STATEMENT OF WORK

CONSTRUCTION SERVICES

COVE DAY SCHOOL

October 8, 2026

A. INTRODUCTION AND BACKGROUND

Cove Day School is a Bureau of Indian Education (BIE) operated Kindergarten through sixth grade (K–6) school serving Native American students from the Cove, Arizona region. The Cove Day School provides Native American youth the opportunity for a quality education in a safe, healthy, and culturally responsive learning environment.

This project includes the construction of a replacement Cove Day School, support facilities, site infrastructure, playground areas, a maintenance building, a new water well and water storage system, wastewater lagoon improvements, and six new employee quarters. The project is intended to provide complete, usable, code-compliant, and operational facilities that support the educational mission of Cove Day School.

The Contractor shall provide all labor, supervision, materials, equipment, tools, temporary facilities, temporary utilities, testing, inspections, documentation, coordination, commissioning, closeout services, and all other services necessary to deliver a complete turn-key project in accordance with the contract documents.

B. OBJECTIVES

The objective of this contract is to provide complete construction services for the Cove Day School project from Notice to Proceed (NTP) through final completion, final acceptance, and warranty closeout.

The Contractor shall:

1. Provide all tools, labor, materials, equipment, supervision, temporary facilities, temporary utilities, utility verification and coordination, testing, inspection support, construction Quality Control (QC), safety management, documentation, commissioning, and closeout services necessary to deliver complete and usable facilities. (Deliver Turn-Key Ready Facilities)

2. Construct the Cove Day School, support facilities, maintenance building, employee quarters, water system facilities, wastewater facilities, playground structures, site improvements, and all related infrastructure in accordance with the approved construction documents, Project Manual, this Statement of Work, and all applicable attachments.

3. Deliver facilities that comply with Indian Affairs (IA) adopted safety and health codes, Division of Safety & Risk Management (DSRM) requirements, National Fire Protection Association 5000, applicable accessibility standards, applicable environmental and utility requirements, the 2007 Bureau of IA School Facilities Design Handbook, and all other contract requirements.

4. Provide complete Furniture, Fixtures, and Equipment (FF&E), Information Technology (IT) infrastructure, IT equipment allowance coordination, and operational turnover documentation necessary for the intended use of the facilities.

5. Coordinate with the Contracting Officer (CO), Contracting Officer Representative (COR), Division of Facilities Management and Construction (DFMC) Project Manager (PM), Government Quality Assurance Representative (QAR), BIE, DSRM, utility providers, tribal authorities, regulatory entities, and school representatives as necessary to complete the project.

6. Provide Leadership in Energy and Environmental Design (LEED) certification or other sustainability compliance documentation required by the construction documents and Project Manual.

7. Complete all work through Certificate of Occupancy (COO), final acceptance, closeout documentation, asset capitalization documentation, equipment template submission, and warranty support.

C. CONTRACT BID ITEMS

The Contractor shall organize its proposal, Schedule of Values, payment applications, cost reports, asset capitalization records, and change proposals according to the base bid and bid option items structure below. Each base bid and bid option items shall be further broken down by major features of work, building/facility, Construction Specifications Institute (CSI) division, subcontractor package, major equipment, and other cost categories required by the Government.

BASE BID ITEM 0010 – Site Work Includes, but is not limited to, mobilization, site preparation, clearing, grading, drainage, roads, parking, sidewalks, site utilities, site lighting, fencing, signage, site restoration, erosion control, temporary facilities, Landscaping, and general site improvements not otherwise assigned to another base bid or bid option item.

BASE BID ITEM 0020 – Employee Quarters Includes construction of six new employee quarters, associated utility connections, residential systems, fixtures, equipment, FF&E where required, testing, commissioning, and closeout documentation.

BASE BID ITEM 0030 – School Building Includes construction of the replacement K–6 school building, instructional areas, administrative areas, cafeteria/dining areas, support spaces, building systems, fire protection, life safety systems, security systems, FF&E, IT infrastructure, IT equipment allowance, commissioning, and closeout documentation.

BASE BID ITEM 0040 – Playground Structures Includes playground areas, play structures, play surfacing, accessibility routes, site furnishings, drainage, safety clearances, playground submittals, testing, and DSRM-required playground documentation.

BASE BID ITEM 0050 – Maintenance Building Includes construction of the maintenance building, building systems, equipment, fixtures, utility connections, fire suppression system, testing, commissioning, and closeout documentation.

BASE BID ITEM 0060 – New Well / Water Tower Includes well drilling, casing, pumps, pump house, water testing facility, water treatment system, water softener (In school), storage tank or water tower, controls, monitoring systems, sensors, piping, appurtenances, fire flow support, disinfection, testing, certification, installation of three-phase power and infrastructure to well house, and water connection to the school and related facilities.

BASE BID ITEM 0070 – Sewer Lagoons Includes wastewater lagoon dirt work, sewer lines, controls, utility coordination, testing, regulatory coordination, startup, and turnover documentation.

