B09_Prebid_Meeting_Notes.pdf

SCBL 152851

REHABILITATE AND EXPAND HISTORIC VISITOR CENTER

Prebid Meeting Notes

Date: 08/07/2018

When: 9:00 am MT

Where: Meet at main entrance of the Scotts Bluff National Monument Visitor Center, 190276 Old Oregon Trail Road Gering, NE

Attendees:

SCBL: See attendance list

DSC: Brian Heitman – Project Manager (720) 951-7292

Mike Camacho – Contracting Officer (720) 822-1517

Contractors: See attendance list

AGENDA ITEMS:

1. Sign in sheet – to be issued along with the pre-bid meeting minutes as an amendment to the solicitation.

2. Introductions for NPS staff present

3. Thank you all for taking the time to meet with us today. The project is extremely important to the Park and has been a long time coming. The last major addition and rehabilitation effort was in 1949. The existing facility is in very good condition considering it’s age.

Some of the issues we are going to address with this project:

• The facility size and layout is not conducive to serving current visitation and the existing exhibits are outdated. The project includes a fairly large addition which includes a new lobby. A related but separate project will replace the existing exhibits.

• The project will address life safety concerns by providing fire protection and code compliant egress.

• We will also be upgrading the mechanical systems and replacing the electrical system.

4. Today we will review a number of agenda items to familiarize you with the selection process and the project. Following the meeting here this morning we walk the facility and site. We plan to only take a few hours of your time.

5. We would prefer that question be sent to the CO in writing. Any questions and answers today will need to be recorded and issued in an amendment to the solicitation.

6. Source selection:

• Section L outlines the information the NPS would like to see in the technical proposals.

• Section M describes how the technical proposals will be evaluated.

• Source selection will be best value - see section M Part B.3. In making the selection, technical criteria is approximately equal to price.

• It is imperative that the offerors address the evaluation factors listed in L specifically.

We are primarily interested in the capabilities and experience of key personnel as it relates to the scope and conditions of this project.

• Note that a proposed construction schedule is part of the RFP source selection criteria.

7. Project milestone dates:

• Cut-off date for questions08/20/2018 @ 1:00pm (MDT)

• Proposals due 8/27/2018

• Contractor selection by mid to late September

• Construction contract award in early October

• Precon meeting held/NTP issued once the DIV I submittal requirements are complete – refer to spec section 01 31 00 Part 1.4D for the submittal requirements.

8. Photo Slide - Historic Preservation and Rehabilitation:

• The facility was constructed in 1935 with additions in 1938 and 1949. The building is a component of a National Register Historic District and is eligible for the National Register of Historic Places. Both the Historic Structures Report and Cultural Landscape Report will be made available to the successful offeror.

• The protection and appropriate rehabilitation of the historic fabric is extremely important to the NPS. Demonstrated knowledge and experience is included in one source selection subfactor:

i. Demonstrated experience working on historic building projects.

9. Project orientation:

• L0.2 & ED1.0– Site demolition:

i. Remove existing walks/paving, portion of stucco wall, sod and misc landscape elements.

ii. Portion of amphitheater benches to be removed. Portion to be salvaged and reset.

iii. Existing light bollards to be salvaged and reset. Also see sheet ED1.0 (ER-relocated)

iv. Existing transformer to be replaced. Work to be performed by Roosevelt Public

Power District. Contractor will be responsible for coordinating the work and payment to the utility company.

v. Remove and replace main distribution panel (MDP), demand meters, utility meter, & panels for VC Amphitheater & Restrooms and VC secondary.

• AD1.1 & AD1.2 – Building Demo

i. Some hazardous materials, including friable asbestos, will need to be removed prior to construction activities in the existing facility. See Landmark HAZMAT survey dated January 4, 2017 and specification section 138000 for requirements.

ii. Demo existing offices, mech enclosure fence, existing 2013 restroom, 1938 comfort station, & misc finishes per sheet schedule.

iii. * Items are associated with bid options. Bid option 5 essentially leaves the Jackson room intact with exception of wiring, fire and security, flooring and new wall openings. Existing finishes and ceiling to remain in base bid.

iv. Note that existing exhibit cases in rooms 107 and 111 will be removed by others.

v. Remove existing shingles DR4 to accommodate new addition.

• L1.0 & L4.0 – Site improvements

i. Improvements are minimal – new concrete walks (some colored concrete), new sod, and misc plantings.

• A1.0

i. New hallway and egress stair.

• A1.1 & A3.4

i. The new addition is approximately a 3,000 sf – New addition consist of - Plan rooms.

ii. New exhibits will be installed by others in rooms 101, 107, and 111. The ceiling and wall paint in these rooms will be completed by the exhibit contractor.

iii. Keynote NF18 – Rehabilitation of windows 104-112 & 120-125 are bid option 1.

Refer to spec section 08 01 52.91 for scope. Windows 111 & 112 exterior to be infilled with stucco over CMU.

iv. Keynote NF25 - Rehabilitation of windows 117-119, 126-128, and 132 are in the bid option 5. Refer to spec section 08 01 52.91 & detail 5/A3.4 (windows 117- 119 & 126-128) and 6/A3.4 (window 132) for scope.

