FORT BEND INDEPENDENT SCHOOL DISTRICT

REQUEST FOR PROPOSALS(RFP)

FOR

Fencing Installation Repair and Services

RFP NUMBER 26-064AR

PROPOSAL OPEN DATE: Sunday, March 8, 2026

SUBMISSION DUE DATE: Thursday, April 30, 2026

TIME: 10:00 AM (CST)

SUBMIT PROPOSAL DOCUMENTS THROUGH:

FBISD Electronic Bidding Portal: https://fortbendisd.bonfirehub.com https://fortbendisd.bonfirehub.com/

TABLE OF CONTENTS

SECTION 1. GENERAL INFORMATION

SECTION 2. SCHEDULE OF EVENTS AND COMMUNICATIONS

SECTION 3. SCOPE OF WORK

SECTION 4. SUBMISSION OF PROPOSALS

SECTION 5. PROPOSAL CONTENT

SECTION 6. EVALUATION AND AWARD

SECTION 7. GENERAL TERMS AND CONDITIONS

SECTION 1. GENERAL INFORMATION

A. STATEMENT OF PURPOSE

Fort Bend ISD (FBISD) is a K-12 public school district in Fort Bend County serving a student enrollment of over 78,000. The district currently consists of 83 campuses and multiple administrative sites. This Request for Proposals (“RFP”) is issued to solicit proposals for Fencing Installation Repair and Services.

B. LEGAL REQUIREMENTS

Offerors are advised that any contract resulting from this RFP must comply with all applicable provisions of the Texas Education Code, the Texas Government Code and all other relevant state and federal laws. The District’s Board-adopted Purchasing Policies and Procedures are fully incorporated by reference into this RFP.

C. ELECTRONIC COMMERCE

Fort Bend ISD utilizes EqualLevel as its electronic purchasing platform. Awarded vendors may have the capability to interface with EqualLevel for electronic ordering and catalog management. If it is deemed in the District’s best interest, the District may implement electronic commerce functionality for awarded vendors. Awarded vendors shall support and maintain e-commerce (PunchOut or hosted catalog) capabilities that allow the District to purchase goods electronically at contracted prices and discounts for only the items awarded under this contract. Vendors will be responsible for maintaining the accuracy and availability of their electronic catalogs, including pricing, product descriptions, and item availability, throughout the term of the contract.

D. DELIVERY OF GOODS:

1. All deliveries shall be marked with the proper Fort Bend Independent School District purchase order number. Any item received without a purchase order number may be returned to the vendor at their expense. Invoice numbers are unacceptable.

2. Two or more purchase orders shall not be combined in one package. All purchase orders must be boxed separately.

3. FBISD prefers that orders be shipped complete rather than partial. Therefore, there shall not be more than three (3) shipments to complete any purchase orders.

Shipments from two (2) or more locations at similar time periods will be considered as one shipment. Split shipments shall be indicated on the packing slip.

4. When multiple purchase orders are shipped, the FBISD receiving clerks shall sign only the vendor/shipper manifest which should contain the total amount of containers and the total listing of purchase order numbers. One signature shall be required and not one signature per purchase order

5. There shall be no substitutes of any item without prior approval from Fort Bend ISD Purchasing department and indicated on the packing slip.

6. All items shall be new and unused.

7. Items with an expiration date, earlier than one (1) year from date of shipment are unacceptable and will be returned at the vendor’s expense. If there is a discrepancy, please contact the FBISD Purchasing Department at 281-634-1802.

8. All items are delivered F.O.B to FBISD location indicated on the purchase order.

9. Successful Vendors must furnish current material safety data sheet for any items containing any element, chemical compound or mixture of elements that is a physical hazard or health hazard as defined by federal regulations (if applicable).

E. PURCHASE ORDER

1. All Purchase Orders shall include the proper Fort Bend Independent School District purchase order number.

2. FBISD purchase order number shall be referenced on all Invoices.

3. Items and/or services are to be delivered or rendered to Fort Bend Independent School District ONLY when a district approved purchase order has been received by your company. Under no circumstances should items and/or services be provided to the District without a properly drawn District purchase order.

4. VENDOR UNDERSTANDS THAT NO GOODS OR SERVICES WILL BE PROVIDED

WITHOUT A DISTRICT PURCHASE ORDER. GOODS OR SERVICES PROVIDED BEFORE

RECEIVING A PURCHASE ORDER WILL BE AT THE VENDOR'S OWN RISK AND WILL

BE CONSIDERED A DONATION TO THE DISTRICT.

