INVITATION FOR BIDS (IFB)

No. B21001

DOMESTIC WATER REPLACEMENT AT

IHY APARTMENTS

320 E. 5th St

March 2022

INVITATION

FOR BID(IFB)

BD26003

407 Foulk Road Renovation

Delaware Affordable Housing Group (DAHG)

3/19/2026

INVITATION FOR BIDS (IFB) No. BD26003-407 Foulk Road Renovation

Delaware Affordable Housing Group

IFB Document

Table of Contents [Table No. 1]

Section Description Page

Introduction 3

IFB Information at a Glance 4

1.0 The Delaware Affordable Housing Group ’s Reservation of Rights 5

2.0 Scope of Work/Technical Specifications 6

3.0 Bid Format 6

3.1 Bid Submittal 6

3.2 Entry of Proposed Fees 7

3.3 Additional Information Pertaining to each Pricing Item 8

3.4 Bid Submission 9

3.5 Bidder’s Responsibilities — Contact with the Delaware Affordable

Housing Group

3.6 Bidder’s Responsibilities — Equal Employment Opportunity and Supplier

Diversity

3.7 Pre-bid Conference 12

3.8 Recap of Attachments 12

4.0 Bid Evaluation 12

4.1 Public Opening 13

4.2 Responsiveness Evaluation 13

4.3 Responsibility Determinations 13

4.4 Restrictions 13

5.0 Contract Award 14

5.1 Contract Award Procedure 14

5.2 Contract Conditions 14

5.3 Contract Period 14

5.4 Licensing and Insurance Requirements 15

5.5 Right to Negotiate Fees 15

5.6 Contract Services Standards 15

5.7 Prompt Return of Contract Documents 15

INTRODUCTION

The Delaware Affordable Housing Group (hereinafter, “the Delaware Affordable Housing Group”) is a 501(c)

(3) non-profit housing development corporation formed in 2010 to provide community-based housing development to increase the production of affordable housing, neighborhood stabilization; job creation, and economic initiatives that effect low-income and underserved families in Delaware and the region.

The Delaware Affordable Housing Group is headed by a President and governed by a 7-person board of directors and whose procurement policies are closely aligned and subject to the requirements of Title 2 of the

Code of Federal Regulations (hereinafter, “CFR”) and the Agency’s procurement policy.

In keeping with its mandate to provide efficient and effective services, the Delaware Affordable Housing Group is now soliciting bids from qualified, licensed, and insured entities to provide renovation services to the

Delaware Affordable Housing Group. All bids submitted in response to this solicitation must conform to all the requirements and specifications outlined within this document and any designated attachments in its entirety.

IFB INFORMATION AT A GLANCE

[Table No. 2]

DELAWARE AFFORDABLE HOUSING

GROUP CONTACT PERSON

(NOTE: Unless otherwise specified, any reference herein to “Contracting Officer” or

“(CO)” shall be a reference to Mr. Ginocchio.)

Frank Ginocchio, Procurement Services

E-Mail: fginocchio@whadelaware.org

321 E. 11th Street, Wilmington, DE 19801

TDD/TTY: (800)232-5460

HOW TO OBTAIN THE IFB DOCUMENTS

ON BONFIRE

1. Access https://whadelaware.bonfirehub.com/portal/?tab=ope nOpportunities

2. Click on the “Login/Register” button in the upper right corner.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on Bonfire, please email support@gobonfire.com

PRE-BID CONFERENCE & SITE VISIT April 2, 2026, at 10:00AM at 321 E.11th Street, Wilmington, DE 19801

Site Visit immediately after pre-bid conference.

DEADLINE TO SUBMIT QUESTIONS April 7, 2026, 12 PM

HOW TO FULLY RESPOND TO THIS IFB BY

SUBMITTING A BID SUBMITTAL

1. As directed within Section 3.2.1 of the IFB document, submit proposed pricing where provided within the

Bonfire website.

2. As instructed within Section 3.0 of the IFB document, submit one copy of your “hard copy” bid bond to the

Delaware Affordable Housing Group Administrative

Office.

BID SUBMITAL RETURN & DEADLINE April 16, 2026, 12:00 NOON Submit bid bond original document at Central Office 400 N Walnut St.

