1286086-event.pdf

11 April 2025

Tri - County Supportive Housing Services Multnomah, Clackamas, and Washington Counties are seeking proposals from organizations to provide Supportive Housing Services to those experiencing or at risk of homelessness in the tri-county area.

11 April 2025

Open 2/14/2025 8:00 AM PST Type Request for Programmatic Qualifications (RFPQ)

Close 4/11/2025 4:00 PM PDT Number RFPQ-115-2025 Currency US Dollar

Sealed Until 4/11/2025 4:00 PM PDT

Payment Terms 0% 0, Net 30

11 April 2025

Contacts Anna Hathorne anna.hathorne@multco.us

Phone +1 503-988-8193 ext. 88193

11 April 2025

Commodity Codes Commodity Code Description 99070215 Housing Services 25100000 Motor Vehicles 80120000 Legal Services 85010000 Healthcare Services 93131803 Emergency Housing Services 99060012 Mixed Direct Client Assistance (Professional Services) 99060013 Mixed Pass-Through & Program Support (Professional Services) 99070202 Case Management 99070204 Community Building & Development Services 99070210 Emergency Financial Assistance 99070211 Employment Support Services 99070216 Information & Referral Service 99070220 Mental Health Services 99070222 Rent & Mortgage Assistance 99070225 Transitional Housing

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AMENDMENT 2 Dated March 26, 2025

Addendum 2 RFPQ-115-2025 has been uploaded to the Buyer Attachments page of this Sourcing Event.

The addendum includes:

• Proposals submission due date extension

• Q&A Board deadline extended

• Changed language on the Description page and in Buyer Attachment A in the

EVALUATION PROCESS FOR WRITTEN RESPONSE sections

• Questions page, Adding the Group number to each service component group

• Added Prerequisite Acknowledgment of Addendum/Amendment 1 and 2

Addendum 1 / Amendment 1

• Addendum 1 form added to Buyer Attachments

• RFPQ-115-2025 Closing date extended to March 27, 2025

• Clarification of dates resulting from RFPQ Closing date change

• Clarifications

• Questions/Answers

• Updated SHS Service Components Form

IMPORTANT: Suppliers who do not currently have access to theMultco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your request, the MMP Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing Event closing date.

The complete Event Description is provided on Buyer Attachment A - Tri-County Supportive Housing Services

RFPQ-115-2025.

For full Questions and Evaluation Criteria, please refer to Buyer Attachment B - Evaluation Questions and

Criteria.

The Buyer Attachments page includes the following:

How to Complete and Submit a Response to a Sourcing Event

Procedural Instructions - For Proposal Submissions

Attachment A - Tri-County Supportive Housing Services RFPQ-115-2025

Attachment B – Evaluation Questions and Criteria

SHS Service Component Form Sample Multnomah County General Service agreement and Insurance Requirements Sample Washington County General Service agreement and Insurance Requirements Sample Clackamas County General Service agreement and Insurance Requirements Pre-Proposal Conference:

The County will be offering two (2) optional pre-proposal conferences, all held virtually via Google Meet. The same information will be presented at each conference. Please attend the one that best fits your schedule.

Description https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

While attendance is not mandatory, it is highly encouraged. To ensure the most effective use of time, please review the RFPQ before attending the pre-proposal conference. The purpose of these conferences is to provide additional information about the services and answer questions about submitting proposals through Multco Marketplace. Please note that any statements made by County representatives at the pre-proposal conference are not binding unless confirmed in a written addendum.

• Optional Pre- Proposal Conference 1:

Will be held on Thursday, February 20th at 10:00AM; a link to the video conference will be:

http://meet.google.com/zya-syfb-rps

You may also join by phone: (US) +1 678-726-9744 PIN: 941 639 340#

• Optional Pre- Proposal Conference 2:

Will be held on Wednesday, February 26th at 4:00PM; a link to the video conference will be:

meet.google.com/zya-syfb-rps

You may also join by phone: (US) +1 678-726-9744 PIN: 941 639 340# Technical assistance

Technical assistance regarding the procurement process, including questions related to the meaning or intent of the RFPQ questions or the technical aspects of proposal submission, is available to all applicants. Reach out ASAP to schedule support with a proposal guide:

● Use this scheduling link to meet with your proposal guides

● Or Email: Amanuel Gebre, agebre@rdaconsulting.com and Julia Lang, julia.c.lang@gmail.com for support http://meet.google.com/zya-syfb-rps http://meet.google.com/zya-syfb-rps https://calendly.com/d/crm7-xc5-xsb/joint-office-of-homeless-services-technical-assistance?month=2025-02 mailto:agebre@rdaconsulting.com mailto:julia.c.lang@gmail.com

Required to View Event

Prerequisites Required to Enter Bid

11 April 2025

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

4. Wholly Secular Certification

5. Please review and acknowledge the terms in the link.

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions_Proposals 04_02_2024.pdf

3. RFPQ-115-2025 ADDENDUM 1 AMENDMENT 1.pdf

4. RFPQ-115-2025 Addendum 2 Final.pdf

5. MULTNOMAH COUNTY SAMPLE SERVICES CONTRACT & INSURANCE REQUIREMETNS.pdf

6. CLACKAMAS COUNTY SAMPLE SERVICES CONTRACT & INSURANCE REQUIREMETNS.pdf

7. WASHINGTON COUNTY SAMPLE SERVICES CONTRACT & INSURANCE REQUIREMETNS.pdf

8. RFPQ-115-2025+Tri-County+SHS+RFPQ+Description+-Buyer+Attachment+A (Revises 3-26-25).pdf

9. RFPQ-115-20225_Buyer Attachment B - Evaluation Questions and Criteria.pdf

0. RFPQ-115-2025 SHS Service Components Form revised 3.7.2025.docx

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Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored Instructions:

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer (as described in Representation and Certification Prerequisite and ORS 279A.120) of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here:

1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the Prerequisite, Proposer shall provide an explanation to their offer here.