5. Please inform any staff member that handles the Fort Bend Independent School

District account of these procedures.

F. INVOICE

1. Invoices should be submitted showing Itemized description of the products delivered.

2. Each invoice shall reflect the agreed upon pricing.

3. Invoices shall reference the purchase order number and the campus/department placing the order.

4. Invoices shall indicate back-order, cancellations and substitutions.

5. Invoices shall be sent to Accounts Payable AccountsPayable.Invoices@fortbendisd.gov with a copy to the FBISD requesting department/campus.

mailto:AccountsPayable.Invoices@fortbendisd.gov

G. VENDOR PERFORMANCE CRITERIA

Vendors’ performance will be evaluated on a biannual basis. These evaluations will play a critical role in determining whether to continue with the contract. Key performance indicators and criteria will be assessed to ensure vendors meet the district's standards and expectations. Consistently poor performance, failure to meet outlined criteria, or significant deviations from agreed-upon standards and terms may result in the cancellation of the contract.

1. Key Performance Indicators (KPIs) and evaluation criteria will be used to measure compliance with contract requirements and overall vendor performance.

Performance reviews may include, but are not limited to, the following criteria:

• On-time delivery of products or services

• Accuracy and completeness of orders

• Quality and condition of goods or services provided

• Responsiveness and communication with District staff

• Adherence to pricing, terms, and conditions of the contract

• Resolution of issues or complaints in a timely manner

2. Consistently poor performance, failure to meet established criteria, or significant deviations from agreed-upon terms and standards may result in corrective action or cancellation of the contract at the District’s discretion.

[END OF GENERAL INFORMATION SECTION]

SECTION 2. SOLICITATION SCHEDULE AND COMMUNICATIONS

A. SOLICITATION SCHEDULE

Fort Bend ISD anticipates following the schedule outlined below for this RFP. The district reserves the right to adjust these dates during the solicitation process.

Activity Date 1 Release of RFP/ 1st Advertisement

Sunday, March 8, 2026 2 2nd Advertisement

Sunday, March 15, 2026 3 Pre-Proposal Conference (virtual)

Time 10:00AM (CST) Tuesday, April 14, 2026 4 Deadline for Questions Time

Time 10:00 AM(CST) Friday, April 17, 2026 5 Deadline for Proposals to be submitted

Time 10:00 m(CST) Thursday, April 30, 2026

Presentation to the Board of Trustees Tentative July 2026 7 Awards will be posted at fortbendisd.bonfirehub.com/past Opportunities Tentative July 2026

B. PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held on Tuesday, April 14, 2026 at 10:00 AM CST). The meeting will be held virtually using Microsoft Teams. Proposers are highly encouraged to attend to have a better understanding of the requirements of this Request for Proposal

(RFP).

(Click this to join the meeting): https://teams.microsoft.com/meet

C. QUESTIONS AND ANSWERS:

All questions regarding this RFP should be submitted through the Bonfire “Ask a Question” section by Friday, April 17, 2026 at 10:00 AM time (CST). Questions submitted by the deadline, along with the District’s responses, will be issued in an Addendum and posted on the Bonfire portal. No questions will be accepted after the Q&A deadline. Proposers are responsible for checking the portal for any addenda issued.

D. AMENDMENTS TO THE RFP

Please note that any amendments to a solicitation (such as revisions to include responses to written questions or other updates) will be posted on the designated electronic bidding portal. It is the responsibility of all prospective proposers to check the portal regularly for posted amendments. Each proposer shall ensure prior to submitting its proposal that it has received and acknowledged all amendments issued. Proposers are responsible for submitting proposals using the latest version of the solicitation and all applicable https://fortbendisd.bonfirehub.com/portal/?tab=pastOpportunities https://teams.microsoft.com/meet/24358533289721?p=ITdUoLO4x7zsPXpPdQ amendments All Fort Bend ISD solicitations and addendums can be accessed on the e-bidding portal at: https://fortbendisd.bonfirehub.com

H. DEMONSTRATIONS/INTERVIEWS

The Evaluation Committee will review all submissions and reserves the right to create a short list of vendors based on the published evaluation criteria. Product, service, or system demonstrations and/or vendor interviews may be scheduled with shortlisted vendors as part of the evaluation process. The District reserves the right to apply the same weighted factors outlined in the Evaluation Criteria during demonstrations and interviews, or establish new or additional factors deemed to be in the District’s best interest.

