Webster_Site_Visit_Agenda_and_Sign-in_Sheet_0001.pdf
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- Attached to
- Webster Dam Spillway Radial Gates Repair
- Solicitation number
- 140R6026R0016
About this file
This is a Request for Proposal (RFP) for repair work on Webster Dam spillway gates. The solicitation 140R6026R0016 was issued on July 20, 2026, by the Missouri Basin Regional Office in Billings, Montana, with proposals due by 3:00 PM MDT on August 27, 2026. The estimated contract value ranges from $5,000,000 to $10,000,000 on a firm-fixed-price basis. This is a Total Small Business Set-Aside with NAICS Code 237990. The contract completion date is 355 calendar days from receipt of Notice to Proceed, with anticipated award on or about November 18, 2026, and anticipated NTP on or about November 29, 2026. Contracting Officer is Mr. Ryan Cope and Contract Specialist is Ms. Terra Warren. The work is subject to Kansas Construction Wage Rates Requirements.
The scope of work comprises three primary tasks: (1) removal and replacement of coating systems on external upstream and downstream gate surfaces, radial arm structural steel members, trunnion assemblies, floatwell covers and frames on inner piers, including sealing of crevasses between structural members; (2) removal and replacement of coating systems on internal structural steel, skin plates, and cover openings; and (3) wire rope and components replacement. Proposal requirements include three volumes—Business, Technical, and Price—with pricing for CLINs 1-10. A bid guarantee of 20 percent of bid price or $3 million (whichever is less) using Standard Form 24 is required, along with a Performance and Payment Bond for 100 percent of contract price due within 10 days of award. The submittal review process requires 28 days, and a detailed site-specific safety plan compliant with Reclamation Safety and Health Standards and OSHA is mandatory before work commencement. Questions must be submitted by August 14, 2026, with government responses issued by amendment no later than August 21, 2026.
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PRE-PROPOSAL SITE VISIT - AUGUST 6, 2026
SOLICITATION 140R6026R0016
WEBSTER DAM SPILLWAY GATES REPAIR
WEBSTER UNIT, SOLOMON DIVISION PICK-SLOAN MISSOURI BASIN
PROGRAM, KANSAS
Introduction Mark Rouse, Civil Engineer, Engineering and Infrastructures Services Division, opened the pre-bid site visit at 10:00 a.m. with introduction ofgovernment personnel and an overview ofthe solicitation. The overview briefing was held at Webster Dam. The Nebraska — Kansas Area Office, Engineering and Infrastructures Services Division will provide construction management, inspection, and contract administration on behalf of the Contracting Officer.
Solicitation/Acquisition Details . Reference Standard Form 1442 — Solicitation, Offer, and Award
0 Fill-in Page 1 , Block 1 0 (TIN, UEI, CAGE), Page 2, Blocks 14 through 20c, and Page 3, Item No. 00010 Amount. Include filled-out SF 1442 with proposal Volume I, Business Proposal (Paragraph L.7).
. This is a Request for Proposal (RFP) solicitation which was issued on July 20, 2026 by the Missouri Basin Regional Office in Billings MT. Award will be made as a firm-fixed-price contract.
. Estimated price range ofthis acquisition is $5,000,000 to $10,000,000.
. The North American Industry Classification System (NAICS) Code is 237990.
. This solicitation is issued as a Total Small Business Set-Aside.
. Proposals are due to the Contracting Specialist via email by 3:00 pm MDT on August 27, 2026, unless extended by Amendment(s). Our servers limit emails to 25MB. Due to this, please use multiple emails if necessary.
. Contracting Officer is Mr. Ryan Cope.
. Contract Specialist is Ms. Terra Warren.
. For Section B — Price Schedule, fill-in pricing for CLINs 1 - 1 0 and Total for Price Schedule line needs to be filled out and included with Volume III, Price Proposal (Paragraph L.7).
. An offer guarantee (Bid Guarantee) of 20 percent of the bid price or $3 million — whichever is less - is required to be submitted with the proposal, SF 1442 Block 1 3 .b. and Section L Paragraph L.4, Reference Clause 52.228-1 . Use Standard Form 24 in Attachment Number 0002.
• Performance and Payment Bond for 100 percent of the contract price are required under SF 1442 Block 12.b. and Section I, Reference Clause 52.228-15. These are required NLT 10 days after receipt of award. The NTP will not be issued without the Performance and Payment Bonds.
• Liability Insurance requirements are covered in Paragraph 1.16. If not provided lAW the provided breakdown, this may delay issuance of the NTP.
. Work is subject to the Construction Wage Rates Requirements for Kansas and can be found in Attachment Number 0001 (Heavy Construction - General Decision KS20260037 — May 1 8, 2026).
Procurement Schedule . Anticipated award — On or about November 1 8, 2026.
. Anticipated NTP — On or about November 29, 2026.
. Contract completion date is 355-calendar days from receipt ofNTP, reference
Section A, Standard From 1442, Page 1, Block 11.
Important Items
. Section J, Specifications Section 01 33 00 — Submittals - Reclamation’s submittal process is extremely thorough, and the successful contractor will not be allowed to begin work until the appropriate submittals are reviewed and approved. The time required to review a submittal or resubmittal is 28 days, unless specified otherwise.
. Section J, Specifications Section 01 35 20 — Safety and Health — Detailed, site-specific safety plan is required before commencing on-site work. There will be a thorough review of the safety plan and strict adherence to the plan, Reclamation Safety and Health Standards (RSHS), Occupational Safety and Health Administration (OSHA) Standards.
. Section J, Be sure to review any notes on drawings.
. Paragraph L.7, Proposal Instructions and Section M — Evaluation Factors for Award:
0 The contractor shall submit their proposal in three Volumes (Business, Technical, Price). The contents for each volume are listed under Section L.7.
0 Section M describes how the government will evaluate the proposal.
Questions and Answers
• Questions are highly encouraged and may be asked onsite but should also be emailed to the Contract Specialist. An amendment will be issued that includes all the questions and answers. If there are contract specific or additional technical questions following the site visit, please email them to the Contract Specialist.
The cut-off date for questions is August 14, 2026 at 3:00 pm MDT. A solicitation amendment will be issued no later than August 21, 2026 addressing all industry questions with corresponding Government answers.
Scope of Work
1. External upstream, downstream and edges of gate surfaces, radial arm structural steel members, trunnion assemblies and floatwell covers and frames on the inner piers: removal of existing coating system including handling and disposal; sealing crevasses between structural members; application of new coating system; removal and replacement of bottom and side gate seals.
2. Internal structural steel, skin plates, cover openings surfaces, and gallery:
removal of existing coating system including handling and disposal and application of new coating system
3. Wire rope and components replacement.
PRE-PROPOSAL SITE VISIT - AUGUST 6, 2026
SOLICITATION 140R6026R0016
WEBSTER DAM SPILLWAY GATES REPAIR
WEBSTER UNIT, SOLOMON DIVISION PICK-SLOAN MISSOURI BASIN
PROGRAM, KANSAS
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