J__Proj_Communicate_Roster_Req.pdf
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- Solicitation number
- 140A1627B0003
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ATTACHMENT J: PROJECT COMMUNICATIONS ROSTER REQUIREMENTS
This attachment establishes requirements for maintaining and distributing a Project Communications Roster throughout the duration of a federal construction contract. The Prime Contractor must develop and maintain a comprehensive roster identifying all key project personnel and points of contact, including subcontractors, suppliers, utility companies, and stakeholders. The roster ensures the Defense Facilities Management Command (DFMC) maintains clear visibility into project roles, responsibilities, and contact details for all parties involved.
The roster must include minimum information for each individual: Full Name, Job Title, Project Role (e.g., Project Manager, Superintendent, Safety Officer, Foreman), Employer/Company Name, Email Address, Primary Phone Number (office and/or mobile), Location or Office Assignment, and Other Relevant Information such as area of responsibility, shift, and on-site/off-site status. Required entries on the roster include the Prime Contractor's Core Team (Project Manager, Superintendent, and Safety Officer/Site Safety Health Officer), subcontractor leads and field supervisors, quality control manager and inspection personnel, project scheduler or planning lead, designer of record and key design subconsultants, commissioning agent, utility company contacts, local jurisdictional authorities and permitting contacts, and tribal council, chapter delegate, and school board representatives. The roster must be maintained and updated monthly at minimum, distributed as part of weekly or bi-weekly construction progress meeting minutes, provided to DFMC in editable format (Excel or searchable PDF), and provided at project kickoff with each updated version. The contractor must highlight changes to the roster and provide version dates for tracking. The communications roster is considered a formal project deliverable; failure to maintain and distribute it as described may result in written notice from DFMC and may be treated as a contract deficiency. Rosters must be archived with project documentation and included in the closeout package.
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