NATIONAL INSTITUTE OF STANDARDS AND

TECHNOLOGY

GAITHERSBURG, MD, BUILDING 215

CLEANROOM REBALANCE

CLIN 0002

19W08375

Specifications 100% Release For Construction

June 29, 2021 BKM Project No.19146.01

MEP Engineer Burdette, Koehler, Murphy &

Associates, Inc.

6300 Blair Hill Lane

Suite 400 Baltimore, MD 21209

P 410.323.0600 www.bkma.com

CLEANROOM REBALANCE 100% RELEASE FOR CONSTRUCTION

NIST JUNE 29, 2021

TABLE OF CONTENTS TOC-1

TABLE OF CONTENTS

DIVISION 01 – GENERAL CONDITIONS

011000 Summary

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

015100 Project Construction Signage

016000 Product Requirements

017300 Execution

017700 Closeout Procedures

017823 Operation and Maintenance Data

017839 Project Record Documents

019113 General Commissioning Requirements

DIVISION 13 – SPECIAL CONSTRUCTION

130001 Clean Zone General Requirements

130002 Cleanroom Protocol

130003 Cleanroom Certification

DIVISION 23 – HVAC

230100 Basic HVAC Requirements

230200 Project Closeout - HVAC

230500 Basic HVAC Materials and Methods

TABLE OF CONTENTS TOC-2

230510 HVAC Related Work

230514 Pipe, Tube and Fittings for HVAC Systems

230515 Piping Specialties for HVAC Systems

230519 Meters and Gauges for HVAC Piping

230523 Valves for HVAC Piping

230529 Hangers and Supports for HVAC Piping and Equipment

230548 Vibration Isolation for HVAC Piping and Equipment

230553 Identification for HVAC Piping and Equipment

230593 Testing, Adjusting and Balancing

230700 HVAC Insulation

230800 Commissioning of HVAC Systems

230900 Automatic Control Systems

232113 Hydronic Piping

232115 Hydronic Specialties

233113 Low Pressure Ductwork

233114 High Pressure Ductwork

233115 Laboratory Exhaust System

233300 Ductwork Accessories

233600 Air Terminals

233610 Exhaust Air Valve

233700 Air Outlets and Inlets

234000 Air Cleaning

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work restrictions.

4. Specification and drawing conventions.

B. Related Section:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Contracting Officer’s facilities.

1.3 PROJECT INFORMATION

A. Project Identification: BUILDING 215

1. Project Location: Entirety of Building 215

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. The NIST Gaithersburg Advanced Measurement Laboratory (AML) was completed and occupied in 2005. It is currently one of the most advanced laboratories of its type in the world, showcasing advanced laboratory environmental controls in the areas of temperature and humidity control, vibration isolation, air cleanliness, and electrical power quality in support of NIST’s most-demanding laboratory programs.

2. Building 215 is the cleanroom facility within the AML complex, housing an 1800 square meter cleanroom, of which 750 square meters is Class 100.

3. A Contractor will perform a series of task that consists of evaluating and adjusting airflows within the Building 215 cleanroom. The tasks to be performed include:

a. Perform Pre-demolition testing of mechanical equipment as indicated in construction documents.

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b. Repair or replace all variable air volume terminal units.

i. Base Bid: Replacement of all variable air volume terminal controllers.

ii. Alternate 1: Replacement of all variable air volume terminal units.

c. Repair and perform diagnostics of existing control systems to confirm operation of exist-ing dampers, valves and sensors.

i. An Allowance of $15,000 shall be provided for additional Controls Contrac-tor labor.

d. Replace existing airflow monitors.

e. Install new exhaust air valves to control exhaust branch ductwork airflows.

f. Repair or modify existing exhaust or supply ductwork as indicated.

g. Replace all existing terminal supply HEPA filters, repair supply connections, balance and certification new HEPA filter.

h. Rebalance air handling units, exhaust fans, exhaust tools to airflows indicated in con-struction documents.

i. Perform rebalance of cleanroom to maintain proper room pressurization.

j. Perform recertification of cleanroom.

k. Verify and repair/replace capped ducts as needed.

4. A Contractor shall document all work within the Building 215 cleanroom and provide documentation and finals of the following:

a. All calibration certificates of equipment and devices

b. Final air balance report for various rooms.

c. A report listing remedies of all deficiencies.

d. Contractor to provide final redline drawings.

5. All work shall be included in base bid unless otherwise noted.

6. Contractor shall provide unit costs as part of bid package for review of COR and contracting officer as indicated in construction documents, which shall include material and labor costs for installation, testing and verification of operation.

