Amendment_0002_-__Q_A_-_140R6026R0016_-_Webster_Dam_Spillway_Radial_Gates_Repair__-_Answers_0002.pdf

Amendment No. 0002 Solicitation No. 140R6026R0016

WEBSTER DAM

SPILLWAY RADIAL GATES REPAIR

PICK-SLOAN MISSOURI BASIN PROGRAM

SOLOMON DIVISION, KANSAS

PRE-PROPOSAL QUESTIONS & ANSWERS

1. QUESTION: How many Tainter Gates can be worked on at the same time?

ANSWER: There are no restrictions on the number of gates that may be worked on at the same time.

2. QUESTION: Will the interior of the Tainter Gates be sandblasted and painted?

ANSWER: Refer to Specifications Section 09 96 20 Coatings (Revised).

3. QUESTION: What are the DFT measurements on the current coating system on the Tainter Gates?

ANSWER: This information is unknown.

4. QUESTION: What is the current paint system on the Tainter gates?

ANSWER: The existing coating system is unknown. Refer to Specifications Section 51 02 83 – Existing Coatings Analysis.

5. QUESTION: Will potable water be provided?

ANSWER: No. Refer to Specification Section 01 51 00 – Temporary Utilities

6. QUESTION: Will weekend work be allowed?

ANSWER: There are no restrictions on days of work. There are restrictions on activities performed between the hours of 6:00pm to 6:00am. Refer to Specification Section 01 57 20 – Environmental Controls.

7. QUESTION: Can a copy of the Sign in Sheet from the Site Visit be provided?

ANSWER: Yes, it was provided with amendment 0001.

8. QUESTION: Will the contractor be permitted to mount anchor plates into the concrete for containment?

ANSWER: Yes, all anchors shall be removed after use and holes sealed with approved sealant to prevent water intrusion.

9. QUESTION: Are there any prohibited areas for equipment and material storage or staging activities?

ANSWER: Use of existing roadways and parking areas should be prioritized. Refer to Specification Section 01 14 10 – Use of Site.

10. QUESTION: What is the anticipated contract award date?

ANSWER: It is anticipated that it will be awarded in the first quarter of the fiscal year 2027 which begins on Oct 1, 2026.

11. QUESTION: Are Tainter Gates 1-3 fully operational and capable of raising to the fully open position?

ANSWER: No. Gates 1 and 3 bind beyond 50% open. Refer to Specification Section 35 23 51 – Spillway Radial Gate Seal Replacement, Part 3.02.

12. QUESTION: Is the painting of the Hoist Machinery required?

ANSWER: No. Painting of the hoisting equipment is not part of the Specification.

13. QUESTION: Spec section 099620 – Tabulation No. IE-19 lists surface preparation methods A, C, H, J but there is other detail in the specification as to what each method is (ex: SP3 power tooling or SP10 abrasive blast, etc.). Please clarify what is each “lettered” method.

ANSWER: Refer to Specifications Section 09 96 20 Coatings (Revised).

14. QUESTION: Will power tooling surface preparation methods be acceptable for the spot repair work scope within the interior radial gates?

ANSWER: Yes. Refer to Specifications Section 09 96 20 Coatings (Revised).

15. QUESTION: In the gallery painting scope of work, are the floats required to be blasted and painted?

ANSWER: No. The floats are abandoned and are not part of the specifications. Refer to Specification Sections 09 96 20 Coatings (Revised), 52 00 00 Drawings, and Section J.

16. QUESTION: In the gallery, as shown in Section J, Drawings, Sheet No. 33, is the gate required to be prepped and coated?

ANSWER: No.

17. QUESTION: For all gallery blasting and painting, including the pipes, ladders, and other components, can these items be blasted and painted in place?

ANSWER: Yes. Refer to Specifications Section 09 96 20 Coatings (Revised).

18. QUESTION: Is there a mutual waiver of consequential damages for this project?

ANSWER: No, federal contracts rely on statutory and regulatory liability frameworks rather than negotiated waivers.

19. QUESTION: What are the Liquidated damages (LDs) for this job?

ANSWER: Solicitation 140R6026R0016 does not include the clause 52.211-12 Liquidated Damages-Construction.

20. QUESTION: Solicitation states about warranty: FAR 52.246-21. Page 29 – 1 Year.

Otherwise not specified. - Can we clarify the warranty for this job?

ANSWER: Solicitation 140R6026R0016 includes clause 52.246-21 which states the following:

(b) This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

21. QUESTION: Solicitation identifies differing Conditions: Contract, Page 30, FAR-52.236-2 – references differing conditions, but not recovery mentioned - What is the recovery for differing conditions under this contract?

ANSWER: In accordance with 52.236-2:

(a) The Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer of

(1) Latent physical conditions or subsurface conditions at the site which differ materially from those indicated in this contract; or

(2) Unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

(b) (1) The Contracting Officer will investigate the site conditions promptly after receiving such a notice.

(2) If the conditions materially so differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performing any part of the work under this contract an equitable adjustment must be made under this clause.

(c) No request for an equitable adjustment to the contract under this clause will be allowed, unless the Contractor has given the written notice required.

(d) No request for an equitable adjustment to the contract for differing site conditions will be allowed if made after final payment under this contract.

22. QUESTION: Solicitation identifies Payment: Contract, Page 51 – 52.216-1 – lump sum;

otherwise, not specified - What are the payment terms for this contract?

ANSWER: In accordance with 52.216-1: The Government contemplates award of a Firm-Fixed- Price (FFP) contract resulting from this solicitation. Solicitation 140R6026R0016 includes the clause 52.232-27 Prompt Payment for Construction Contracts.

