Amendment 0002_SectionJ_Attachment12_Pre-proposal Mtg Handout.pdf

Amendment 0002 - RFP: 12363N25R4003 BCLH Stewardship IRSC Phase 3

Attachment 12: Pre-proposal Meeting Handout

RFP Section B Excerpts

MANDATORY WORK ACTIVITIES:

ITEM

NO.

DESCRIPTION OF

MANDATORY WORK ACTIVITIES UNIT EST

QTY

UNIT

PRICE TOTAL

Cut and Remove Included Fire Killed Timber within 100 feet of the Road Prism (Units BC-

2, BC-3, BC-4, BC-5)

Acre 190.6 $ $

Required Cost Data:

Total Logging Cost of Item 1 (cut, yard, process, haul, profit, etc.) Do not include the Road Maintenance or Road Reconstruction costs priced separately under Item 5(a-c) and 6(a-t): $____________________________ Total Delivered Value of Item 1 (combined value of all products removed): $___________________________ **Item 1 total price shall equal Total Logging Cost minus Total Delivered Value

2 Hazard Tree Felling within 100 feet from Road Edge (Units BC-2, BC-3, BC-4, BC-5) Acre 453.7 $ $

3 Fall & Leave Hazard Trees >100' from Road (Units, BC-2, BC-3, BC-4, BC-5) Acre 30.90 $ $

4 Small Fuels Treatment <16” DBH 0-30’ from Road Edge (Units BC-2, BC-3, BC-4, BC-5) Acre 279.1 $ $

5 Road Maintenance – Forest Service Roads: 2207000, 2209000, 2209201, 2225000

5a: Prehaul Road Maintenance Mile 38.97 $ $

5b: During Haul Road Maintenance Mile 38.97 $ $

5c: Post Haul Road Maintenance Mile 38.97 $ $

6 Road Reconstruction of Haul Routes Forest Service Roads: 2207000, 2209000, 2209201, 2225000

6(a): Mobilization – 15101 Lump Sum 1 XXXX $

6(b): Soil Erosion and Pollution Control – 15713

Lump Sum 1 XXXX $

6(c): Removal of Culvert, Disposal Method (a)

– 20302 Each 47 $ $

6(d): Drainage Excavation, Culvert Outlet Ditch – 20424 FT 20 $ $

6(e): Waste Removal – 20429 CY* 880 $ $

6(f): Keyed Riprap, Class 4 – 25104 CY* 19 $ $

6(g): Mechanically Stabilized Earth Wall, Type (b) – 25501 SF* 128 $ $

6(h): Reinforced Soil Slope, Type IV – 26101 SF* 1,520 $ $

6(i): Subbase, Grading A, Compaction Method (b) – 30109A CY* 5,300 $ $

Attachment 12: Pre-proposal Meeting Handout

6(j): Subbase, Grading A, Compaction Method (b) – 30109B CY 79 $ $

6(k): Aggregate Surface Course, Grading F, Compaction Method (b) - 30115A CY* 3,500 $ $

6(l): Aggregate Surface Course, Grading F, Compaction Method (b) - 30115B CY* 623 $ $

6(m): Roadway Reconditioning – 30315 Mile 38.97 $ $

6(n): 24-inch Corrugated Aluminized Steel Pipe, 0.064-inch Thickness, Method 2 – 60201A

FT 1,131 $ $

6(o): 36-inch Corrugated Aluminized Steel Pipe, 0.079-inch Thickness, Method 2 – 60201B

FT 329 $ $

6(p): 48-inch Corrugated Aluminized Steel Pipe, 0.109-inch Thickness, Method 2 – 60202C

FT 440 $ $

6(q): 60-inch Corrugated Aluminized Steel Pipe, 0.138-inch Thickness, Method 2 – 60202D

FT 90 $ $

6(r): 24-inch Spillway Pipe, Corrugated Aluminized Steel Pipe, 0.064-inch Thickness, Method 2 – 60605A

FT 60 $ $

6(s): 36-inch Spillway Pipe, Corrugated Aluminized Steel Pipe, 0.079-inch Thickness, Method 2 – 60605B

FT 40 $ $

6(t): Temporary Traffic Control - 63501 Lump Sum 1 XXXX $

7 Yard and Deliver Fish Logs to Deck Locations 1-3 from Units BC-2, BC-3, BC-4, BC-5 and Optional Unit BC-6 if awarded

7a: Deliver Material to Deck Location 1 Lump Sum 1 XXXX $

7b: Deliver Material to Deck Location 2 Lump Sum 1 XXXX $

7c: Deliver Material to Deck Location 3 Lump Sum 1 XXXX $

Total All Mandatory Items $

OPTIONAL WORK ACTIVITIES:

ITEM

NO.

DESCRIPTION OF

OPTIONAL WORK ACTIVITIES UNIT EST

QTY

UNIT

PRICE TOTAL

Cut and Remove Included Fire Killed Timber within 100 feet of Road Prism (Units BC-1D, BC-2A, BC-2B, BC-2BB, BC-6, BC-7, LH-10, Acre 198.5 $ $

Attachment 12: Pre-proposal Meeting Handout

LH-7, LH-7A, LH-7AA, LH-7AB, LH-7B,

LH-7C

Item 8 Required Cost Data:

Total Logging Cost of Item 8 (cut, yard, process, haul, profit, etc.) Do not include the Road Maintenance or Road Reconstruction costs priced separately under Item 12 (a-c) & 13 (a-l): $ Total Delivered Value of Item 8 (combined value of all products removed): $ **Item 8 total price shall equal Total Logging Cost minus Total Delivered Value

Hazard Tree Felling within 100 feet from Road Edge (Units BC-1D, BC-2A, BC-2B, BC-2BB, BC-6, BC-7, LH-10, LH-7, LH-7A, LH-7AA, LH-7AB, LH-7B, LH-7C)

