1345846-event.pdf
PDF 460 KB Posted
- Attached to
- One Waterfront Place Dry Coolers Replacement
- Solicitation number
- RFB202690000664
- Issued by
- Mingo County, West Virginia
About this file
This is a Request for Bid (RFB) issued by West Virginia University (WVU) on behalf of its Board of Governors for a dry coolers replacement project at One Waterfront Place (OWP) in Morgantown, West Virginia. The project involves removing two existing dry coolers and furnishing, installing, and commissioning new equipment for the glycol loop, including new equipment pads, exterior piping, valves, insulation, electrical feeders, and full integration with the building automation system. The bid was released on 10/16/2025 at 8:00 AM EDT, with a mandatory pre-bid site visit scheduled for 10/21/2025 at 10:00 AM EST. The solicitation closes on 11/5/2025 at 12:00 PM EST, with substantial completion required by 03/30/2026 and final completion by 04/30/2026.
The project requires strict adherence to WVU's Environmental Health and Safety Contractor Safety Program. Liquidated damages are set at $250 per calendar day for delays in substantial completion and $500 per calendar day for delays in final completion. The bid process is highly controlled, with all questions and communications to be directed through the Department of Procurement, Contracting, & Payment Services. Bidders must submit required documentation, including a bid bond, drug-free affidavit, and other attachments specified in the solicitation. The project supports critical building and data center loads that must remain operational throughout construction, emphasizing the need for careful phasing and minimal service interruption.
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16 October 2025
One Waterfront Place Dry Coolers Replacement Replace and commission the outdoor dry coolers serving the glycol loop at One Waterfront Place (OWP) in Morgantown, West Virginia.
16 October 2025
Released 10/16/2025 8:00 AM EDT Type Request for Bid Open 10/16/2025 8:30 AM EDT Number RFB202690000664 Close 11/5/2025 12:00 PM EST Currency US Dollar
Sealed Until 11/5/2025 12:00 PM EST
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
23000000 Industrial Manufacturing and Processing Machinery and Accessories
24000000 Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies
26000000 Power Generation and Distribution Machinery and Accessories 31000000 Manufacturing Components and Supplies 40000000 Distribution and Conditioning Systems and Equipment and Components 40100000 Heating and ventilation and air circulation 72000000 Building and Facility Construction and Maintenance Services 72100000 Building and facility maintenance and repair services
16 October 202516 October 202516 October 202516 October 202516 October 202516 October 2025 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Bids (“RFB”) from qualified, experienced, and licensed Contractors to replace and commission the outdoor dry coolers serving the glycol loop at One Waterfront Place (OWP) in Morgantown, West Virginia. The project is located at 1 Waterfront Place and supports critical building and data center loads that must remain operational throughout construction. The basis for this RFB is for the Bidder, referred to herein as the “Supplier,” to remove two existing dry coolers and furnish, install, and commission new equipment and appurtenances as indicated in the construction documents. Work includes new equipment pads and anchorage, exterior glycol piping and valves, insulation, electrical feeders and disconnects, and full integration with the building automation system. The Supplier shall perform all phasing and tie-ins in a manner that maintains continuous service to critical spaces. The Supplier shall provide all materials, labor, tools, equipment, and incidentals necessary to deliver a complete and fully functional system in accordance with the drawings, specifications, and industry standard of care. Coordination with WVU’s controls vendor and with any adjacent or related projects at OWP is required to achieve the design intent, facilitate commissioning, and ensure a safe and orderly installation.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (bid bond, drug-free affidavit, etc.)
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Facilities Management
a. Adam James – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Prebid/Site Visit
1. There will be a Mandatory Pre-Bid Meeting/Site Visit per the following:
DATE: 10/21/2025
TIME: 10:00am EST
LOCATION: One Waterfront Place, Morgantown, WV 26501 (Please meet in
Description mailto:Kaison.Ball@mail.wvu.edu lobby)
a. Contractors should notify the Procurement Officer with intent to attend no later than one day prior (10/20/25, 10:00am EST); requests will be accepted via email and/or on the Q&A Board.
b. Site Visit will be for field measurements only
Cutoff for Questions
DATE: 10/27/2025
TIME: 12:00pm EST
Solicitation Due Date
DATE: 11/5/2025
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: March 30, 2026
b. Final Completion shall be: April 30, 2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Two Hundred Fifty Dollars ($250) per Calendar Day of delay in achieving Substantial Completion and Five Hundred Dollars ($500) per Calendar Day of delay in achieving Final Completion.
Visitors Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFB202690000664.pdf
2. Attachment A - Bid Summary.xlsx
3. Attachment B - Specifications & Required Terms.pdf
4. Attachment C - Scope of Work.pdf
5. Attachment D - Specifications.pdf
6. Attachment E - Electrical Drawings & Plans.pdf
7. Attachment F - Mechanical Drawings & Plans.pdf
8. Attachment G - Minimum Qualifications.pdf
9. Project Manual - RFB202690000664.pdf
0. Authorized Agent.pdf
1. Drug Free Affidavit.pdf
2. Purchasing Affidavit.pdf
3. Bid Bond.pdf
4. Contractor Safety Eval Pre-Qual Questionnaire.pdf
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