Technical Evaluation Factors Questionnaire.pdf

TECHNICAL EVALUATION FACTORS FOR AWARD

Technical Technical proposals will be evaluated and rated by a Technical Evaluation Panel who may have access to the price proposals. Proposals shall be prepared in accordance with the technical proposal preparation instructions. The following factors will be used in the technical evaluation process, listed in no certain order: Past Experience, Past Performance, Staffing, Project Approach, Quality Control and Quality Assurance, and Project Schedule.

1. Past Experience

The Prime Contractor’s past trail construction/maintenance, and trail design/construction experience in remote locations shall be stipulated on similar projects completed over the past five (5) years.

Submit no more than five of the most relevant projects. Experience is relevant when the offeror has been confronted with the kinds of challenges that will be present under the contract contemplated by the RFP. The offeror will be assessed by relevant experience on the basis of its breadth and its depth. For each relevant contract or reference the offeror is requested to provide:

a. Name of the project

b. Project location

c. Contact person and phone number

d. Whether a prime Contractor or subcontractor

e. Key subcontractors and suppliers used

f. Brief project description

g. Work performed on each project

2. Past Performance

Experience is relevant when the offeror has satisfied performance factors with customers in the past, and complied with Federal, State, and local laws and regulations. The assessment of past performance will be subjective, and based mainly on the offeror’s reputation with their customers and others. We will contact some of your customers as to whether or not they believe:

• That you were capable, efficient, and effective

• That your performance conformed to the terms and conditions of your contract

• That you were reasonable and cooperative during performance

• That you were committed to customer satisfaction

• That you were committed to quality work and timely completion

The Government may consider past performance on other Government projects when that information is available.

3. Staffing

Provide names and titles of key personnel to be assigned to the project, i.e., Project Manager, Project Superintendent, and Project Foreman. The key personnel shall be indicated in an organizational chart relative to each person’s role. Show that the key personnel have worked as a team on similar projects in the past five (5) years. The offeror shall provide the qualifications of all key personnel, including but not limited to, experience, education, and, for engineers, the states they are licensed to practice.

Include a list of education, training, and certifications for key personnel relevant to the project.

Evaluations will be based on the relationship of the experience and education to the needs of the specific project. Experience and education significantly beyond the requirements required for the project will not receive a higher rating. Experience and education of construction staff relative to similar construction in remote locations, erosion control, working in waterways, and construction of similar projects is significant. At least one professional must be licensed to practice engineering within the State of Alaska. Failure to meet the licensing requirement will result in an overall unsatisfactory rating.

4. Quality Control and Quality Assurance

A proposed Quality Control and Quality Assurance (QC/QA) Plan for the project shall be submitted. As a minimum the plan should discuss the following;

• Quality control process during design to minimize errors and omissions

• Methods to insure incorporation of Government comments and concerns

• Quality control process for insuring compliance with the project criteria and project’s goals and objectives

• Constructability reviews – explain interaction between design and construction staff

• Review process and certification for submittals

• Name and qualifications of person responsible for QC during construction

• Internal QC procedure to be performed during construction.

5. Project Schedule The preliminary project schedule shall be submitted in a graphic format. Show the proposed start dates, durations, and end dates. Highlight asks which fall on the critical path. As a minimum the schedule shall include the following major tasks and associated subtasks:

• Each design phase as identified in the submittal schedule

• Government review time as identified in the submittal schedule

• Proposed dates for review meetings and preconstruction meeting

• Start construction date

• Site mobilization

• Overall trail work

• Establish erosion control measures

• Excavation

• Site stabilization

• Project completion

Identify your approach to monitoring and maintaining the project schedule. Explain methodology for monitoring the submittal process to insure timely submission, review, and certifications of submittals.

The offeror’s schedule will be evaluated for reasonableness, completeness, and methodology of controlling and managing the project schedule. An overall schedule of less time will not necessarily be rated higher than a longer schedule, although completing the project in a timely manner in one construction season, before snow shuts down construction, is desirable.

6. Project Approach Identify your approach to both the design and construction of the project. Explain team interactions between the owner, designers, and construction staff to demonstrate the build process to the project.

In addition, sufficient project data shall be provided in order for the Government to evaluate the feasibility and acceptability of the Contractor’s approach when weighed against the criteria identified in the project scope of work. Include a narrative discussion along with conceptual sketches. As a minimum include the following information:

• Site review by design and construction staff being considered prior to design to become familiar with the site and required logistics to complete a project of this magnitude in the Alaskan wilderness.

• Method of packaging and transporting materials to the site.

7. Site Visit

Did your company visit the project location to prepare your price? Yes No

Note: Refer to FAR 52.236-2, Differing Site Conditions; and 52.236-3, Site Investigations and Conditions Affecting the Work. Companies are urged and highly encouraged to inspect the site where the work will be performed.