1.5 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. Phasing and Mobilization

1. Work within the cleanroom is expected to be completed during a 16-19 month shutdown.

Contractor shall coordinate with COR for duration and timing of shutdown.

2. Contractor shall submit preliminary construction schedule including duration of work to be completed in cleanroom to Government or COR for review. COR determine period of performance for this contract.

C. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

rts6 Cross-Out rts6 Cross-Out rts6 Cross-Out

SUMMARY 011000 - 3

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to limits of disturbance as indicated on drawings.

2. Driveways, Walkways, and Entrances: Keep driveways and entrances serving the premises clear and available to the Contracting Officer, Contracting Officer’s representatives, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

3. Parking: Parking will be restricted to the area shown adjacent to the laydown area.

Laydown area shall be coordinated with COR. Requests for additional or alternate parking should be made in writing to the COR. Fifteen (15) feet of clearance shall be maintained around all fire hydrants at all times.

4. The Contractor and his employees and subcontractors shall become familiar with and obey all NIST Site Regulations, including fire, traffic, and security regulations. All personnel employed on the site shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

5. Material Storage: All materials shall be stored in the lay down area. The Contractor shall adequately protect all materials from the weather.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

SUMMARY 011000 - 4

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.8 MISCELLANEOUS PROVISIONS

A. Public Release of Information:

1. The Contractor shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this bid, contract, or purchase order without the prior written approval of the Contracting Officer.

2. Insert the substance of clause “#1” above in each sub-contract and purchase order related to this project.

B. Permits: In addition to the requirements of the clause entitled “Permits and Responsibilities”, permits are required for but not necessarily limited to welding, and burning,. Prior to commencing these activities, the Contractor shall submit an application for a permit to the COR.

C. Asbestos Material: No asbestos containing material is expected to be encountered by the Contractor on this project. If material is encountered that looks suspicious but must be disturbed, do not touch the material and immediately notify the COR in writing. Within fourteen (14) calendar days, the Government will perform laboratory tests to determine if there is asbestos. If asbestos is not a danger, the Contracting Officer will direct the Contractor to proceed without change. If the material encountered is asbestos and must handled, the Contracting Officer will direct a change.

1.9 OCCUPATIONAL SAFETY AND HEALTH

A. NIST, as a Federal government facility in the State of Maryland, is under the jurisdiction of the OSHA Region III regional office, which may assign an OSHA Compliance Safety and Health Officer (CSHO) to conduct safety and health inspections of the Contractor’s operations at the NIST Gaithersburg site. Accordingly, the Contractor is subject to OSHA Citations and Notices of Penalty for noncompliance with OSHA standards. To protect its own interests, NIST may also conduct periodic safety and health inspections to assure that NIST employees/property are not at risk of injury/damage from Contractor operations, and to avoid the risk of OSHA Citations under the OSHA multi-employer worksite provisions.

1. Pre-work Safety Meeting: Representatives of the Contractor shall meet with the Contracting Officer and his/her safety representative(s) prior to the start of work under this contract for the purpose of reviewing the Contractor’s safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. If directed by the Contracting Officer, this meeting may be held in conjunction with other meetings which are scheduled to take place prior to start of work under this contract. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor’s principal on-site representative(s), the general superintendent, and his/her safety representative(s) shall attend this meeting.

2. Safety and Health Standards Compliance: The Contractor shall comply (and shall ensure that firms acting as agents or subcontractors to the prime Contractor also comply) with all

SUMMARY 011000 - 5

applicable OSHA Safety and Health Standards for Construction (29CFR1926) and OSHA General Industry Occupational Safety and Health Standards (29CFR1910). Additionally, the Contractor shall comply with all applicable site safety and health requirements. The NIST Safety Office will provide guidance/consultation regarding specific site requirements.

3. Special Emphasis Standards: While the Contractor is responsible for compliance with all applicable OSHA Safety and Health Standards, special emphasis will be placed upon the following:

a. Fall Protection: Fall protection measures shall be implemented as required via use of suitable guardrails/ barricades; safety belts/harnesses/lanyards/ lifelines; safety nets; or other approved means. Particular emphasis is to be focused on the requirements stipulated in Subpart L (Scaffolding), Subpart M (Floor and Wall Openings), Subpart R (Steel Erection) and Subpart X (Stairways and Ladders) of 29CFR1926 (Safety and Health Standards for Construction).

b. Excavations and Trenching: With regard to excavations (including trenches), the soil at the NIST Gaithersburg site shall be considered previously excavated and therefore unstable. Accordingly, persons entering excavations five (5) or more feet deep shall be protected from cave-ins by an adequate protective system designed in accordance with the requirements of 29CFR1926.652(b) or (c). All other applicable requirements for excavations as contained in Subpart P (Excavations) of 29CFR1926 shall be implemented.