• A1.2

i. New wood shingles throughout with exception of narrow flat roof along gridline

6.

ii. Tower office to receive new carpet, paint, mechanical unit, and fire protection

• Elevations & Sections – Renderings, A4.0, A5.0 & A5.1, S9.2

i. Multipurpose room: Base bid conventional wood truss framing, batt insulation, and gyp board ceiling; option 6 exposed timber trusses, vaulted ceiling, and gable type window.

ii. NE5 – wood stud walls with painted brick veneer

iii. NE12 – wood stud walls with stucco

iv. Flat roof between the existing and new addition.

v. Exposed timber trusses in the lobby.

• Mechanical – M1.0 & M1.1:

i. New system consists of Variable Refrigerant Flow Fan Coil Units (FCU) and DX, Gas-fired Dedicated Outside Air Unit

ii. New mechanical units serving the existing spaces are located in the basement.

The existing supply and return duct risers are to be cleaned and reused.

iii. Mechanical units serving the new addition are located in the ceiling space of the addition.

iv. The existing IT split system is to be salvaged and the exterior unit relocated within the new exterior enclosure.

v. M1.3 shows duct configuration for bid option 6 – sidewall diffusers and return grill.

• Electrical – E1.0, E1.1, & E1.2:

i. New MDP, transformer, demand meters, utility meter, and panels for maintenance building and VC. See keynote 1 for delineation of work to be performed by the utility company and electrical contractor. All work described to be paid for by the successful offeror.

ii. Bid Option 4 is to connect the existing generator to the new main distribution panel.

iii. Note the salvaged and relocated bollards.

iv. E1.1 &E1.2: All electrical wire for power and phone/data cabling throughout the existing facility is to be replaced (E1.1 & E1.2 general note B & C and plan note 1 (E1.1) and 2 & 3 (E1.2)).

v. For the base bid the existing low voltage intrusion alarm devices are to be retained. The new devices shown in the addition are to be added to the existing system.

vi. Bid option 2 is to replace the entire existing intrusion alarm system.

vii. Bid option 3 is to design and install a lightning protection system for the VC. See box note on E0.1 and spec section 264113.

viii. Refer to electrical and architectural plans for existing lighting to be retained or new lighting in the existing building.

• Fire sprinklers and alarm – E5.0:

i. Fully addressable system. Fire alarm riser diagram is shown on E5.0, devices shown on plan.

ii. Fire sprinkler system is delegated design, refer to drawings FP1.0 & FP1.1, and spec sections 211119 & 211313

iii. Sprinklers installed in basement, main level, and tower office.

10. Construction staging and limits – see sheet G0.4

• Staging areas shown on plan

• Site enclosure fence required. All staged material is to be secured.

• Minimize conflicts and disruption of public access to the parking area and summit road.

11. Special Construction Requirements – be sure to review Div 1 specs – 011100 through 019114 for specific requirements:

• The NPS will have a full time Construction Management Representative (CMR) on site.

Will facilitate RFIs, submittals, meetings and provide construction oversight.

• Working hours 6 am to 8 pm M-F. Work on weekends and holidays will not be performed without prior approval by the Contracting Officer.

• If resources are discovered during ground disturbance activities stop work in that area immediately and report discovery to the Contracting Officer (CMR).

• All construction equipment shall be washed with high pressure spray and inspected by the NPS prior to transporting the equipment to Scotts Bluff National Monument.

• Protect all plants and trees not scheduled to be removed- see spec section 011100, 32 40 00 and landscape drawings.

• The project team will have weekly OAC meetings facilitated by the CMR.

• The team will utilize an NPS project SharePoint web site for communication throughout the project. Will be used primarily to process RFIs and submittals. See specification section 013100, Part 1.6.

• Updated construction schedule required monthly.

12. Life Safety see specification section 01 35 23

• Accident Prevention Plan is a required Div 1 submittal.

• Weekly toolbox safety meetings are required.

13. Quality Control – see specification section 01 40 00.

• Quality Control Plan is a required Div 1 submittal.

• Quality Control Supervisor is to be on site whenever work is being performed. The QC

Supervisor can have other duties while on site and may be the Superintendent.

• Contractor responsible of all testing and inspections for the project.

14. Waste Management

• Waste Management Plan is a required Div 1 submittal.

• It is the desire of the NPS to divert and recycle as much construction debris as practicable. Progress documentation will be required. Our goal is to divert 50% of the construction waste.

15. Sustainability – see specification section 018113.

• The contractor is expected to cooperate with the AE during the submittal process and collaborate in the documentation of the sustainable strategies within the sustainability checklist. AE will be responsible for completing the checklist.

• See 018113 Part 1.3 for information to be provided with technical submittals:

i. Recycled content

ii. Certified wood

iii. Low emitting materials

iv. Regional materials

v. Biopreferred products

vi. Rapidly renewable products

16. Indoor Air Quality – See specification section 015719.11

• Indoor Air Quality Management Plan is a required Div 1 submittal

17. Total Building Commissioning - see specification section 019114

• Systems to be evaluated are listed in part 1.1B and include:

i. HVAC components and equipment.

ii. HVAC system: interaction of cooling, heating, and comfort delivery systems.

iii. Building Automation System (BAS): control hardware and software, sequence of operations, and integration of factory controls with BAS.

iv. Electrical Distribution

v. Luminaires

vi. Lighting Control System

vii. Life Safety Systems (Fire Alarm & Suppression)

viii. Access Control/ Security Systems

ix. Communications

18. Visit site