Acre 149.7 $ $

Fall & Leave Hazard Trees >100' from Road (Units BC-1D, BC-2A, BC-2B, BC-2BB, BC-6, BC-7, LH-10, LH-7, LH-7A, LH-7AA, LH-7AB, LH-7B, LH-7C)

Acre 9.36 $ $

Small Fuels Treatment <16” DBH 0-30 feet from Road Edge (Units BC-1D, BC-2A, BC-

2B, BC-2BB, BC-6, BC-7, LH-10, LH-7, LH-

7A, LH-7AA, LH-7AB, LH-7B, LH-7C)

Acre 135 $ $

12 Road Maintenance – Forest Service Roads: 2225450, 2225458, 2225461, 4695000, 4695110, 4695120, 4695130, 4695132, 4695133, 4696701

12a: Prehaul Road Maintenance Mile 25.5 $ $

12b: During Haul Road Maintenance Mile 25.5 $ $

12c: Post Haul Road Maintenance Mile 25.5 $ $

13 Road Reconstruction of Haul Routes – Forest Service Roads: 2207214, 2225450, 2225458, 2225461, 4695000, 4695110, 4695120, 4695130, 4695132, 4695133, 4696701

13(a): Mobilization - 15101 Lump Sum 1 XXXX $

13(b): Soil Erosion and Pollution Control – 15713

Lump Sum 1 XXXX $

13(c): Removal of Culvert, Disposal Method

(a) – 20302 Each 24 $ $

13(d): Waste Removal – 20429 CY* 40 $ $

13(e): Keyed Riprap, Class 4 – 25140 CY* 7 $ $

13(f): Subbase, Grading A, Compaction Method (b) – 30109 CY* 470 $ $

13(g): Roadway Reconditioning – 30315 Mile 25.74 $ $

13(h): 24-inch Corrugated Aluminized Steel Pipe, 0.064-inch Thickness, Method 2 – 60201A

FT 238 $ $

Attachment 12: Pre-proposal Meeting Handout

13(i): 36-inch Corrugated Aluminized Steel Pipe, 0.079-inch Thickness, Method 2 – 60201B

FT 604 $ $

13(j): 48-inch Corrugated Aluminized Steel Pipe, 0.109-inch Thickness, Method 2 – 60201C

FT 166 $ $

13(k): 36-inch Spillway Pipe, Corrugated Aluminized Steel Pipe, 0.079-inch Thickness, Method 2 – 60605B

FT 20 $ $

13(l): Temporary Traffic Control - 63501 Lump Sum 1 XXXX $

14 Fall and Leave Individual Hazard Trees >100’ from the Road Each NTE

1,500 $ $

Total All Optional Items $

Total All Mandatory and Optional Items

* Contract Quantity is designated with an asterisk. See Section 109.02(b) of the Standard Specifications for Construction and Bridges on Federal Highway Projects, FP-14, U.S. Customary Units incorporated into the contract by reference.

B.2 TIMBER/PRODUCT REMOVAL PRICE SCHEDULES

MANDATORY WORK PRODUCT

OPTIONAL WORK PRODUCT - TIMBER SUBJECT TO AGREEMENT:

SPECIAL REQUIREMENTS:

A. Service Contract Act minimum wages applies to all fuels management work and road maintenance work. See Wage Determination in Section J.

SPECIES PRODUCT QUANTITY UNIT OF

MEASURE

MINIMUM

ACCEPTABLE

OFFER

OFFER

(FLAT)

TOTAL

OFFER

All Species Grn Bio CV 16,850 Ton $0.40 $ $

SPECIES PRODUCT QUANTITY UNIT OF

MEASURE

MINIMUM

ACCEPTABLE

OFFER

OFFER

(FLAT)

TOTAL OFFER

All Species Grn Bio CV 23,622 Ton $0.40 $ $

All Species Grn Bio CV Un-estimated Ton $0.40 $ $

Attachment 12: Pre-proposal Meeting Handout B. The road reconstruction work required within Mandatory Items 6(a-u) and Optional Items

13(a-l) is subject the the Construction Wage Rate Requirements (see Wage Decision in Section J) and related regulations, formerly referred to as Davis-Bacon (i.e. certified payroll submission).

C. A Bid Guarantee is required in an amount equal to 20% of the total price offered for the Mandatory and Optional Construction Items only. BID BONDS MUST BE PROVIDED WITH THE INITIAL OFFER. See FAR 52.228-1 Bid Guarantee (SEP 1996) (DEVIATION MAY 2023) in Section I.

D. Payment and Performance Bonds shall be required in an amount equal to 100% of the awarded value of road reconstruction work. See Section I. FAR 52.228- 1\Performance and Payment Bonds -- Construction (JUN 2020) (DEVIATION MAY 2023). Bonding costs shall be included in the prices quoted for Mobilization. No separate payment for bond premiums shall be made.

E. As service requirements, fuels management and road maintenance work are not subject to bonding requirements.

F. A Draft Small Business Subcontracting Plan is required with any proposal from a large business. Refer to FAR 52.219-9 Small Business Subcontracting Plan for requirements.

USDA FY2025 Subcontracting Goals as of 2/24/2025 are as follows: Small Business – 22%, Small Disadvantaged Business – 5%, Service-Disabled Veteran-Owned Small Business – 5%, Women Owned Small Business – 5% and HUBZone Small Business – 3%. These goals may be subject to change and were found at the following link:

https://www.sba.gov/document/support-agency-contracting-goals. Click on Download .pdf.

RFP Section C Excerpts

C.1 BACKGROUND

The BCLH Stewardship IRSC Phase 3 shall be awarded under stewardship contracting authority.

This authorizes the U.S. Forest Service (Government) to enter into stewardship contracts or agreements to achieve land management goals for the National Forests or public lands that meet local and rural community needs.