BID OPTION 0080 – Furniture, Fixtures, and Equipment Includes all Contractor-provided FF&E required to deliver complete, usable, and operational facilities. FF&E includes, but is not limited to, classroom furniture, administrative furniture, staff furniture, student furniture, cafeteria and dining furniture, library/media furniture, storage systems, window coverings, instructional equipment, specialty equipment, residential furnishings or appliances for employee quarters where required, and other non-fixed equipment necessary for intended facility use. FF&E, shall be priced separately from building construction, installed systems, and IT equipment.

BID OPTION 0090 – IT Equipment Includes the Contractor-provided IT equipment allowance and related IT equipment necessary to support initial occupancy and operation of the school. IT equipment includes, but is not limited to, Wi-Fi hotspots or Wireless Access Points (WAP), routers, network switches, network racks or cabinets, patch panels, where treated as equipment, Uninterruptible Power Supply units, network hardware, and related equipment identified through coordination with the BIE IT team.

BID OPTION 0090 does not include the installation of building-integrated IT infrastructure such as conduit, raceways, boxes, sleeves, cable trays, structured cabling, data outlets, faceplates, terminations, cable labeling, grounding, bonding, or cable testing. Those infrastructure and installation items shall be included under the applicable building or site construction base bid or bid option item, primarily base bid item 0030 for the School Building, unless otherwise directed by the CO.

The Contractor shall not combine base bid and bid option item values in a manner that prevents the Government from identifying cost, progress, payment, or asset value by base bid or bid option items. Mobilization, demobilization, Division 01 requirements, temporary facilities, bond/insurance costs, and long-lead items, costs shall be separately identified within the Schedule of Values and mapped to the applicable base bid or bid option item.

D. SCOPE OF WORK

The Contractor shall administer, coordinate, manage, and perform all construction work necessary to complete the Cove Day School project. Work includes new construction, site redevelopment, utility infrastructure, water system improvements, wastewater improvements, employee quarters, maintenance facilities, playground structures, FF&E, IT infrastructure, commissioning, and closeout.

The Contractor shall perform the work in strict accordance with the contract, construction documents, Project Manual, approved submittals, applicable laws, applicable codes, DSRM requirements, tribal requirements, federal requirements, and all referenced attachments.

Where two or more codes, criteria, standards, drawings, specifications, or contract requirements apply to the same issue, the Contractor shall comply with the more stringent requirement unless the CO provides written direction otherwise. NFPA 5000 and related NFPA codes and standards, shall be treated as the primary building construction and safety code for this project.

For purposes of code application, the school building, support facilities, site structures, installed systems, and associated equipment shall be treated as commercial educational facility construction. Employee quarters designed and constructed as one-family or two-family dwelling units may be treated as residential construction only to the extent permitted by the applicable adopted codes, DSRM requirements, approved construction documents, and written direction from the CO.

The Contractor shall comply with all sustainability, energy performance, and certification requirements identified in the construction documents, Project Manual, LEED (See Drawings and Specifications), and applicable federal sustainability criteria. All educational facilities shall be constructed, documented, commissioned, and certified to achieve LEED certification unless the CO provides written directions otherwise. Employee quarters and residential dwelling units shall comply with applicable residential energy-efficiency requirements and shall meet ENERGY STAR or ENERGY STAR-equivalent residential performance standards, as applicable to the dwelling type, installed systems, appliances, equipment, and construction assemblies

The Contractor shall field verify all existing conditions, utilities, dimensions, elevations, clearances, access constraints, and other conditions impacted by the work before beginning affected work. Any conflict, discrepancy, differing site condition, utility issue, design conflict, or conditions that may affect scope, schedule, cost, quality, safety, or intended facility use shall be immediately reported in writing to the CO, COR, and PM.

E. ATTACHMENTS AND REFERENCE DOCUMENTS

The following documents are incorporated by reference or shall be used as project requirements as applicable. The attachment letters below reserve the official DSRM and equipment documents under their existing attachment letters and re-letter prior working templates to avoid conflict.

1. Attachments and Incorporated Documents

The construction work must be performed in accordance with the contract, this Statement of Work, the approved construction documents, the Project Manual, and all attachments incorporated into the solicitation or contract. The following documents shall be incorporated as attachments and shall be used as applicable to the work:

Attachment A – Construction Documents / Issued Drawings Attachment B – Project Manual / Specifications Attachment C – Final Inspection and COO Guidelines, DSRM, May 2020 Attachment D – Safety, Health, and Accessibility Design Document Review / Submittal

Requirements, DSRM, May 2020 Attachment E – 2007 BIA Facilities Design Handbook Attachment F – F10 Contract Modification Request Template Attachment G – Project Schedule Development, Maintenance, and Reporting Requirements Attachment H – Definitions of Terms and Milestones Attachment I – Jobsite Camera and Remote Project Monitoring Requirements Attachment J – Project Communications Roster Requirements Attachment K – Submittal Categories and Review Requirements Attachment L – Contractor Personnel Minimum Qualifications Attachment M – Applicable Federal Health and Safety Codes and Standards Attachment N – Equipment Template Guidance Attachment O – Equipment Template Workbook

The listing of attachments, codes, standards, criteria, and incorporated reference documents in this section does not establish a specific order of precedence. The Contractor shall not interpret the sequence of listed documents as ranking one requirement above another. Where ambiguity, inconsistency, or overlap exists between applicable requirements, the Contractor shall comply with the most stringent requirement unless CO provides written direction otherwise. Where the contract documents are silent, unclear, incomplete, or appear to conflict with field conditions or applicable requirements, the Contractor shall immediately notify the CO, COR, PM in writing and request clarification before proceeding with the affected work.

