Attachment C - Scope of Work.pdf

Attachment C - Scope of Work

SCOPE OF WORK

INTRODUCTION

West Virginia University (“WVU” or “Owner”), through Facilities Operations – Design and Construction, is requesting Bids from qualified Bidders to replace and commission the outdoor dry coolers serving the glycol loop at One Waterfront Place (OWP) in Morgantown, West Virginia. The project is located at 1 Waterfront Place, Morgantown, WV 26506 and supports critical building and data center loads that must remain operational throughout construction.

Bidders must complete and meet the requirements as specified in this RFB and more specifically in Exhibit G herein.

The basis for this RFB is for the Bidder, referred to herein as the “Supplier,” to remove two existing dry coolers and furnish, install, and commission new equipment and appurtenances as indicated in the construction documents. Work includes new equipment pads and anchorage, exterior glycol piping and valves, insulation, electrical feeders and disconnects, and full integration with the building automation system. The Supplier shall perform all phasing and tie-ins in a manner that maintains continuous service to critical spaces.

The Supplier shall provide all materials, labor, tools, equipment, and incidentals necessary to deliver a complete and fully functional system in accordance with the drawings, specifications, and industry standard of care. Coordination with WVU’s controls vendor and with any adjacent or related projects at OWP is required to achieve the design intent, facilitate commissioning, and ensure a safe and orderly installation.

SCHEDULE

Time is of the essence; Substantial Completion must be achieved on or before March 31, 2026, with Final Completion within thirty (30) calendar days thereafter.

EXISTING CONDITIONS

A. Building occupancy and system status: One Waterfront Place will remain occupied for the duration of the project. The glycol cooling system serving critical building and data center loads is operational and must remain in service at all times. Any work requiring outages must follow an approved Method of Procedure, include temporary measures as needed, and be scheduled in advance with WVU to avoid service interruptions.

B. Existing system description: The existing installation consists of two outdoor, air-cooled dry coolers mounted on factory stands and concrete pads, connected to the building’s closed-loop glycol system. Exterior supply and return piping includes valves, fittings, and insulation. Local electrical disconnects and feeders serve each unit, and low-voltage control wiring integrates with the building automation system. Record information indicates equipment of the DDNT-series or equivalent configuration. The Supplier shall field verify manufacturer, model, nameplate data, fan count, coil arrangement, electrical characteristics, and controls integration prior to ordering materials.

C. Work periods and restrictions: Work within and around the facility is permitted during normal business hours, Monday through Friday, except for activities that create service interruptions, excessive noise, or require rigging or crane operations. Those activities must be performed during off-hours or weekends as approved by WVU. The Supplier shall coordinate with WVU for any special events, campus activities, or building meetings that may restrict site access or require quiet periods. No unapproved shutdowns are allowed.

D. Other contractors on site: WVU may have separate and concurrent projects at One Waterfront Place, including work associated with chillers, cooling towers, pumps, tanks, controls, or electrical upgrades. The Supplier shall coordinate work interfaces, laydown, tie-ins, and BAS integration with WVU, the Engineer, and any separate contractors to maintain safety, access, and schedule.

E. Parking and site access: Contractor parking requires paid permits for the Waterfront Place Parking Garage. The Supplier is responsible for purchasing permits and coordinating access in advance. Contact:

Tadjana Ross Facility Supervisor, Waterfront Place Parking Garage 72 Warren Street, Morgantown, WV 26501 Office: 304-554-0253 Fax: 866-454-9615 Email: tadjana.ross@abm.com

Loading, deliveries, and crane operations shall use the service drive or other WVU-approved staging areas while maintaining building egress and public rights of way. Any street or sidewalk closures must be requested in advance and approved by WVU. WVU will remove necessary fence sections and shrubbery prior to mobilization; the Supplier shall coordinate exact removal extents and restoration limits with WVU.

