14_-_Specs_22-090_CIM_Replace_Roofs_Spare_Parts_Specs..pdf

J. C. Chang & Associates, Inc. California Institution for Men JCCA No. 23530-2 Roof Replacement, Phase 1 CDCR No. 22-090

PROJECT RECORD DOCUMENTS

CDCR-SDD 01 78 39 - 1 03/26/2025

SECTION 01 78 39

PROJECT RECORD DOCUMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for Project Record Documents, including the following:

1. Record Drawings.

2. Record specifications.

3. Record Product Data.

4. Miscellaneous record submittals.

B. Related Requirements:

1. Section 01 78 23 "Operation and Maintenance Data" for operation and maintenance manual requirements.

1.3 CLOSEOUT SUBMITTALS

A. Record Drawings: Comply with the following:

1. Number of Copies: Submit two sets of marked-up record prints.

2. Number of Copies: Submit copies of Record Drawings as follows:

a. Initial Submittal:

1) Submit two paper-copy sets of marked-up record prints.

2) Submit Record Digital Data Files in Revit software format and one set of plots.

3) Architect will indicate whether general scope of changes, additional information recorded, and quality of drafting are acceptable.

b. Final Submittal:

1) Submit two sets of paper-copy set(s) of marked-up record prints.

2) Submit Record Digital Data Files in Revit format incorporating all Record

Drawing revisions and three sets of Record Digital Data File plots.

3) Plot each drawing file, whether or not changes and additional information were recorded.

B. Record Specifications: Submit annotated PDF and Word electronic files and two paper copies of Project's Specifications, including addenda and Contract modifications.

CDCR No. 22-090

PROJECT RECORD DOCUMENTS

CDCR-SDD 01 78 39 - 2 03/26/2025

C. Record Product Data: Submit annotated PDF electronic files and directories and two paper copies of each submittal.

1. Where record Product Data are required as part of operation and maintenance manuals, submit duplicate marked-up Product Data as a component of manual.

D. Miscellaneous Record Submittals: See other Specification Sections for miscellaneous record-keeping requirements and submittals in connection with various construction activities. Submit annotated PDF electronic files and directories and two paper copies of each submittal.

E. Reports: Submit written report weekly indicating items incorporated into Project Record Documents concurrent with progress of the Work, including revisions, concealed conditions, field changes, product selections, and other notations incorporated.

1.4 RECORD DRAWINGS

A. Record Prints: Maintain one set of marked-up paper copies of the Contract Drawings and Shop Drawings, incorporating new and revised drawings as modifications are issued.

1. Preparation: Mark record prints to show the actual installation, where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to provide information for preparation of corresponding marked-up record prints.

a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.

b. Accurately record information in an acceptable drawing technique.

c. Record data as soon as possible after obtaining it.

d. Record and check the markup before enclosing concealed installations.

e. Cross-reference record prints to corresponding photographic documentation.

2. Content: Types of items requiring marking include, but are not limited to, the following:

a. Dimensional changes to Drawings.

b. Revisions to details shown on Drawings.

c. Depths of foundations.

d. Locations and depths of underground utilities.

e. Revisions to routing of piping and conduits.

f. Revisions to electrical circuitry.

g. Actual equipment locations.

h. Duct size and routing.

i. Locations of concealed internal utilities.

j. Changes made by Change Order or Construction Work Change Directive.

k. Changes made following Architect's written orders.

l. Details not on the original Contract Drawings.

m. Field records for variable and concealed conditions.

n. Record information on the Work that is shown only schematically.

3. Mark the Contract Drawings and Shop Drawings completely and accurately. Use personnel proficient at recording graphic information in production of marked-up record prints.

4. Mark record prints with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location.

CDCR No. 22-090

PROJECT RECORD DOCUMENTS

CDCR-SDD 01 78 39 - 3 03/26/2025

5. Mark important additional information that was either shown schematically or omitted from original Drawings.

6. Note Construction Change Directive numbers, alternate numbers, Change Order numbers, and similar identification, where applicable.

B. Record Digital Data Files: Immediately before inspection for Certificate of Substantial Completion, review marked-up record prints with Architect and Construction Manager. When authorized, prepare a full set of corrected digital data files of the Contract Drawings, as follows:

1. Format: Same digital data software program, version, and operating system as for the original Contract Drawings.

2. Format: Revit, Version same as Construction Document model for PC operating system.

3. Incorporate changes and additional information previously marked on record prints.

Delete, redraw, and add details and notations where applicable.

4. Refer instances of uncertainty to Architect through Construction Manager for resolution.

5. Architect will furnish Contractor with one set of digital data files of the Contract Drawings for use in recording information.

a. Architect will provide data file layer information. Record markups in separate layers.

1.5 RECORD SPECIFICATIONS

A. Preparation: Mark Specifications to indicate the actual product installation, where installation varies from that indicated in Specifications, addenda, and Contract modifications.

