1202RZ25Q0002 Tent RFQ.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BY

USDA FOREST SERVICE

Kim Luft 1617 Cole Blvd Lakewood, CO 80401

CODE

X

X

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR02RZ

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

3/4/2025

720-467-8317KIMBERLY LUFT

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1202RZ25Q0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

9. ISSUED BY

USDA FOREST SERVICE

KIM LUFT

AT-INCIDENT MGT SPT BRANCH

26 FORT MISSOULA RD

MISSOULA MT 59804

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

I-BPAs for Tent Systems - National

SEE SCHEDULE OF ITEMS

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Refer to Payment Office Exhibit

4/11/25 1700 MT

X

PERFORMANCE WORK STATEMENT (PWS)

Part 1

General Information

1. GENERAL:

This is a non-personnel services requirement to obtain tent system services described within for Local, Regional, and Nationwide fire suppression, all-hazard incidents, and prescribed fire project work. The Blanket Purchase Agreements (I-BPAs) resulting from this Request for Quote (RFQ) may be used by multiple State and Federal wildland fire agencies.

1.1 Introduction: The Contractor shall deliver and set up the specified quantities of tent systems with HVAC, Lights, Floor, Electrical Outlets and Power Generation/Generators for the dates & time required by the ordering activity. All additional components must be operational in accordance with their respective manuals. Contractors are responsible for all equipment, materials, supplies, transportation, lodging, managed/supervised/trained/certified personnel necessary to meet or exceed the Agreement specifications. The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression, all-hazard incidents, and RX prescribed project work. Any awarded agreement may be ordered off of by the USFS Interagency Cooperators (DOI, NPS, BIA, State etc.) and those orders are subject to that ordering agency’s payment and administrative terms.

Vendors must have a valid UEI (Unique Entity ID) Number. Request a free UEI Number from the System for Award Management (SAM): https://sam.gov/content/entity-registration. Vendors must have active registration in the System for Award Management (SAM): https://sam.gov/content/entity-registration

1.2 Background: The US Forest Service (USFS) Wildland Fire Program has an immediate need for tent systems defined as fully enclosed areas for multi-use facilities, including but not limited to office spaces, meeting rooms, storage for supplies, electronics, food, and accommodation for personnel and first aid/medical facilities. Establishment of initial and continued base camp activities is contingent on resources such as tent systems being delivered and set-up. The term tent system is synonymous with yurt. In addition, a tent system requires insulated walls, insulated ceiling, flooring, lighting, a temperature control system and an adequate power and distribution system to meet the requirement provided within the solicitation. The intent of this solicitation and any resultant Agreement is to obtain tent systems for multiple levels of incident complexity that are compliant with the agreement requirements from vendors who can fully meet short notice, emerging, and evolving incident management teams' needs that are unknown until time of order (location of operations, IMT/CIMT assigned, & quantity/types/tent configurations needed).

Applicable Definitions:

IMT/CIMT - An incident management team (IMT) is dispatched or mobilized during complex emergency incidents to provide a command-and-control infrastructure in order to manage the operational, logistical, informational, planning, fiscal, community, political, and safety issues associated with complex incidents. Complex incident management teams (CIMT) are available for assignment to manage large-scale, complex incidents anywhere in the United States. IMTs/CIMTs include people from federal, state, local, tribal, and territorial entities.

INCIDENT - A human-caused or natural event requiring action or support by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources.

RESOURCE ORDER - A written instrument issued by the Government resource ordering system https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration approved by persons to whom authority has been delegated authorizing assignment to an incident.

1.2.1 Pre-Quote Meeting

The Government is planning a virtual pre-quote meeting the last week of March 2025, during which potential quoters may obtain a better understanding of the work required.

Quoters must register at https://forms.office.com/g/g93puHb4pU prior to Thursday, March 20, 2025, 1700 MT.

Quoters are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the quoter to seek clarification prior to submitting a quote.

1.3 Scope & Tasks: The Contractor is responsible for all equipment, materials, misc. supplies, accessories, transportation to/from incident, trained/certified personnel, lodging, supervision, and management of personnel, and all setup/take down necessary to meet or exceed the Agreement specifications.