COORDINATION WITH OWNER’S USE

A. Occupancy and continuity of operations: Due to full-time use of One Waterfront Place, the Owner will occupy and utilize adjacent areas and facilities throughout the contract. The building’s critical loads, including the data center, must remain in service without unplanned interruption. Time is of the essence and completion dates are not subject to change.

B. Scheduling and work hours: The Supplier shall coordinate all work with the Owner’s ongoing use of the facility, including deliveries, crane picks, tie-ins, and shutdowns. Any activity that could affect building operations, egress, noise, or vibration shall be scheduled in advance with the WVU Project Manager and performed during off-hours or weekends, if necessary, at no additional cost to the Owner. Methods of Procedure are required for any service interruption and must be approved before execution.

C. Housekeeping and public interface: Provide daily cleaning and maintain clear, safe access for building occupants and the public. Keep exits, sidewalks, and the service drive unobstructed. Provide temporary barriers, signage, and traffic control as needed to separate construction from occupied areas and to maintain egress at all times.

D. Waste handling and environmental controls: Provide all dumpsters and garbage services required for removal and disposal of demolition debris, packaging, and spoil. Manage fluids and glycol in accordance with applicable regulations and WVU Environmental Health and Safety requirements. Keep waste containers covered and the site free of windblown debris. Remove waste on a regular cadence to prevent accumulation.

E. Laydown, staging, and material storage: Laydown and material storage shall be confined to Owner-approved areas in adjacent parking or service zones farthest from building entrances. These areas shall be protected, monitored for housekeeping and safety, and restored to original condition prior to demobilization.

Parking permits for the Waterfront Place Parking Garage must be purchased by the Supplier and coordinated in advance with the garage operator. All deliveries and crane operations shall be scheduled to avoid peak building use and to maintain continuous access for the Owner.

WVU’S RESPONSIBILITIES

A. Access and security: Provide card access and/or keys to the Supplier’s Superintendent or Project Manager for all areas necessary to complete the work (equipment yard, mechanical rooms, electrical spaces, roof access, and BAS workstations). Coordinate access windows, escorts (if required), and any security briefings.

B. Site designation: Designate approved laydown, staging, and delivery routes, and identify any restricted zones or egress paths that must remain open.

C. Site preparation: Remove necessary perimeter fence sections and shrubbery to open clear access for demolition, rigging, and equipment placement. Confirm removal extents and restoration limits with the Supplier prior to mobilization.

D. Operations coordination: Maintain Owner-side operations and coordinate outage windows. Review and approve Methods of Procedure (MOPs) for any planned interruptions. Coordinate with WVU’s BAS/controls vendor for point mapping, trends/alarms, and graphics updates, and facilitate access to operator workstations.

E. Documents and information: Provide the Contract Documents, available record drawings, known utility information, and any available surveys affecting the work area. Identify concurrent Owner projects at One Waterfront Place and provide contact information for separate contractors to support interface coordination.

F. Reviews and decisions: Assign a WVU Project Manager as single point of contact.

Provide timely submittal reviews, RFI responses, and direction on field discoveries or unforeseen conditions to avoid schedule impact.

G. Environmental, health, and safety (EHS): Provide campus EHS requirements applicable to the work (hot work permitting, glycol handling protocols, incident reporting) and coordinate Owner-side notifications. The Supplier remains responsible for executing work in compliance with these requirements. Follow WVU EHS Construction guidance and all referenced programs/permits at:

https://www.ehs.wvu.edu/general-safety/construction

H. Permitting and approvals: Provide Owner-side approvals and campus notifications required for access, staging, or temporary closures on WVU property. The Supplier is responsible for obtaining construction permits and inspections unless specifically stated otherwise in the Contract Documents.

I. Meeting cadence and inspections: Establish regular progress meetings, coordination walk-throughs, and inspections with the Supplier to verify readiness for tie-ins, start-up, and commissioning activities.