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Mark copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected.

3. Record the name of manufacturer, supplier, Installer, and other information necessary to provide a record of selections made.

4. For each principal product, indicate whether Record Product Data has been submitted in operation and maintenance manuals instead of submitted as Record Product Data.

5. Note related Change Orders, Record Product Data, and Record Drawings where applicable.

B. Format: Submit record specifications as annotated PDF electronic file, paper copy, scanned PDF electronic file(s) of marked-up paper copy of Specifications and electronic Word format.

1.6 RECORD PRODUCT DATA

A. Recording: Maintain one copy of each submittal during the construction period for Project Record Document purposes. Post changes and revisions to Project Record Documents as they occur; do not wait until end of Project.

B. Preparation: Mark Product Data to indicate the actual product installation where installation varies substantially from that indicated in Product Data submittal.

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation.

CDCR No. 22-090

PROJECT RECORD DOCUMENTS

CDCR-SDD 01 78 39 - 4 03/26/2025

3. Note related Change Orders, Record Specifications, and Record Drawings where applicable.

C. Format: Submit Record Product Data as annotated PDF electronic file, paper copy, scanned PDF electronic file(s) of marked-up paper copy of Product Data.

1. Include Record Product Data directory organized by Specification Section number and title, electronically linked to each item of Record Product Data.

1.7 MISCELLANEOUS RECORD SUBMITTALS

A. Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference.

B. Format: Submit miscellaneous record submittals as PDF electronic file, paper copy and scanned PDF electronic file(s) of marked-up miscellaneous record submittals.

1. Include miscellaneous record submittals directory organized by Specification Section number and title, electronically linked to each item of miscellaneous record submittals.

1.8 MAINTENANCE OF RECORD DOCUMENTS

A. Maintenance of Record Documents: Store Record Documents in the field office apart from the Contract Documents used for construction. Do not use Project Record Documents for construction purposes. Maintain Record Documents in good order and in a clean, dry, legible condition, protected from deterioration and loss. Provide access to Project Record Documents for Architect's and Construction Manager's reference during normal working hours.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

CDCR No. 22-090

SPARE PARTS AND EXTRA STOCK MATERIALS

CDCR-SDD 20160209 01 78 43 - 1 03/26/2025

SECTION 01 78 43

SPARE PARTS AND EXTRA STOCK MATERIALS

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Spare Parts.

2. Extra Stock Materials.

B. Related Sections:

1. Section 01 33 00 – Submittal Procedures.

2. Section 01 65 00 – Project Delivery Requirements.

3. Section 01 78 23 – Operation and Maintenance Data.

4. Individual Specifications Sections: Specific spare parts, extra stock materials, keys, special tools, and test equipment required.

1.2 SUBMITTALS

A. General: Refer to Section 01 33 00 – Submittal Procedures for submittal requirements and procedures.

B. Spare Parts and Extra Stock Materials List:

1. As specified in the various individual sections of the Contract Specifications, prepare and submit a complete list of required:

a. Spare parts for all equipment, appliances, and systems.

b. Extra stock materials for all systems.

2. Provide the List no later than 120 days after Notice to Proceed.

3. The List must be organized in accordance with the Contract Specifications, by Section number and title.

4. The List must include the part’s/material’s generic name or description, its trade name, Contractor’s part number, manufacturer name, manufacturer’s part number, retail price, quantity, and correlation with the pertinent Contract Specifications, Contract Drawings, and Maintenance Manuals specified in Section 01 78 23 – Operation and Maintenance Data.

5. The list must include the quantity of each spare part, extra stock material, keys, special tools, and test equipment provided.

6. Spare parts must be grouped by equipment category. Replacement parts common to more than one category must be cross-referenced and indexed. Such common parts must have only one part number.

1.3 SPARE PARTS

A. Provide specific spare parts and quantities as specified in the individual Sections of the Specifications.

CDCR No. 22-090

SPARE PARTS AND EXTRA STOCK MATERIALS

CDCR-SDD 20160209 01 78 43 - 2 03/26/2025

B. Spare parts must be identical to the parts installed in the Work.

C. Provide labeling on part or on package containing part, identifying it with the equipment it belongs to.

1.4 EXTRA STOCK MATERIALS

A. Provide extra stock materials and quantities as specified in the individual Sections of the Specifications.

B. Extra stock materials must match and be from the same production runs as the product installed.

C. Provide labeling on extra stock material or on package containing material, identifying it with the system and Project location it belongs to.

1.5 PACKAGING

A. Comply with applicable requirements of Section 01 65 00 – Product Delivery Requirements.

B. All spare parts, extra stock materials, keys, special tools, and test equipment must be securely packaged in boxes, with the boxes clearly labeled as to the contents. Such labeling must include:

1. Location and description of the equipment and the item.

2. Complete listing of all items in the box.

3. Quantity of each item included in the box.

1.6 DELIVERY

A. Coordinate and schedule the delivery of spare parts, extra stock materials, keys, special tools, and test equipment in advance with CDCR Representative.