The tent system will only be accepted once it is set up and ready for incident use in accordance with the minimum requirements. The Incident Commander or responsible Government Representative is authorized to administer the technical aspects of this agreement.

Tent systems shall be setup and fully operable within 12 hours of arrival at the incident and take down shall be completed 24 hours after release, unless otherwise negotiated (not including necessary breaks to comply with work/rest guidelines contained in this agreement), except as applicable as listed within the PAYMENTS SECTION.

1.3.1 Equipment & Service Requirements

Equipment shall meet all standards established by specification or incorporated by reference and shall be maintained in good repair by the Contractor. The Contractor is required to provide maintenance and problem resolution for all equipment and accessories by having technical service representatives available to the Government via phone or email within 2 hours from notification of problem or onsite within the time negotiated with the onsite incident point of contact.

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the government.

The Government reserves the right to conduct inspections at any time.

1.3.2 CONTRACTOR PROVIDED EQUIPMENT

Equipment Typing

Tent Systems: The term tent system is synonymous with yurt. Dimensions provided are nominal and other dimensions are acceptable as long as the space falls within the square footage stated for the resource type. The operational intent of this tent system is to obtain a fully enclosed area that can be used as a multi-use facility, including but not limited to office spaces, meeting rooms, storage for https://forms.office.com/g/g93puHb4pU supplies, electronics, food, and accommodation for personnel and first aid/medical facilities. All tent systems offered and under hire on this Agreement shall contain a fire extinguisher, multi-purpose 2A 10BC, that is accessible by the occupants. The fire extinguisher shall have a current annual inspection tag.

NOTE: A Tent System requires a complete package including all equipment to provide an operational contained space with insulated walls, insulated ceiling, flooring, lighting, temperature control system and an adequate power and distribution system to meet the requirement provided in this document.

Changes After Mobilization: If the Incident requests a change to the original tent system order's configuration after the Contractor begins mobilization or is set up at the incident, such as a relocation of a tent system, and it changes the requirements for power distribution that is located at camp, the incident may need to consider ordering additional generators.

Ordering Optional Items: Optional items may be ordered by the incident as needed to meet operational needs. Optional items are part of a tent system or in additional support of a tent system and not intended to be ordered as stand alone.

EXAMPLE: Ordering a standalone generator to power a refrigerated trailer without ordering a tent system under the agreement is not proper use of the agreement and will delay payments.

If optional items are ordered after the vendor has begun mobilization and transporting the items required, the mileage rate may apply. Contractors shall not install and will not be paid for any optional items that have not been ordered by the Government with appropriate documentation and approvals.

Authorized Optional Items to supplement the tent systems ordered are listed below:

• Vestibule Connector - completely enclosed with floor, walls and ceiling and mounts.

• Screen (External) Walls - mesh screen wall panel that replaces standard side walls.

• Divider (Internal) Walls - including zipper doorways and mounting brackets Additional external doors with required mounting brackets.

• Additional external doors with required mounting brackets.

• Additional climate control/temperature control systems outside of the tent system package as defined.

• Water Barrels ILO staking, if necessary, based on ground conditions and weather conditions at time of order/performance.

Changes After Mobilization: If the Incident requests a change to the original tent system order's configuration after the Contractor begins mobilization or is set up at the incident, such as a relocation of a tent system, and it changes the requirements for power distribution that is located at camp, the incident may need to consider ordering additional generators.

EXAMPLE: If the contractor has already set up multiple tent systems, per incident request, close enough to share one large generator, and the incident requests to move one of the tent systems to another location, then the incident may need to consider ordering a separate generator for that second location. In this example, the contractor had already met the requirements discussed in the original order. Since the original request had been met, the contractor is not obligated to supply any additional power source under this agreement; therefore, the contractor would need to be compensated for the additional generator.

1.3.3 Minimum requirements

Equipment Requirements:

All equipment, supplies, and accessories provided by the Contractor must be clearly marked with the Contractor name on tent components in a clear and visible location. Smaller lettering is allowable on supplies and accessories.