I. SPECIAL NOTE

Please be reminded that all Fort Bend ISD campuses and departments are tobacco, drug, and weapon-free facilities. Proposers are responsible for the conduct of their employees and adherence to Fort Bend ISD building policies. No work shall interfere with school or system activities or the learning environment unless permission is granted by the District.

For the purposes of the pre-proposal meeting and demonstrations, persons with disabilities requiring special accommodations should contact the FBISD Buyer at Amber Reece at Amber.Reece@fortbendisd.gov at least two (2) business days prior to the conference.

J. COMMUNICATIONS

Communication between the Purchasing Department and vendors is encouraged; however, steps must be taken to ensure a fair and equitable opportunity for all vendors and to avoid any appearance of favoritism. To protect the integrity of the solicitation process, the following rules apply once the RFP is issued:

1. Communication regarding this RFP with District employees, staff, consultants, or Board members, other than the Assigned Buyer listed in the solicitation, is strictly prohibited and may result in disqualification.

2. All requests for clarifications, additional information, or questions must be submitted in writing to the Assigned Buyer during the Question-and-Answer period as outlined in the solicitation document.

3. All timely and appropriate written questions shall be responded to in accordance with the Schedule of Events. The written answers will be posted as an amendment to the original RFP on the District website. It is the Proposer’s responsibility to check the website in a timely manner for such amendments.

4. All responses to inquiries, as well as any necessary corrections to the solicitation, will be communicated through the Addendum process by the Assigned Buyer.

By following these guidelines, the District ensures a level playing field for all eligible vendors throughout the solicitation process.

[END OF SCHEDULE OF EVENTS AND COMMUNICATION SECTION]

SECTION 3. SCOPE OF WORK

A. OVERVIEW OF THE PROJECT

Fort Bend ISD (the “District”) is soliciting sealed proposals from qualified and experienced vendors to provide comprehensive fencing installation, repair, and related services at various District facilities. The District requires dependable partners capable of performing new fencing installations, repairing or replacing existing fencing systems, and delivering specialized fencing-related services on an as-needed basis.

The scope of services under this solicitation includes, but is not limited to:

• Installation of standard fencing (chain link, wood, vinyl, ornamental, etc.)

• Repair, replacement, or modification of existing fencing

• Emergency or urgent repair services

• Removal and disposal of damaged or obsolete fencing materials

The District may also purchase related items not specifically outlined in this RFP when such items support fencing operations. Related items may include, but are not limited to:

• Pre-made windscreen panels or windscreen rolls

• Fence caps, tension bands, top rails, and similar accessory components

• Printed or custom-designed screens for athletic or facility branding

• Baseball and softball field netting or protective netting systems

Note: Printing, custom graphics, logos, branding, or design work is not included in this contract. The District will obtain all printed or custom-designed screens through existing District printing vendors.

Vendors must demonstrate experience, capability, and capacity to support projects across multiple sites and meet District timelines, quality standards, and safety requirements.

The District is one of the most diverse and rapidly growing school districts in Texas, serving a large portfolio of campuses, administrative buildings, athletic facilities, and support sites.

The District routinely requires fencing installation and repair services to maintain campus security, student safety and athletic operations.

This RFP is intended to establish a multi-vendor contract that ensures:

• Reliable and timely access to qualified fencing professionals

• Competitive pricing for labor, materials, and accessories

• Consistent service levels across all District locations

• Compliance with safety, performance, and operational requirements

B. SCOPE OF SERVICES

The vendor shall provide all labor, materials, equipment, and supervision necessary to perform fencing‑related services, including but not limited to:

Installation Services:

1. Contractor will be responsible for calling in all utility locates with the proper entities including contacting Fort Bend ISD for location of certain utilities on its sites including fiber optic lines.

2. Existing fences that are to be replaced with new fencing shall be removed from site and all holes from foundations will be filled and compacted to grade.

Specifications for six-foot chain link fence:

3. Chain link fabric shall be two (2”) inch x nine (9) gauge galvanized wire.

4. Fabric shall be knuckled and knuckled with a nine (9) gauge galvanized coil spring attached at points no less than 24 inches on center.