Roadside hazard tree mitigation will be performed within the Opal Creek Scenic Recreation Area as part of this contract. Legislation designating the Opal Creek Wilderness and the Opal Creek Scenic Recreation Area (SRA) was passed in 1996 and established November 1998. The Opal Creek SRA is 13,538 acres. It includes Elkhorn Creek, a Wild and Scenic River. The Opal Creek Wilderness is 20,827 acres and includes the 8,000 acres of the Bull of the Woods Wilderness, located within the Willamette National Forest Boundary. Management for the SRA is under the Opal Creek Management Plan for the SRA which is now part of the Willamette National Forest Land and Resource Management Plan.

Per the SRA Management Plan, timber harvesting and cutting and selling of trees, including salvage sales, within the SRA are prohibited. The cutting of trees in the SRA is only occurring in https://www.sba.gov/document/support-agency-contracting-goals

Attachment 12: Pre-proposal Meeting Handout cases for public safety such as removal of hazardous trees along roads and trails and controlling spread of fire, and activities related to administration of the SRA. No commercial product removal is allowed to occur within the SRA. Only tribal uses of non-traditional forest products and limited personal use generally associated with recreation activities takes place within the SRA. These restrictions include the sale of firewood.

C.2 SCOPE OF CONTRACT

The objectives of this project are to reduce the risks of hazardous fuels that have fallen across or remain standing along important access routes of the 2020 fire-affected road system so that access to and through the burned area can be restored. Fire severity varied across the treatment areas; burn severity maps and tables are included for planning purposes.

Activities include performing mitigation of risk along roads from fire killed/damaged trees, reduction of roadside fuel accumulation and essential maintenance and reconstruction of roads.

This will be done by accomplishing the following:

• Cut and remove fire killed timber within 100 feet of roads from the Contract Area.

Hazard trees to be cut are Designated by Prescription. Mechanized equipment shall operate on existing road prisms only (bottom of ditch to base of outside fill slope).

• Fall hazard trees within Special Measure Areas (SMAs). SMAs may include Riparian Reserves, cultural resource areas, wildlife habitat protection areas or other areas that requires special protections such as the Opal Creek Scenic Recreation Area. This work is located within 100 feet of the road. SMAs do not overlap acres that require the cutting and removal of fire killed trees.

• Within unit boundaries, fall and leave hazard trees that can strike the road outside of the 100-foot fuels removal area.

• Perform small fuels treatment within 30 feet of roads.

• Perform road reconstruction within the Contract Area.

• Perform pre-haul, during-haul and post-haul road maintenance on designated roads within the Contract Area.

• Yard and deliver fish logs to specified deck locations.

• Fall and leave individual hazard trees that are outside of unit boundary but within striking distance of the road.

C.9 MAGNITUDE OF CONSTRUCTION PROJECT

For Road Reconstruction work requirements, the total estimated price for all Mandatory Items 6(a-t) is between $1,000,000-$5,000,000. The total estimated price for all Optional Items 13(a-l) is between $500,000-$1,000,000.

Attachment 12: Pre-proposal Meeting Handout RFP Section F Excerpts

F.2 FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 10/15/2028 for the Mandatory Work Items excluding Item 7 and 10/15/2029 for the Optional Items awarded.

Mandatory Item 7(a-c): Yard and Deliver Fish Logs to Deck Locations shall be completed not later than 10/15/2026.

** No operations will occur between October 16 – May 14 except as detailed for Unit BC-4.

See F.4 Contract Operations Schedule below.

**Due to construction work planned on FSR 4600000 under a separate construction contract, haul of fish logs is anticipated to be restricted in the summer of 2025.

F.4 CONTRACT OPERATIONS SCHEDULE

Subdivision Operating Conditions Purpose

ALL No operations will occur between October 16 – May 14 except as listed for BC-4, below.

Protect soil resources and water quality

BC-4

Hazard tree falling can occur year-round on FSR2209000 road. Wet weather operational rock shall be applied during the dry season, before any operations can occur during the wet season. No hauling of fish logs may occur in between October 16 – May 14. The roadway and drainage features must be kept clear during operation.

Protect soil resources and water quality

Opal Creek Ancient Forest Center (OPAFC) employees shall be given access to their Jawbone Flats inholding on FSR 2209000 for the duration of the contract. The OPAFC shall be contacted 1 week in advance if a road closure longer than 4 hours expected.

Private land access

ALL

Ground-based operations and haul on aggregate surface roads will be suspended during wet periods when soil moisture is high and after heavy or prolonged rain.

Additional measures for clarification:

Ground-based operations would temporarily cease when:

• Precipitation ≥ 0.3” for 3 consecutive days or more.

• Precipitation ≥ 0.6” per 4 hours.

• Precipitation ≥ 1.0” per 24 hours.

• Precipitation ≥2.0” per 72-hours.

Ground-based operations may continue after a shutdown if both of the following conditions are met unless otherwise approved to resume by the COR:

Protect soil resources and water quality

Attachment 12: Pre-proposal Meeting Handout

• No rainfall in 48-hours.

Precipitation be measured according to a running average of the data measured from the appropriate Remote Automated Weather Station

(RAWS).

• Primary station: Elkhorn Rain Guage:

https://waterdata.usgs.gov/monitoring-location/14181900/#dataTypeId=continuous-00065- 1300392397&period=P7D&showMedian=false

Additional visual indicator factors that may require a temporary cessation of operations are visible signs of road damage as described in the 2016 Willamette Road Rules

Road reconstruction as specified in Appendix D shall occur during the dry season (May 15 through October 15). Live stream crossings shall only be replaced during the designated ODFW In- Water-Work Window (June 1 to August 31) for the watershed unless a variance is authorized by ODFW and the FS Fish Biologist.

Except for wet weather operation rock placed on FSR-2209000, no road reconstruction work is required prior to timber falling and haul.

To minimize erosion and sediment to streams

Unless agreed to by the contracting officer, fuel treatments shall be completed within one year from when trees are fallen.

Fire safety

ALL Prior to timber haul, prehaul road maintenance shall be completed.

