L_14_WBR_1452_215-81_General_Proposal_Instructions___Bureau_of_Reclamation_(Mar_2021)_revised_0002.pdf

Cle Elum Dam Fish Passage Facility Adult Facility Yakima River Basin Water Enhancement Project-Integrated Plan Solicitation No. 140R1023R0003

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L.14. WBR 1452.215-81 General Proposal Instructions – Bureau of Reclamation (Mar 2021)

This procurement will be conducted in accordance with FAR Part 15.

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation (see FAR 52.215-1), each offeror shall submit a proposal in accordance with the instructions contained in this provision.

(a) Use and Disclosure of Proposal Information. In accordance with the Use and Disclosure of Proposal Information -- Department of the Interior provision of this solicitation (see DIAR 1452.215-71), offerors shall mark trade-secret or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend "Proprietary Information."

(b) Proposal Volumes. Offerors shall submit separate Volumes with the required number of copies as follows:

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Volume Title Copies Required

I Business Proposal:

Section A, Section K, Bid Bond

1 – Hard Copy 1 – Electronic (1-CD-ROM)

II Technical Proposal 1 – Hard Copy 1 – Electronic (1-CD-ROM)

III

Pricing Proposal:

Section B

1 – Hard Copy 1 – Electronic (1-CD-ROM)

(1) Separation of volumes. All hard copies of each proposal Volume (i.e., all copies of Volume I) are to be packaged individually and clearly marked to identify contents. The exterior of each package containing proposals shall be marked with the solicitation number, and the time and date for receipt of proposals and the name and address of the offeror, in order to prevent mishandling.

(c) General Contents. Each separate proposal Volume shall:

(1) Be presented in a manner which allows it to “stand alone” without the need to reference other documents;

(2) Be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal;

(3) Conform to all solicitation provisions, clauses, or requirements;

(4) Address the submission requirements with specificity and detail where required;

(5) Be an orderly, specific, and complete document in every detail;

(6) Be logically presented, using clear and concise language so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines;

(7) Have all pages in each volume consecutively numbered (including pages with tables and exhibits) and cross-referenced to other volumes where appropriate for each; and

(8) Indicate how the proposal conforms to the evaluation criteria identified in Section M.

(9) All Electronic volume submissions shall be delivered via CD-ROM only, thumb drives or any other memory storage device are not authorized. The offeror bears full responsibility for contents on electronic submissions to include adverse system corruption such as viruses, or programs, or any and all non-necessary proposal data.

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(d) Format. To assist in the uniform evaluation of proposals, the following format shall be used in preparing each separate proposal Volume:

(1) Provide a Table of Contents which lists all sections specific to the proposal Volume;

(2) Cross-reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

(3) Provide a list of any enclosures, including tables, drawings, charts, or other enclosures which summarize data or information;

(e) Volume I, Business Proposal. Volume I shall incorporate the other Volumes by reference but shall not physically include them. It shall consist of:

(1) A fully executed Solicitation, Offer, and Award form required by Part I, Section A of this solicitation. It shall be used as the cover sheet (or first page) of Volume I.

(2) Fully executed and completed offeror representations, certifications, and acknowledgments required by Part IV, Section K of this solicitation;

(3) Additional information required by the solicitation to be furnished by the offeror which is not required to be obtained in another volume of the proposal;

(4) Make-or-buy program (if applicable);

(5) Requests for any waivers of any solicitation provisions or contract clauses; and

(6) A summary of any exemptions from, or deviations to, any other solicitation requirements.

(f) Volume II

(1) Technical Proposal. The technical proposal should convincingly describe the capability of the offeror's organization to participate in this project and effectively demonstrate a thorough understanding of the work statement contained in Part I, Section C of this solicitation. To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the technical proposal:

(a) Table of Contents. The Table of Contents shall list all sections of the technical proposal.

Any future amendments, additions and/or revisions to the proposal shall be included in an updated Table of Contents;

(b) Index. The Index section shall cross reference the statement of work, specifications, or performance work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

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(c) Enclosures. The Enclosures Section shall include a list of any tables, drawings, charts, and any other enclosures which summarize data or information;

(d) Executive Summary. The Executive Summary shall include a brief discussion of how the required work will be performed and important highlights of the proposal.

(e) Volume II Page limit. Technical proposal shall not exceed 300 standard computer pages.