5. Expanded metal is to be three-quarter (¾”) inch x nine (9) gauge galvanized finish.

Specifications for six-foot chain link fence:

1. Chain link fabric shall be two (2”) inch x nine (9) gauge galvanized wire.

2. Fabric shall be knuckled and knuckled with a nine (9) gauge galvanized coil spring attached at points no less than 24 inches on center.

3. Expanded metal is to be three-quarter (¾”) inch x nine (9) gauge galvanized finish.

4. Terminal and gate posts shall be three (3”) inch diameter schedule forty (40) galvanized pipe set in thirty-six (36”) inch x twelve (12”) inch concrete footings.

5. Line posts shall be two and three eights (2 3/8”) inch diameter schedule forty (40) galvanized pipe set in thirty-six (36”) inch x ten (10”) inch concrete footings.

6. Top rail shall be one and five eights (1 5/8”) inch diameter schedule forty (40) galvanized pipe

7. Gate frames shall be welded two (2”) inch diameter galvanized pipe.

8. Line posts are to be set no wider than ten (10’) feet on center.

9. All fittings and attachments to be galvanized or zinc coated finish except for the panic devices.

10.Exit walk gates shall include Von Duprin 99NL x Ives VR910NL x US32D or equivalent.

11.Lock cylinders shall accept best keyway to maintain compatibility with existing hardware and district keying plan. Mower gates and double drive gates shall be fitted with lockable hasp to accept standard padlock furnished by Fort Bend ISD

12.Walk gates shall be constructed with eight (8”) inch wide galvanized channel with two (2”) inch lips for mounting panic device. Expanded wire mesh is to be placed thirty-six (36”) inches above and below steel channel and thirty-six (36”) inches on each adjacent side fence to prevent reach through access. Gate hinges shall be heavy-duty welded type with grease fittings. All gates shall swing out from the building for emergency exit. Exit gates shall have a header installed at seven (7) feet for stability and attachment of closer.

13.All welds used in the fabrication process shall be thoroughly cleaned; spot primed and painted with rust resistant paint to match the galvanized finish.

14.Walk gates shall be sixty (60”) inches wide and mower gates shall be eighty-four

(84) inches wide. Double gates shall be twelve (12’) feet wide with drop bar. Hinges on double gates to be industrial one hundred eighty (180º) degree clamp on type.

15.Where posts are set in asphalt or concrete surfaces contractor shall core drill hole and fill footing level with existing grade.

16.All fittings shall be galvanized pressed steel or malleable iron.

17.Gates costs include posts.

18.All exit walk gates shall be self-closing utilizing LCN model 4041CUSH x 693 x SRI x 18PA x 419 door or equivalent.

Specifications for Ten Foot Tennis Court Fence:

Chain link fabric shall be one and three quarter (1-¾”) inch x nine (9) gauge galvanized.

1. Fabric shall be knuckled and knuckled with a nine (9) gauge galvanized coil spring attached at points no less than 24 inches on center.

2. terminal and gate posts shall be three (3”) inch diameter schedule forty (40) galvanized pipe set in thirty-six (36”) inch x twelve (12”) inch concrete footings.

3. Line posts shall be two and three eights (2 3/8”) inch diameter schedule forty (40) galvanized

4. pipe set in thirty-six (36”) inch x ten (10”) inch concrete footings.

5. Top rail shall be one and five eights (1 5/8”) inch diameter schedule forty (40) galvanized pipe

6. Gate frames shall be welded two (2”) inch diameter galvanized pipe.

7. Line posts are to be set no wider than ten (10’) feet on center.

8. All fittings and attachments to be galvanized or zinc coated finish except for the panic devices.

9. All welds used in the fabrication process shall be thoroughly cleaned; spot primed and painted with a rust resistant paint to match the galvanized finish.

10.Walk gates shall be sixty (60”) inches wide.

11.Where posts are set in asphalt or concrete surfaces contractor shall core drill hole and fill footing level with existing grade.

12.All fittings shall be galvanized pressed steel or malleable iron.

13.Gates costs include posts.

Wind Breakers:

1. Provide 9-foot windscreen with wind flaps for 12-foot-high fences with open area at bottom (for drainage and to prevent direct contact with ground, deterring premature deterioration).

2. Provide windscreens with wind flaps for baseball and softball the same size as the outfield fences with approximately 6 inches open area at the bottom. Provide windscreen at curve of outfield fence (corner to corner). Lisco or equal.