2. Codes, Standards, and Requirements Incorporated by Reference

The following codes, standards, criteria, and requirements are incorporated by reference through the construction documents, Project Manual, plans, specifications, adopted IA criteria, DSRM requirements, and applicable law. The Contractor shall refer to the construction documents, plans, specifications, and incorporated criteria for further details regarding applicable technical requirements:

• NFPA 5000, Building Construction and Safety Code

• NFPA 101, Life Safety Code, where applicable

• NFPA 70, National Electrical Code

• Other applicable NFPA standards related to fire protection, fire alarm, sprinkler systems, fire pumps, emergency power, life safety, fire suppression, means of egress, and related building systems

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines, July 23, 2004

• Council on Environmental Quality Guiding Principles for Sustainable Federal Buildings and Associated Instructions, December 2020

• Office of Management and Budget Circular No. A-45, Rental and Construction of Government Quarters

• Applicable federal sustainability, energy, metering, and high-performance building requirements

• Applicable residential energy-efficiency requirements for employee quarters, including ENERGY STAR or ENERGY STAR-equivalent criteria where required by the SOW, construction documents, Project Manual, or applicable standards

• Applicable Occupational Safety and Health Administration (OHSA) construction safety and occupational health requirements

• Applicable environmental, stormwater, water, wastewater, utility, and permitting requirements

• Applicable tribal, federal, state, and local laws, regulations, codes, ordinances, and directives governing the work

• Any additional code, standard, regulation, policy, or adopted criterion referenced in the contract documents, Project Manual, approved construction documents, or incorporated attachments

The Contractor is responsible for identifying and complying with all applicable codes, standards, permits, utility requirements, regulatory requirements, and adopted criteria necessary to complete the work. Review, comment, acceptance, or surveillance by the Government does not relieve the Contractor of responsibility for code compliance, contract compliance, correction of deficient work, or delivery of a complete and usable project.

F. CONSTRUCTION TASKS

1. Pre-Construction Conference

The Contractor shall schedule and conduct a Pre-Construction Conference before beginning onsite construction work. The Contractor’s PM, Superintendent, Site Safety and Health Officer (SSHO), QC Manager (QCM), major subcontractors, scheduler, and /or other key personnel shall attend.

The Pre-Construction Conference shall address at minimum:

a. Contract scope and base bid and bid option items structure

b. Schedule requirements and baseline schedule development

c. Site access and mobilization

d. Temporary facilities and temporary utilities

e. Government QAR support facilities

f. Safety plan and Accident Prevention Plan

g. Construction QC Plan

h. Submittal register and submittal routing

i. DSRM-required submittals

j. Utility coordination

k. Permits, easements, and access requirements

l. Furniture, Fixtures, and Equipment FF&E planning

m. IT infrastructure and BIE IT coordination

n. Jobsite camera requirements

o. Daily log and reporting requirements

p. Pay application requirements

q. Change management and F10 process

r. Commissioning requirements

s. Division of Safety and Risk Management DSRM final inspection and COO requirements

t. Closeout documentation and asset capitalization requirements

2. Progress Meetings

The Contractor shall schedule, lead, and document regular construction progress meetings.

Progress meetings shall be held at least bi-weekly unless the COR directs weekly meetings due to project complexity, schedule risk, or performance concerns.

Meeting attendees shall include the Contractor, key subcontractors as applicable, CO, COR, PM, QAR, CPS representative if assigned, Designer of Record (DOR) when required, BIE representatives when required, and other stakeholders as directed.

The Contractor shall provide an agenda before each meeting and meeting minutes within three working days after each meeting. Meeting minutes shall include decisions made, open action items, responsible parties, due dates, schedule concerns, safety concerns, quality concerns, Requests for Information (RFI), submittals, change issues, utility issues, FF&E/IT issues, and upcoming work.

3. Project Communications Roster

The Contractor shall prepare, maintain, and distribute a Project Communications Roster in accordance with Attachment J. The roster shall include the Contractor’s core team, subcontractor leads, field supervisors, QCM, Site Safety & Health Officer SSHO, scheduler, DOR contacts, commissioning agent, utility provider contacts, regulatory contacts, tribal contacts, school contacts, and Government contacts.

The roster shall be submitted at project kickoff, updated at least monthly, distributed with progress meeting minutes, and posted in the project field office.