Wilmington DE 19801 https://whadelaware.bonfirehub.com/portal/?tab=openOpportunities https://whadelaware.bonfirehub.com/portal/?tab=openOpportunities

1.0 THE DELAWARE AFFORDABLE HOUSING GROUP ’S RESERVATION OF RIGHTS. The

Delaware Affordable Housing Group reserves the right to:

1.1 Right to Reject, Waive, or Terminate the IFB. Reject any or all bids, waive any informality in the IFB process, or terminate the IFB process at any time, if deemed by the Delaware

Affordable Housing Group to be in its best interests.

1.2 Right to Not Award. Not to award a contract pursuant to this IFB.

1.3 Right to Terminate. Terminate a contract awarded pursuant to this IFB, at any time for its convenience upon 10 days’ written notice to the Contractor(s).

1.4 Right to Determine Time and Location. Determine the days, hours, and locations that the

Contractor (s) shall provide the services called for in this IFB.

1.5 Right to Retain Bids. Retain all bids submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving bids without the written consent of the Delaware

Affordable Housing Group Contracting Officer (CO).

1.6 Right to Reduce or Add Line Items of work. Deduct the costs of line items in order to meet the Delaware Affordable Housing Group ’s budget for this work.

1.7 Right to Reject any Bid. Reject and not consider any bid that does not meet the requirements of this IFB, including but not necessarily limited to incomplete bids and/or bids offering alternate or non-requested services.

1.8 No Obligation to Compensate. Have no obligation to compensate any bidder for any costs incurred in responding to this IFB.

1.9 Right to Prohibit. At any time during the IFB or contract process to prohibit any further participation by a bidder or reject any bid submitted that does not conform to any of the requirements detailed herein. By accessing the Bonfire Website and by downloading this document, each prospective bidder is thereby agreeing to abide by all terms and conditions listed within this document and within the Bonfire Website, and further agrees that he/she will inform the CO in writing within 5 days of the discovery of any item listed herein or of any item that is issued thereafter by the Delaware Affordable Housing Group that he/she feels needs to be addressed. Failure to abide by this timeframe shall relieve the Delaware Affordable Housing

Group, but not the prospective bidder, of any responsibility pertaining to such an issue.

1.10 Right to Reject – Obtaining Competitive Solicitation Documents. The Bonfire Website is the only official and appropriate venue to obtain the IFB documents (and any other information pertaining to this IFB such as addenda). Accordingly, by submitting a response to this IFB the respondent thereby affirms that he/she obtained all information on the Bonfire Website. Any other group such as an association or a bid depository that informs potential respondents of the availability of such competitive solicitations are hereby instructed to not distribute these documents to any such potential respondents, but to instruct the potential respondents to visit the Bonfire Website to obtain the documents. The Delaware Affordable Housing Group will reject without consideration any response submitted from a firm that has not obtained the documents from the Bonfire Website.

2.0 SCOPE OF WORK/TECHNICAL SPECIFICATIONS. The Delaware Affordable Housing Group is seeking proposals from qualified, licensed, and insured entities to complete all renovations listed in attached documents, at the following location: 407 Foulk Road.

3.0 BID FORMAT.

3.1 Bid Submittal. The Delaware Affordable Housing Group intends to award the work to the lowest priced responsive and responsible bidder. DAHG reserves the right to award multiple contracts.

3.2 Entry of Proposed Fees.

The Information for Bidders relating thereto, the undersigned hereby offers to furnish all plant, labor, materials, supplies, equipment and other facilities and things necessary for, or proper for, or incidental to the construction of the 3 new houses, as required by, and in strict accordance with the applicable provisions of plans and specifications and all addenda issued by the Delaware Affordable Housing Group or its Engineer prior to the date of opening the bids whether received by the undersigned or not for the amount bid based on the following unit and/or lump sum prices: NOTE: Extension of Unit Prices must be exact.

3.2.1 The proposed prices MUST be submitted by the bidder and received by the Delaware

Affordable Housing Group where provided on the Bonfire Website. “Hard copy” bid submittals will NOT be accepted.

3.2.2 Pricing Items. Unless otherwise stated herein, the proposed fees are all-inclusive of all related costs that the Contractor will incur to provide the noted services, including, but not limited to:

employee wages and benefits; clerical support; overhead; profit; licensing; insurance; materials;

supplies; tools; equipment; long distance telephone calls; travel expenses; document copying not specifically agreed to by the Delaware Affordable Housing Group ; and other applicable costs.