Specifications for Netting:

1. Backstop Netting:

a. Baseball: 60’ backstop netting with poles (two 70’ poles behind bleachers) (Refer to site plan for location)

b. Softball: 40’ backstop netting with poles (two 50’ poles behind bleachers) (Refer to site plan for location

c. Netting: 36 UDR2 Dyneema UHWMPE twisted knotted fiber.

d. Size of Mesh: 1 ¾” Square Mesh

e. Weight: .02 lbs. per sq.ft.

f. Tensile Strength: 350 lbs. per mesh (min)

g. Burst Strength: 1330 per mesh

2. Perimeter Rope: 84 Double Braded back nylon lancing cord

3. Cable: Stainless steel 3/8” Aircraft Cable- Used at Top and Bottom of Poles

a. Tensile Strength: 15,000

b. Cable Clips: Galvanized- Minimum 2 each per connection

c. Cable Shackles: ¼” Galvanized; attached 2’ O.C. to perimeter cable

d. and rib cable. Breaking strength 1,400 # minimum.

e. Cable Turn Buckles: ¾” Galvanized x 12”

f. Cable Eye Bolts: ¾” Galvanized x 12”

Netting Support Poles:

a. Hot dipped galvanized steel poles engineered to support net and deflection caused by tensioned cable.

Eyebolts:

1. Galvanized eyebolts/clevises turnbuckles and washers shall be provided by the net supplier. Netting shall align with the backstop wall and existing chain link fence, extending from the far end of the home dugout to the far end of the visitor dugout, unless otherwise noted. The net supplier shall adjust the length of eyebolts as required to achieve the design intent.

2. Dugout Netting: Netting supplier shall furnish netting material matching the backstop netting in type, gauge, and color to ensure uniform appearance and performance. Supplier shall submit coordinated shop drawings indicating attachment details, section interfaces, and transition conditions for dugout netting connections to the dugout structure, pony wall, and safety chain link fence in front of the dugout. Shop drawings shall clearly define all anchorage, tensioning hardware, and termination points required to achieve the design intent.

Repair and Maintenance

• Replacement of damaged posts, rails, panels, or gates

• Emergency repairs due to weather, vandalism, or safety concerns

• Removal and disposal of old or damaged fencing

• Straightening, tightening, or re-tensioning existing fencing

Warranty:

1. Vendors must agree to repair or replace components of decorative metallic-coated steel tubular fences and gates that fail in materials or workmanship within specified warranty period. Failures include, but are not limited to, the following:

a. Deflection of fence fabric beyond design limits.

b. Deterioration of metals, metal finishes, and other materials beyond normal weathering.

Warranty Period:

a. Fence Installation and Finishes: 20 years from date of Substantial Completion.

b. Walk Gate Installation and Finishes: One year from date of Substantial Completion.

In order to be eligible to submit a qualified response, each Proposer must meet each of the following requirements and clearly demonstrate that in its proposal:

C. PROPOSER PREFERRED QUALIFICATIONS

Vendors must meet the following minimum requirements:

• Minimum of three (3) years’ experience providing fencing installation and repair services

• Demonstrated experience with projects of similar size and complexity

• Adequate staff, equipment, and resources to support multiple District locations

• Valid licenses, insurance, and certifications as required by law

• Ability to provide emergency or urgent repairs within District-specified timeframes

• History of complying with safety standards, including OSHA requirements

Service Expectations Vendors shall provide:

• Clear and detailed project estimates prior to work

• Timely service delivery and adherence to project schedules

• Clean, safe, and orderly worksites

• High-quality workmanship that meets District standards

• Warranty information for materials and labor

• Communicate with District staff throughout the job

• Leave the area clean and debris‑free after completion

[END OF SCOPE OF WORK SECTION]

SECTION 4. PROPOSAL SUBMISSION INSTRUCTIONS

IMPORTANT: Proposals shall be submitted in a timely manner in accordance with the deadline for proposal submission.

Fort Bend ISD will accept proposals submitted electronically through the Bonfire e-bidding portal at https://fortbendisd.bonfirehub.com until 2:00 pm (CST) on Thursday, April 30, 2026.

• The District will only accept proposals submitted through FBISD designated e-bidding portal.

• To prepare your submission, download all required files under the Supporting Documentation section in Bonfire, complete the necessary forms, and upload them under the Requested Information section.