c. Confined Spaces: Entry into permit-required confined spaces must be in accordance with the requirements stipulated in the OSHA Permit-Required Confined Space standard (29CFR1910.146). The Contractor shall be responsible for all confined space entry requirements including personnel training, documented entry permit system, atmospheric contractor funded testing/ monitoring, forced ventilation, personal protective equipment, and emergency procedures/equipment.

d. Hazard Communication: As applicable (i.e., when chemicals are used on-site by the Contractor), the Contractor shall develop, implement and maintain at the workplace a written hazard communication program meeting the requirements of 29CFR1926.59 (for construction contracts) or 29CFR1910.1200 (for other than construction contracts). The contractor shall ensure that each container of hazardous chemicals at the worksite is labeled, tagged or otherwise marked with the identity of the hazardous chemical(s) contained therein and that such markings show hazard warnings appropriate for employee protection. The Contractor shall provide employees with information and training on hazardous chemicals in their work area at the time of initial assignment and whenever a new hazardous chemical is introduced into their work area. The Contractor shall also provide employees with information on any operations in their work area where hazardous chemicals are present; and the location and availability of the written hazard communication program, including the required list(s) of hazardous chemicals, and material safety data sheets (MSDS) required by the standard.

e. Control of Hazardous Energy (Lockout/Tag out): In accordance with the provisions of OSHA standards 29CFR1910.147 and 29CFR1926.417, the Contractor shall establish and implement a program consisting of energy control procedures, employee training and periodic inspections to ensure that before any employee performs any servicing or maintenance on electrical circuits/equipment, machines or other equipment/systems where the unexpected energizing, start up or release of stored energy could occur and cause injury, the circuit/machine/equipment/system shall be isolated from the energy source and rendered inoperative.

SUMMARY 011000 - 6

f. Electrical Installations and Work Practices: The Contractor shall comply with all applicable installation safety requirements, safety-related maintenance and environmental considerations, and safety requirements for special equipment as contained in Subpart K (Electrical) of 29CFR1926.

g. Personal Protective and Life Saving Equipment: In accordance with the provisions of Subpart E (Personal Protective and Life Saving Equipment) of 29CFR1926, the Contractor shall ensure that protective equipment (including personal protective equipment for eyes, head, face, head and extremities; protective clothing;

respiratory devices; and protective shields and barriers) shall be provided, used and maintained in a sanitary and reliable condition whenever it is necessary by reason of hazards of process or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of the body through absorption, inhalation or physical contact.

h. Tools-Hand and Power: The Contractor shall ensure compliance with all applicable safety requirements for tools (hand and power) as outlined in Subpart I (Tools-Hand and Power) of 29CFR1926.

i. Welding and Cutting: The Contractor shall ensure compliance with all applicable safety requirements pertaining to welding and cutting operations as outlined in Subpart J (Welding and Cutting) of 29CFR1926.

j. Motor Vehicles and Mechanized Equipment: The Contractor shall ensure compliance with the safety requirements pertaining to motor vehicles and mechanized equipment (materials handling equipment and pile driving equipment) as contained in Subpart O (Motor Vehicles, Mechanized Equipment, and Marine Operations) of 29CFR1926.

4. General Site Safety Requirements: For the protection of NIST employees, other agency employees and the general public, the following general worksite safety requirements shall be observed by the Contractor.

a. Precautions: The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, and damage to property of others. For the purposes of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under his/her direction.

b. Housekeeping: Form and scrap lumber with protruding nails/fasteners and all other debris shall be kept clear from all work areas. Combustible scrap and debris shall be removed at regular intervals. Containers shall be provided for collection and separation of all refuse. Covers shall be provided on containers used for flammable or harmful substances. Wastes should be disposed of at frequent intervals.

c. Storage: Storing, positioning, and use of equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

d. Obstructions: No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes or ingress or egress utilized by the public or building occupant, or to present un-safe or unhealthy condition to the public or building occupant.

e. Radiation Safety: the Contractor shall not bring to or use at NIST any radioactive materials or radio-graphic devices without explicit prior approval from Health Physics for each use of such devices. Any such use shall be in compliance with

SUMMARY 011000 - 7

restrictions and procedures prescribed by NIST Health Physics (Bldg. 245, Room C125, x5800). Any work conducted in a NIST Restricted Area (as defined by the Nuclear Regulatory Commission and applied by NIST) shall comply with NIST procedural requirements and, in particular, specific training requirements for all persons entering that area. No area posted with Radioactive Material, Radiation Area, High Radiation Area, or Very High Radiation Area sign shall be entered without prior approval from Health Physics (i.e., all work in such areas requires prior clearance from NIST Health Physics).