To minimize erosion and sediment to streams

BC-2, BC-3

and Optional:

BC-2A and

LH-7B

Log and fuel hauling by trucks on roads, culvert replacements, mechanical activities, including chainsaw use, log/fuel decking, log and fuel yarding, loading logs and fuels on trucks, and chipping are prohibited from March 15 to July 15 within 65 yards of Northern Spotted Owl Nesting Habitat and Nest Patches.

Restrictions can be waived for mechanical activities if all activities within a potential or known nesting area can be completed within a one-day period during the critical breeding season (March 1-July 15).

Nesting Habitat

Optional:

BC-2A

Seasonally restrict treatment activities within 500 feet of streams from April 15-June 20 if recent harlequin duck observations have been recorded by the FS Wildlife Biologist. This restriction does not include log and fuel haul. Restriction may be waived in coordination with Forest Service Wildlife Biologist.

Harlequin

Duck https://waterdata.usgs.gov/monitoring-location/14181900/#dataTypeId=continuous-00065-1300392397&period=P7D&showMedian=false https://waterdata.usgs.gov/monitoring-location/14181900/#dataTypeId=continuous-00065-1300392397&period=P7D&showMedian=false https://waterdata.usgs.gov/monitoring-location/14181900/#dataTypeId=continuous-00065-1300392397&period=P7D&showMedian=false

If grey wolf denning or rendezvous sites are identified, the project wildlife biologist will coordinate with USFWS biologists to determine if seasonal restrictions are warranted on logging operations to protect the wolf use of the sites. Typical seasonal restrictions could include a one-mile radius around the sites from April 1-July 15.

However, restrictions are site-specific and depend on things such as individual pack behavior and existing baseline activities by humans in the area.

Grey Wolf

F.5 SCHEDULES AND REPORTS

Contractor shall provide the following submittals as stated below unless otherwise mutually agreed upon. The Contractor shall update all submittals as needed, or as required by the CO, but in no case less than once per calendar year on a date specified by the Contracting Officer:

ITEM DESCRIPTION SUMBITTAL

DUE

COPIES

REQUIRED

Proposed Operation Plan (Overall Schedule): The Contractor shall prepare and submit one electronic copy of a practicable schedule showing the order in which the Contractor proposes to perform the work, and the estimated starting and completion dates of various phases of the work.

The schedule shall comply with the contract time requirements in the contract, including, but not limited to Clauses F.2 and F.4.

With Proposal 1

Schedule for Construction Items: The Contractor shall comply with the requirements of FAR 52.236-15 – Schedules for Construction Contracts. (Clause referenced I.10).

At Prework Meeting 1

Detailed Operation Schedule: During performance, the Contractor shall prepare and submit one electronic copy of a detailed schedule showing Units to be treated, roads to be maintained, and roads and construction items of work to be performed within the next 2 weeks. This schedule shall be submitted weekly. This submittal will serve as the 14-day notice referred to in H.5 for SMA-1 and SMA-3 work activities.

Weekly During Performance 1

Subcontractors: List of proposed sub-contractors and their intended work. For each subcontractor performing construction work, an SF-1413 Statement of Acknowledgement form shall be completed. Sub-contractors must have Contracting Officer’s written approval prior to starting work on the project.

Subcontractor List - With Proposal

SF-1413 at Prework

Meeting

Quality Control Plan. Submit original with proposal. Any With Proposal 1

Attachment 12: Pre-proposal Meeting Handout updates need to be provided for approval to the CO. Refer to E.1.

Small Business Subcontracting Plan. Applies to large businesses only- A Draft Small Business Subcontracting Plan is required with any proposal from a large business. Refer to Solicitation Section I.5, 52.219-9 Small Business Subcontracting Plan for requirements.

With Proposal 1

Traffic Control Plan. The Contractor shall prepare and submit a Traffic Control Plan detailing conformance with OSHA requirements, MUTCD requirements, and all other contract requirements, including, but not limited to Paragraph H.17, “Traffic Control Plan” and the requirements included in the Appendices, if any.

At Prework Meeting 1

Soil Erosion and Water Pollution Control Plan. The Contractor shall prepare and submit an Erosion Control Plan detailing permanent and temporary control measures to minimize erosion and sedimentation during and after contract performance. Plan shall conform to all contract requirements, including but not limited to H.6, “Erosion Prevention and Control”, and the requirements in the Appendices, if any.

At Prework Meeting 1

Safety Plan. The Contractor shall comply with the requirements of FAR 52.236-13 – Accident Prevention Alt I, for all activities under this contract.

At Prework Meeting 1

Designation of Contractor personnel describing responsibilities and authorities.

At Prework Meeting 1

BioBased Report. Submit annually via sam.gov. Refer Section C.7. October 31

Service Contract Inventory Report. Submit annually via sam.gov. Refer to Section I.1 – FAR 52.204-14. October 31

RFP Section H Excerpts

H.4 SAFETY

Logging operations, thinning, slash treatments, and roadwork are inherently hazardous.

Conditions, which are inherently hazardous, that could lead to serious injury or loss of life include, but are not limited to:

1. Traffic hazards 5. Heavy equipment operations

a. Narrow gravel or native surface forest roads, some single lane with turnouts (limited visibility)

a. Backing into objects

b. Long, steep grades (less than 20%) b. Steep side slopes or soft ground for rollovers

c. Logging, Administrative, and c. Refueling hazards

Attachment 12: Pre-proposal Meeting Handout Recreational Traffic

d. Unskilled visitor traffic d. Exceeding equipment limitations

e. Dusty conditions hindering visibility behind vehicles

e. Unsafe equipment / lack of safety equipment

f. Horse traffic at crossings f. Operator fatigue

g. May be overwidth/overweight equipment to watch for on roads

2. Work environment 6. Excavation

a. Inclement weather for potential hypo/hyperthermia

a. Slope or trench wall instability

b. High winds that can bring down trees and blow dust

b. Air quality/ventilation

c. Wet, snowy or ice conditions making ground unstable

d. High db noise 7. Truck Driving & Trailer Towing

e. Insects, plants, animals a. Increased stopping distance

f. Hazardous footing/terrain b. Loads insecurely lashed

c. Low clearances (power lines, etc.)

