CHRI_251127_-_Prebid_Minutes_0001.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

DENVER SERVICE CENTER

12795 W. Alameda Parkway P.O. Box 25287 Denver, Colorado 80225-0287

IN REPLY REFER TO:

D5217 (DSC-CS)

CHRI 251127

Reference: Christiansted National Historic Site, U.S Virgin Islands National Park, Rehabilitate Salt

River Visitor Contact Station, CHRI 251127

Subject: Presolicitation Conference Minutes

The following are meeting minutes taken at the presolicitation conference for the above referenced project, held on October 21, 2021 at 1pm AST at the Salt River Contact Station. Attached is the sign-in sheet from the meeting, as well as handouts that were distributed to the attendees.

A presentation was given by representatives from the NPS Denver Service Center Tony Jasper (Contracting Officer), Marcello Arroio Bebianno Simoes (Project Specialist), and Doug Denk (Project Manager). The following questions were asked by the attendees present:

1. What exactly is the mockup panel and what are the Government’s expectations for this?

Govt Response: Refer to Contract Drawings, Sheet A0.02 and associated sections of the Contract Specifications. The location of the mockup panel is shown on Contract Drawings, Sheet A1.01.

2. An NTP date of 1/17/22 is likely not realistic, can that be pushed back to accommodate for long lead items and permits?

Govt. Response: Yes. Section L has been revised under Amendment 001 to change this date.

3. Does the tile on the floor stay or does it get demolished?

Govt. Response: The tile will be demolished; at first floor slabs, all existing tile and setting bed are to be removed down to sound concrete; refer to the architectural and demolition sections of the Contract Drawings.

4. Can the requirement for 51% self performance be reduced or changed?

Govt. Response: This is the NPS requirement for total small business set-asides so unfortunately it can not be reduced.

5. Can a schedule longer than 365 days be submitted as part of the proposal?

Govt. Response: Please see the revised language under Section L showing dates for administrative NTP and construction NTP. NPS’s position is that the project can be completed within the specified timeframe once the construction NTP is issued after all contractor provided permits have been acquired. Offerors can submit a schedule longer than a 365 day construction period, and provide an explanation within their schedule narrative. Although, schedules longer than 365 days may be less favorably rated than offerors who show a schedule that meets the criteria in the solicitation.

6. Are contractors doing anything to the rooms underneath?

Govt Response: Yes, the rooms and water cisterns on the lower level will be rehabilitated as part of this contract; refer to applicable sections of the Contract Drawings which refer to the “Lower Level”.

7. Do contractors have to obtain the usual USVI permits since it's a Federal project?

Govt. Response: Yes, contractors have to obtain all necessary permits, with the exception of the USVI DPNR Coastal Zone Management Consistency Determination, which NPS has already received, and the Territorial Pollutant Discharge Elimination System (TPDES) permit, which NPS will acquire prior to construction NTP. Refer to Contract Specifications Section 013100 1.9.

8. Is the tower getting demolished too?

Govt Response: The tower (Observation Plaza in the drawings) will be demolished to the first floor slab level, the lower level will remain and becomes the electrical room; refer to applicable sections of the Contract Drawings.

9. What work will be done to the existing cisterns?

Govt. Response: The existing water cisterns will be rehabilitated as part of this contract, to include but not necessarily be limited to new waterproofing coatings, new mechanical systems, relocation of hatches, etc.; refer to applicable sections of the Contract Drawings.

Sincerely, Tony Jasper Contracting Officer

.t J

United States Department of the Interior

NATIONAL PARK SERVICE

l DENVER SERVICE CENTER 12795 W. Alameda Parkway

P.O. Box 25287 Denver, Colorado 80225-0287

Sign-in Sheet

Date: 1 :00pm, October 21, 2021 Project: CHRI 251127 - Repair Salt River Contact Station Solicitation#: 140P2021R0158

Oral comments provided by any party including but not limited to Government personnel and contractors shall be confirmed in writing before any action is taken. If a contractor receives information orally that they believe changes the requi~ments of the contract they shall submit, in writing, information regarding the issue to the Contracting Officer a maximum of 4 .clays after obtaining such information. No changes to the contract are binding unless issued by the Contracting Officer as a formal written solicitation amendment.

Name Company e-mail

Tony Jasper NPS, Denver Service Center Tony _Jasper@nps.gov

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Pre-proposal Conference/Site Visit

October 21, 2021

Rehabilitate Salt River Visitor Contact Station

CHRI 251127

Solicitation Number 140P2021R0158

Request for Proposals No.1443N5010070901

AGENDA

• Introductions

– Make sure to sign in. Sign-in sheet will be incorporated into an Amendment.

• Project Background

• Project Scope

• Solicitation Overview – Key Clauses

• Proposal Instructions – Section L

• Proposal Evaluation – Section M

• Site Walk

Request for Proposals No.1443N5010070901

INTRODUCTIONS

NPS, Denver Service Center Staff:

• Tony Jasper, Contracting Officer

• Doug Denk, Project Manager

• Marcello Arrorio Bebianno Simoes, Project Specialist

NPS Christiansted NHS / Salt River Bay NHS&EP Staff:

• James Riddick, Maintenance Mechanic Supervisor

• Jean-Louis Williams, Maintenance Mechanic Supervisor & Acting Facility Manager

Request for Proposals No.1443N5010070901

TODAY’S GOAL

• Provide potential Offerors an opportunity for thorough site investigation

(FAR 52.236-3)

• Provide Offerors an opportunity to gain a better understanding, ask questions, interface, and receive clarity from the entire project team; Park, Technical, and Contracting.