f. Work Area Restrictions: Work shall not be performed in any area occupied by the public or Federal employees unless specifically permitted by the contract or the Contracting Officer and unless adequate steps are taken for the protection of the public or Federal employees.

g. Fences and Barricades: Wherever practicable, the work area shall be fenced, barricaded, or otherwise blocked off from the public or building occupants to prevent unauthorized entry into the work area.

h. Alternate Precautions: When the nature of the work prevents isolation of the work area and the public or building occupants may be in or pass through, under, or over the work area, alternate precautions such as the posting of signs, the use of signal persons, the erection of barricades, or similar protection around particularly hazardous operations shall be used as appropriate.

i. Public Thoroughfare: When work is to be performed over a public thoroughfare, such as a sidewalk, road, lobby, or corridor, the thoroughfare shall be closed, if possible, or other precautions taken such as the installation of screens or barricades.

j. Removal of Fences and Barricades: Fences and barricades shall be removed upon completion of the project, in accordance with local ordinance and to the satisfaction of the Contracting Officer or his/her representative(s).

1.10 SALVAGE

A. The Government does not assume responsibility for any loss or damage to materials or structures on the site salvage value of which the Contractor may have reflected in his bid.

1.11 CEREMONIES

A. Subject to mutually satisfactory agreements between the parties of the contract, the Government may enter the premises during the term of the contract to conduct ceremonies, such as laying the cornerstone or dedication ceremonies, and to occupy temporarily such portions of the premises as may be necessary.

1.12 PUBLIC RELEASE OF INFORMATION

A. The contractor shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this bid, contract, or purchase order without the prior written approval of the Contracting Officer.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Coordination drawings.

4. Requests for Information (RFIs).

5. Project meetings.

6. Inspections

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

4. Division 01 Section "General Commissioning Requirements" for coordinating the Work with Contracting Officer's commissioning authority.

1.3 DEFINITIONS

A. RFI: Request from Contracting Officer, COR, or Contractor seeking information from each other during construction.

1.4 DOCUMENTATION FOR CONTRACTOR

A. In addition to one set of reproducible large-scale contract drawings, a set of electronic files of the contract drawings will be furnished to the Contractor without charge. Additional sets will be furnished on request at the cost of reproduction.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Omissions from the drawings or specifications or the mis-description of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or mis-described details of the work but they shall be performed as if fully and correctly set forth and described in the drawings and specifications.

C. The Contractor shall check all drawings and specifications furnished him immediately upon their receipt and shall in writing within fourteen (14) calendar days from receipt of award, notify the Contracting Officer of any discrepancies. Figures marked on drawings shall in general be followed in preference to scale measurements. Large-scale drawings shall in general govern small-scale drawings; the Contractor shall compare all drawings and verify the figures before laying out the work and will be responsible for any errors which might have been avoided thereby.

1.5 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Prior to 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Any changes to the key personnel shall be submitted for Approval in advance. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office and by each temporary telephone. Keep list current at all times.

1.6 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. The Contractor must also provide manufacturer’s Material Data Safety Sheets (MSDS), VOC limits and other material content or manufacturing specification information as required and noted in subsequent Specification sections. Include information on coordinating the following, if part of the LEED submittal:

1. CWM Plan (MRc2)

2. Construction IAQ Plan (EQc3)

3. Commissioning Plan (EAp2)

1.7 AS BUILT DRAWINGS

A. The Contractor shall maintain at the job site one set of full-size contract drawings marked to show any changes and/or revisions which have been made from the contract drawings, including buried or concealed construction and utility features revealed during the course of construction. The Contractor shall record the horizontal and vertical location of all buried utilities that differ from the contract drawings. These drawings shall be available for review by the COR at all times. Upon completion of the work, the Contractor shall deliver the marked sets of prints to the COR in the original units of measure. Requests for partial payments will not be approved if the marked prints are not current, and request for final payment will not be approved until the marked prints are delivered to the Contracting Officer.

1.8 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings in accordance with requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to COR indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show non-structural and structural elements, and mechanical, plumbing, fire protection, fire alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid.

Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub framing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire protection, fire alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Review: COR will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility. If the COR determines that the coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the COR will so inform the Contractor, who shall make changes as directed and resubmit.