GENERAL REQUIREMENTS

1. The selected Supplier shall work with WVU’s representatives and appointed outside parties, which may include but not limited to WVU Facilities Operations Project Manager, WVU Foundation, and other Suppliers as necessary.

2. Supplier is responsible for material quality, material quantities, labor, equipment, deliveries, shipping, etc., as necessary to construct a fully functional facility.

3. Where necessary, Supplier shall make provisions to maintain a clean egress path through these areas so not to impede or conflict with the WVU or other supplier’s use of the adjacent facilities, etc.

4. It is WVU’s intent that all work described herein shall be completed in one activity during the allotted work period. Where it becomes necessary for the Supplier to work outside normal work hours to complete the scope of work, e.g., weekends, after-hours, etc., the Supplier shall do so at no additional costs to WVU.

5. The Supplier shall be responsible for any surface damage of existing exterior surfaces and shall provide repair/replacement at WVU’s discretion where damage is caused by this Supplier. Supplier shall provide protection of all laydown and staging areas specifically on concrete and asphalt or other paved surfaces. Damage due to disregard for protection of surfaces shall result in replacement by the Supplier at the Suppliers cost, in its entirety, at WVU’s discretion. This includes all concourses, roadways, seating areas, gates, walkways, elevators, interior/exterior spaces, electrical components, and graphics located in all areas.

6. Daily cleaning of all work areas is required, inclusive of all surfaces, adjacent support areas, pathways, and parking areas. The Supplier shall provide removal and disposal of all construction debris, including but not limited to, dumpsters, daily pickups, etc. When necessary, or when instructed by WVU, Supplier shall provide cleanup and removal of all construction debris, tools, equipment, and job boxes to suit the use of the facility.

7. Supplier shall maintain secure work site, laydown, and staging areas by use of non-permanent galvanized metal chain-link construction fencing, with posts and gates as necessary, with a minimum height of six (6) feet. All fencing panels shall be properly and safely secured, connected using metal strapping or other method, and post feet with sandbag weights at all panel ends. Perforated screening material shall be installed on all fencing to limit visibility of construction/laydown areas. Supplier shall be responsible for maintaining fencing/screening throughout the construction period.

8. Supplier shall comply with all campus and county wide policies, Tobacco Free policies, sexual harassment policies, etc. Supplier agrees to adhere to the WVU Supplier Code of Conduct as defined at: https://procurement.wvu.edu/files/d/79435143-86af-40da-a41f- 6b96e0d8b592/supplier-code-of-conduct.pdf

9. The following shall serve as security and safety requirements for the awarded Supplier’s use during the execution of this contract:

a. Supplier’s work force shall carry photo identification indicating the persons’ name, company, and title from the Supplier.

b. The Supplier shall assign a maximum of two (2) primary key holders to be assigned key cards or physical keys for access into the existing clubhouse. This may take as much as one (1) week to complete therefore the Supplier should submit the key holders contact information upon issuance of a contract.

c. Supplier shall be responsible for direct supervision of all direct and indirect personnel onsite during the execution of this contract. This includes portions completed by sub-suppliers and/or sub-contractors regardless of Supplier’s own forces. The Supplier shall always have supervision on site while work is being conducted.

d. Suppliers are discouraged from engaging with personnel of WVU, students, staff, or any other persons at the facility during the execution of this project. Discussion of Contract parameters outside WVU’s primary project team is prohibited.

e. All requests for news media, interviews, quotes, or other requests for information regarding the Contract or any portion thereof shall be referred to WVU’s General Counsel and University Relations Departments through the WVU Project Manager.

f. The use of electronic devices for the purpose of recording data; photo, video, audio is prohibited during the execution of this project. At no time will it be acceptable to post, upload or share any form of data through social media platforms, video sharing software, websites, or other, of any portion of the execution of this project.

There is zero tolerance for noncompliance with this requirement. Upon notification of the offense, WVU will request immediate removal of the offending party from the project site and will not permit return during the remainder of the project period.