4. Contractor Key Personnel

The Contractor shall provide qualified key personnel in accordance with Attachment L. At a minimum, the Contractor shall provide a qualified PM, Superintendent, QCM, SSHO, scheduler, and other personnel necessary to perform the work.

The Superintendent, QCM, and SSHO shall meet the minimum qualification, certification, and experience requirements established in Attachment L. Personnel shall maintain required certifications and BIE clearance requirements throughout their assignment.

The Contractor shall provide at least 14 calendar days’ written notice before replacing key personnel. Replacement personnel shall meet or exceed the qualifications of the personnel being replaced and shall be submitted for Government review before assignment.

5. QC and Government Quality Assurance Surveillance

The Contractor is solely responsible for construction QC. The Contractor shall provide and implement a Construction QC Plan before mobilization and shall continuously inspect, test, document, and correct its own work and the work of its subcontractors.

The Contractor shall provide qualified QC personnel and inspection support necessary to verify compliance with the contract documents, approved submittals, manufacturer requirements, codes, and applicable standards.

The Government may provide a QAR or Construction Phase Service (CPS) representative to conduct quality assurance surveillance. Government quality assurance surveillance does not relieve the Contractor of responsibility for QC, inspection, testing, contract compliance, safety, or correction of deficient work.

The Contractor shall not refer to the Government QAR as the Contractor’s inspector. The Government QAR performs surveillance for the Government. The Contractor remains responsible for inspection, testing, QC, supervision, and acceptance readiness.

6. Contractor Daily Logs / Contractor Production Reports

The Contractor shall prepare and submit daily construction logs, also referred to as Contractor Production Reports (CPRs), for each day work is performed onsite. Daily logs shall be submitted to the COR, PM, and Government QAR no later than 48 hours after the completion of each workday.

Daily logs shall be complete, accurate, and project specific. Each daily log shall include, at a minimum:

a. Date and day of work

b. Weather conditions and temperature

c. Work areas active that day

d. Description of work performed by area, building, system, and base bid or bid option item

e. Prime contractor personnel onsite

f. Subcontractors onsite

g. Labor counts by trade

h. Major equipment onsite and equipment in use

i. Material deliveries and material receiving reports

j. Visitors and Government personnel onsite

k. QC inspections performed

l. Tests performed and test results received

m. Deficiencies observed and corrective actions taken

n. Safety inspections, toolbox meetings, incidents, near misses, or hazards

o. Utility outages, tie-ins, shutdowns, or coordination events

p. RFIs, submittals, design issues, or field conflicts affecting the work

q. Schedule impacts, delays, constraints, or lost time

r. Photos documenting progress, deficiencies, concealed work, deliveries, and key events

s. Any work performed outside normal working hours

t. Signature or certification by the Superintendent or authorized Contractor representative

Daily logs shall be consistent with the monthly schedule update, three-week look-ahead schedule, payment application, certified payroll, QC records, safety records, and field conditions observed by the Government.

Failure to provide complete and timely daily logs may result in rejection or withholding of the monthly payment application until the required documentation is provided.

Safety and Site Security

The Contractor shall provide and implement all safety planning, safety supervision, training, documentation, and controls required by the contract. The Contractor shall submit a site-specific safety plan and Accident Prevention Plan before mobilization.

The Contractor shall provide a qualified SSHO. The SSHO shall have authority to stop work for unsafe conditions. The Contractor shall maintain daily safety documentation, toolbox meeting records, incident reports, near-miss reports, corrective action logs, and required safety certifications.

The Contractor shall control site access and protect students, staff, visitors, tribal members, Government personnel, and the public from construction hazards. Children, students, and unauthorized or non-badged personnel shall not be allowed inside the construction site.

Where existing buildings or areas remain occupied during construction, the Contractor shall provide signage, barriers, fencing, temporary controls, dust control, noise control, access routes, and other protective measures necessary to protect occupants. No work may proceed in occupied areas if the nature of the work creates an unmitigated safety or health risk.

7. Temporary Facilities and Government QAR Support

The Contractor shall provide temporary onsite facilities and support for the Government QAR for the full duration of onsite construction activities.

At a minimum, the Contractor shall provide the QAR with a clean, weather-protected, and usable dedicated workspace within the project field office, trailer, or other approved temporary facility.

The workspace shall include a desk or worktable, chair, electrical power, lighting, and reasonable access to internet service suitable for normal project coordination, email, document review, and reporting.

The Contractor shall provide the Government and visiting Government personnel access to restroom facilities. The Contractor shall provide internet, electricity, lighting, and basic working conditions necessary for Government onsite surveillance and coordination.

The Contractor shall maintain at the project site one complete reduced size 11x17 hard copy set of current construction drawings and one complete hard copy set of current project specifications for use by the Government QAR. These documents shall be maintained in current condition throughout construction. Updated drawings, specifications, approved modifications, and other contract changes shall be incorporated into the onsite reference set within three business days after issuance or approval unless otherwise directed.