Type 1, Type 2, Type 3, and Type 4 Tent Systems. The following are additional minimum requirements for the Tent System resources:

• Tent/Shelter. Freestanding with supporting internal frame and side walls and no center poles.

• Flooring. Tent system shall have water resistant and secure flooring. The flooring must be an integral component of the tent. Tarps and surfaces prone to becoming slippery will not be accepted.

• Doors. Each type 1, 2 and 3 tent system will have a minimum of 2 doors, type 4 tent system will have a minimum of 1 door (hinged, framed). Doors shall meet intent of ADA accessibility with a minimum of 32 inches wide and not to exceed 48 inches wide.

• Insulation. Shelter insulation shall be installed on all side walls and ceilings. Insulation is intended to assist with climate and noise control inside the tent system.

• Windows. Windows may be included in the tent and, if included, shall include a clear panel view, screened, and privacy flap.

• Power Generation and Distribution. Tent systems must have an adequate source of power. The generator shall have sufficient capability to power all required equipment including equipment provided by the Contractor and all Government equipment being used in the resource. The generator shall have a manufacturer's decibel rating of no greater than 68 dBA at a 50-foot distance. The Contractor may utilize one generator to supply multiple resources and power distribution for this purpose is the responsibility of the Contractor. The Contractor shall use the minimum number of generators necessary to meet requirements of the agreement. The generator and all distribution products will be used in an outdoor setting. The Contractor shall set up cords used to connect the resource to the generator in an organized fashion allowing for safe pedestrian traffic. The Government reserves the option to partially bury cords to allow for increased safety in the work area. Contractor maintains responsibility for ensuring generator is not loaded above manufacturer ratings.

• Extension cords. Extension cords must be listed by Underwriters Laboratories (UL) or another Nationally Recognized Testing Laboratory (NRTL) and meet applicable Occupational Safety and Health Administration (OSHA) requirements. All cords must be three pronged, stamped "for exterior use" and have the letters SJTW stamped in the cord covering (S=Service Grade, also means extra hard service when not followed by J, V, or P; J=Hard Service; T=Thermoplastic; W=Outdoor includes sunlight resistant jacket and wet location rated conductors (formerly "W- A")).The maximum length of each individual cord is 100 feet and the minimum wire size is 14 gauge minimum.

• Outlets. Placement of outlet receptacles shall be dispersed throughout the interior tent perimeter. Outlets will be used to power Government equipment such as laptops/computers, phone/ telecommunication charging, office equipment, and other small appliances that do not cause an unexpected power distribution load. All electrical outlets must be protected with a Ground Fault Circuit Interrupter (GFCI) at the power source. Minimum number of outlets required is dependent on the tent system type. Power strips are not an acceptable means of providing the minimum number of separate outlets. Single or duplex receptacles are acceptable.

• Fire Extinguisher. All tent systems offered and under hire on this Agreement shall contain a fire extinguisher, multi-purpose 2A 10BC, that is accessible by the occupants. The fire extinguisher shall have a current annual inspection tag. Fire extinguisher can be 5 lbs or 10 lbs.

• Smoke Detector and Carbon Monoxide Detectors, minimum of 1 each. The Carbon Monoxide Detector may be battery operated when it meets State Fire Marshal Approved Carbon Monoxide detectors list (most current at time of award) and has a minimum 10-year battery life.

1.3.4 SPECIFIC TASKS

1.3.4.1 TASK 1: Safety

Each item of equipment or property furnished under this contract shall be in safe operational condition and shall comply with the Federal Safety Standards, the American National Standards and State Safety Regulations applicable to motor vehicles along with this equipment or property. All line items provided will meet all Local, State and Federal guidelines, and regulations for safe handling and operation.

Requirements include, but are not limited to:

Meeting the requirements of NFPA 101 Life Safety Code.

NFPA 102 Standard for Grandstands, Folding & Telescopic Seating, Tents and Membrane Structures.

All tent systems offered and under hire on this Agreement shall contain a fire extinguisher, multi-purpose 2A 10BC, that is accessible by the occupants. The fire extinguisher shall have a current annual inspection tag. Fire extinguisher can be 5 lbs or 10 lbs.

Due to carbon monoxide mitigation, generators must be placed at least 25 feet from the nearest occupied structure to mitigate exhaust and possible carbon monoxide exposure.