(f) Evaluation Factor Instructions:

FACTOR 1 – General Technical Plan - Provide a narrative work plan, supplemented with conceptual drawing(s) and/or sketches, if applicable. Offer shall also provide a Draft Project Schedule consistent with Specification Section 01 32 10, “Construction Program” (See subparagraph B. Draft Project Schedule below). The work plan shall also identify potential major subcontractors that will be performing any of the tasks in the below proposed work plan. The narrative work plan shall correlate with your proposed Draft Project Schedule.

A. Proposed Work Plan:

Provide an overall narrative work plan (15 pages or less). The narrative shall identify potential subcontractors and the work they would perform. The narrative shall correlate with the construction schedule. At a minimum, the plan for performing the following activities shall describe:

1. Site work from the Notice to Proceed through installation of the wells within the stilling basin.

a. Construction Sequencing

i. Outlet Works Bypass Installation

1. Describe design concept

2. Describe installation process

3. Describe system for maintaining the specified minimum river flows while installing the outlet works bypass

ii. Cofferdam Construction

iii. Unwatering

iv. Dewatering

1. Describe layout of temporary electrical lines, manifolds, discharge piping, generators, and fuel storage

2. Describe well installation sequencing

2. Site work from the dewatering the stilling basin through all Stage 1 work, including, but not limited to the splitter wall and juvenile tunnel outfall.

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a. Concrete Production

i. Describe production and management during the project’s peak demand for concrete while both the splitter wall and other Stage 1 work are happening concurrently.

b. Splitter Wall Construction,

i. Describe concrete placement sequencing.

c. Permanent Juvenile Tunnel Outfall

i. Describe how sequencing will accommodate completion of the juvenile tunnel outfall prior to the required milestone.

3. Temporary Power

a. Identify which temporary construction features will use available onsite power.

Describe locations and provide estimated quantities.

b. Identify which temporary construction features will be powered with generators.

Describe locations and provide estimated quantities.

c. Describe how power will being used economically.

4. Construction of Temporary Access – Provide a brief plan describing construction of access roads including ingress/egress into the river. Provide brief plans for construction of staging areas and access to the stilling basin.

5. Briefly describe placement and use of cranes during construction, including crane pad development, if necessary.

6. Briefly describe screening, processing, and/or washing of onsite materials for use as backfill or spawning gravels.

7. Briefly describe screening, processing, and/or washing of onsite materials to be used for temporary construction, such as ramps or crane pads.

B. Draft Project Schedule:

Your proposal shall include a draft construction schedule, using Critical Path Milestone (CPM) techniques, consistent with the requirements of Specification Section 01 32 10, “Construction Program”. The project schedule under Factor 1. General Technical Plan shall be easily identifiable within the proposal; with the ability to review as a separate requirement that is not dependent on other sections of the proposal. The purpose of this proposal requirement is to have offerors submit a CPM schedule in sufficient detail to allow for meaningful analysis and evaluation of the offeror’s proposal without having to prepare a 100% complete contract-quality schedule as described in Specification Section 01 32 10.

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Offerors do not need to comply with all the requirements of the “Construction Program” clause in Specification Section 01 32 10 but shall include a networked bar chart (Gantt chart) showing the major items of work contained in the proposal, including their durations, anticipated start and finish dates, any float, and the logical relations of interface between activities. The draft schedule shall include at a minimum:

1. Submittal review and approval activities with durations (see submittal table in Section C) that are critical to contract completion.

2. Material procurement including all design, manufacturing and delivery time requirements

3. Sequence and duration of construction activities to accomplish the work within the work restrictions identified in the specifications. Include appropriate level of detail for activity durations to demonstrate an understanding of the construction sequencing.

4. Clearly identify assumptions used to account for typical (not unusually severe) weather impacts.

5. Clearly identify the critical path.

6. In addition to the bar chart and any other reports, provide the schedule database in electronic format.

For use in preparing your proposed schedule, and for our subsequent analysis of the technical proposals only, offerors can anticipate an award date of approximately 30 September 2023 & a Notice to Proceed (NTP) date of 10 October 2023. This estimated award date is subject to change.

FACTOR 2 – Management Control Plan - Provide a narrative management plan, supplemented with conceptual drawing(s) and/or sketches, if applicable. The work plan shall also identify potential major subcontractors that will be performing any of the tasks in the below proposed work plan. The narrative shall correlate with your proposed construction schedule and explain in detail your approach to accomplish the following construction tasks:

A. A detailed and specific Management Plan for execution of work (4 pages or less). The plan shall detail the work the prime will self-perform and roles and responsibilities between the prime contractor, subcontractors, sub-consultants, material suppliers, and designers.

