140R4026R0025_-_Site_Visit_Agenda_0001.pdf
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- Attached to
- EAST CANAL EFFICIENCY IMPROVEMENTS
- Solicitation number
- 140R4026R0025
About this file
This document is a site visit agenda for Solicitation 140R4026R0025, the East Canal Efficiency Improvement Project issued by the Bureau of Reclamation Western Colorado Area Office.
The project is a small business set-aside with a firm-fixed-price contract type. Technical questions are due October 23, 2026, at 2:00 PM Mountain Time, and proposals are due November 20, 2026, at 1:00 PM Mountain Time. The contractor must provide all labor, personnel, equipment, tools, and materials to install the East Canal Efficiency Improvement Project, with substantial completion required by April 1, 2028, and final seeding, cleanup, and demobilization by November 1, 2028. Principal work components include mobilization and preparation; removal and disposal of existing features; earthwork for concrete structures; West Loutzy Diversion Pipeline with inlet and outlet structures (approximately 4,200 feet of 36-inch HDPE pipe); East Canal Side Channel Spillway with concrete structure and approximately 165 feet of polypropylene profile wall pipe; Double Barrel Siphon with inlet and outlet structures (approximately 170 feet of two parallel 54-inch HDPE pipe); East Canal Ramp Flume Structure; GK Check Structure; miscellaneous metalwork; clearing and grubbing new pipeline alignments; and installing various valves, PVC pipe, and appurtenances.
Proposals are evaluated on five equally weighted factors: Technical Approach, Construction Schedule, Project Team Composition (including onsite project superintendent, HDPE welders, and concrete foreman with supporting resumes and letters of commitment), Past Performance on similar projects, and Cost/Price. The Government intends to award without discussion, and any deviations or exceptions to solicitation requirements may be detrimental to evaluation. All technical questions must be submitted in writing to Tyler Spencer at tyler_spencer@ios.doi.gov, and questions and answers will be published as an amendment. Key clauses include 52.219-1 (Small Business Program Representations), 52.222-6 (Construction Wage Rate Requirements), WBR 1452.223-81 (Safety and Health), and WBR 1452.232-81 (Payment for Mobilization and Preparatory Work). The site visit on October 13, 2026, at 10:00 AM will include tours of the West Loutzy Diversion Pipeline alignment, East Canal Side Channel Spillway Structure and Pipeline alignment, Double Barrel Siphon alignment, borrow areas, East Canal Ramp Flume Structure, and GK Check Structure.
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Agenda
Site Visit –October 13, 2026, at 10:00 am
Solicitation 140R4026R0025
East Canal Efficiency Improvement Project
Bureau of Reclamation Western Colorado Area Office
Field visit address: 61173 David Road, Olathe, Colorado 81425
Introductions:
Tyler Spencer – Contracting Officer/Contracting Specialist (not attending)
Duane Davison – Design Engineer/Technical Representative
Josh Dunham – Contracting Officer’s Representative (COR)
Jarrod Nelson – Engineer
Steve Pope – Uncompahgre Valley Water Users Association, Manager
Information on the Solicitation:
• Small business set-aside.
• Due date for technical questions – October 23, 2026, at 2:00 pm (MT)
• Due date for proposals – November 20, 2026, at 1:00 pm (MT)
• The contract type will be firm-fixed-priced
Technical requirements of the work:
The Bureau of Reclamation, Upper Colorado Regional Office has the requirement to provide all labor, personnel, equipment, tools, and materials necessary to install the East
Canal Efficiency Improvement Project as outlined in the specifications and shown on the drawings. All work shall be substantial complete by April 1, 2028. Seeding, final cleanup, and demobilization shall be completed by November 1, 2028.