3.3 Additional Information Pertaining to the above Pricing Items.

3.3.2.1 Review the Entry of Proposed Fees. The Delaware Affordable

Housing Group strongly recommends that each bidder, after entry of these proposed fees within the Bonfire Website, print the receipt provided and review the entry to ensure that the bidder has entered the proposed fees correctly and as the bidder intended to meet the requirements herein (the Bonfire Website will allow the bidder to immediately re-enter the Bonfire Website at any time prior to the posted deadline to correct any such entry). The bidder will NOT be able to correct this entry after the posted deadline has expired, which means that the Delaware Affordable Housing Group will utilize such entry, correct or incorrect, to makes an award determination.

3.3.2.3.1 Determination of the Lowest Calculated Cost. After a bidder has entered where provided within the Bonfire Website his/her proposed unit costs for the Pricing Items, the Bonfire Website will automatically multiply the proposed unit costs by the listed quantities. The total sum of all the line items will determine the apparent lowest bidder.

3.3.3 Overtime. Pursuant to the Contract Work Hours and Safety Standards

Act, overtime shall not be less than time and one half for hours worked in excess of 40 hours per week. The Delaware Affordable Housing

Group shall consider the regular time to be Monday-Friday (excluding holidays), 8:00 AM – 4:30 PM. Accordingly, the Delaware Affordable

Housing Group will pay a rate of 1.5 of the listed hourly rates herein for any work the Delaware Affordable Housing Group formally requests that the successful bidder work specifically during non-regular-time hours; however:

3.3.3.1 The Delaware Affordable Housing Group shall NOT be responsible to pay the successful bidder for any work that the successful bidder

CHOOSES to work during non-regular-time hours; meaning, if the necessity for the work “after hours” is due to the Contractor’s lack of staffing or if such work is to support any of the work the Delaware

Affordable Housing Group expects that such work will be provided during normal work hours. The exception to this shall be if a “non-normal” action by the Delaware Affordable Housing Group or an “Act of God” causes the Contractor to work “after hours” to solve the problem, then aforementioned over-time rule shall apply. All such overtime work must be pre-approved in writing by the Delaware

Affordable Housing Group.

3.3.3.2 All improvements performed must be in compliance

with all rules and regulations of this program.

3.4 Bid Submission. All pricing must be entered where provided within the Bonfire Website and all “hard-copy” documents (e.g. Table No. 4, herein) must be submitted and time-stamped received in the designated Delaware Affordable Housing Group office by no later than the submittal deadline stated herein (or within any ensuing addendum). A total of one (1) original signature copy (marked "ORIGINAL") of the “hard copy” tabbed bid document submittal shall be placed unfolded in a sealed package and addressed to:

Delaware Affordable Housing Group/BD23003

Attention: F. Ginocchio, Procurement Services

321 E. 11th Street, Wilmington, DE 19801

3.4.1 Exterior of Submittal Package. The package exterior must clearly denote the above noted IFB number and must have the bidder’s name and return address. Bids received after the published deadline will not be accepted.

3.4.2 Submission Conditions. DO NOT FOLD OR MAKE ANY ADDITIONAL

MARKS, NOTATIONS OR REQUIREMENTS ON THE DOCUMENTS TO BE

SUBMITTED! Bidders are not allowed to change any requirements or forms contained herein, either by making or entering onto these documents or the documents submitted any revisions or additions; and if any such additional marks, notations or requirements are entered on any of the documents that are submitted to the Delaware Affordable Housing Group by the bidder, such may invalidate that bid. If, after accepting such a bid, the Delaware Affordable Housing Group decides that any such entry has not changed the intent of the bid that the Delaware

Affordable Housing Group intended to receive, the Delaware Affordable Housing

Group may accept the bid and the bid shall be considered by the Delaware

Affordable Housing Group as if those additional marks, notations or requirements were not entered on such. By accessing the Bonfire Website, registering and downloading these documents, each prospective bidder that does so is thereby agreeing to confirm all notices that the Delaware Affordable Housing Group delivers to him/her as instructed, and by submitting a bid, the bidder is thereby agreeing to abide by all terms and conditions published herein and by addendum pertaining to this IFB.

3.4.3 Submission Responsibilities. It shall be the responsibility of each bidder to be aware of and to abide by all dates, times, conditions, requirements and specifications set forth within all applicable documents issued by the Delaware

Affordable Housing Group , including the IFB document, the documents listed within the following Section 3.8, and any addenda and required attachments submitted by the bidder. By virtue of completing, signing and submitting the completed documents, the bidder is stating his/her agreement to comply with all conditions and requirements set forth within those documents. Written notice from the bidder not authorized in writing by the CO to exclude any of the Delaware

Affordable Housing Group requirements contained within the documents may cause that bidder to not be considered for award.