1. Provide a one-page organizational chart. Include significant subcontractors

2. Describe how the proposed management team is qualified to manage this work and what previous experience they have to substantiate their qualifications.

3. Describe the management team’s issue resolution process and philosophy.

4. List whether the following work will be self-performed or subcontracted. If subcontracted, list the subcontractor.

a. Dewatering

b. Cofferdam

c. Outlet Works Bypass

d. Splitter Wall

e. Excavation and Backfill

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f. Building Structure

B. Describe (4 pages or less) previous projects that have been completed during the past 10 years or are now on-going, that the offeror has performed – acting as the prime contractor that have had multiple subcontractors, suppliers, sub-consultants, and designers and required special management techniques. Provide examples of issues encountered in managing the work from multiple parties and how the issues were resolved.

Describe the quality control plan and implementation of the quality control plan for this project (4 pages or less). Include detailed information for the proposed subcontractor personnel that will be providing the quality control oversight. Include experience and qualifications to perform the required work.

FACTOR 3: Experience: Corporate and Key Personnel for Prime and/or Subcontractors:

The offeror’s company experience information will be evaluated to assess the offeror’s experience level on recent contracts for similar work with emphasis on the fish screening and fish passage components of the project. The greater the extent to which the offeror can demonstrate successful completion of projects similar in size and complexity to that required under this solicitation, the more favorably the proposal will be rated.

1. Identify any major subcontractors that will perform any of the tasks set forth in the below proposed work plan and furnish complete and detailed resumes. Major subcontractors are considered to be:

In water works contractors Heavy earth moving contractors Concrete contractors Mechanical (Fish Screens) Electrical

Furnish a list (no more than 5) of Federal, State, local government or commercial projects completed within the last 10 years similar in scope and complexity to the work required under this solicitation. The projects must clearly demonstrate the ability to successfully accomplish projects in a timely manner, utilize resources, and work with project owners.

The following information must be provided for each project:

Name and location of project.

Description of work.

Note whether or not offeror was the prime contractor and what portion of the work was performed by the offeror and what portion was performed by subcontractors.

Original completion time and date, and actual dates and duration for each project (including modifications).

Initial contract amount and final contract amount (including modifications).

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Name, address and phone number of CO/owner/COR/points of contact who may verify information for this project.

Any problems encountered in performance of the work and corrective actions taken.

2. Furnish complete and detailed resumes for all key personnel. At a minimum, key personnel include the Project Manager, Site Superintendent, Concrete Foreman, Supervisory Sub-contractor Personnel, Dewatering Specialist, and Safety and Health Professional.

Resumes are limited to 3 pages per individual and, at a minimum, shall address the following:

Name and role/responsibilities for this project Educational background, professional registrations or certifications Qualifying experience covering at least the last five years to include the following:

i. Project names, locations and dates of assignments.

ii. Description of duties and responsibilities for each assignment.

iii. Accomplishments or other pertinent information which demonstrates their suitability for the work assigned to them on this project.

If an offeror intends to utilize a subcontractor or subcontractor employee to occupy any of the above key positions identified above, resumes must be submitted for these individuals as well. Failure to provide any of the required information listed above may result in lower rating. Owner or other references with incorrect or missing phone numbers and contact names may not be able to be evaluated, which may result in lower ratings as well.

FACTOR 4 – Past Performance: Offerors will be evaluated on the degree to which they have completed similar projects on schedule and without performance problems.

Information submitted regarding adverse performance problems will be considered, as well as mitigating circumstances detailed in the proposal for any performance problems identified.

• Offerors shall have a Past Performance Questionnaire (PPQ), contained in Section J completed by at least three (3) of the offeror’s previous clients/owners.

Offerors are strongly encouraged to inform previous clients of the importance of the questionnaires as it is a determining factor in rating the proposal. It is the offeror’s responsibility to ensure that the government receives the requested questionnaires by the time and date specified in the solicitation for the receipt of proposals.

• If an offeror intends on utilizing subcontractors to perform any of the work beyond supplying materials, PPQs shall be submitted on behalf of each proposed major subcontractor.

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The Government may also use past performance information obtained by other sources than those identified by the offeror. The Government will utilize the Past Performance Information Retrieval System (PPIRS) database located at http://www.ppirs.gov for obtaining past performance information.

