15-1. Specifications - updated.pdf

Boulder County Procurement 1325 Pearl Street

Boulder, CO 80302

Specifications RFP-189-25 Landscape Architect for Willoughby Corner Phase 2 and 3

PROJECT OVERVIEW:

The Boulder County Housing Authority (BCHA) is soliciting proposals from qualified landscape architecture firms for the design of all landscape and exterior amenity improvements associated with Phase 2 (128 affordable rental homes) and Phase 3 (80 affordable for-sale homes) of the Willoughby Corner neighborhood in Lafayette, Colorado. The selected landscape architect will provide full design services from conceptual design through construction documents and construction administration. The work shall include but not be limited to: site landscape and planting design, irrigation plans, amenity area and hardscape detailing, conceptual plaza layouts, outdoor seating and site furnishings, and enhanced landscaping at key frontage and entry locations. Coordination between civil engineering and landscape architecture is a critical factor in BCHA’s decision to include landscape architecture within the overall site design scope. The successful firm must coordinate closely with the civil engineer, architect, and other consultants to ensure an integrated and cohesive site design.

GENERAL SCOPE OF SERVICES:

As part of the RFP response, respondents must provide a total “not to exceed” fee proposal along with a detailed fee schedule. The proposed fee for landscape architecture services shall encompass all tasks outlined in the scope of work, including but not limited to the following:

ENTITLEMENT AND PRE-DEVELOPMENT SUPPORT:

Preliminary Concept Design and Site Fit Analysis

• Provide initial concept landscape plans to illustrate landscape vision, amenity areas, and proposed public/private realm treatments.

• Collaborate with the architect and civil engineer to align landscape features with grading, sustainability goals, community needs, building massing, and utility planning.

Project Coordination

• Attend meetings with BCHA, the City of Lafayette, and community stakeholders to support entitlements and review process.

• Provide and maintain project entitlement schedule

• Maintain project submittal checklist and coordinate with team (civil, arch, etc.)

• Respond to City of Lafayette comments on landscape submittals and assist with revisions for approval.

• Attend public hearings with Lafayette Planning Commission and City Council (as required)

PUD Amendment and Site Plan

• Coordinate with the Owner and other project consultants in the preparation of the PUD Amendment and Site Plan submittal packages

• Prepare formal submittals based on pre-submittal meeting and the City of Lafayette's submittal requirements

Design Guidelines and Narrative Support

• Prepare written and graphic materials to support design review submissions, including landscape narratives, image boards, and compliance checklists.

DESIGN AND PERMITTING SERVICES:

Landscape Plan & Construction Documents Prepare detailed construction drawings for all landscape improvements, including:

• Landscape Planting Plan and Plant Schedule

• Updated Cost Estimate

• Irrigation Plans compliant with local water conservation requirements

• Site Grading and Fine Grading Coordination

• Hardscape Plans for plazas, walks, patios, and public spaces

• Site Furnishings and Lighting Layout

• Details and Specifications for landscape elements, finishes, and materials

Amenity and Plaza Design

• Develop concepts and details for amenity spaces, including playgrounds, gathering areas, seating nooks, shaded structures, and decorative paving treatments.

• Design community plaza layouts with clear hierarchy, wayfinding, and connectivity to site circulation and access points.

Entry and Frontage Enhancements

• Create signature landscape treatments at key site entries, including signage integration, pedestrian zones, and enhanced planting.

Coordination with Other Disciplines

• Integrate planting and hardscape layouts with civil utility and drainage plans.

• Ensure irrigation sleeves and water sources are coordinated with civil engineer and dry utility consultant.

• Collaborate with the architect on the interface between building footprints, patios, and private outdoor spaces.

BIDDING AND CONSTRUCTION PHASE SUPPORT:

Construction Administration

• Respond to RFIs and clarify drawings as needed.

• Review contractor submittals and material samples.

• Participate in construction meetings and site walks during key milestones.

Site Observation

• Conduct site visits to review installation of planting, hardscape, and amenities.

• Provide punch list reviews and coordinate with contractor and BCHA for close-out.

DELIVERABLES:

• Conceptual and Schematic Landscape Plans in PDF and CAD

• Landscape Construction Document Drawings in PDF and CAD

• Irrigation Plans and Compliance Documentation

• Details and Specifications for Landscape Features

• Illustrative Graphics (as needed)

• Submittal-ready PUD Amendment and Site Plan packages for City approvals

• As-built redlines and close-out documentation

COORDINATION REQUIREMENTS:

The landscape architect will be expected to:

• Attend all relevant design coordination meetings

• Participate in public meetings and presentations with BCHA and the City

• Coordinate consistently with the civil engineer, architect, and subconsultants

• Ensure alignment of plans across disciplines and proactively resolve conflicts in the field

Specifications RFP-189-25 Landscape Architect for Willoughby Corner Phase 2 and 3