14-5410-003 RFP 26-0627E4-042 I.T. Staff Augmentation Services.pdf
PDF 123 KB Posted
- Attached to
- I. T. STAFF AUGMENTATION SERVICES
- Solicitation number
- 26-0627E4-042
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for Buffalo Public Schools' RFP 26-0627E4-042 for I.T. Staff Augmentation Services. The procurement seeks staffing support across three primary categories: Complete Network & Data Center Infrastructure support including telecommunications, hardware, firewalls, servers, backup systems, and connections to vendor providers and district departments; Enterprise Device Management covering imaging for all device operating systems, device package customization, programming, and deployment parameters; and Security Services including MS Defender deployment management, vulnerability management, cybersecurity integration, coordination with vCISO services, and 24x7 SOC oversight. Prospective bidders must submit an Intent to Bid by January 5, 2026 at 4:00 PM EST to prepare a submission. The question period runs from December 2, 2025 at 8:00 AM EST through December 9, 2025 at 3:00 PM EST. All submission materials must be uploaded and finalized through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/212342 by the closing time of January 5, 2026 at 4:00 PM EST.
Bidders are required to submit multiple documents and forms including the Offering Questionnaire (Q-49BC), Signed Non-Collusive Bidding Certification, Insurance Certificate, Completed Equal Opportunity Form, BidTable (BT-16KM), and References. Optional submissions include Voluntary Surveys (Q-25RS), Disclosure Narrative, Debarment Narrative, MWBE certifications, Policy 5414 Compliance Narrative, Subcontractor Documentation, Anti-Lobbying Narrative, Vendor Information Packet, and W-9. The commodity codes associated with this procurement include UNSPSC 83112203 for VPN virtual private network managed network services, 83112204 for X75 managed network services, and 83112205 for X25 managed network services. The maximum file upload size is 1000 MB, and technical support is available through Euna Procurement at support.bonfire@eunasolutions.com. Buffalo Public Schools recommends that vendors allow at least one day before the closing time to complete the uploading and finalization process.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering
Questionnaire
(Q-49BC)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Voluntary
Surveys (Q-
25RS)
Questionnaire:
Excel (.xlsx) 1 Optional
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Signed Non-
Collusive
Bidding
Certification
File Type: PDF
(.pdf) Multiple Required
Insurance
Certificate
File Type: PDF
(.pdf) Multiple Required
Completed
Equal
Opportunity
Form
File Type: Any
(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Untitled
BidTable (BT-
16KM)
BidTable: Excel
(.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this BidTable.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
References File Type: PDF
(.pdf) Multiple Required
Disclosure
Narrative
File Type: PDF
(.pdf) Multiple Optional
Debarment
Narrative
File Type: PDF
(.pdf) Multiple Optional
Certifications
(MWBE, etc..)
File Type: PDF
(.pdf) Multiple Optional
Policy 5414
(MWBE)
Compliance
Narrative
File Type: PDF
(.pdf) Multiple Optional
Subcontractor
Documentation
File Type: PDF
(.pdf) Multiple Optional
Anti-Lobbying
Narrative
File Type: PDF
(.pdf) Multiple Optional
Other Vendor
Information (as needed)
File Type: PDF
(.pdf) Multiple Optional
Vendor
Information
Packet
File Type: PDF
(.pdf) Multiple Optional
W-9 File Type: PDF
(.pdf) Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 83112203
VPN virtual private network managed network services
Commodity Set Commodity Code Title Description
UNSPSC 83112204
X75 managed
UNSPSC 83112205
X25 managed
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/212342.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/212342.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/212342
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by
Jan 05, 2026 4:00 PM EST.
The Question period for this opportunity starts Dec 02, 2025 8:00 AM EST. The Question period for this opportunity ends Dec 09, 2025 3:00 PM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan
05, 2026 4:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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