FACTOR 5 – Small Business Participation: Offerors classified as large businesses under NAICS 237990 must complete the DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION SUBCONTRACTING PLAN Template located at Section J.4. Department of Interior bureau of Reclamation Subcontracting Planto this solicitation.

Small Business offerors will receive maximum credit for Factor 5. Small Business Participation. Small Business offerors are not required to submit any documentation under this evaluation factor.

If applicable, all offerors should provide substantive commitments, letters of commitment, joint venture agreements, Mentor/Protégé agreements, or any other demonstrative agreements with Small Business concerns for the critical components of work identified at Spec Section 01 11 00-1 1.02 Principal Components of Work which are also included in the Section J.4. Department of Interior bureau of Reclamation Subcontracting Plan. Department of the Interior Bureau of Reclamation Subcontracting Plan Template.

If applicable, all offerors should provide any other pertinent documentation that describes the offerors plan to meet Small Business Subcontracting Goals identified at Section M. of this solicitation.

Offerors classified as large businesses under NAICS 237990 must also provide the below requirement for evaluation:

Provide an overall narrative describing the offeror’s historical use of Small Business Subcontracting Plans or utilization of small businesses as required by FAR 52.219-8 Utilization of Small Business Concerns (Oct 2022). In addition, the narrative should describe the offeror’s plan to achieve the planned subcontracting goals submitted under Section J.4. Department of Interior bureau of Reclamation Subcontracting Plan For purposes of efficiency, the narrative should not exceed more than five (5) pages as defined at paragraph (f)(1)(e) of this provision.

FACTOR 6: Price Proposal: N/A for Technical proposal. Price Proposal to be submitted under Volume III.

Offerors are hereby notified that even though cost or pricing data are not initially requested in this solicitation, the Contracting Officer reserves the right to request such data if they are later found necessary pursuant to FAR 15.403-5(a)(1).

To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the pricing proposal:

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(1) Table of contents. The Table of Contents shall list all sections of the pricing proposal. Any modifications or revisions to the proposal, up to the date of agreement on price, shall include an updated Table of Contents;

(2) Index. The index shall cross reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M of this solicitation;

(3) Enclosures. A list shall be included of all enclosures, attachments, tables, drawings, charts, and any other material which summarize data or information contained or referenced in the pricing proposal;

(4) The price proposal should be consistent with the technical approach(es) proposed in the technical proposal, Volume II;

(5) Pricing proposal breakdown. The offeror shall submit Section B of the contract Schedule (Schedule of Supplies and Services, found in Part I of this solicitation), including any attached Price Schedules noted in Section B, with its proposed total prices/costs for each Contract Line Item Number (CLIN), including any options, and proposed unit price(s), if required. In addition, a total proposed price consisting of the sum of all contract line items (excluding options) shall be submitted.

(6) No cost or price information shall be included in any of the other proposal volumes.

(7) All price or cost amounts shall be expressed to the nearest whole dollar except for individual hourly labor rates (if required). All percentages shall be expressed to two decimal places.

(g) Volume III, Price Proposal (FACTOR 6). Offerors are hereby notified that even though cost or pricing data are not initially requested in this solicitation, the Contracting Officer reserves the right to request such data if they are later found necessary pursuant to FAR 15.403-5(a)(1).

To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the pricing proposal:

(1) Table of contents. The Table of Contents shall list all sections of the pricing proposal. Any modifications or revisions to the proposal, up to the date of agreement on price, shall include an updated Table of Contents;

(2) Index. The index shall cross reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M of this solicitation;

(3) Enclosures. A list shall be included of all enclosures, attachments, tables, drawings, charts, and any other material which summarize data or information contained or referenced in the pricing proposal;

(4) The price proposal should be consistent with the technical approach(es) proposed in the

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(5) Pricing proposal breakdown. The offeror shall submit Section B of the contract Schedule (Schedule of Supplies and Services, found in Part I of this solicitation), including any attached Price Schedules noted in Section B, with its proposed total prices/costs for each contract line item number (CLIN), including any options, and proposed unit price(s), if required. In addition, a total proposed price consisting of the sum of all contract line items (excluding options) shall be submitted.

(6) No cost information shall be included in any of the other volumes;

(7) All price or cost amounts shall be expressed to the nearest whole dollar except for individual hourly labor rates (if required). All percentages shall be expressed to two decimal places.