3. Communications

a. Cell phone or radio availability for emergencies

8. Personnel

4. Chainsaw operations a. Carry adequate liquids to prevent dehydration

a. Improper safety equipment b. Dress for working conditions including wearing appropriate safety equip.

b. Overhead/falling debris c. Keep in communications for safety

c. Fatigue/improper cutting techniques

Supplemental NEPA:

Approximately 135 69 acres may be available for off-road, ground-based equipment use in Phase 3 of the BCLH IRSC. If a final decision is made for the Supplemental EA during implementation of this contract, a contract modification may be negotiated to allow equipment operation outside the road prism subject to specific technical requirements. In no instance would a modification of this type be contemplated and/or executed without approval of the Supplemental EA.

Attachment 12: Pre-proposal Meeting Handout

H.5 PROTECTION MEASURES NEEDED FOR PLANTS, ANIMALS, CULTURAL

RESOURCES, AND CAVE RESOURCES

Label on Contract Area Map Restrictions

SMA-1

Mandatory: BC-2, BC- 3, BC-4, BC-5 and

Optional: BC-2B, BC-

2BB, BC-6, LH-10,

LH-7A

1) Special Measure Areas (SMA-1) that are designated on the Tree Removal Guideline Maps shall be protected from all ground disturbing activities. Full suspension is required for removal under Mandatory Items 2 and 4 and Optional Items 9 and 11. Hazardous fuels will be felled and left on site if full suspension cannot be achieved.

2) BC-3, BC-4, BC-5 and Optional BC-6 are wholly or partially located Opal Creek Scenic Area. These units are the exception to 1). No commercial product removal is allowed to occur within the portions of these units located within Opal Creek Scenic Area.

3) No log decks in SMA-1.

4) A 14-day notice of intent to begin operating in SMA-1 is required to allow time for consultation with a professional, qualified archaeologist regarding direction of felling. Notice shall be submitted to the COR. FS personnel shall flag known cultural resources in advance of the commencement of hazard tree falling.

5) Hazard trees must be felled away from known archeology sites within SMA-1 in consultation with a professional, qualified archeologist.

6) Culturally modified trees shall remain on site, if feasible. If not, culturally modified trees shall be stored at a temporary location, separate from non-culturally modified trees, until final disposition can be determined. Avoid cutting trees through the “peel”. Coordinate with FS archaeologist if tree must be moved.

SMA-2

ALL Units contain SMA-2 areas

1) Special Measure Areas (SMA-2) that are designated on the Tree Removal Guideline Maps shall be treated to ensure tree retention requirements are met.

2) All Riparian Reserves must be delineated by the contractor prior to starting work in a unit. Boundaries will extend from the stream edge on the ground, not the mapped edge since stream mapping may be incorrect. If an unmapped stream is found, SMA restrictions are still applicable.

SMA-3

Mandatory: BC-2, BC- 3, BC-4, and Optional:

BC-2B, LH-7, LH-7A,

1) Special Measure Areas (SMA-3) that are designated on the Tree Removal Guideline Maps shall be protected from all ground disturbing activities and ensure that activities comply with the Opal Creek Scenic Area legislation.

Attachment 12: Pre-proposal Meeting Handout Label on Contract

Area Map Restrictions

LH-7C 2) Opal Creek Scenic Area is designated on the CAM. No commercial product removal is allowed to occur within this area. Prior to commencement of work in Units BC-3 and BC-5, contractor shall mark the boundaries for the Opal Creek Scenic Area on the ground. These two units have ground located within and outside of the Opal Creek Scenic Area.

3) Hazardous fuels will be felled and left on site except for small fuels removed under Items 4 and 11.

4) A 14-day notice of intent to begin operating in SMA-3 shall be submitted to the COR and is required to allow time for consultation regarding locations of rare plant populations and wetlands.

5) Directionally fall trees to protect rare plant populations or their habitats.

6) In wetlands, fall trees toward the wetland.

Wilderness Protection

Mandatory: BC-3 and

1) No treatment beyond 150 feet measured from the Road

Centerline where the Wilderness Boundary is 200 feet from the road edge.

H.6 EROSION PREVENTION AND CONTROL

Contractor’s Operations shall be conducted reasonably to minimize soil erosion. Equipment shall not be operated when ground conditions are such that excessive damage will result. The kinds and intensity of erosion control work done by Contractor shall be adjusted to ground and weather conditions and the need for controlling runoff. Erosion control work shall be kept current immediately preceding expected seasonal periods of precipitation or runoff. By October 1 of each respective year, erosion control measures shall be installed at disturbed landings and the roads shall be prepared for winter conditions. If Contractor fails to do seasonal erosion control work prior to any seasonal period of precipitation or runoff, Forest Service may temporarily assume responsibility for the work and the Contractor shall be liable for the cost of the supplies and labor utilized.

There are no temporary roads being constructed under this contract. Logging equipment operations and landing locations are restricted to existing roads only. No new landings shall be construction without prior approval of the Forest Service. Use of existing vegetatively recovered landings is prohibited within 200 feet of any live stream channel.

a. Seed and mulch will be applied as indicated below. All applications shall be current and done during the period from May 15 to October 1 unless otherwise agreed to.

Applications shall be done only during favorable conditions.

Attachment 12: Pre-proposal Meeting Handout Seed mixture will be any of the following: winter wheat, spring wheat, or triticale.

Seed shall be applied at a rate of 20/lbs per acres. Seed will be certified weed free (Blue tag). Contractor will purchase the seed.

Mulch shall meet the appropriate State's certification specifications, with evidence of its certification traceable to the certifying agency's records. It shall be applied within 48 hours after seeding and shall provide approximately 50% coverage of the disturbed ground.

b. Erosion Control on all roads used by Contractor.

