1375182-event.pdf
PDF 457 KB Posted
- Solicitation number
- RFP202690000697
- Issued by
- Mingo County, West Virginia
About this file
This is a Request for Proposal issued by West Virginia University on behalf of its Board of Governors for general contracting services to renovate the third and fourth floors of Evansdale Crossing located at 62 Morrill Way in Morgantown, West Virginia. The project will support a new testing center, associated offices, meeting rooms, and support spaces. The RFP was released on March 3, 2026, with proposals due on March 18, 2026, at 12:00 PM EDT. A non-mandatory pre-proposal meeting and site visit is scheduled for March 9, 2026, at 9:00 AM EST at Evansdale Crossing's third floor lobby, with contractors required to notify the procurement officer of intent to participate by March 7, 2026. The cutoff date for questions is March 12, 2026, at 12:00 PM EST. Substantial completion is required by June 26, 2026, and final completion by July 31, 2026, with liquidated damages assessed at $500 per calendar day for delays in substantial completion and $250 per calendar day for delays in final completion.
The RFP requires contractors to submit a single PDF response directly through the solicitation website with all required documentation under supplier attachments, including state of West Virginia and WVU requirements, purchasing affidavits, drug-free affidavits, and safety evaluations. Bidders must demonstrate similar project experience and provide cost proposals using the provided cost summary sheet. All communications, questions, and clarifications must be directed through the Department of Procurement, Contracting, & Payment Services, with responses posted on the Q&A Board. Contractors must comply with WVU's Environmental Health & Safety Contractor Safety Program requirements. The solicitation includes eleven exhibits covering scope of services, cost summaries, specifications, architectural drawings, MEP drawings, and various compliance requirements.
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03 March 2026
Evansdale Crossing Third and Fourth Floor Renovations Renovations to the third and fourth floors at Evansdale Crossing on the Evansdale Campus in Morgantown, WV to support a new testing center, associated offices, meeting rooms, and support spaces.
03 March 2026
Released 3/3/2026 11:00 AM EST Type Request for Proposal Open 3/3/2026 12:00 PM EST Number RFP202690000697 Close 3/18/2026 12:00 PM EDT Currency US Dollar
Sealed Until 3/18/2026 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
72000000 Building and Facility Construction and Maintenance Services 72100000 Building and facility maintenance and repair services
03 March 202603 March 202603 March 202603 March 202603 March 202603 March 2026 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from qualified general contractors to provide all labor, material, equipment and services to perform renovations to the third and fourth floors of Evansdale Crossing to support a new Testing Center and associated offices, meeting rooms, and support spaces in Morgantown, West Virginia. The project is located at Evansdale Crossings, 62 Morrill Way, Morgantown, WV 26505.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (State of WV & WVU Requirements)
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Planning Design & Construction
a. Adam James – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Site Visit & Pre-Proposal Meeting
1. There will be a Non Mandatory Pre-Proposal Meeting & Site Visit per the following:
DATE: 3/9/2026
TIME: 9:00am EST
LOCATION: Evansdale Crossing, 3rd Floor Lobby
a. Contractors SHOULD notify the Procurement Officer with intent to participate no later than one day prior (3/7/26, 9:00am EST); requests will be accepted via email and/or on the Q&A Board.
The Procurement Officer will send the link/invite for the meeting upon request.
Cutoff for Questions
DATE: 3/12/2026
TIME: 12:00pm EST
Solicitation Due Date
DATE: 3/18/2026
Description mailto:Kaison.Ball@mail.wvu.edu
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: 6/26/2026
b. Final Completion shall be: 7/31/2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion and Two Hundred and Fifty Dollars ($250) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFP202690000697.pdf
2. Exhibit A - Scope of Services.pdf
3. Exhibit B - Cost Summary Sheet.xlsx
4. Exhibit C - Similar Project Experience.pdf
5. Exhibit D - Specifications.pdf
6. Exhibit E - Architectural Drawings.pdf
7. Exhibit F - MEP Drawings.pdf
8. Exhibit G - State of WV & WVU Requirements.pdf
9. Exhibit H - Purchasing Affidavit.pdf
0. Exhibit I - State of WV Drug Free Affidavit.pdf
1. Exhibit J - Safety Evaluation.pdf
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