23. QUESTION: Solicitation identifies Retainage: Not Specified – possibly FAR 52.232-5 mentioned on page 30 of the contract which is 10%. Otherwise not specified in the contract- What is the retainage for this project?

ANSWER: In accordance with 52.232-5:

(e) Retainage. If the Contracting Officer finds that satisfactory progress was achieved during any period for which a progress payment is to be made, the Contracting Officer shall authorize payment to be made in full. However, if satisfactory progress has not been made, the Contracting Officer may retain a maximum of 10 percent of the amount of the payment until satisfactory progress is achieved. When the work is substantially complete, the Contracting Officer may retain from previously withheld funds and future progress payments that amount the Contracting Officer considers adequate for protection of the Government and shall release to the Contractor all the remaining withheld funds. Also, on completion and acceptance of each separate building, public work, or other division of the contract, for which the price is stated separately in the contract, payment shall be made for the completed work without retention of a percentage.

24. QUESTION: Laydown area not specified in the contract.

• Will the “Parking Lot” located at 39.41557058009389, -99.42384040637369, be approved as a laydown area?

• Will temporary security fencing be required for the perimeter of the laydown area?

• Will the Contractor be able to site prep, 39.41550754427616, -99.4241929374132, to establish a stabilized foundation for an Eight-Ton Jib Crane for use on the defined scope of work?

• Will, 39°24'55.8"N 99°25'27.0"W - Google Maps, also be considered as an acceptable secondary laydown area and access point?

ANSWER: The Government will need more details on foundation loadings prior to approving the location near the spillway wall for a crane. Other areas will likely be approved in the submittal process. The Contractor is responsible for securing their equipment and materials.

Refer to Specification Section 01 14 10 – Use of Site.

25. QUESTION: Understanding flash flood and quantify a forewarning notice of flood event.

• Are there reports or studies that show yearly and or seasonal levels of the Webster Lake Park Lake?

• Is the owner able to provide flash flood monitoring and notice to contractor or impending flood events?

ANSWER: The government will notify the Contractor of any flood events should they occur.

Refer to Specification Section 01 14 20 – Radial Gate Operation (Revised)

26. QUESTION: Coatings

• Will Carboline be an acceptable coatings manufacturer?

• The proposed coating system consisting of Carbozinc 859, Carboguard 60, and

Carbothane 134 HG is submitted as an ISO 12944 qualified coating system for extreme atmospheric exposure environments (CX) when applied in accordance with Carboline published recommendations, specified surface preparation requirements, and approved dry film thickness ranges. Supporting ISO 12944 qualification documentation, product data sheets, and test data are included for engineer review.

ANSWER: Review of alternate coatings systems is an option. Refer to Specifications Section 09 96 20 Coatings (Revised), 1.03, B, 2.

27. QUESTION: Water and Electricity- Does the work site have access to potable water and/or electricity?

ANSWER: Refer to Specification Section 01 51 00 – Temporary Utilities

28. QUESTION: Reference - Updated solicitation package, L.7 Proposal Instructions, (e) Volume I, Business Proposal. Question - Solicitation states "Volume I shall incorporate the other Volumes by reference but shall not physically include them." Please clarify this.

ANSWER: This means you can refer to Volume 2 and 3 when making statements in Volume 1, but do not add the information in to Volume 1 that should be in the other volumes. For example, do not put any official proposal price information in any volume, except volume 3.

29. QUESTION: Reference - Updated solicitation package, L.7 Proposal Instructions, (e) Volume I, Business Proposal, (1). Question: Requirement is "A fully executed Standard Form 1442 - Solicitation, Offer, and Award form required by Part I, Section A of this solicitation. It shall be used as the cover sheet (or first page) of Volume I." Wouldn't the government prefer a cover page with solicitation number and title, and offeror information to be the first page of the volume for ease of reference?

ANSWER: Please follow the instructions as outlined, for uniformity. The completed Standard Form 1442 provides the solicitation number and offeror identification. The other information can follow in Volume 1.

30. QUESTION: Reference - Updated solicitation package, L.7 Proposal Instructions, (e) Volume I, Business Proposal, (4). Question: Solicitation states "Additional information required by the solicitation to be furnished by the offeror which is not required to be obtained in another volume of the proposal." Please clarify what is required in this section.

ANSWER: Volume 1 should include any business proposal information that is not included in volume 2 or 3.

31. QUESTION: Reference - Updated solicitation package, L.7 Proposal Instructions, (f) Volume II, (1), (e), Factor 3: Past Performance. Question - Will the government allow previously submitted Past Performance Questionnaires in lieu of CPARS?

ANSWER: Past Performance Questionnaires are not requested for this solicitation. CPARS will be evaluated. If there are no CPARS available for your company, that factor will be evaluated as neutral.

32. QUESTION: Reference - Updated solicitation package, L.7 Proposal Instructions, (f) Volume II, (1), (e), Factor 4: Price. Question - No price information is to be included in Volume II: Technical. Should Factor 4 be part of Volume III: Price instead of Volume II: Technical?

ANSWER: L.7 Proposal Instructions, (f) Volume II, (1), (e), Factors section identifies all the evaluations factors as a group. However, as is stated under Factor 4, Price -all pricing proposal information should be provided in Volume III.

32. QUESTION: Is there any scope of work associated with cleaning and painting underneath the floatwell covers, including any piping, miscellaneous steel, or other items located beneath the covers?

ANSWER: There is no work required in these areas as they have been abandoned. Refer to Specification Sections 09 96 20 Coatings (Revised), 52 00 00 Drawings, and Section J.

End of Amendment #0002

Please be sure to acknowledge all Amendments when submitting your proposal.