13-10. Proposal Form AFS-2026 RFP.xlsx

This is a proposal form for the Cherokee County School District (CCSD) in Georgia soliciting air filter services for HVAC systems throughout the district. The RFP seeks qualified proposers to provide customized air filter installation and replacement services on a quarterly basis across all CCSD locations. All air filters must meet a Merv 8 or Merv 9 rating. The proposal form itemizes 211 line items specifying filter sizes and estimated quantities needed, with the largest single order being 1,173 units of 15X30X1 filters and declining to single-unit quantities for specialized sizes. The total estimated quantity across all filter sizes is 5,085 units. The contract term runs from July 1, 2026, through June 30, 2027. Award will be made on an "all or none" basis, meaning the selected vendor must service all district locations.

The proposal form requires vendors to provide pricing information for material costs per filter unit, one-time frame pricing if metal frames are used, and labor pricing on an hourly basis. Vendors must also complete a comprehensive questionnaire addressing operational requirements, including the physical address of the servicing office, proximity to the CCSD Support Services Facility in Canton, Georgia, number of assigned technicians, emergency response times, years in business in Georgia, total employee count, number of service vehicles, spare parts facility location, and timeline for completing a full changeout of all district filters. The form requests verification of the company's ability to meet quarterly service requirements and requires disclosure of any past compliance failures, pending legal proceedings, or lawsuits related to air filter service contracts within the previous five years. All RFP questions must be submitted through the Euna Procurement Message Center.