Smoke Detector and Carbon Monoxide Detectors, minimum of 1 each. The Carbon Monoxide Detector may be battery operated when it meets State Fire Marshal Approved Carbon Monoxide detectors list (most current at time of award) and has a minimum 10-year battery life.

Tent Systems shall have a minimum 50 MPH wind load rating, with proper staking or stabilization, if necessary. When forecasted high wind conditions, the order will annotate the need for staking and/or stabilization, which can be coordinated with the on-site Government representative listed on the order as to the best method for stabilization (staking, weights, water barrels, other). If vendor provided water barrels are utilized, the Government will provide water.

1.3.4.2 TASK 2: Delivery

Delivered to the specified location within date and time needed as stated within the order documentation. Coordination of delivery with Government location point of contact.

1.3.4.3 TASK 3: Set Up

Tent systems shall be setup and fully operable within 12 hours of arrival at the incident, unless otherwise negotiated with the incident management team. Breaks to ensure work/rest guidelines are met, will not count against the set-up time.

Properly set up and anchored to withstand routine severe weather without damage to existing land area. If staking or stabilization is required for ordered tent system(s) due to high winds or conditions, the government will notify the vendor at time of order. If water barrels are necessary for stabilization, the government will provide the water for the vendor provided water barrels. Contractor will be responsible for any damage and/or repairs due to the set-up of the line items. NOTE: If required at time of order for stabilization of tent systems and staking is not available, water barrels may be used.

Type 1 Tent System: shall have a minimum of 12 outlets. Three (3) dedicated 20- amp circuits will supply power to the inside receptacles.

Type 2 Tent System: shall have a minimum of 10 outlets. Three (3) dedicated 20-amp circuits will supply power to the inside receptacles.

Type 3 Tent System: shall have a minimum of 8 outlets. Two (2) dedicated 20-amp circuits will supply power to the inside receptacles.

Type 4 Tent System: shall have a minimum of 6 outlets. One (1) dedicated 20-amp circuit will supply power to the receptacles.

Lighting. All artificial lighting in all tent systems and be sufficient to provide adequate light for daytime and nighttime operations. Lighting shall be consistently dispersed throughout the tent.

Climate Control/Temperature Control System. The Contractor will provide air conditioning and heating capabilities in the tent adequate to maintain a temperature of 65 to 80 degrees Fahrenheit with the assumption that the doors and windows will remain closed, the tent system does not include dividers, or screens, and the outside temperature does not exceed 100 degrees or drop below 40 degrees. If outside temperature exceeds 100 degrees, then the Contractor shall provide 20 degrees of cooling below the outside air temperature. If outside temperatures drop below 40 degrees, then the Contractor shall provide 20 degrees above outside temperature.

Power Generation and Distribution. Due to carbon monoxide mitigation, generators must be placed at least 25 feet from the nearest occupied structure to mitigate exhaust and possible carbon monoxide exposure. Generators shall be delivered with a full tank of fuel and Diesel Exhaust Fluid (DEF), if applicable. The government shall be responsible for providing operating fuel and DEF, if applicable, after delivery to the incident. The government will demobilize the generator with a full tank of fuel, or if unable to return with a full tank of fuel will pay a refueling service charge that shall not exceed the current weekly retail prices, (dollars per gallon) which can be found on the U.S. Energy Information Administration website: https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_nus_w.htm.

The Contractor shall set up cords used to connect the resource to the generator in an organized fashion allowing for safe pedestrian traffic. The Government reserves the option to partially bury cords to allow for increased safety in the work area. Contractor maintains responsibility for ensuring generator is not loaded above manufacturer ratings.

1.3.4.4 TASK 4: Maintenance

• The Contractor shall provide materials to meet the performance of this contract such as but not limited to repair parts, fluids for generators(s) (oil/grease), and batteries. The cost of providing maintenance shall be included in the awarded rate. There will be no additional fees.

• Properly maintain each identified line item in working order to allow consistent operation in a remote/temporary environment. This maintenance includes monitoring and troubleshooting system performance, continuous function of the power generation and distribution system, proper function and maintenance of the resource and all associated systems.