All costs for QAR temporary workspace, power, internet, restroom access, document sets, document updates, and related support shall be included in the Contractor’s proposal and Schedule of Values. No separate payment will be made unless specifically authorized by the CO.

8. Temporary Utilities During Construction

The Contractor shall be solely responsible for investigating, coordinating, obtaining, providing, maintaining, and paying for all temporary utilities necessary to perform the work. Temporary utilities include, but are not limited to, temporary water, temporary power, temporary lighting, temporary internet or communications service, temporary sanitation facilities, temporary heating, temporary cooling, ventilation, and any utility service required for construction execution, testing, security, temporary facilities, or Government QAR support.

Before submitting a proposal, the Contractor shall investigate the availability, capacity, connection requirements, lead times, fees, permits, service limitations, temporary service routes, and coordination requirements for temporary utilities. The Contractor shall coordinate with applicable utility providers, tribal utility authorities, local authorities, and other jurisdictional entities as necessary.

By submitting a proposal, the Contractor acknowledges that IT has investigated temporary utility availability and has included all required temporary utility costs in its proposal. Lack of temporary utility availability, utility provider lead times, temporary connection costs, service upgrade needs, or temporary routing requirements shall not be a basis for additional compensation or time unless expressly determined otherwise by the CO.

The Contractor shall not connect to, modify, interrupt, or use existing utilities without prior written coordination and approval from the CO, COR, utility owner, and affected facility operator. Planned outages, cutovers, shutdowns, or service interruptions shall be coordinated in writing at least 14 calendar days in advance unless a longer notice period is required.

9. Utility Coordination, Permits, Easements, and Regulatory Coordination

The Contractor shall coordinate all utility, permit, access, right-of-entry, and regulatory requirements necessary to perform and complete the work. The Contractor shall identify all utility service requirements, utility provider interfaces, meter requirements, service upgrades, shutdowns, tie-ins, permits, inspections, and approvals necessary for construction and final operation.

The Contractor shall coordinate with tribal utility authorities, local utility providers, BIE, IA – DFMC, Indian Health Services (IHS), Environmental Protection Agency (EPA), state or tribal environmental offices, and other authorities having jurisdiction as applicable.

For water system work, the Contractor shall coordinate requirements for well construction, water quality testing, treatment, disinfection, monitoring, instrumentation, system startup, and regulatory documentation. This includes coordination for sensors or monitoring systems related to uranium or other contaminants that are required by the design documents, regulatory requirements, water quality data, EPA, coordination, IHS coordination, or Government direction.

Where easements, rights-of-way, or land access approvals are required, the Contractor shall identify the need, provide supporting documentation, and coordinate with the Government and applicable authorities. The Contractor shall not assume that missing easements, utility agreements, service approvals, or permits are Government-caused delays where the need could have been reasonably identified before proposal submission or during preconstruction coordination.

10. Construction Schedule

The Contractor shall develop, submit, maintain, and update a logic-driven Critical Path Method (CPM) schedule in accordance with Attachment G.

The baseline CPM schedule shall be submitted within 30 calendar days after NTP. The baseline schedule shall include the full scope of work, including preconstruction, submittals, procurement, long-lead items, utility coordination, permits, construction, FF&E, IT infrastructure, commissioning, DSRM final inspection, COO, punch list, closeout, and final acceptance.

Monthly schedule updates shall be submitted with each payment application. Each update shall include actual starts and finishes, physical percent complete, remaining durations, revised forecasts, critical path, near-critical path, delays, recovery actions, and a schedule narrative.

At each progress meeting, the Contractor shall provide a three-week look-ahead schedule extracted from the current CPM schedule. The three-week look-ahead shall identify work planned, work underway, constraints, required inspections, submittals, deliveries, access needs, shutdowns, and coordination issues.

If the schedule shows critical path delay, milestone slippage, negative float, or failure to maintain required progress, the Contractor shall notify the Government and submit a recovery plan within 10 calendar days.

11. Schedule of Values and Payment Documentation

The Contractor shall submit a draft Schedule of Values for Government review before the first payment application. The Schedule of Values shall be organized by Base bid and bid option items, building/facility, major feature of work, CSI division, subcontractor package, long-lead item, mobilization/demobilization, temporary facilities, FF&E, IT allowance, commissioning, closeout, and other cost categories required by the Government.

Within 60 calendar days after NTP, the Contractor shall provide a detailed draft Schedule of Values with anticipated values for all subcontractor packages, major materials, equipment, and Base bid and bid option item-level work. Within 120 calendar days after NTP, the Contractor shall provide a final Schedule of Values for use during the remainder of the project. After acceptance of the final Schedule of Values, changes to the Schedule of Values may be made only with CO approval.

