120910 O5 QA Addendum One Final.docx
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- Attached to
- Racing and Gaming Consultant Services
- Solicitation number
- 120910 O5
- Issued by
- Douglas County, Nebraska
About this file
This document is an Addendum One Q&A for Request for Proposal #120910 O5 issued by the Nebraska Racing and Gaming Commission (NRGC) and the State Purchasing Bureau. The solicitation seeks a Racing and Gaming Consultant to develop comprehensive auditing processes for Authorized Gaming Operator financial records, with work to be performed both remotely and through in-person meetings. The proposal requires extensive gaming regulations knowledge and significant casino auditing experience, with proposals due on April 3, 2025, at 2:00 PM Central Time. The anticipated contract start date is July 1, 2025, with an initial two-year contract term, and the consultant will be expected to work a minimum of 20 hours per week for the first six months.
The budgeted amount for the project ranges from $200,000 to $300,000, with strict requirements that the consultant cannot simultaneously provide services to other Nebraska casinos. The NRGC currently has a small finance department with one manager, one auditor, and one accountant, and is seeking to establish more robust auditing procedures. The contract requires all-inclusive pricing incorporating travel and expenses, with pricing to remain fixed for the first two years and any subsequent price increases limited to 10%. The NRGC transitioned from a Racing Commission to a Racing & Gaming Commission in 2020 following a voter-approved casino expansion, and currently regulates four casinos with potential for two more in the coming years. There is no incumbent vendor, and the selected consultant will be the first to perform the described work.
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Text version
SOLICITATION ADDENDUM ONE
QUESTIONS AND ANSWERS
Date: March 20, 2025
To: All Bidders
From: Connie Heinrichs, Procurement Contracts Officer State Purchasing Bureau
RE: Addendum for 120910 O5 to be opened April 3, 2025 at 2:00 p.m. CST
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| RFP/ITB |
Section Reference
RFP/ITB
Page Number
| Question |
| State Response |
| 1. |
| V Project Description and Scope of Work |
| 31 |
| Can this work be performed remotely? |
| Most of the work can be done remotely. The first meeting will be in person with a minimum of one online meeting weekly and one in person meeting quarterly. |
| 2. |
| V Project Description and Scope of Work |
| 31 |
| Can you provide further information on the current auditing program and the reason for a change? |
| NRGC is currently working on setting up an auditing program. |
| 3. |
| V Project Description and Scope of Work |
| 31 |
| Who performs the audits? |
| NRGC has one auditor that is reviewing the reports. |
| 4. |
| V Project Description and Scope of Work |
| 31 |
| Can you describe your current finance department? How many employees do you have? What are their roles? |
| NRGC’s finance department consists of one manager; one auditor, who reviews all the Casino’s financial reports; and one accountant that processes the Agency’s payables and receivables. |
| 5. |
| V Project Description and Scope of Work |
| 31 |
| Item #5 in the Scope of Work states “assess existing workflows, procedures, and internal controls in the finance department.” Can you confirm that this assessment is separate from the review and development of the audit program? |
What areas would this review cover?
The review of the finance department is separate from the audit.
The areas of review cover the Agency payable and receivable current workflows and procedures.
| 6. |
| V Project Description and Scope of Work |
| 31 |
| Do you have a current budget for this project? |
Do you have an estimate of the hours you would expect the consultant to work on this project?
The budgeted amount is $200,000 to $300,000.
NRGC would like the consultant to work a minimum of 20 hours a week for the first six months and then discuss hours needed for the rest of the project.
| 7. |
| V Project Description and Scope of Work |
| 31 |
| We would like to clarify the Business Requirements wording in the RFP: “Bidder must not be currently performing services for an Authorized Gaming Operator. The bidder shall not perform services for another Authorized Gaming Operator while working with NRGC.” Our firm currently has audit contracts with other gaming operators not located in Nebraska. Does this make our firm ineligible to bid on this project? |
| NRGC is referring to Nebraska Casinos only. |
| 8. |
| VI Solicitation Response Instructions |
| 35 |
| For the requirement of three references on each resume can these references be the same as the references required in the ‘Summary of Bidder’s Corporate Experience’? |
| Yes |
| 9. |
| Section VI, 2C |
| p. 35 |
| Are the “technical requirements” referenced in section VI.2.C what is asked for in Attachment A - Technical Requirements? |
| Yes |
| 10. |
| V. Project Description and Scope of Work - |
| 31-32 |
| Can the NRGC provide regulatory and statutory references that apply to the financial regulation of Authorized Gaming Operators in Nebraska? |
| Yes |
| 11. |
| V. Project Description and Scope of Work - |
| 31- 32 |
| Will consultant be expected to recommend regulatory or statutory changes relating to the regulation of gaming in Nebraska? |
| Any recommendations made would be for regulatory changes. |
| 12. |
| V. Project Description and Scope of Work - |
| 31-32 |
| What are the current financial auditing procedures in place? |
Currently, NRGC has a couple procedures started. NRGC is looking for assistance to create the auditing procedures.
| 13. |
| V. Project Description and Scope of Work - |
| 31-32 |
| Does NRGC have MICS in place for the Authorized Gaming Operators? |
| Yes |
| 14. |
| V. Project Description and Scope of Work - |
| 31- 32 |
| What, if any, software/technology is used in the analysis of the weekly reports submitted by operators? |
| Currently, NRGC does not have any software but is open to recommendations. |
| 15. |
| V. Project Description and Scope of Work - |
| 31-32 |
| What are the “changed responsibilities” referred to in the Project Description and Scope? |
| Until 2020, the NRGC was the Racing Commission only regulating horse racetracks. In 2020, the Nebraska citizens voted to allow Casinos to operate in the state and the Agency was renamed to Racing & Gaming Commission. |
NRGC opened the first Casino in 2022 and now regulates four (4) Casinos with two (2) more possibly opening in the next few years.
| 16. |
| V. Project Description and Scope of Work - |
| 31-32 |
| How many employees are currently performing financial reviews and what are their respective skill sets? |
| NRGC has one auditor performing the reviews full time. |
| 17. |
| V. Project Description and Scope of Work - |
| 31-32 |
| What are the expectations of the NRGC regarding the consultant being on-site in Nebraska during the fulfillment of this project? |
| Please see response to question #1. |
| 18. |
| V. c |
| 32 |
| Please confirm that “Authorized Gaming Operator” means actual casino entity, and not a separate gaming commission or regulatory board. |
| Authorized Gaming Operator refers to the Casino entity. |
| 19. |
| General |
| General |
| Is there an incumbent vendor for the work described in the RFP? |
| No. The vendor selected will be the first to perform the work described in the RFP. |
This addendum will be incorporated into the solicitation.
SPB Form 26 Effective 7-19-2024
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