123447 OR ADDENDUM THREE-ParkResponse.docx

SOLICITATION ADDENDUM THREE

QUESTIONS AND ANSWERS

SOLICITATION NUMBER: 123447 OR

Training and Panels for Installing a Synthetic Ice Rink. at E.T. Mahoney Park Opening Date: October 27, 2025 Addendum Effective Date: October 10, 2025

Questions and Answers

Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.

Section Reference

ITB

Page Number

mandatory or a desired target? Will the State consider alternate delivery timelines (e.g., 8-12 weeks ARO)?

Given industry-standard production and logistics lead times, particularly during the peak winter season when manufacturing, shipping, and installation demand are at their highest, XXXXXX respectfully notes that the requested timeline appears highly abbreviated and may not be feasible for any qualified supplier. Would the State consider allowing a more realistic delivery window consistent with standard manufacturing and shipping schedules?

The state would be willing to accept alternate delivery timelines based on manufacturing and shipping requirements

2.

Does the State expect vendor-performed installation or only instructional training for State staff? Should pricing include on-site assembly labor or only supervision?

The state will not require on site installation but would require instructional training. In person training for installation would be a benefit but not a requirement as instructional training documents could serve the installation requirement.

3.

81’11”)? Can the State confirm the intended footprint? Our skating panels are roughly 78”x38.5” (20.5ft2) which according to my calculations would lead to a smaller number of our panels than 575. Is that acceptable?

The estimation is based on the existing floor design of 139’ x 81’ 11”.

Explanation of panel size in the bid would allow for a change in panel quantity.

industrial floor scrubbers are acceptable?

The State does not require a specific model of floor scrubber. However, the unit must be a ride-on scrubber with wash and dry capability, suitable for chemical and wet applications. Equivalent industrial models that meet or exceed the manufacturer’s maintenance specifications and performance requirements for the synthetic ice panels will be acceptable, provided their use does not affect warranty coverage or surface performance. .

standards required?

The State does not require specific cleaning or care product formulations. All cleaning and after-care chemicals will follow the manufacturer’s maintenance plan and recommendations to ensure warranty compliance, extend the life of the panels, and maintain optimal surface performance.

warranty obligations rest with the awarded vendor?

The manufacturer’s warranty will extend directly to the State; however, we request the vendor serve as the primary point of contact for all warranty-related issues to ensure timely service and coordination with the manufacturer.

multi-year supply arrangement or a single-purchase contract?

Ability to purchase additional panels and supplies from the selected vendor for additional years.

8.

Will the State accept a U.S.-based vendor as the contracting entity supplying foreign-manufactured panels (Spain), provided all delivery and warranty obligations are domestic?

The State will accept a U.S.-based vendor as the contracting entity supplying panels manufactured abroad, provided that all delivery, warranty, and service obligations are fulfilled domestically. Given the product’s origin, this arrangement is acceptable.

This addendum will be incorporated into the solicitation.

SPB Form 26 Last Revised 4-17-2025