• It is the vendor’s sole responsibility to ensure timely submission. FAXED OR E-MAILED

SUBMISSIONS WILL NOT BE ACCEPTED

• We strongly recommend starting the upload process at least one (1) day before the deadline to ensure ample time for submission. Once your proposal is finalized, confirm your submission status as “Submission Complete” in Bonfire. After the deadline, no changes to submitted documents will be allowed.

• Late proposals will not be accepted by the Bonfire system and will not be considered for evaluation under any circumstances.

• The public bid opening will be conducted via Microsoft Teams. To join the meeting, click the link below (or copy and paste it into your browser) and follow the instructions from Microsoft Teams using the information provided: Link to Join the Meeting: [Insert Link]

A. SUBMIT THE FOLLOWING THROUGH THE “REQUESTED INFORMATION” SECTION OF

THE DESIGNATED ELECTRONIC BIDDING PORTAL.

• Proposal Documents o Detailed Scope and Narrative of Proposed Services o Addendum/Questions and Answers (Q&A) o Proposal Questionnaire (Q-03GZ) o Project Information Sheet (Q-03GZ) o Reference Contact Form(Q-23CG)

• Cost Proposal o Pricing BidTable

• Forms o 1295 Form: Complete on https://www.ethics.state.tx.us o Conflict of Interest Questionnaire (CIQ) o Vendor Acknowledgement Form o Suspension and Debarment Certification https://www.ethics.state.tx.us/ o Background Check Form

All requested documents must be uploaded to the specific slot assigned in the District’s designated electronic bidding portal. Forms requiring signatures must be signed. Failure to submit documents in the correct location may result in them being overlooked and your proposal deemed non-responsive.

Proposal Questionnaire Download and complete the Proposal Questionnaire in its entirety. Any missing information will result in the questionnaire being considered incomplete. An incomplete questionnaire may automatically disqualify the proposer from consideration.

Pricing BidTable (Ref# BT-380S) Provide pricing for all items listed in the Bid Table. All fields must be completed to allow FBISD to fairly assess each proposal and evaluate competitiveness. No remanufactured or refurbished products will be considered.

B. SAMPLE DOCUMENTS

The solicitation documents posted on the Bonfire electronic bidding portal include the following sample forms for vendor review. Proposers must acknowledge receipt and understanding of these documents on the Acknowledgment Form. If awarded, the vendor will be required to sign and/or submit the final versions as a condition of contract execution.

• Sample Agreement for Services

• Sample EDGAR Certification Form

• Sample Insurance Requirements

• Sample Data Protection Addendum (DPA)

Proposers must review each of these documents in their entirety. By signing the Acknowledgment Form, the proposer attests that they have read, understand, and agree to comply with the terms outlined in the sample documents. Failure to sign the Acknowledgment Form may result in the proposal being deemed non-responsive and rejected.

C. POST-AWARD REQUIREMENTS

Upon award notification, the selected vendor(s) shall:

• Sign the Fort Bend ISD Agreement for Services, EDGAR Certification Form, and Data Protection Addendum (DPA) via DocuSign.

• Upload a valid Certificate of Insurance (COI) meeting the requirements outlined in the Insurance Requirements Exhibit via DocuSign.

• Execute any additional Fort Bend ISD contract documents as required via DocuSign.

Following Board approval, the District will return the executed documents.

DATA PROTECTION ADDENDUM (DPA)

The Data Protection Addendum (DPA) applies to all software, web-based applications, online subscriptions, training, implementation, support, and/or related services provided to the District.

This includes any instance in which staff or student information is accessed, processed, transmitted, or stored by the vendor.

[END OF PROPOSAL SUBMISSION SECTION]

SECTION 5. PROPOSAL CONTENT

IMPORTANT: This section describes the information and documents that must be included in the proposal. To ensure consideration, proposers must carefully review this RFP and submit a complete response in the required format. Proposals must include all requested documents and information and must comply with all terms, conditions, and requirements outlined herein.

The content requirements outlined below correspond directly to the Evaluation Criteria and identify the information that must be included in each proposal. Failure to provide a complete response or to comply with the requirements of this RFP may result in disqualification from further consideration.

This proposal section should NOT include any reference to cost, price, or billable rates.

These details shall be submitted separately in the Cost Proposal section as instructed.

