12-14. Attachment C - Contractor Key Agreement.pdf

This is a Contractor Key Agreement Form issued by the Cherokee County School District (CCSD) Division of Support Services in Georgia. The form establishes the terms and conditions for contractors and employees who are issued master keys to access CCSD buildings. Contractors receiving keys must comply with strict protocols including monthly check-ins at the CCSD Support Services Office located at 201 Mountain Brook Court, Canton, GA 30115, where designated CCSD employees will verify key accountability. The agreement requires contractors to report lost keys or badges immediately to the Support Services Office at 770.721.8441 and mandates communication with appropriate CCSD representatives before conducting work outside standard business hours of 6:00 a.m. to 6:00 p.m.

The agreement explicitly prohibits key duplication, loaning, or transferring to unauthorized parties. Failure to comply with monthly key verification requirements will result in the contractor's company being invoiced for the full replacement cost of a lost master key set, which is valued at $40,000. The form requires documentation of contractor and employee names, contact information, badge numbers, specific keys issued, signature and date of issuance, and scheduled return date. This key agreement applies to contractors engaged in services such as the HVAC air filter services contract that CCSD is currently soliciting, which involves quarterly filter replacements at all district locations requiring access to multiple school buildings throughout the district.