1.1.5

The Proposer certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Proposal:

1.1.8 Title of person submitting the Proposal:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer.

1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate.

1.1.13

Per ORS 40.264 Rule 507-1, advocates are only considered to be "certified" and have a legally privileged status and protections in communications with victims/survivors if they: 1.) Have completed at least forty (40) hours of training in advocacy for victims of domestic violence, sexual assault, or stalking that meets the minimum training requirements set out in OAR 137-085-0060; AND 2.) Are current employees or volunteers with a qualified community, campus, or tribal-based advocacy program.

Group 2.1: Outreach and engagement

Instructions:

Please note that if you are applying to provide services for the Outreach and Engagement SHS Service Component, you must complete all three questions in Group 2.1.

If you do not wish to apply for these services, please indicate this by answering "No" to question

2.1.1 and skipping questions 2.1.2 and 2.1.3.

2.1.1 Q2.1.1 Are you applying for Outreach and engagement SHS Service Component?

2.1.2

Q2.1.2. Attach your proposal for Outreach and engagement to this question. Please review Buyer Attachment B and provide a response to the three Programmatic and Responsible Business Practice Questions within the proposal:

1. Organizational Mission and Capacity (2-page limit)

2. Equity and Inclusion (2-page limit)

3. Service Delivery (2-page limit) (75% of group 2.1)

2.1.3 Q2.1.3 Please upload your completed SHS Service Component form for Outreach and engagement here. (2 page limit) (25% of group 2.1)

Group 3.1: Shelter and transitional housing

Instructions:

Please note that if you are applying to provide services for the Shelter and transitional housing SHS Service Component, you must complete all three questions in Group 3.1. If you do not wish to apply for these services, please indicate this by answering "No" to question 3.1.1 and skipping questions 3.1.2 and 3.1.3.

3.1.1 Q3.1.1 Are you applying for Shelter and transitional housing SHS Service Component?

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3.1.2 Q3.1.2. Attach your proposal for Shelter and transitional housing to this question. Please review Buyer Attachment B and provide a response to the three Programmatic and Responsible Business Practice Questions within the proposal: 1. Organizational Mission and Capacity (2-page limit) 2.

Equity and Inclusion (2-page limit) 3. Service Delivery (2-page limit) (75% of group 3.1)

3.1.3 Q3.1.3 Please upload your completed SHS Service Component form for Shelter and transitional housing here. (2 page limit) (25% of group 3.1)

Group 4.1: Connections to stable housing

Instructions:

Instructions: Instructions: Please note that if you are applying to provide services for the Connections to stable housing SHS Service Component, you must complete all three questions in Group 4.1. If you do not wish to apply for these services, please indicate this by answering "No" to question 4.1.1 and skipping questions 4.1.2 and 4.1.3.

4.1.1 Q4.1.1 Are you applying for Connections to stable housing SHS Service Component?

4.1.2 Q4.1.2. Attach your proposal for Connections to stable housing to this question. Please review Buyer Attachment B and provide a response to the three Programmatic and Responsible Business Practice Questions within the proposal: 1. Organizational Mission and Capacity (2-page limit) 2.

Equity and Inclusion (2-page limit) 3. Service Delivery (2-page limit) (75% of group 4.1)

4.1.3 Q4.1.3 Please upload your completed SHS Service Component form for Connections to stable housing here. (2 page limit) (25% of group 4.1)

Group 5.1: Supportive housing stabilization services

Instructions:

Please note that if you are applying to provide services for the Supportive housing stabilization services SHS Service Component, you must complete all three questions in Group 5.1. If you do not wish to apply for these services, please indicate this by answering "No" to question 5.1.1 and skipping questions 5.1.2 and 5.1.3.

5.1.1 Q5.1.1 Are you applying for Supportive housing stabilization services SHS Service Component?

5.1.2 Q5.1.2. Attach your proposal for Supportive housing stabilization services to this question. Please review Buyer Attachment B and provide a response to the three Programmatic and Responsible Business Practice Questions within the proposal: 1. Organizational Mission and Capacity (2-page limit) 2. Equity and Inclusion (2-page limit) 3. Service Delivery (2-page limit) (75% of group 5.1)

5.1.3 Q5.1.3 Please upload your completed SHS Service Component form for Supportive housing stabilization services here. (2 page limit) (25% of group 5.1)

Group 6.1: Wrap-around supports

Instructions:

Please note that if you are applying to provide services for the Wrap-around supports SHS Service Component, you must complete all three questions in Group 6.1. If you do not wish to apply for these services, please indicate this by answering "No" to question 6.1.1 and skipping questions

6.1.2 and 6.1.3.

6.1.1 Q6.1.1 Are you applying for Wrap-around supports SHS Service Component?

6.1.2 Q6.1.2. Attach your proposal for Wrap-around supports to this question. Please review Buyer Attachment B and provide a response to the three Programmatic and Responsible Business Practice Questions within the proposal: 1. Organizational Mission and Capacity (2-page limit) 2.

Equity and Inclusion (2-page limit) 3. Service Delivery (2-page limit) (75% of group 6.1)

6.1.3 Q6.1.3 Please upload your completed SHS Service Component form for Wrap-around supports here. (2 page limit) (25% of group 6.1)

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Do not Complete - Admin Line 1 EA - Each

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Service Line Items Service Line Items

There are no Items added to this event.

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