Facility Manager on a monthly basis. Any deficiencies and/or corrective actions must be clearly outlined in the monthly report. It shall be clearly defined in the monthly report if the corrective action was made by the consultant or if action is needed from the site.

Equipment

The contractor will provide all necessary equipment for chemical feeds. This will include pumps, tanks, overflow pallets, and monitoring equipment. The use of monitoring equipment that can report directly to our Building Automation System. The equipment for reporting to the BAS will have to be reviewed by FBOP Info1·1nation Technology Department to connect to our network.

The contractor must keep spare pumps onsite. This does not include chemicals for treatment. The contractor will supply all necessary testing supplies and the FBOP will provide a storage and work area.

System Inventory

1. Boilers

a. FMC Powerhouse

i. (3) Cleaver Brooks High Pressure Steam Model CB200700150

ii. Feed water and Condensate tanks

b. FCI 2 Powerhouse

i. (1) Cleavor Brooks Heating Water Model FLX-200-1100-160-HW

ii. (2) heat exchangers feed from FMC boilers

c. LSCI Powerhouse

i. (3) Hurst Heating Water Model

d. FCI 2 Food Service

i. (1) Bryan High Pressure Steam Model AB90-5-150-F06

e. FPC Food Service

i. (1) Columbia Steam Model

2. Chillers

a. FMC Powerhouse

i. (4) Trane Centrifugal Model CVHF910

b. FCI 2 Powerhouse

i. (2) Trane Centrifugal Model CVHF485

c. LSCI Powerhouse

i. (2) Trane Model CVHF570

ii. (1) York Model YDTL131 (Not in use)

3. Cooling Tower

a. FMC Powerhouse

i. (4) Marley

b. FCI 2 Powerhouse

i. (2) Baltimore Aircoil Company

c. LSCI Powerhouse

i. (3) Marley Common Sump

C. Quality Assurance/Installation Requirements All installers/technicians shall be qualified and certified by the manufacturer to install, test. Such certification must be verified in writing by the manufacturer and submitted to the COR.

All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered.

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

It is the contractor's responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

These parts shall be currently manufactured and available through authorized dealers. Such certification must be verified in writing thru submittals by the manufacturer and submitted to the COR on a timely basis.

D. Utilities The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed.

E. Testing and Acceptance

The Contractor shall put together a water treatment program as referenced in consulting services section.

F. Housekeeping and Material Disposal The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Butner upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the upgrade.

G. Submitting and Training

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of {14) working day prior to the start of work (see below).

3. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. Contractor will provide 8 hours of training for staff and will schedule with the COR to ensure all staff receive training.

7. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change.

8. It is the Contractor's responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

9. It shall be the Contractor's responsibility for obtaining all measurements and data requirements to comply with manufacturer's installation recommendations. All installations must be in accordance with product manufacture's recommendations.

II. Contractor Security/Working Regulations

A. Work Hours

Work Hours for the contractor are 7:00 AM - 3:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies.

It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for storage.

Any related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays.

At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FBOP Butner or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that wilI be left in the agreed upon storage area for the duration of the project. Size of the storage container wilI be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a ''high risk" tool having a Federal Bureau of Prisons' tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above.

Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor's responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor's responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCC Butner will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Butner locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into

FCC Butner. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the worksite. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.