3.5 Bidder's Responsibilities — Contact with the Delaware Affordable Housing Group . It is the responsibility of the bidder to address all communication and correspondence pertaining to this IFB process to the CO only. Bidders must not make inquiry or communicate with any other Delaware Affordable Housing Group staff member or official (including members of the

Board of Commissioners) pertaining to this IFB. Failure to abide by this requirement may be cause for the Delaware Affordable Housing Group to not consider a bid submittal received from any bidder who has not abided by this directive.

3.5.1 Addendums. All questions and requests for information must be addressed in writing to the CO. The CO will respond to all such inquiries in writing by addendum to all prospective bidders (i.e. firms or individuals that have obtained the

IFB Documents). During the IFB solicitation process, the CO will NOT conduct any ex parte (a substantive conversation—“substantive” meaning, when decisions pertaining to the IFB are made—between the Delaware Affordable Housing Group and a prospective bidder when other prospective bidders are not present) conversations that may give one prospective bidder an advantage over other prospective bidders. This does not mean that prospective bidders may not call the

CO—it simply means that, other than making replies to direct the prospective bidder where his/her answer has already been issued within the solicitation documents, the CO may not respond to the prospective bidder’s inquiries but will direct him/her to submit such inquiry in writing so that the CO may more fairly respond to all prospective bidders in writing by addendum.

3.6 Bidder's Responsibilities — Equal Employment Opportunity and Supplier Diversity. Both the Contractor and the Delaware Affordable Housing Group have, certain responsibilities pertaining to the hiring and retention of personnel and subcontractors.

3.6.1 whereas:

3.6.1.1 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

3.6.1.2 (a) The Non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.

3.6.1.3 (2) Affirmative steps must include:

3.6.1.3.1 (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists.

3.6.1.3.2 (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources.

3.6.1.3.3 (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises.

3.6.1.3.4 (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises.

3.6.1.3.5 (5) Using the services and assistance, as appropriate, of such organizations as the Small Business

Administration and the Minority Business Development

Organization of the Department of Commerce; and

3.6.1.3.6 (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section.

3.7 Pre-bid Conference. The scheduled pre-bid conference identified on Page 2 of this document is not mandatory.

4.0 BID EVALUATION.

4.1 Public Opening. At the set date and time, all bids received will be opened and publicly read aloud by the CO, including the company name of the bidder and the total calculated costs proposed. At the bid opening the Delaware Affordable Housing Group will only disclose the following information: (a) The company name of each bidder; and (b) the calculated total amount bid if firm fixed price. A copy of the bid tabulation or recap recorded will be made available to anyone who requests such afterwards. The bids will not be made available for inspection by anyone at this time; the Delaware Affordable Housing Group will, at a later time, review all bids in detail

4.2

4.1.1 Ties. In the case of bids, the award shall be decided drawing lots or other random means of selection.”

4.3 Responsiveness Evaluation. After the public opening the “hard copy” bid submittals received will be evaluated in private for responsiveness (i.e. meets the minimum of the requirements).

Firms not meeting the minimum that are deemed to be non-responsive will be notified of such in writing by the Delaware Affordable Housing Group in a timely manner (in any case, in no less than 5 days after such determination is made).

4.4 Responsibility Determination. The Delaware Affordable Housing Group will evaluate each bid submitted as to responsibility (e.g. a firm that is qualified, responsible and able to provide to the Delaware Affordable Housing Group the required services). If the Delaware Affordable

Housing Group ascertains that such firm has the required ability, capability, experience, knowledge, licensing, insurance and resources to provide the required services, the Delaware

Affordable Housing Group may proceed with award as detailed herein. If the Delaware

Affordable Housing Group determines that such firm is deemed to be not responsible, such firm will be notified of such in writing by the Delaware Affordable Housing Group in a timely manner; in such case the Delaware Affordable Housing Group may proceed with the noted

Responsive and Responsible Evaluations with the next lowest bidder.

4.5 Restrictions. Any and all persons having ownership interest in a bidder entity or familial

(including in-laws) and/or employment relationships (past or current) with principals and/or employees of a bidder entity will be excluded from participation in the evaluation of the bid.