I. Detailed Scope and Narrative of Proposed Services All proposals must include a comprehensive narrative describing how the vendor will meet the requirements of this solicitation. Responses must follow the order below and clearly identify each section and item number.

1. Company Overview Organization Description Provide a brief description of your organization’s services, including:

• Company history

• Corporate structure

• Organizational details

• Number of years in operation

1. Company Information Provide the following information:

• Legal business name

• Physical address

• Primary contact name, title, phone number, and email address

2. Suspension History

a. Has your firm ever been suspended or barred by any governmental agency from providing services, even temporarily?

b. If yes, provide a detailed explanation, including dates, reason for action, and resolution.

c. If no, state that your firm has not been suspended or barred.

3. Experience and Qualifications

1. Experience Summary (years in business, typical work performed)

2. Service Capabilities (types of fencing and repairs provided)

II. Reference Contact Form

Reference checks are an important part of the evaluation process. The District uses references to verify quality of work, timeliness of service delivery, communication, and overall performance. Incomplete or inaccurate reference submissions may negatively impact your proposal score. Please submit references using the form (Q-23CG).

Vendors must ensure that clients:

• Are aware they will be contacted by the District

• Can speak directly to the vendor’s performance on similar fencing installation or repair services

• Provide accurate and complete contact information

1) Proposers shall provide a minimum of five (5) client references for whom similar fencing installation, repair, or related services have been performed within the past five (5) years.

2) At least three (3) of the five references must be from clients listed on the Project Information Sheet.

3) References may not include any individual who is currently employed by Fort Bend ISD.

III. Project Information Sheet

1) Provide three (3) projects completed within the last five (5) years that are similar in scope to the services requested in this RFP. FBISD may be included if you have provided comparable services to the District during this period.

2) For each project, include a brief description of the services provided, contract information such as start and end dates, contract number and title, an explanation of why the project is relevant to the services requested in this RFP, and client contact information. Submit using (Ref. Q-01FO)

IV. Cost Proposal Content

1) The Cost Proposal is submitted in the Pricing BidTable (Ref. BT-380S).

2) Proposals should include all costs associated with the services to be provided to the District.

3) Proposer are to Offer a fair and reasonable price for the goods and services requested by Fort Bend ISD.

4) Pricing will be evaluated for fairness and reasonableness relative to the services offered and the proposed approach, ensuring alignment with the District’s requirements and successful contract performance.

5) All proposals must include a comprehensive list of parts, materials, labor, and services required to perform the requested work. Vendors must provide a detailed pricing schedule that includes, at minimum, the following components:

Pricing must include:

a. Hourly labor rates

b. Material unit pricing and applicable mark ups

c. Any equipment or machinery charges

d. Emergency/after hours rates

e. Fixed pricing for standard fence types or common repairs

6) All pricing is subject to negotiation by Fort Bend ISD

V. REQUIRED FORMS

Download, complete, sign, and upload the following forms under their respective sections:

1) 1295 Form

2) Conflict of Interest Questionnaire (Form CIQ)

3) Vendor Acknowledgement Form

4) Suspension and Debarment Certification

[END OF PROPOSAL CONTENT SECTION]

SECTION 6. EVALUAION AND AWARD

A. EVALUATION PROCESS

The award of this contract will not be based solely on price. Fort Bend ISD will award the contract on the basis of “best value”, considering all applicable mandatory evaluation factors listed in Texas Education Code Section 44.031. Proposals will be evaluated using the criteria outlined below. Fort Bend ISD reserves the right to award the contract in a manner that best meets the District’s needs, including by section, line item, group, single award, dual award, or multiple awards.

# Evaluation Criteria Point System

1 Purchase price

• The proposer should offer a fair and competitive price.

• Price will be evaluated relative to the goods and services offered to assess value to the District.

• Price will be evaluated relative to the proposer’s approach to ensure alignment with scope, quality, and successful performance.

2 Reputation of the Vendor and of the Vendor’s goods or services The District will assess the vendor’s credibility, reliability, and past performance.

Evaluation factors include:

• Demonstrated positive reputation with other ISDs, government agencies, or collegiate institutions.

• Documented history of high-quality services and strong customer service.

• Proven success in delivering similar services in school districts or comparable organizations.

• References will be contacted via email with a response deadline. Failure of references to respond may result in point deductions.

3 Quality of the Vendor’s goods or services

• Service capabilities

• Relevant experience Demonstrated experience serving large school districts or complex organizations.

