123447 OR ADDENDUM THREE-ParkResponse.docx
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- Solicitation number
- 123447 OR
- Issued by
- Cedar County, Nebraska
About this file
This document is a Solicitation Addendum Three for Invitation to Bid (ITB) Number 123447 OR, issued by the State of Nebraska's Department of Administrative Services Materiel Division State Purchasing Bureau for Training and Panels for Installing a Synthetic Ice Rink at E.T. Mahoney Park. The solicitation seeks a vendor to provide 575 synthetic ice panels, with a project timeline targeting materials delivery by November 10, 2025, and a bid opening scheduled for October 27, 2025. The contract is structured as a one-year agreement with four optional renewals, covering the procurement of synthetic ice panels, a dasher board system, cleaning products, an Olympic polisher, pallet boxes, and radius corners, along with required installation training. Vendors are expected to provide instructional training for installation, with the option of in-person training being beneficial but not mandatory.
The procurement allows for U.S.-based vendors supplying foreign-manufactured panels, provided domestic delivery and warranty obligations are met. The state will accept alternate delivery timelines based on manufacturing and shipping requirements and does not mandate a specific Olympic polisher model or cleaning product formulation, instead requiring compliance with manufacturer maintenance specifications. The contract includes provisions for potential future panel and supply purchases, with pricing structured across core and non-core lists. No specific set-aside designations are mentioned, and the solicitation appears open to qualified vendors capable of meeting technical specifications. The contract is subject to funding availability, with the state reserving the right to modify the procurement list, and allows for goods procurement up to 18 months from the intent to award date.
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Other files
| File | Type | Posted |
|---|---|---|
| 123447 OR Attachment B Skate Rink Cost Sheet FINAL.xlsx | XLSX spreadsheet | |
| 123447 OR Skate Rink ITB FINAL REV 9-22-25.docx | DOCX document | |
| 123447 OR ADDENDUM THREE-ParkResponse.docx | DOCX document | |
| Awarded Bid Tab 10-27-25.xlsx | XLSX spreadsheet | |
| 123447 OR ADDM ONE bms FINAL.docx | DOCX document | |
| 123447 OR Ice Rink Layout Attachment A.pdf | ||
| GLICE INC. 123447 OR Skate Rink STKD final.pdf | ||
| Intent to Award.docx | DOCX document | |
| 123447 OR Skate Rink ITB FINAL REV 9-22-25.docx | DOCX document | |
| 123447 OR Ice Rink Layout Attachment A.pdf | ||
| 123447 OR ADDM ONE bms FINAL.docx | DOCX document | |
| 123447 OR Attachment B Skate Rink Cost Sheet FINAL.xlsx | XLSX spreadsheet | |
| 123447 OR Attachment B Skate Rink Cost Sheet FINAL.xlsx | XLSX spreadsheet | |
| 123447 OR Skate Rink ITB FINAL REV 9-22-25.docx | DOCX document | |
| 123447 OR Ice Rink Layout Attachment A.pdf | ||
| 123447 OR ADDM ONE bms FINAL.docx | DOCX document |
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Text version
SOLICITATION ADDENDUM THREE
QUESTIONS AND ANSWERS
SOLICITATION NUMBER: 123447 OR
Training and Panels for Installing a Synthetic Ice Rink. at E.T. Mahoney Park Opening Date: October 27, 2025 Addendum Effective Date: October 10, 2025
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| ITB |
Section Reference
ITB
Page Number
| Question |
| State Response |
| 1. |
| Section II, Subsection V |
| 14 |
| The solicitation lists “Materials are requested November 10, 2025.” Is this date |
mandatory or a desired target? Will the State consider alternate delivery timelines (e.g., 8-12 weeks ARO)?
Given industry-standard production and logistics lead times, particularly during the peak winter season when manufacturing, shipping, and installation demand are at their highest, XXXXXX respectfully notes that the requested timeline appears highly abbreviated and may not be feasible for any qualified supplier. Would the State consider allowing a more realistic delivery window consistent with standard manufacturing and shipping schedules?
The state would be willing to accept alternate delivery timelines based on manufacturing and shipping requirements
2.
Does the State expect vendor-performed installation or only instructional training for State staff? Should pricing include on-site assembly labor or only supervision?
The state will not require on site installation but would require instructional training. In person training for installation would be a benefit but not a requirement as instructional training documents could serve the installation requirement.
3.
| Section II, Subsection Z |
| 14 |
| The estimated 575 panels - are these based on a specific rink dimension (e.g., 139 × |
81’11”)? Can the State confirm the intended footprint? Our skating panels are roughly 78”x38.5” (20.5ft2) which according to my calculations would lead to a smaller number of our panels than 575. Is that acceptable?
The estimation is based on the existing floor design of 139’ x 81’ 11”.
Explanation of panel size in the bid would allow for a change in panel quantity.
| 4. |
| Section II, Subsection Z |
| 15 |
| Can the State clarify if a specific Olympic Polisher model is required, or if equivalent |
industrial floor scrubbers are acceptable?
The State does not require a specific model of floor scrubber. However, the unit must be a ride-on scrubber with wash and dry capability, suitable for chemical and wet applications. Equivalent industrial models that meet or exceed the manufacturer’s maintenance specifications and performance requirements for the synthetic ice panels will be acceptable, provided their use does not affect warranty coverage or surface performance. .
| 5. |
| Section II, Subsection Z |
| 14 and 15 |
| For Cleaning and Caring Products, are there specific formulations or performance |
standards required?
The State does not require specific cleaning or care product formulations. All cleaning and after-care chemicals will follow the manufacturer’s maintenance plan and recommendations to ensure warranty compliance, extend the life of the panels, and maintain optimal surface performance.
| 6. |
| Section II, Subsection P |
| 20 and 21 |
| Is the State expecting a manufacturers warranty to extend directly to the State, or will |
warranty obligations rest with the awarded vendor?
The manufacturer’s warranty will extend directly to the State; however, we request the vendor serve as the primary point of contact for all warranty-related issues to ensure timely service and coordination with the manufacturer.
| 7. |
| First page |
| i |
| The ITB states a one-year contract with four optional renewals-does this represent a |
multi-year supply arrangement or a single-purchase contract?
Ability to purchase additional panels and supplies from the selected vendor for additional years.
8.
Will the State accept a U.S.-based vendor as the contracting entity supplying foreign-manufactured panels (Spain), provided all delivery and warranty obligations are domestic?
The State will accept a U.S.-based vendor as the contracting entity supplying panels manufactured abroad, provided that all delivery, warranty, and service obligations are fulfilled domestically. Given the product’s origin, this arrangement is acceptable.
This addendum will be incorporated into the solicitation.
SPB Form 26 Last Revised 4-17-2025
File details come from the government source that posted it. Updated .