• Encourage questions and clarifications at any time. Questions shall be asked in the open for the entire group to hear.

• You must submit questions in writing for Q and A’s to be incorporated into the contract via a solicitation amendment. It is the Offeror’s responsibility to take notes and submit questions by the deadline.

• Questions are due to the CO/CS at Tony_Jasper@nps.gov and Michael_smith@contractor.nps.gov

PROJECT BACKGROUND

• The buildings were originally designed and constructed circa 1970 as a private residence.

• The National Park Service acquired the property in 2001.

• The NPS had been operating the facility as a visitor contact station for the park until the buildings were severely damaged by Hurricane Maria in 2017.

• This construction contract is the culmination of over three years of planning and design efforts by NPS in consultation with the Government of USVI.

• When complete, the new Visitor Contact Station will provide a much-needed rehabilitated visitor destination and educational center for island residents and visitors alike.

Request for Proposals No.1443N5010070901

PROJECT SCOPE

• This construction project will demolish some or all of the buildings to the floor slabs (depending on award of Optional Bid Items).

• Demolished buildings will have repairs made to the existing foundations and will then be reconstructed on the existing foundation footprints as shown in the drawings.

• Demolition and reconstruction of Buildings F and G are Optional Bid Items.

• Project includes installation of new electrical, sewer, domestic water and rainwater collection systems, new landscaping, etc.

• Project includes Optional Bid Items for parking lot & driveway repairs, other miscellaneous systems & components.

SOLICITATION OVERVIEW

• Estimated price between $5M and $10M

• Period of Performance 365 days

• Competitive Total Small Business Set-Aside

• One Firm-Fixed-Price Contract will be awarded

• Source selection will be made using Best Value/Tradeoffs

• Offer guarantee for 60 days

• NAICS code: 236220 Commercial and Industrial Building Construction, size standard $39.5M

Request for Proposals No.1443N5010070901

CLIN STRUCTURE

PROPOSAL INSTRUCTIONS

• Email submissions to CO/CS on or before November 15th, 1000 ET

• Also email proposals to CS_DSC_Proposal_Submission@nps.gov

• Create two volumes (be mindful of page limits)

• Make sure you verify receipt

• Pay attention to detailed requirements

Key Solicitation Clauses

• Special Clause 1: Infectious Disease Preparedness and Response – Coronavirus Pandemic

• Special Clause 2: Option for Additional Services - States that options can be awarded unilaterally up to 90 days after contract award, and prices for options shall be included in the total evaluated price.

• Section F – 52.211-12 – Liquidated Damages— Construction ($1,482 per calendar day)

• Special Clause 3: Key Personnel (PM, Superintendent, QC Manager, Safety Manager, No substitutions for the first 75 days)

52.228-15 – Performance and Payment Bonds—Construction (Note: Requires resubmittal as contract amount increases)

52.232-27 – Prompt Payment for Construction Contracts (14 days)

52.236-5 – Material and Workmanship

52.236-6 -- Superintendence by the Contractor

Key Solicitation Clauses

52.236-1 – Performance of Work by the Contractor

Contractor shall perform on-site and with its own organization, work equivalent to at least 51% of the total amount of work to be performed under the contract.

52.236-9 - Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements

Request for Proposals No.1443N5010070901

PROPOSAL EVALUATION

Basis of Award

• Source Selection using FAR 15.1, Best Value Tradeoff

• Government intends to award without discussions, but reserves the right to conduct discussions if deemed necessary

• The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential

PROPOSAL EVALUATION

Factors

• Importance

– Factors 1-2 are in descending order of importance

– Subfactors are of equal importance

– Past Performance (Factor 3) is of less importance than Factors (1-2) when combined.

– Overall: all evaluation Factors other than price, when combined are approximately equally important to price.

Request for Proposals No.1443N5010070901

PROPOSAL EVALUATION

Volume 1 – Non-Price Proposal

• Factor 1 - Experience

– Subfactor 1A – Project Experience

– Subfactor 1B – Key Personnel Experience

• Factor 2 – Technical

– Subfactor 2A – Technical Approach

– Subfactor 2B – Schedule

• Factor 3 – Past Performance

PROPOSAL EVALUATION

Volume 2 – Business and Price Proposal

• SF1442

• Amendment Acknowledgements

• Completed Contract Price Schedule

• SF24 Bid Bond

• Section K: Reps & Certs

• General References

Request for Proposals No.1443N5010070901

REMINDER

• Questions are due to the CO/CS 10 days prior to proposal due date.

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

TECHNICAL REQUIREMENTS OF NOTE

• Division 01 (Pre-Construction) Submittal requirements (Spec 013100 1.4)

• Archeological Protection (Spec 013513 22)

– Contractor to provide Archeological Monitor

• Noise Management (Spec 015719.12)

• Waste Management (Spec 017419)

• Permit requirements (Spec 013100 1.9)

– Archeological Resources Protection Act Permit Application

• Access Restrictions

– Small Gate

– Work Hour Restrictions

– Lock on Gate

Request for Proposals No.1443N5010070901

TECHNICAL REQUIREMENTS OF NOTE

• Currently no utilities on site

• Delegated design requirements

• Buildings F&G Work – Options

• Utility stub outs for Building F – In Specs 012700 3.1B(Definition of CLIN

002) only

• Items with long lead times

• Decorative Metal Railings (Spec 057300)

QUESTIONS?

Thank you for your time and interest in this project!

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