Each monthly payment application shall include, at a minimum:

a. Payment application form

b. Updated Schedule of Values

c. Updated CPM schedule and schedule narrative

d. Three-week look-ahead schedule

e. Monthly progress report

f. Daily logs / CPRs for the billing period

g. Certified payrolls

h. Material receiving reports

i. Invoices or documentation for stored materials or long-lead items

j. Updated submittals register

k. Updated RFI log

l. Updated change order / PCO log

m. QC reports and deficiency log

n. Safety reports and incident log

o. Testing and inspection reports

p. Progress photographs

q. Updated asset cost tracking information when required

r. Other documentation requested by the CO or COR

The Government may reject or withhold processing of a payment application if the payment package is incomplete, inconsistent with field progress, unsupported by daily logs, unsupported by schedule updates, or otherwise deficient.

12. Submittals

The Contractor shall prepare, maintain, and submit a complete submittal register in accordance with Attachment K and the Project Manual. The initial submittal register shall be submitted within 14 calendar days after NTP unless otherwise directed.

Submittals shall be organized by CSI division and shall identify administrative submittals, construction submittals, shop drawings, product data, samples, color selections, mockups, test procedures, commissioning submittals, closeout submittals, and DSRM-required submittals.

The Contractor shall provide all DSRM-required construction phase submittals before procuring, fabricating, installing, or testing applicable systems. DSRM-required submittals include, as applicable:

a. Fire Detection and Alarm System

b. Automatic Sprinkler Protection System

c. Stationary Fire Pump System

d. Cooking Equipment and Exhaust Hood Fire Suppression System

e. Telescopic Folding Bleacher Seating / Grandstand Seating / Fixed Seating

f. Hydraulic or Electric Elevator / Platform Lift System

g. Emergency Standby Generator System

h. Play Areas / Playground Systems

All engineered drawing and submittals to DSRM must bear the stamp of a professional engineer licensed in the State of Arizona, where the project is located. The DOR shall review and approve construction submittals where required by the contract. DSRM-required shop drawings shall be submitted for DSRM review and approval. The Contractor shall not install work requiring an approved submittal until the submittal has been approved by the appropriate reviewing authority.

The Contractor shall verify construction shop drawing submittal requirements with Attachment D – Safety, Health, and Accessibility Design Document Review / Submittal Requirements, DSRM, May 2020

13. Testing and Special Inspections

The Contractor shall provide all testing, inspection, special inspection, certification, and documentation required by the contract documents, approved submittals, applicable codes, manufacturer requirements, DSRM requirements, and authorities having jurisdiction.

All required submittals, shop drawings, product data, testing procedures, inspection procedures, mix designs, equipment data, and other approval-required documents shall be submitted, reviewed, and approved before the Contractor begins the associated work. Any work started, materials procured, equipment fabricated, or systems installed before required approval is obtained shall be performed solely at the Contractor’s risk.

Testing firms, laboratories, and special inspectors shall be qualified and approved before performing work. The Contractor shall submit qualifications, certifications, inspection schedules, test procedures, and reporting formats for Government review before the related testing or inspection work begins.

Any work that fails inspection, fails testing, does not meet QC requirements, does not conform to approved submittals, lacks sufficient documentation to verify the quality or acceptability of installation, or is associated with rejected submittals or nonconforming materials shall be corrected at the Contractor’s expense. All costs associated with removal, replacement, repair, retesting, reinspection, redesign support, schedule recovery, and related rework shall be borne by the Contractor unless the CO determines otherwise in writing.

The Contractor shall immediately report failed tests, nonconforming work, deficient work, inspection failures, rejected submittals, or undocumented installations to the COR, PM, and Government QAR. The Contractor shall submit a corrective action plan when requested and shall not cover, conceal, or proceed with affected work until the deficiency has been resolved and accepted through the required process.

14. Furniture, Fixtures, and Equipment

The Contractor shall provide, procure, deliver, install, assemble, coordinate, test, and turnover all FF&E necessary to deliver complete, usable, and operational facilities unless specific items are expressly identified as Government-Furnished Property or Government-procured items.

FF&E includes, but is not limited to, classroom furniture, administrative furniture, staff furniture, student furniture, cafeteria and dining furniture, library/media furniture, storage systems, window coverings, instructional equipment, specialty equipment, residential furnishings or appliances for employee quarters where required by the contract documents, and other equipment necessary for intended facility use.

The Contractor shall coordinate FF&E with the construction documents, room finish schedules, equipment schedules, accessibility requirements, power/data locations, BIA/BIE standards, school operations, and IT infrastructure.

The Contractor shall submit an FF&E Procurement and Installation Plan. The plan shall include item descriptions, quantities, room locations, manufacturer/product data, finish selections, lead times, delivery schedule, installation sequence, warranty information, and coordination requirements.

The Contractor shall provide updated FF&E inventory at project closeout identifying all installed Furniture, FF&E by building, room, item description, quantity, manufacturer, model number, serial number where applicable, warranty period, and installed location.

Required FF&E shall be installed before final turnover unless otherwise approved in writing by the CO. A facility will not be considered complete and ready for occupancy if required FF&E necessary for intended educational or operational use has not been delivered, installed, and accepted.