• Adhere to manufacture specifications and guidelines for the intended purpose of the equipment. Follow any Local, State or Federal Guidelines, including for disposal of liquids/waste.

• The Contractor shall provide maintenance of all components of a tent systems and equipment by ensuring a technician can respond via phone or email, within two (2) hours of documented notification of a performance issue, and if necessary, arrive onsite within the time frame negotiated with onsite point of contact.

1.3.4.5 TASK 5: Repairs

Repairs shall be made and paid for by the Contractor.

1.3.4.5 TASK 6: Relocation

Relocation means moving an entire tent system from one physical location to another, moving panels or doors does not constitute relocation. Relocation includes round trip mileage and the relocation fee to compensate for additional required travel outside of original mobilization. If, after initially agreeing on the placement of the generators, the incident requires the generators to be moved to accommodate more distance between occupied structures (carbon monoxide exposure mitigation), the incident will pay the generator relocation fee and round-trip mileage rate to compensate the contractor for the additional power distribution and cabling required to facilitate the added distance.

1.3.4.6 TASK 7: Takedown

https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_nus_w.htm

Takedown must be completed in accordance with industry standards, tent systems shall be removed within 24 hours after the time of release, unless otherwise negotiated. If negotiation has been made to allow for additional time to takedown, no further equipment rental (including optional items), charges shall be incurred by the government after the date of documented notification of release but will still include equipment rental rate for estimated travel back to the Designated Dispatch Point (DDP).

Contractor will be responsible for any damage and/or repairs due to the tear down of the line items.

1.3.4.7 TASK 8: Pickup

Pickup within 24 hours of notification unless specified time and date is provided through coordination of pickup with location Government point of contact.

1.3.5 CONTRACTOR PERSONNEL REQUIREMENTS

Key Personnel: The contractor shall provide a contract manager POC who shall be responsible for order/BPA call response (acceptance of work offer) and the performance of the work. The name of this person shall act for the contractor and have full authority to act for the contractor on all order/BPA Call & contract matters.

Contractor(s) personnel must follow all Local, State and Federal guidelines.

Contractor shall be responsible for ensuring all its employees wear proper incident attire, as follows:

• FOOTWEAR: Closed toe shoes must be worn while providing services on an incident assignment. Sandals and/or flip flops are not acceptable footwear while working on an incident.

• CLOTHING: Clothing must be appropriate for the conditions and wildfire/incident setting. This means long or short sleeve shirts and full-length pants or jeans.

The Incident Commander may release from an incident assignment any Contractor employee who is not wearing proper incident attire in accordance with this section.

Minimum Age for Firefighting Resources. Persons under 18 years of age shall not perform hazardous or arduous duties during wildland fire management operations, including execution of prescribed burns.

Contract resources must abide by the terms and position requirements of the respective agreement they are hired under.

1.3.5.1 Workmanship

All work under this Agreement shall be performed in a safe manner to a professional and workmanlike standard. The goal of performance under this Agreement is the suppression of wildland fire and other emergency incident responses. The Incident Commander may release from an incident assignment any Contractor employee deemed incompetent, unprofessional, careless, or otherwise objectionable including violation of Harassment Free Workplace Policy. It will be left to the discretion of the Incident Commander to demobilize an entire resource or to allow replacement of the noncompliant personnel.

Documentation of the rationale for release will be provided to the CO subsequent to the action.

Accordingly, the Contracting Officer may require, in writing, the Contractor remove from use under this Agreement, any employee found incompetent, unprofessional, careless, or otherwise objectionable including violation of Harassment Free Workplace Policy. The Contracting Officer may require other proof of mitigation. Misconduct may result in the suspension or cancellation of this Agreement.

If an employee or crew is terminated, quits, or otherwise is released from the incident for any reason, the Contractor is responsible for returning the employee(s) to the DDP with a departure time from the Incident Command Post (ICP) no later than 12 hours or time specified by a government official following such decision. The Contractor may, at their discretion, provide such transportation, or request the Incident Management Team (IMT/CIMT) to arrange for the transportation with all transportation costs deducted from Contractor's payment. If the Contractor does not act in a timely manner (i.e., Contractor's employee(s) not departing from the ICP for return to DDP within the specified time period), the IMT/CIMT has authority to transport said employee or arrange for employee's transportation and to deduct all such transportation costs from Contractor's payment.