1. Erosion control devices such as silt fences, straw bales, and/or cross drain culverts shall be installed immediately upon reaching live stream crossings after hazard trees are abated. Cross drain culverts must be within approximately 200 feet of the stream crossing to function as an erosion control device.

2. When ditch lines are cleaned in moderate to high burn severity areas, or ditches are moving sediment and are hydrologically connected to any stream, install an effective sediment barrier to prevent ditch erosion from entering streams (e.g., wattles, straw bales, mulching cleared ditches within 100 feet of stream crossing culverts) until vegetation is re-established.

3. Dust abatement is limited to the application of water.

H.8 PROTECTION OF IMPROVEMENTS

During the period specified in H.21.1 Fire Precautions and Control, the Contractor shall keep all roads and trails needed for fire protection or other purposes and designated on the Contract Area Map reasonably free of equipment and products, slash, and debris resulting from the Contractor’s operations.

All protected improvements will be protected from damage by the Contractor. If any protected improvements are disturbed, the Contractor shall immediately contact the COR and will be liable for the cost of repairs.

PROTECTED IMPROVEMENTS

IMPROVEMENT FEATURE

DESCRIPTION SPECIAL REQUIREMENT

Roads

All Roads (including associated features) adjacent to treatment units or used for haul of commercial product or fish logs. Identified on the

CAM.

No tracked equipment shall be offloaded or operated on paved roads to access areas being treated or utilized for this contract.

FSR 2223000 and 4600000 are roads of special concern.

Consumer Power Identified on the CAM. Contractor shall contact CPI prior to any

Attachment 12: Pre-proposal Meeting Handout Inc. Powerlines operations adjacent to these electrical lines.

Gates Identified on the CAM.

Contractor furnished locks may be installed as needed provided that Forest Service locks remain accessible through the use of a splitter or other means.

Developed Recreation Areas

Shady Cove Campground, Opal Gate Trailhead with restroom (accesses Jawbone Flats trail), Three Pools.

Identified on the CAM.

Coordinate all tree falling and relocation within 300 feet of developed recreation sites with the COR.

Trails Identified on the CAM.

Directional felling shall be utilized to fall away from system trails and trailheads. Do not drag trees across system trails. If a tree falls across a trail, the section blocking the trail shall be bucked out and rolled off the trail.

H.16 ROAD MAINTENANCE

Unless agreed in writing, prehaul maintenance shall be completed on any portion of road prior to hauling on that portion. Maintenance, as used in this contract, does not include road reconstruction or repairs of an extraordinary nature.

H.21 AGAR 452.236-70 EMERGENCY RESPONSE, FIRE SUPPRESSION, AND

LIABILITY (JUN 2025)

(a) Contractor's Responsibility for Responding to Emergencies. When directed by the contracting officer, the Contractor shall allow the Government to temporarily use employees and equipment from the work site for emergency work (anticipated to be restricted to firefighting).

This is considered to be within the general scope of the contract. An equitable adjustment for the temporary use of employees and equipment will be made under the CHANGES clause, FAR 52.243-4.

(b) Contractor's Responsibility for Fire Fighting. The Contractor, under the provisions of FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, shall immediately extinguish all fires on the work site other than those fires in use as a part of the work. The Contractor may be held liable for all damages and for all costs incurred by the Government for labor, subsistence, equipment, supplies, and transportation deemed necessary to control or suppress a fire set or caused by the Contractor or the Contractor's agents, subcontractors, or employees subject to the fire classifications listed in subsection (c).

Attachment 12: Pre-proposal Meeting Handout

(c) Fire Suppression Costs. The Contractor's obligations for cost of fire suppression vary according to three classifications of fires as follows:

(1) Operations Fire. An “operations fire” is a fire caused by the Contractor's operations other than a negligent fire. The Contractor agrees to reimburse the Forest Service for such cost for each operations fire, subject to a maximum dollar amount of $300,000.00. The cost of the Contractor's actions, supplies, and equipment expended or used on suppressing any such fire, or otherwise provided at the request of Forest Service, shall be credited toward such maximum. If the Contractor's actual cost exceeds the contractor's maximum obligation stated above, the Forest Service shall reimburse the contractor for the excess.

(2) Negligent Fire. A “negligent fire” is a fire caused by the negligence or fault of the Contractor's operations including, but not limited to, one caused by smoking by persons engaged in the Contractor's operations during the course of their employment, or during rest or lunch periods; or if the Contractor's failure to comply with requirements under this contract results in a fire starting or permits a fire to spread. Damages and the cost of suppressing negligent fires shall be borne by the Contractor.

(3) Other Fires on Contract Area. The Forest Service shall pay the Contractor, at firefighting rates common in the area or at prior agreed rates, for equipment or personnel furnished by the Contractor at the request of the Forest Service, on any fire on the contract area other than an operations fire or a negligent fire.

(d) Contractor's Responsibility for Notification in Case of Fire. The Contractor shall immediately notify the Government of any fires sighted on or in the vicinity of the work site.

(e) Performance by the Contractor. Where the Contractor's employees, agents, contractors, subcontractors, or their employees or agents perform the Contractor's operations in connection with fire responsibilities, the Contractor's obligations shall be the same as if performance was by the Contractor.

(f) State Law. The Contractor shall not be relieved by the terms of this contract of any liability to the United States for fire suppression costs recovered in an action based on State law, except for such costs resulting from operations fires. Amounts due to the Contractor for firefighting expenditures on operations fires shall not be withheld pending settlement of any such claim or action based on State law.

(End of Clause)

H.21.1 FIRE PRECAUTIONS AND CONTROL

Specific fire prevention measures are listed below and shall be effective for the period April 1 to October 31 of each year.

Attachment 12: Pre-proposal Meeting Handout RFP Section I Excerpts (See Amendment 1 for changes made to implement recent Executive Orders; this Amendment must be signed and returned with offer).