15. IT Infrastructure and IT Equipment Allowance

The Contractor shall provide complete IT infrastructure necessary to support operation of the new Cove Day School facilities. IT infrastructure includes, but is not limited to, telecommunications rooms, data racks, cable management, grounding and bonding, conduit, raceways, cable tray, sleeves, boxes, data outlets, WAP locations, structured cabling, fiber/copper backbone cabling, patch panels, labeling, testing, power coordination, (HVAC) coordination, security system coordination, and fire alarm/building system coordination.

The Contractor shall include an IT equipment allowance for school technology equipment typically required to support initial occupancy and operation. This allowance shall include, as applicable, Wi-Fi hotspots, routers, network switches, racks, patch panels, cabling accessories, WAP support equipment, and related IT equipment required to make the installed IT infrastructure functional for school use. The allowance shall be clearly identified in the proposal and Schedule of Values.

Within 180 calendar days after NTP, the Contractor shall schedule and conduct an IT coordination meeting with the BIE Information Technology Team (OIT), COR, BIE, IA – DFMC PM, school representatives, and other Government-designated stakeholders. The meeting shall confirm IT equipment standards, material selections, quantities, compatibility requirements, rack layouts, wireless coverage assumptions, data outlet requirements, network room requirements, procurement lead times, and installation responsibilities.

After the IT coordination meeting, the Contractor shall submit an updated IT Infrastructure and Equipment Plan identifying confirmed materials, quantities, equipment selections, equipment locations, procurement schedule, installation sequence, testing requirements, and unresolved issues requiring Government direction.

The Contractor shall not procure major IT equipment until the required IT coordination meeting has occurred and the IT plan has been submitted for Government and approved.

All IT infrastructure shall be tested, labeled, documented, and turned over with as-built drawings, cable test reports, equipment inventories, warranties, user manuals, and other closeout documentation necessary for BIE operation and maintenance.

16. Jobsite Camera and Remote Monitoring

The Contractor shall furnish, install, operate, and maintain a jobsite camera system in accordance with the contract documents and applicable attachment requirements. The camera system shall support remote observation of construction progress, project coordination, Government oversight, and stakeholder visibility.

The camera system shall be installed and operational within 30 calendar days after onsite mobilization unless otherwise approved in writing by the CO. The Contractor shall provide secure web-based access to designated users and shall maintain the system through final acceptance unless earlier deactivation is approved in writing by the CO.

At a minimum, the COR, IA – DFMC PM, QAR, and School Principal shall each be provided individual user accounts for the camera system. The Contractor shall also provide one general viewing account for additional access by the School Board, DOI personnel, BIE personnel, and other Government-designated stakeholders. The general viewing account shall be maintained in active status and made available upon request by the COR or PM.

When onsite work progresses in more than one primary location, the Contractor may be required to provide multiple cameras to allow reasonable virtual observation of active construction areas.

Additional camera coverage may be requested by the COR or PM when one camera does not provide adequate visibility of the work, when the project is phased, or when simultaneous work activities occur in separate areas of the site.

The Contractor shall maintain an unobstructed view of active construction areas. If completed work, temporary facilities, equipment, material storage, site fencing, phasing changes, or other construction activities obstruct the camera view, the Contractor shall relocate, adjust, or supplement the camera system to restore effective observation of current work areas. Camera relocation, adjustment, added mounting, added temporary power, added connectivity, and other support required to maintain effective camera coverage shall be provided at no additional cost to the Government unless otherwise directed by the CO.

The camera system is intended for construction progress monitoring and stakeholder visibility. It does not replace Contractor safety responsibilities, site security responsibilities, QC requirements, daily logs, inspection documentation, progress photographs, or required reporting.

In addition to the fixed jobsite camera system, the Contractor shall provide weekly overhead drone photographic documentation beginning with onsite mobilization and continuing through completion of onsite construction activities. Weekly drone documentation shall include overhead flyover images of the full project site and key features of work sufficient to demonstrate construction progress, site logistics, active work areas, completed work, material staging, access routes, and major definable features of work.

Drone photographs shall be included in progress meeting materials and monthly progress reports.

The Contractor shall label drone images by date, general location, view orientation, and major work feature shown. Drone documentation shall be coordinated with the current project schedule, three-week look-ahead schedule, and monthly progress narratives.

All drone operations shall be performed in accordance with applicable Federal Aviation Administration requirements, tribal requirements, site access requirements, school security requirements, privacy requirements, and any restrictions established by the CO, COR, School Principal, or local authorities. Drone operations shall not interfere with school operations, student privacy, emergency access, construction safety, or active work. The Contractor shall not capture unnecessary close-up images of students, staff, visitors, or private residential areas. Any drone operator used for this requirement shall be properly qualified and legally authorized to perform the work.

17. Storm Water Pollution Prevention Plan (SWPPP)

The Contractor shall be responsible for preparing, submitting, implementing, maintaining, updating, and closing out a project-specific (SWPPP) for this project. A (SWPPP) is required for every BIE, IA – DFMC construction project, regardless of project size, unless the CO provides written direction otherwise.