The principal components of work include, but are not limited to, providing the following:
1. Mobilization and Preparation
2. Removing and disposal of existing features
3. Earthwork for concrete structures
4. West Loutzy Diversion Pipeline
a. West Loutzy Diversion Pipeline Concrete Inlet Structure
b. West Loutzy Diversion Pipeline Concrete Outlet Structure
c. Approximately 4,200 feet of 36-Inch Diameter HDPE pipe and associated fittings
5. East Canal Side Channel Spillway
a. East Canal Side Channel Spillway Concrete Structure
b. Modifying existing concrete structure for spillway pipe outlet
c. Approximately 65 feet of 48-Inch and 100 feet of 42-inch diameter
Polypropylene Profile Wall pipe
6. Double Barrel Siphon
a. 54” Double Barrel Siphon Inlet and Outlet Structures
b. Approximately 170 feet of two parallel 54-inch diameter HDPE pipe
7. East Canal Ramp Flume Structure
8. GK Check Structure
9. Miscellaneous metal work
10. Clearing and grubbing new pipeline alignments
11. Installing various valves, PVC pipe, and appurtenances
Format and Content.
1. Pricing: For the Technical Proposal to be evaluated strictly on the merit of the material submitted, pricing shall only be included in Volumes I & III. No pricing information shall be included in Volume II, Technical Proposal.
Refer to the Solicitation for information on Volume II in regard to formatting, content, and structure of the technical proposal.
Factor 1 - Technical Approach
Evaluation Factor: In narrative form, explain the strategy and technical approach for accomplishing the work. Make sure to address all of the items listed in Factor 1 –
Technical Approach of the Solicitation Package.
Factor 2 - Construction Schedule
Evaluation Factor: The Construction Schedule shall be tied to the requirements contained in the Specifications and shall coincide and not conflict with the narrative of
Factor 1.
Factor 3 - Project Team Composition
Evaluation Factor: It is important to the Government that the Offeror, their subcontractors, and key onsite personnel are available, committed, and have substantiated experience with construction of work similar in nature to the work.
Onsite Project Superintendent
Refer to the Solicitation for requirements in Evaluation Factor 3 of the
Superintendent in regards to duties, qualifications, and general experience.
HDPE Welder(s)
Refer to the Solicitation for requirements in Evaluation Factor 3 of the HDPE
Welders in regards to duties and qualifications.
Concrete Foreman
Refer to the Solicitation for requirements in Evaluation Factor 3 of the Concrete
Foreman in regards to duties and qualifications.
Key Personnel Resumes:
See Attachment_8_Key Personnel_Form of the solicitation package.
Letters of Commitment:
The offeror shall include a Letter of Commitment for all key personnel and subcontractors listed above.
Factor 4 - Past Performance
The Government views relevant past performance as involvement in projects that contain similar principal components of work as listed in the attached specifications.
Past performance information is required for the offeror and/or any subcontractors that will be performing the principal components of work.
Factor 5 - Cost/Price:
Price Schedule
The Government intends to award a contract without discussion; therefore, offerors should provide their best proposal from a technical and cost standpoint. Offerors are also cautioned that conditions, deviations, or exception to the solicitation requirements may be detrimental to the proposal evaluation. Factors 1 through 4 carry an equal weight as Factor
5 in rating each proposal.
Questions and answers:
• Questions and answers will be published as an amendment to the solicitation.
• Offerors must submit all technical questions to Tyler Spencer, at tyler_spencer@ios.doi.gov no later than October 23, 2026 - 2:00 PM Mountain
Time
• No verbal questions will be formally taken today. All questions should be submitted in writing to the Contracting Officer and Contracting Specialist
• Each question submitted must reference the solicitation number (140R4026R0025) and the specific section, clause, paragraph, or drawing.
Clauses to pay attention to:
52.219-1 - Small Business Program Representations (RFO Deviation) – January 2026
52.222-6 - Construction Wage Rate Requirements (RFO Deviation) – May 2026
WBR 1452.223-81 - Safety and Health -- Bureau of Reclamation – October 2022
See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory
Work, CLIN 1 of the Price Schedule.
The information provided on this agenda does not take precedence over the solicitation.
Tour of the work site:
• West Loutzy Diversion Pipeline alignment
• East Canal Side Channel Spillway Structure & Pipeline alignment
• Double Barrel Siphon alignment
• Borrow area(s)
• East Canal Ramp Flume Structure
• GK Check Structure
File details come from the government source that posted it. Updated .