CLAUSES I.1-I.7 APPLY TO ALL WORK:

FAR 52.204-14 Service Contract Reporting Requirements (OCT 2016) *yearly reports due by October 31; compliance will be assessed in CPARS

FAR 52.232-5 Payments under Fixed-Price Construction Contracts (MAY 2014) FAR 52.232-27 Prompt Payment for Construction Contracts (JAN 2017) *14-day payments

FAR 52.243-4 Changes (JUN 2007) *Modifications will be negotiated and priced up front; close coordination with the CO and COR will be required

I.5 FAR 52.219-9 Small Business Subcontracting Plan (JAN 2025)

(a) This clause does not apply to small business concerns.

CLAUSES I.10-I.15 APPLY TO ROAD RECONSTRUCTION ITEMS ONLY

FAR 52.222-8 Payrolls and Basic Records (JUL 2021) FAR 52.246-21 Warranty of Construction (MAR 1994) *1-year warranty applies to all construction work

I.12 FAR 52.228-1 BID GUARANTEE (SEP 1996) (DEVIATION MAY 2023)

The required bid guarantee amount is 20% of the total offer value of all Mandatory and Optional road reconstruction pay items: 6(a-t) and 13(a-l). The bid guarantee must be submitted electronically with the offer.

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

RFP Section J Excerpts The following attachments are made a part of this solicitation and any resultant contract.

# TITLE Pgs

1 Appendix A – Performance Work Statement for Service Items 17

2 Appendix B – Timber Removal Specifications - Scaled 23

3 Appendix C – Road Maintenance Specifications 36 https://www.usda.gov/sites/default/files/documents/far-class-deviation-eliminate-hard-copy-original-documents-signatures-notarization-seals-bonds-other-seals.pdf

Attachment 12: Pre-proposal Meeting Handout

Appendix D - 4a: BCLH IRSC PHASE 3 - FS Supplemental Specifications Road Reconstruction 4b: BCLH IRSC PHASE 3 – Signed Road Reconstruction Plans

5 Willamette National Forest Commercial Road Rules December 2016 14

6 Contract Area Map (CAM) 1

Tree Removal Guideline Maps (Maps have been uploaded to sam.gov in 2 zip files due to size (12 maps in each file). A Grid Map Locator has also been provided to orient each map into the overall landscape.)

8 Burn Severity Map 1

9 Burn Severity Table 1

10 Small Fuels Treatment Photo Series 3

11 Forestry Services – SCA Wage Determination #1977-0079 Revision #78 dated 12/23/2024 4

12 Highway Construction – Davis-Bacon Wage Decision #OR20250001 Dated 1/10/2025 18 13 Shape Files n/a

RFP Section K Excerpts With your offer, complete and submitted the amended version of K.2 FAR 52.204-8 Annual Representations and Certifications (JAN 2025) DEVIATION (FEB 2025)

RFP Section L Excerpts

L.5 INSTRUCTIONS FOR SUBMISSION OF OFFERS AND OTHER

INFORMATION

(a) General Instructions

The offer must include a technical proposal and price proposal. Each of the parts shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to price/cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the statement of work may be evaluated. The price proposal shall be submitted using the solicitation forms; aside from the aggregated logging costs and delivered product values associated with Mandatory Item 1 and Optional Item 8, no breakdown of unit prices is required.

Offerors are cautioned that sufficient and detailed information must be presented in their

Attachment 12: Pre-proposal Meeting Handout technical proposals to enable the Government to evaluate their proposals fully in accordance with the evaluation and award criteria contained herein. The Government is not obligated to ask for additional information and in the absence of required information, the proposal shall be rated deficient.

Offerors may, at their discretion, submit alternate proposals or proposals which deviate from the requirement; provided, that an offeror also submit a proposal for performance of the work as specified in this solicitation. Any "alternate" proposal may be considered if overall performance would be improved or not compromised, and if it is in the best interest of the Government. Alternate proposals, or deviations from any requirement of this RFP, must be clearly identified.

The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this RFP.

Offerors shall submit their proposal(s) electronically to the Issuing Office (karen.ruklic@usda.gov). It is the vendor’s responsibility to ensure delivery of all required documents by the date and time set for receipt of offers. All proposals shall include:

(1) One copy of the completed, signed Standard Form 33 (blocks 12-18 completed).

(2) One copy of the price proposal - Section B, Schedules of Items with all blocks completed. All Mandatory and Optional Items must be priced. Timber Product Removal Price Schedule and Timber Subject to Agreement Price Schedule with all blocks completed. Offers (Flat) must meet or exceed the Minimum Acceptable Offer Amounts.

(3) One copy of Section K completed. There is no need to return the entire solicitation, just the applicable provisions in that section.

(4) Acknowledgement of solicitation amendments (if any). This can be accomplished by completing section 14 on the SF-33 or by submitting the signed SF-30(s) from https://sam.gov with your price proposal.

(5) Scanned copy of fully executed Bid Guarantee (Standard Form 24 and Power of Attorney). See I.12 for specific requirements.

(6) One copy of the technical proposal responsive to all Evaluation Criteria.

(b) Technical Proposal -The technical proposal must present sufficient information to reflect a thorough understanding of the requirements and a detailed description of the organization, techniques, and procedures for achieving the objectives of the specifications and the project.

Proposals that merely paraphrase the requirements of the Government's specifications or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable and will not be considered further. As a minimum, address the following evaluation criteria and provide the following information:

(1) Technical Approach

(i) Work Activity Plan. Clearly describe how you and/or your subcontractors will meet the project objectives while minimizing resource damage and ensuring a safe working environment. Include an explanation about how you have determined this approach, and what coordination will occur between the various operations. Please limit your description to 2 pages.

mailto:karen.ruklic@usda.gov

(ii) Method. Describe the method or combination of methods you plan to utilize to accomplish the Mandatory and Optional Work Items. Please limit this narrative to 4 pages. Include responses to each of these end results, specifications, and objectives:

• How will operations implement and accomplish the identification, cutting and removal from NFS land (when applicable) of fire killed and damaged trees?

• How will roadside small fuels be treated?