8. Coordination Drawing Prints: Prepare coordination drawing prints in accordance with requirements of Division 01 Section "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Preparation Format: DWG, Version 2018 (or most recent version, conform with COR prior to start of project), operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using Portable Data File (PDF) format.

4. COR will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. COR makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: The Drawings are available in PDF format

c. Contractor shall execute a data licensing agreement in the form of AIA Document C106.

1.9 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. COR will return RFIs submitted to COR by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of COR.

6. RFI number, numbered sequentially.

7. RFI subject.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Use forms provided by the COR.

D. COR's Action: COR will review each RFI, determine action required, and respond. Allow 10 calendar days for COR's response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of COR's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. COR's action may include a request for additional information, in which case COR's time for response will date from time of receipt of additional information.

3. COR's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify the Contracting Officer in accordance with the Changes clause.

E. On receipt of COR's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date COR's response was received.

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1.10 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer, and COR, within three days of the meeting.

4. Performance of the contract includes the Contractor attending all meetings deemed necessary by the Contracting Officer.

B. Preconstruction Conference: CO will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Contracting Officer and COR, Revise subparagraphs below if conducting meetings is the responsibility of the Contractor.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Contracting Officer, COR, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Revise subparagraphs below to suit Project.

b. Tentative construction schedule.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Sustainable design requirements.

m. Preparation of record documents.

n. Use of the premises.

o. Work restrictions.

p. Working hours.

q. Contracting Officer's occupancy requirements.

r. Responsibility for temporary facilities and controls.

s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

w. Office, work, and storage areas.

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x. Equipment deliveries and priorities.

y. First aid.

z. Security.

aa. Progress cleaning.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advice COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Revise subparagraphs below to suit Project.

b. Contract Documents.

c. Options.

d. Related RFIs.

e. Related Change Orders.

f. Purchases.

g. Deliveries.

h. Submittals.

i. Review of mockups.

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

PROJECT MANAGEMENT AND COORDINATION 013100 - 9

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a Project closeout conference, at a time convenient to Contracting Officer and COR, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Contracting Officer, COR, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Revise subparagraphs below to suit Project.

b. Preparation of record documents.

c. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

d. Submittal of written warranties.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Retain first subparagraph below for projects with separate contracts that may impact

Contractor's work and procedures at project closeout.

l. Coordination of separate contracts.

m. Contracting Officer's partial occupancy requirements.

n. Installation of Contracting Officer's furniture, fixtures, and equipment.

o. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at biweekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Contracting Officer and COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 013100 - 10

3. Agenda: Review and correct or approve minutes of previous progress meeting; distribute corrected meeting minutes within 48 hours. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

i. Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

i. Interface requirements.

ii. Sequence of operations.

iii. Status of submittals.

iv. Deliveries.

v. Off-site fabrication.

vi. Access.

vii. Site utilization.

viii. Temporary facilities and controls.

ix. Progress cleaning.

x. Quality and work standards.

xi. Status of correction of deficient items.

xii. Field observations.

xiii. Status of RFIs.

xiv. Status of proposal requests.

xv. Pending changes.

xvi. Status of Change Orders.

xvii. Pending claims and disputes.

xviii. Documentation of information for payment requests.

4. Minutes: Contractor shall be responsible for conducting the meeting, will record, and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Conduct Project coordination meetings at regular intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of Contracting Officer and COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 013100 - 11

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

i. Interface requirements.

ii. Sequence of operations.

iii. Status of submittals.

iv. Deliveries.

v. Off-site fabrication.

vi. Access.

vii. Site utilization.

viii. Temporary facilities and controls.

ix. Work hours.

x. Hazards and risks.

xi. Progress cleaning.

xii. Quality and work standards.

xiii. Change Orders.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.11 SCHEDULING OF INSPECTIONS

A. When specified inspections or tests are required by the Contract Documents, the work involved shall not proceed beyond the point until such inspections or tests have been approved by the COR. The Contractor shall inform the COR of progress of the work and shall give the COR a minimum of three (3) working days written notice of appropriate times for specified inspections and tests. The Contractor shall insure that the portion of work to be inspected is safe and accessible.

B. The Contractor and COR shall jointly develop agendas subject to the COR’s approval for all inspections/tests. All required labor, materials, equipment, instruments, lubricants and incidentals necessary to perform these inspections/tests shall be furnished by the Contractor.

All discrepancies and deficiencies observed during each inspection/test shall be noted and corrected and, if directed by the COR, the inspection/test of equipment and systems previously found deficient shall be rescheduled and performed at no additional cost to the Government.

PROJECT MANAGEMENT AND COORDINATION 013100 - 12

1.12 FIELD INVESTIGATIONS

A. Contractors shall…