Attachment_7_Site_Visit_Notes_and_Clarifications_1-13__0001.pdf

RFP #140P8322R0008, Rehabilitate Heart O’ the Hills water wastewater systems Olympic NP Attachment 7: Clarifications 1 - 13

Site Visit Notes and Clarifications 1 - 13 for Solicitation #140P8322R0008

Amendment 1 posted on 6/23/22

Site Visit

Kerri Cook, Project Manager and Contracting Officer’s Representative (COR) for this project, conducted a site visit on 6/22/22. She told the participants: “I hope you have had a chance to review the solicitation, construction documents and drawings, and additional reports and notices;

all of these documents are hyperlinked from the solicitation posted at SAM.gov. The purpose of today’s meeting is to show you the existing facilities and site. We do not intend to review the plans or specifications and will take only limited questions related to the site and the solicitation.” The group toured the existing and planned water and wastewater infrastructure for the Heart O’ the Hills Campground and developed area, including the associated electrical infrastructure to support water and wastewater upgrades. A roster of attendees is at the end of this document.

Reminders about the solicitation:

• Nothing said today changes the terms, conditions, requirements, or specifications of the solicitation and eventual contract. All changes will be formalized and incorporated by formal written amendment(s) to the RFP and posted at SAM.gov.

• The solicitation (SF1442 with associated clauses and provisions) is the file named “sol_140P8322R0008” which is the bottom file hyperlinked at SAM. All amendments will be posted here; it is your responsibility to monitor the site. You can also register at SAM and use the “follow” feature.

• This acquisition is set aside for small businesses. I encourage you to review pertinent sections of the solicitation and regulations.

• As previously mentioned, we will take only limited questions during this site visit.

Submit all questions to the Contracting Officer, Sarah Welch, ideally referencing the particular section of the specifications or drawings. We will answer all questions submitted up to seven days prior to the closing date in amendments to the solicitation.

• Send proposals and supporting documents, etc. to Sarah’s email address (which is at the bottom of the announcement at SAM and in the solicitation sections G.4 and L.6). Due to system and bandwidth capacities, we recommend sending the proposal at least an hour prior to the time it is due.

• Remember to review the information in Sections L (Instructions to Offerors) and M (Evaluation) before submitting the proposal. Forms to be completed and returned with your proposal are hyperlinked from the solicitation notice at SAM.

• Due date is currently July 11 at 3:00 pm PDT unless extended by amendment.

Ms. Cook then provided a little background for the project: “About seven years ago we started noticing a dramatic increase in water production, indicating the development of significant leaks.

Our maintenance staff has attempted to locate and has repaired numerous leaks in the water distribution system since then, but we’ve been unsuccessful in locating and repairing some of the biggest leaks, and we’re currently producing more than twice the volume of water compared to what we believe is the actual demand. Our solution is to replace the original 1960s cast and/or ductile iron pipe with HDPE pipe to eliminate the leaks. Along with that work, we want to upgrade the well pump and electrical control system; replace the water treatment building, including new chlorination and eyewash safety equipment; rehabilitate the water storage tank, including remediation of lead-based paint on the exterior and correcting some sanitary survey and safety deficiencies; and install additional valves to support future isolation of distribution system zones. In addition to the water system rehabilitation, we also hope to clean and inspect the wastewater collection system and replace the existing septic and pump tanks with a new multi-chambered 20,000 gallon septic and pump tank. The wastewater system rehabilitation work has been identified as options to provide flexibility for award, but we do intend to award all of the option work if we have sufficient funding to do so, which includes replacement of gates throughout the campground.”

The rest of this document provides clarifications based on submitted queries.

1. The enclosure adjacent to the well is locked; can you provide a photo of the piping inside this enclosure?

The enclosure and internal components will be demolished and removed as part of the contract. The sampling spigot will be replaced with a dedicated sample station protected by bollards, and a new source meter will be installed inside the new water treatment building. No flow control valve will be required for the new well pump.

2. Can you provide any additional information on the existing well low water level probes in the well that need to be connected to the new well pump and control panel?

See below for a sketch of the current well pump and probe configuration prepared by the NPS plumber during installation of the current well pump in 2016.

3. There are no electrical sheets in the drawing set, and there’s no guidance on the size, frequency or placement of handholes for electrical conduit from the well to the treatment building and tank. Are you expecting the electrical portion of this project to be design-build?

In general, the intent with the electrical portion of this project is for the electrician to either replace in kind (where specified) or to design and provide the required electrical components to support basic water and wastewater functions as described in spec section 26 90 00 Integration & Controls, and in the drawings, in accordance with the National

Electrical Code (NEC), or NFPA 70. Any handholes located within the road corridor should be traffic-rated.

4. When replacing the electrical panel at the wastewater treatment area, will there be any change in load or demand from the existing load, which just includes the lift station pumps and control panel along with the maintenance building?

There will be no change in load or demand from what’s currently onsite and so the electrical panel should be replaced at the same capacity but in the new location, which is on the east side of the maintenance building.