The (SWPPP) shall address all construction-phase stormwater controls, erosion control, sediment control, drainage protection, pollution prevention, material storage, concrete washout, fuel storage, spill prevention, waste management, stabilization measures, inspection requirements, corrective actions, and final site stabilization.

Where a federal, tribal, state, local, or utility-related stormwater permit is required, the Contractor shall obtain, maintain, and comply with all applicable permit requirements. Where a formal permit is not required, the Contractor shall still prepare and implement a (SWPPP) appropriate to the project site, drainage conditions, soil conditions, construction activities, and potential discharge pathways.

The Contractor shall submit the (SWPPP) to the Government for review and acceptance prior to site disturbance, grading, excavation, demolition, or other construction activity that may affect stormwater runoff. No site-disturbing work shall begin until the (SWPPP) has been submitted and accepted, unless otherwise authorized in writing by the CO.

The Contractor shall conduct and document recurring (SWPPP) inspections throughout construction. Inspections shall occur at intervals required by the applicable permit, after qualifying storm events where required, and at any additional frequency necessary to maintain effective stormwater controls. Inspection reports, corrective action logs, photographs, and related documentation shall be maintained onsite and submitted with recurring project documentation as directed by the COR.

The Contractor shall immediately correct failed, damaged, missing, or ineffective stormwater controls. Corrective actions shall be documented in the (SWPPP) records and reported to the COR, PM, and Government QAR.

The Contractor shall ensure all subcontractors comply with the (SWPPP). The Prime Contractor remains responsible for (SWPPP) compliance, including work performed by subcontractors, suppliers, vendors, and lower-tier contractors.

The Contractor shall maintain the (SWPPP) until final stabilization, completion of required inspections, removal of temporary controls where appropriate, and completion of all permit termination or closeout requirements.

18. Environmental Controls and Construction Waste Management

The Contractor shall provide temporary environmental controls, erosion control, sediment control, dust control, stormwater management, spill prevention, noise control, and waste management required by the contract documents, permits, tribal requirements, federal requirements, and applicable environmental laws.

The Contractor shall prepare and implement a Construction Waste Management Plan and maintain documentation of hauling, disposal, recycling, and waste diversion activities. Waste documentation shall be submitted with monthly progress documentation where required.

19. Sustainability and LEED Certification

The Contractor shall provide all construction-phase documentation, materials tracking, commissioning support, waste tracking, energy performance support, and other documentation necessary to achieve LEED certification or the sustainability requirements established in the construction documents and Project Manual.

Sustainability documentation shall be maintained throughout construction and submitted at intervals necessary to prevent delays to certification, commissioning, turnover, or final acceptance.

20. Change Management, Potential Change Orders, and F10 Process

If the Contractor believes a task order modification may be necessary, whether administrative, technical, physical, schedule-related, or cost-related, the Contractor shall immediately notify the CO, COR, and PM in writing.

The initial notification shall identify:

a. Potential Change Order number

b. Title

c. Main subject or issue

d. Description of the condition or event

e. Contract documents affected

f. Whether the issue may affect scope, schedule, cost, quality, safety, or performance

g. Preliminary estimate of cost impact, if known

h. Preliminary estimate of schedule impact, if known

i. Immediate mitigation actions proposed

j. Any Government direction requested

The Contractor shall not proceed with changed work without written direction from the CO. If the CO determines that a proposal is required, the change shall be processed through the F10 Contract Modification Request process or other CO-directed process. The Contractor shall provide detailed prime and subcontractor cost breakdowns, schedule impact analysis, supporting documentation, and all required proposal information.

The Contractor shall not begin work under a proposed change until a signed SF-30 contract modification or other written CO authorization is issued.

21. Contractor Recommendations and Value Improvements

The Contractor may recommend improvements to the construction documents, means of construction, sequencing, materials, or systems where the recommendation may improve schedule, reduce cost, improve quality, improve maintainability, or reduce operational risk.

Recommendations shall not be proposed solely for the Contractor’s convenience. No recommendation may be implemented unless approved in writing by the CO through the required contract process.

22. Buy American / Domestic Preference Requirements

The Contractor shall comply with all domestic preference requirements applicable to the contract, including Buy American Act, Build America Buy America, or other domestic content requirements included in the contract documents. The Contractor shall submit required certifications and documentation before procurement or installation.

Substitutions, waivers, deviations, or material changes related to domestic preference requirements shall not be made without prior written approval from the CO.

23. Commissioning

The Contractor shall provide independent third-party commissioning services unless otherwise directed by the CO. The commissioning agent shall not be a trade subcontractor self-certifying its own work.

Commissioning shall include, at a minimum:

a. Commissioning plan

b. Commissioning schedule

c. Systems to be commissioned

d. Pre-functional checklists

e. Startup documentation

f. Functional performance test procedures

g. Testing and balancing coordination

h. Deficiency logs

i. Corrective action verification

j. Training agenda and…