1.3.5.2 Incident Behavior

It is extremely important that inappropriate behavior be recognized and dealt with promptly.

Inappropriate behavior is all forms of harassment including sexual and racial harassment.

HARASSMENT IN ANY FORM WILL NOT BE TOLERATED. Non-prescription and federally unlawful drugs and alcohol are not permitted at the incident.

1.3.5.3 English Speaking Requirement

Communications between Contractor crew personnel and Government incident personnel is mandatory for safe and effective performance. Contractor's representative shall be able to proficiently communicate in English, in the language of the crew, and read and communicate the Incident Action Plan, Safety Alerts, etc. All radio communication on Government-assigned frequencies shall be in English.

1.3.5.4 Firearm – Weapon Prohibition: The possession of firearms or other dangerous weapons (18 USC 930 (g)(2)) are always prohibited while on Government Property and during performance of services, under this agreement. The term dangerous weapon does not include a pocketknife with a blade less than 2 1/2 inches in length or a multi-purpose tool such as a Leatherman.

1.3.5.5 Harassment Free Workplace: Contractors shall abide by "U.S. Code, Title VII, Civil Rights Act of 1964, Executive Order EO- 93- 05, Secretary's Memorandum 4430-2 Workplace Violence Policy, and Harassment Free Workplace (29 CFR Part 1614)". Regulations can be found at https://www.govinfo.gov/.

1.3.5.6 Emergency Incident Driving: The Contractor shall follow the driving regulations and work/rest guidelines listed in the NWCG Standards for Interagency Incident Business Management (SIIBM) (PMS 902). The Contractor is responsible for complying with all other current Federal, State and Local driving regulations.

1.4 PLACE OF PERFORMANCE & PERFORMANCE PERIODS

1.4.1 Agreement Period

Estimated date of award is on or around June 26, 2025. The Agreement period is for 5 years from the date of award. Each BPA Call/Dispatch is initiated, administered, and invoiced/paid through the Incident Ordering Agency, which may or may not be the US Forest Service. Vendor is advised to retain all paperwork received and to work directly with the Incident Host Agency representatives (IMTs/CIMTs) on incident site-specific requirements (Safe worksite practices, self- sufficiency, per diem, etc.) as well as all invoicing (corrections, payment status, etc.). See IPO website for state forestry and DOI contact information. https://www.fs.usda.gov/business/incident/state-contacts-requirements.php?tab=tab_c.

https://www.govinfo.gov/ https://www.fs.usda.gov/business/incident/state-contacts-requirements.php?tab=tab_c https://www.fs.usda.gov/business/incident/state-contacts-requirements.php?tab=tab_c

It is estimated that over the five (5) year period (base period and four options), the maximum aggregate estimated dollar amount for BPA award is $10M. This amount is estimated at the time of issuance of this I-BPA and does not represent the guarantee that any purchases will be made or a ceiling for the number of purchases that are made.

The estimate may be exceeded if such action is determined to be in compliance with federal law by the agency ordering official. The minimum that the Government is obligated to purchase is $0.00.

Agreements are valid year-round, with anticipated highest demand for resources during March to October of each year within all Geographic areas. Potential use outside this place of performance or anticipated use period could occur at any time, to include any all hazard, fire suppression, and prescribed fire project work performed. Since the resource needs of the Government and availability of Contractor's resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed herein to the extent the Contractor is willing and able at the time of order.

1.4.2 Extent of Obligation

This Agreement does not preclude the Government from using any Agency or Agency Cooperator owned resources before equipment is mobilized under this Agreement. The government also reserves the right to utilize other (un-operated or non-mobile) commercial facilities.

This solicitation will result in multiple agreements. The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT) under FAR 13.5.

Since the needs of the Government and availability of Contractor's resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed herein to the extent the Contractor is willing and able at the time of order. Due to the sporadic occurrence of Incident activity, the placement of any orders IS

NOT GUARANTEED.