B. Deliver spare parts, extra stock materials, keys, special tools, and test equipment at least [30] days prior to Project Completion, or as directed by the CDCR representative.

C. Provide unloading service at the designated storage location for all delivered products.

D. Prepare and provide hard copy receipts clearly identifying all delivered products. Receipts must be signed by the authorized CDCR representative upon delivery and receipt of products and a copy receipt provided to the CDCR Representative.

1.7 STORAGE

A. Spare parts, extra stock materials, keys, special tools, and test equipment may be stored temporarily at the site of the work in suitable storage facilities until time to deliver these products to the locations designated by the CDCR representative. Any such storage must comply with the requirements specified in Section 01 65 00 – Product Delivery Requirements.

PART 2 PRODUCTS

CDCR No. 22-090

SPARE PARTS AND EXTRA STOCK MATERIALS

CDCR-SDD 20160209 01 78 43 - 3 03/26/2025

2.1 Provide all spare parts, extra stock materials, keys, special tools, and test equipment as specified in other sections of the Contract Specifications.

2.2 Sections which have spare parts, extra stock materials, keys, special tools, and test equipment requirements include, but are not limited to:

A. 07 54 19 – Polyvinyl-Chloride Roofing

PART 3 EXECUTION (NOT USED)

CDCR No. 22-090

SPARE PARTS AND EXTRA STOCK MATERIALS

CDCR-SDD 20160209 01 78 43 - 4 03/26/2025

THIS PAGE IS INTENTIONALLY LEFT BLANK

CDCR No. 22-090

DEMONSTRATION AND TRAINING

CDCR-SDD 20190606 01 79 00 - 1 03/26/2025

SECTION 01 79 00

DEMONSTRATION AND TRAINING

PART 1 GENERAL

1.1 SUMMARY

A. Section includes:

1. Demonstration, instruction, and training of CDCR personnel.

B. Related Sections:

1. Section 01 78 23 – Operation and Maintenance Data.

2. Individual Sections Requiring Instruction, Demonstration, and Training.

1.2 INSTRUCTION, DEMONSTRATION, AND TRAINING REQUIREMENTS

A. Provide demonstration and training instruction to CDCR personnel when specified herein and as indicated in individual Sections, including, but not limited to, the following:

1. Specific scope of instruction.

2. Number of personnel to be instructed.

3. Minimum number of hours of actual instruction (excluding preparation and setup time).

4. Devote at least one lesson plan to review of relevant digital videos.

5. Where no training is specified, provide manufacturer’s recommended training for startup, operations, and maintenance.

B. Provide a qualified manufacturer’s representative to do the instructing.

C. Coordinate scheduling of demonstration and training with CDCR Representative, based on availability of department personnel. CDCR Representative will give the Contractor at least 14 days advance written notice of the date instruction can begin. Coordinate and include participation by of Design Engineers and manufacturer’s representatives.

D. Unless otherwise indicated, instruction must occur at the Project Site.

E. Sections with instruction, demonstration, or training requirements include, but are not necessarily limited to, the following:

1. 07 54 19 – Polyvinyl-Chloride Roofing

1.3 FACILITIES AND EQUIPMENT

A. Training Materials:

1. Provide training materials and texts necessary to train CDCR personnel to operate and maintain equipment and systems. Materials and texts must be of a self-teaching format that can be used for recurrent training requirements.

2. Video Materials:

CDCR No. 22-090

DEMONSTRATION AND TRAINING

CDCR-SDD 20190606 01 79 00 - 2 03/26/2025

a. Provide videos recorded on DVD media discs, which were recorded on site at the facility, using the operating installed equipment to ensure that video portrayal is accurate and representative of installed systems and equipment in use.

b. Design videos to be self-instructive for new users, and to facilitate new users to self-train themselves to comprehend the systems without the need for dedicated instructors.

c. Include videos designed to assist maintenance personnel in troubleshooting systems problems and in making routine maintenance and repairs.

B. Training Facilities: CDCR will provide room, tables, and chairs. Include materials describing prescribed hands-on training, under supervision of others who have successfully completed the training program and who are knowledgeable of the subject matter.

C. Training Documentation:

1. Provide a sign-in/sign-out sheet requiring the trainer(s) and all CDCR personnel to signify attendance and length of time attended. A copy of the signed sheet must be provided to the CDCR Representative at the end of each training session.

2. Provide digital video equipment, DVD media, and professional videographer to continuously record the training period.

3. After presentation of demonstration and training events, solicit any needed changes or clarifications from trainees and CDCR Representatives, and incorporate any recommended changes in final training documents prior to final delivery.

4. Furnish DVD recordings, training materials, and texts to CDCR Representative at the end of the instruction period.

5. Furnish additional set of materials and DVD recordings, delivered to the designated central CDCR archive location designated by CDCR Representative.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)