4.6 Award Decision: The award will be made to the lowest priced responsive and responsible bidder. DAHG reserves the right to award multiple contracts.

5.0 CONTRACT AWARD.

5.1 Contract Award Procedure. If a contract is awarded pursuant to this IFB, the following detailed procedures will be followed:

5.1.1 By completing, executing and submitting the Form of Bid, Attachment A, the

“bidder is thereby agreeing to abide by all terms and conditions pertaining to this

IFB as issued by the Delaware Affordable Housing Group , either in Hard copy or on the Bonfire Website,” including the contract clauses already attached as

Attachments J, and other documents. Accordingly, the Delaware Affordable

Housing Group has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published.

5.2 Contract Conditions. The following provisions are considered mandatory conditions of any contract award made by the Delaware Affordable Housing Group pursuant to this IFB:

5.2.1 Contract Form. The Delaware Affordable Housing Group will not execute a contract on the Contractor's form—contracts will only be executed on the Delaware

Affordable Housing Group form (please see Sample Contract, Attachments J, and other documents), and by submitting a bid the Contractor agrees to do so (please note that the Delaware Affordable Housing Group reserves the right to amend this form as the Delaware Affordable Housing Group deems necessary). However, the

Delaware Affordable Housing Group will during the IFB process (prior to the submittal deadline) consider any contract clauses that the bidder wishes to include therein and submits in writing a request for the Delaware Affordable Housing

Group to do so; but the failure of the Delaware Affordable Housing Group to include such clauses does not give the Contractor the right to refuse to execute the

Delaware Affordable Housing Group 's contract form. It is the responsibility of each prospective bidder to notify the Delaware Affordable Housing Group , in writing, prior to submitting a bid, of any contract clause that he/she is not willing to include in the final executed contract and abide by. The Delaware Affordable

Housing Group will consider and respond to such written correspondence, and if the prospective bidder is not willing to abide by the Delaware Affordable Housing

Group 's response (decision), then that prospective bidder shall be deemed ineligible to submit a bid.

5.2.2 Assignment of Personnel. The Delaware Affordable Housing Group shall retain the right to demand and receive a change in personnel assigned to the work if the

Delaware Affordable Housing Group believes that such change is in the best interest of the Delaware Affordable Housing Group and the completion of the contracted work.

5.2.3 Unauthorized Sub-Contracting Prohibited. The Contractor shall not assign any right, nor delegate any duty for the work proposed pursuant to this IFB (including, but not limited to, selling or transferring the contract) without the prior written consent of the CO. Any purported assignment of interest or delegation of duty, without the prior written consent of the CO shall be void and may result in the cancellation of the contract with the Delaware Affordable Housing Group , or may result in the full or partial forfeiture of funds paid to the Contractor as a result of the proposed contract; either as determined by the CO.

5.3 Contract Period. The Delaware Affordable Housing Group anticipates that it will award a contract for the period of 150 calendar days after the Notice to Proceed.

5.4 Licensing and Insurance Requirements. Prior to award (but not as a part of the bid submission) the Contractor will be required to provide (NOTE: Each of the following insurance coverage shall cover both the Contractor and the temporary employee):

5.4.1 Workers Compensation Insurance. An original certificate evidencing the bidder’s current industrial (worker’s compensation) insurance carrier and coverage amount (NOTE: Workers Compensation Insurance will be required of any

Contractor that has employees other than just the owner working on-site to provide the services);

5.4.2 General Liability Insurance. An original certificate evidencing General Liability coverage, naming the Organization as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the Delaware

Affordable Housing Group as an additional insured under said policy (minimum of

$1,000,000 each claim, general aggregate minimum limit of $1,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a maximum deductible amount of $5,000;

5.4.3 Automobile Insurance. An original certificate showing the bidder's automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than

$100,000/$300,000 and medical pay of $5,000.

5.4.4 City/County/State Business License. If applicable, a copy of the bidder’s business license allowing that entity to provide such services within the City of

Wilmington, DE, New Castle County, and/or the State of Delaware.

5.4.1 Certificates/Profile of Firm Form. Pertaining to the aforementioned insurance certificates and licenses, each bidder is required to enter related information where provided for on the Profile of Firm Form (do not attach or submit copies of the insurance certificates or licenses within the bid submittal—we will garner the necessary documents from the successful bidder(s) prior to contract execution).

5.5 Contract Service Standards. All work performed pursuant to this IFB must conform and comply with all applicable local, state and federal codes, statutes, laws and regulations.