Example Initial IMT/CIMT Order:

REMINDER: IT IS THE VENDORS' SOLE RESPONSIBILITY TO ADHERE TO ALL LABOR LAWS TO INCLUDE

PROVIDING THE REQUIRED WORKERS' COMPENSATION INSURANCE TO ALL EMPLOYEES. EACH

INDIVIDUAL PERFORMING UNDER THIS AGREEMENT IS A SERVICE EMPLOYEE BY DEFINITION. The Government will not track, record, or manage contractor insurance records or training records under this agreement. Insurance coverage and company employee documentation is the sole responsibility of the contractor.

1.4.3 Annual Review

An annual review will be conducted and at the discretion of the Contracting Officer, Contractors may be offered an opportunity to adjust their prices during that review period. If a revised price is not submitted during the period set forth by the Contracting Officer, the prices proposed in the original agreement will remain in effect. This annual CO review period may also allow the option of an open season on-ramping of additional contractors and resources. This open season period is not guaranteed and is at the discretion of the Government.

Annual reviews are typically scheduled during the Jan/Feb/Mar timeframe. Non-response by the set due date is vendor acceptance of all updated annual terms and conditions along with any updated DOL Wage Determination. An inactive SAM account will result in agreement suspension.

1.4.4 Agreement Cancellation

This Agreement may be discontinued upon 30 days' written notice by either party.

1.4.5 Changes to Agreement

Changes to Agreements may only be made by the original signing procurement official or a designated successor contracting officer. If the original signing procurement official or designated successor contracting officer is not available and adjustments are deemed appropriate, an Emergency Equipment Rental Agreement (EERA) shall be executed at the include the name and location of the incident.

Resources that are accepted to the incident are to be utilized as the ordered resource and type per the resource order.

1.5 BPA GENERAL INFORMATION

1.5.1 Quality Control: The contractor shall maintain an effective quality control program to ensure services (tasks) are performed in accordance with this PWS along with the resources meeting the minimum requirements set forth within the agreement. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures themselves that their work complies with the requirement of the contract. During performance under the agreement, the Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s the quality of performance of tasks under this contract in accordance with the Performance Standards (Attachment 3). Each Order/BPA Call location will contain a Government Representative (i.e. Logistics Section Chief or Incident Project Inspector) who will direct work tasks and evaluate and inspect the quality of each item and performance of Government directed work tasks as listed within the agreement PWS and Performance Standards. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. “Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.5.3 Incident Pre-Use Inspection for resource technical requirements:

(a) All resources furnished under this agreement shall be in acceptable condition. Each item of equipment or property furnished under this contract shall be in safe operational condition and shall comply with the Federal Safety Standards, the American National Standards and State Safety Regulations applicable to this equipment or property. It is the Contractor’s responsibility to verify with the incident POC that items delivered are in the correct location and are operational in accordance with the contract requirements The Government reserves the right to reject resources that are not in safe and operable condition. Prior to incident use or anytime the resource is under hire, the Government may perform inspections. The Ordering/Host Agency is responsible for administering all aspects, to include payment and performance, of the Order/BPA Call.

(b) If the resource does not pass Government inspection at the incident or designated inspection station, it is considered noncompliant. The Contractor may be given up to 24 hours or time frame designated by Government representatives to bring the resource into compliance.

PASS: If the resource does come into compliance within the time granted by the government representative, payment will be made for travel to and from the incident or point of inspection, no payment will be made for the time that the resource was not available.

FAIL: If the resource does not pass inspection, no payment will be made for travel to the incident or point of inspection or return to the DDP, or for the time that the resource was not available. Upon rejection, resource will be removed from the dispatch priority list until such time that the resource is brought into compliance and re-inspected at the government's convenience. Repeated failures at the pre- use incident inspection may be grounds for cancellation of the Agreement.

Inspection or Performance Deficiency/Customer Reports. Copies of the incident resource inspection reports, and related documentation shall be distributed as follows:

(a) The original shall remain with the fire documents on Host Unit.

(b) A copy of the inspection shall be given to the Contractor and/or the Contractor's Representative.