5. Would you accept PVC conduit instead of 1.5” HDPE electrical conduit?

Yes, if preferable, PVC conduit would be accepted as an alternative to 1.5” HDPE for electrical purposes except for where the conduit passes through the directional bore under Ennis Creek. In accordance with spec section 26 90 00, paragraph 2.5 A., electrical conduit for integration and controls shall be PVC Schedule 40 pipe.

6. How old is the existing water treatment building and has it been tested for asbestos or lead-based paint?

The existing water treatment building was constructed in the early 1980s when the well was drilled and Heart O’ the Hills switched from using surface water to groundwater.

Because of this newer construction date, the building has not been tested for either asbestos or lead paint. If asbestos or lead paint is found during the demolition process, the NPS will work with the contractor to negotiate a modification to the contract for appropriate handling and disposal of contaminated material.

7. How should we dispose of vegetative and woody debris that’s generated through limbing or clearing of the water tank access road, water line corridor, or around the water storage tank? Do we need to remove woody debris from the site, or can it be dispersed?

In general, vegetative and woody debris can be dispersed onsite and away from visitor use areas outside of the campground. Land clearing debris can be chipped and used onsite for mulch or erosion control, if desired. Note that section 01 11 00, paragraph 1.3 B. does require the contractor to haul offsite any downed trees or winter debris accumulation located within the campground or water tank access roads that impact the Contractor’s access to the utility corridor.

8. Has the NPS completed any soil testing or boring to inform the horizontal directional drilling? What happens if we hit bedrock?

Design depth for the horizontal directional drilling is 10-foot minimum depth beneath the creek bed and 15-foot maximum depth below grade. There is no notation of bedrock on the 37-foot-deep abandoned well log (Attachment 3), which is adjacent to the horizontal directional drilling location. FAR clause 52.236-2 Differing Site Conditions allows for an equitable adjustment and modification to the contract if the Contractor provides written notice to the Contracting Officer that subsurface or latent conditions at the site differ materially from those indicated in the contract documents, which could be considered the case if bedrock is encountered less than 15’ below ground surface and significantly impacts or slows drilling beyond what could be expected for soil or alluvium. Note that spec section 33 05 23.13, paragraph 1.4 C. requires the Contractor to develop a contingency plan for unforeseen obstructions that stop or delay the progress of drilling.

9. Were the existing septic and pump tanks inspected as part of the 2019 lift station pumps, control panel and drainfield replacement project?

No tank inspections were conducted during the 2019 drainfield replacement project. The existing septic and pump tanks are both gravity-fed and show no indication of leaking at this point in time. Treated effluent from the pump tank can be pumped to the drainfield for disposal to the extent possible. Untreated or unfiltered effluent and any solids will need to be removed by a septic pumper certified and approved for pumping by a local health department.

10. Could you provide photos of electrical components on the top and inside of the water tank?

The following photos include: 1) electrical float conduit (left) and level gauge penetrations (right) on either side of access hatch on top of tank, 2) well pump on and off floats tied to the internal tank access ladder adjacent to the tank overflow pipe, and 3) tank fill pipe entering from the base of the tank and discharging into the tank from the top of the pipe

11. Will both the NPS bunkhouse and the apartment units all be occupied at once, or will one building have occupancy before the other?

Typically, the NPS three-bedroom residence/bunkhouse is the first housing to be occupied starting in early April with the NPS fire crew and can house up to six individuals (maximum). The four apartment units are available for double-occupancy in each unit and typically aren’t occupied until the third or fourth week of April.

12. Will we need to install a new breaker for the water treatment building subpanel where this comes off the Entrance Station office building electrical panel?

Yes, see photos below; there is capacity and open conduit available from the Entrance Station office panel, but Contractor will need to install a new dedicated break for the new water treatment building subpanel.

13. I see that there’s a Buy American requirement on this contract. Is this to include the new Build America, Buy America (BABA) Act or just Buy American?

The BABA Act applies to Federal financial assistance funding (i.e., grants, cooperative agreements, non-cash contributions or donations of property, direct assistance, loans, loan guarantees, and other financial assistance) for infrastructure projects. This project is a Federal acquisition (contract) and is subject to the requirements in the Federal Acquisition Regulation (FAR) clauses and provisions found in the solicitation.

Site visit, 6/22/2022 RFP 140P8322R0008, Rehabilitate Heart O' the Hills Water Wastewater Systems Olympic NP

Business Name Representative

Name e-mail address phone number

JMG Sam Ellingford sam@jmgconstructors.com (360) 271-1973 X

JMG Kiely Carpenter kiely.carpenter@jmgconstructors.

com (360) 204-1802

X

Jamestown Excavation Don Love dlove@jamestowntribe.org (360) 809-4425 X

Jamestown Excavation Lonn Sweers lsweers@jamestowntribe.org (360) 477-2034 X

Jamestown Excavation Nick Merrigan nmerrigan@jamestowntribe.org (360) 808-8737 X

RJS Dean Nutt deannutt@rjsconst.com (509) 737-9035 X

Blue Mountain Electric Nathan Howat nathanh@bluemountainelectric.c om (360) 914-1866

X

Ahtna Infrastructure Steve Wagner swagner@ahtna.net (206) 556-9812 X

Midea Engineering Sean Moran mideallc@gmail.com (541) 404-3729 X

(check one)

Prime Sub