• Describe how product will be sold or otherwise disposed of. Detail additional methods of disposal and/or beneficial reuse, such as air curtain burners, carbonizers, or biochar production if applicable.

• Provide a Quality Control Plan that details how operations will be implemented to assure that the work performed will meet or exceed contract requirements.

The QCP shall specify:

How quality will be monitored and reported to the Contracting Officer and the COR to assure the performance standards are met, including plot numbers and plot size and types, and sample design (units with spacing)?

How work will be inspected if plots will not be used (visual inspection)? What type of equipment will be used to inspect?

What personnel will perform the quality control? Indicate whether persons who will conduct inspections will have other responsibilities (supervision, production work, etc.)?

How will the work be supervised?

• Provide a Safety Plan that details how operations will be implemented to mitigate safety concerns.

The Safety Plan shall at a minimum specify:

Describe how your operations will safeguard worker and government employee safety.

What specific safety measures will be implemented and how will they be reported to the Contracting Officer and the COR to assure mitigations are in place?

What training shall be provided to employees and what resources will be available to them in the event of an emergency?

• How will operations accomplish the relocation of fish logs to the three designated locations?

• How will operations implement and accomplish road maintenance and road reconstruction work within the schedule constraints?

• How will operations be performed to protect natural resources and protected improvements located within the project area?

Attachment 12: Pre-proposal Meeting Handout

• For large businesses only – provide a Draft Small Business Subcontracting

Plan. Refer to Section I: 52.216-9 Small Business Subcontracting Plan provided in full text for requirements.

(iii) Equipment. Describe the equipment you will use to accomplish the Mandatory and Optional Work Items. Include make and model of proposed equipment as well as equipment specifications if needed to demonstrate that the equipment will meet performance requirements. Please limit this information to 1 page.

(iv) Key Personnel. List the names and proposed duties of key personnel who will be assigned to the various work items of the project including the overall Project Manager, Logging Supervisor, Construction Site Superintendent, and individual sub-managers (such as individuals supervising sub-contractors). In addition, describe the crew(s) to be utilized. Limit this response to no more than 2 pages.

(v) Timing. Provide a general plan for the sequence of work, including an estimated start date and completion date for both the Mandatory and Optional work items.

Provide estimated daily production rates to complete hazard tree treatments with the period of performance. Address all Section F completion deadlines and restrictions. Please limit this information to no more than 2 pages.

(2) Relevant Past Performance - Submit past performance for both the Offeror and any proposed major subcontractors. OFFERORS SHOULD PROVIDE ONLY THE INFORMATION LISTED BELOW. Performance information will be requested from references provided and other known clients. Please limit your response to no more than 3 pages.

List and describe similar project work currently in progress or completed by your firm and proposed major subcontractors in the last 3 years. Experience with implementation and successful accomplishment of Designation x Prescription treatments should be noted within the past 5 years. Address past work specifically related to the work items shown in the Schedule of Items. Please provide:

Names, addresses, emails, and telephone numbers of principal officials in charge of the project who are familiar with your performance.

Contract Numbers and the agency/company or individuals contracting the work.

Brief descriptions of work and Key Personnel utilized.

The size (dollar value and acreage/miles treated) and location of the work.

If applicable, provide information on problems encountered on the contracts listed and disclose accidents/incidents that occurred along with corrective actions taken to resolve the problems.

(3) Benefit to Local Community – For the purposes of this solicitation, “local” is identified as those counties within and adjacent to the Willamette National Forest.

Attachment 12: Pre-proposal Meeting Handout Contractor, subcontractor, employee locations for determination of “local” will be based on primary business/home address.

(i) Describe how you will recruit and utilize local labor, including the hiring or training of local residents as employees or as subcontractors. Describe efforts to retain, expand and create employment or training opportunities in the local community.

(ii) Describe how and to what degree materials, supplies, lodging, meals, or incidentals would be purchased within the local community.

(iii) Describe how any materials removed from Forest Service lands would be marketed; specifically, detail to which enterprises the timber products will be sold or otherwise disposed of in the local community or elsewhere. Describe contributions to the development of biomass energy, integrated utilization, and/or value-added products for an existing market or emerging market (if applicable).

(c) Price Proposal - To fulfill the Government’s price proposal requirements, offerors shall provide unit prices (where applicable) and total amounts in the Schedules of Items in Section B of the solicitation. Offerors must provide prices for all Mandatory Work Activities and a corresponding offer within the Timber/Product Removal Price Schedule for Mandatory Item 1 product removal. Offerors shall also provide prices for all Optional Work Items and offers for the product that may be removed via Timber Subject to Agreement (TSTA) if Item 8 Optional work is awarded or other TSTA is removed. The un-estimated TSTA corresponds with product that may be removed from SMAs, as a result of small fuels treatments or as a by-product of construction work.

**Offerors shall also provide logging costs and delivered product values associated with Mandatory Item 1 and Optional Item 8. This data shall be used for government review purposes only, is considered proprietary, will not be made public, and will not be incorporated into the awarded contract.

Appendix A Excerpts

SECTION II – WORK ITEMS

The following requirements apply to work items 1-3, 8-10 and 14:

1. GENERAL FELLING AND YARDING SPECIFICATIONS

• Notwithstanding Appendix B, provisions B6.41, B6.411, B6.5 and B6.61, felling objectives shall be accomplished in accordance with the requirements detailed below.

• To protect streams and streambanks from damage, trees that are adjacent to Riparian Reserves should be felled away from, or parallel to, the Riparian Reserve.

• Within Riparian Reserves, fall trees larger than 16 inches in diameter into stream channels but do not block the inlet or outlet of a culvert or create a road side hazard.

Attachment 12: Pre-proposal Meeting Handout

• Fuel and other petroleum products must be stored and refueling must occur at least 150 feet from any stream or other waterbody.

• Skidding logs down roadways is prohibited.

• Cut stumps to a maximum height of 12 inches, or 1/3rd of…