(c) A duplicate copy shall be forwarded to the CO for all non-compliant resources or quality reports.

1.5.4 Noncompliance After Acceptance at the Incident: If the resource is released due to noncompliance of resources or failure to perform tasks, documentation shall be immediately forwarded, by the Incident Management Team (IMT/CIMT) to the Contracting Officer. A contract discrepancy report may be used to document noncompliance or failure to perform. Repeated notices of noncompliance may be grounds for cancellation of the Agreement.

1.5.5 Performance Evaluations: Performance evaluations will be performed at the incident using the form provided in the parent I-BPA. The evaluation will be completed at the incident by the government representative supervising the work. This form is the preferred performance evaluation to be accepted by the Contracting Officer. The evaluator's signature shall be legible and printed on the form. If the supervising Government representative is released from the incident prior to the release of the resource, the government representative will complete a performance evaluation prior to demobilization, for work the resource performed under their supervision. The Government representative will review the performance evaluation with the Contractor, record Contractor comments and obtain the Contractor's signature acknowledging completion of the evaluation. The Government evaluator will then give a copy of the evaluation form(s) to the Contractor at the incident and submit a copy to the incident Finance Section (for distribution to the Contracting Office and the Host unit incident file).

Email completed performance evaluations to this email address: Perform.ct5w8ujitbvot9yi@u.box.com mailto:Perform.ct5w8ujitbvot9yi@u.box.com

1.5.6 Assignment of Claims: Assignment of claims is not authorized. In accordance with FAR Part 32.803, it is determined prohibiting assignment of claims against this I-BPA and any resultant resource order is in the Government's interest. Pursuant to FAR 52.212-4, vendors shall not change the name or address for EFT payments in the SAM record to reflect an assignee for the purpose of the assignment of claims.

1.5.7 Claim Settlement Authority: For the purpose of settling claims, the successor contracting officer is the jurisdictional ordering agency contracting officer acting within their delegated warrant authority, under the clauses of this agreement, and limits set by the incident jurisdictional agency. Section LOSS, DAMAGE, OR DESTRUCTION gives guidance on what can be considered as a damage claim verses damage covered under the Contractor's insurance policy.

1.5.8 52.247-21 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE (APR 1984): The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor's vehicles or other equipment by, or the action of, the Contractor or the Contractor's employees and agents.

The Contractor, at the Contractor's expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

The Contractor shall maintain Workers' Compensation and other legally required insurance with respect to the Contractor's own employees and agents.

The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor's employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

1.5.9 FIRST AID, MEDICAL COVERAGE AND EMERGENCY EVACUATIONS D.14.1-- FIRST AID

RESPONSIBILITY

The contractor is financially responsible for employee medical expenses and coverage. The Government may provide first aid at the incident at no charge to the contractor. Any other medical expenses incurred will be the responsibility of the contractor. If contractor personnel become ill or are injured and incident transportation is not available, the Government may commercial source (e.g., ambulance or air transport such as LifeFlight). Commercial transport costs will be the responsibility of the Contractor.

1.5.10 MEDICAL INSURANCE

Contractor shall provide the operator(s) with an adequate supply of appropriate insurance forms, insurance ID card(s), and other necessary documents. Such documents shall accompany the injured/ill person(s) when the medical need arises. The Government will not track, record, or manage contractor insurance records under this agreement. Insurance coverage and documentation is the sole responsibility of the contractor.

Part 2

CLAUSES & PROVISIONS

APPLICABLE CLAUSES & PROVISIONS TO THIS ACQUISITION

1. FAR 52.212-1, Instructions to Offerors–Commercial Items (SEP 2023)

2. FAR 52.212-2, Evaluation – Commercial Items (NOV 2021)

3. FAR 52.212-3, Offerors Representations and Certifications–Commercial Items (MAY 2024)

(DEVIATION FEB 2025)

Offerors must be registered and active on the System for Award Management (SAM) at www.sam.gov to be considered for award.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, Contract Terms and Conditions–Commercial Items (NOV 2023)

2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders (JAN 2025) (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C.

3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_ X _(9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__(11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (Dec 2023) of 52.204-30.

_X_(12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

http://www.sam.gov/ https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15…