• Strength of customer service practices, communication, and support.

• Responsiveness and completeness of the vendor’s RFP response.

4 Extent to which the goods or services meet the district’s needs

• Clear understanding of the scope of work and requirements.

• Ability to service District accounts with appropriate qualified staff and sufficient resources.

• Documented experience with large scale projects, including:

• Proof of similar project performance

• Representative project portfolio

• Customer references with contact information

• Vendors must meet these expectations to be considered for recommendation.

5 Vendor’s past relationship with the district Vendors should provide examples of:

• Previous projects or contracts of similar scope completed for this District.

• Projects for K–12 school districts of similar or larger size.

• Projects for businesses or universities of comparable scale or complexity.

6 Long-term cost to the district to acquire the Vendor’s goods or services

• Other fees or additional costs.

7 Vendor’s Principal place of business is in the state of Texas or employs 500 people in this state.

8 Service Agreement:

• Extent to which the vendor agrees to our Standard Form of Agreement by signing the Vendor Acknowledgement Form, vendor assent to the Terms and Conditions of Fort Bend ISD.

Pass/Fail

9 The impact on the ability of the district to comply with laws and rules relating to Historically Underutilized Businesses (HUB).

N/A

TOTAL 100 Points

B. DEMONSTRATIONS/INTERVIEWS

The Evaluation Committee will review all submitted Qualifications and reserves the right to create a shortlist of firms, if determined to be in the best interest of the District, based on the factors used to evaluate qualifications. Demonstrations/Interviews may be scheduled with the shortlisted firms. The District reserves the right to use the same weighted factors from the Evaluation Criteria, or to establish additional or modified factors for the this phase.

Presentations may be conducted in person, via conference call, or virtually. All details, including date, time, and format, will be communicated if presentations are scheduled.

C. BEST AND FINAL OFFER (BAFO)

The District, at its discretion, may utilize a Best and Final Offer (BAFO) stage. If this phase is utilized, the District shall submit to the shortlisted Proposers requests for specific clarification and allow Proposers to revise their cost proposals. If a Proposer is invited to participate in the BAFO stage, the dates may not be flexible. If the District requests BAFOs, the District may revise cost proposal scores, based upon additional information and clarification received in this stage. In lieu of revising initial cost scoring, the District may evaluate BAFOs by use of an additional scoring phase.

D. CONTRACT AWARD

Any resulting contract(s) from this solicitation will be awarded to the Proposer(s) whose overall offer is deemed to be the Best value to the District as determined by the evaluation process. Following evaluations of proposals and any applicable negotiations, the District will submit a recommendation for contract award to the Board for review at its next Board meeting. If the Board approves the recommendation, the District will notify the Vendor (s) selected for award.

[END OF EVALUATION AND AWARD SECTION]

SECTION 7. GENERAL TERMS AND CONDITIONS

This solicitation shall be governed by the documents incorporated herein and the general provisions posted on the FBISD website. A copy may be obtained online or contacting the Fort Bend ISD Buyer assigned to this solicitation. https://www.fortbendisd.com/General- Provisions-for-Purchasing-Solicitations-and-Contracts.pdf

Proposers are required to respond to all requests outlined in this RFP. By submitting a proposal, each Proposer affirms that they have reviewed and agree with the agreement for services, general provisions, terms, specifications, and requirements stated in this RFP. The submission of a proposal constitutes the proposer’s acceptance of and agreement to the terms and conditions of this RFP. Proposers are required to sign the Vendor Acknowledgement Form to confirm their assent to the terms and conditions.

Only authorized dealers may bid on the requested equipment. At the discretion of FBISD, a certificate executed by the manufacturer may be requested stating that the bidder is an authorized agent of the manufacturer and is duly authorized to sell, service, and maintain the equipment.

The terms, conditions, specifications, and requirements in this RFP, along with any issued Addenda, will become part of the Agreement between FBISD and the selected Proposer.

Upon award, the selected Proposer will be required to execute a written contract covering all goods, services, and deliverables required under the Agreement. No Proposer or Vendor will acquire any rights or interest until the District executes the Agreement. The District reserves the right to modify Agreement terms if deemed in FBISD’s best interest, provided such modifications do not substantially change the scope of the Board award. FBISD will not execute Vendor contract forms. If a Vendor requests changes to the District’s standard Agreement form after an award is made, the District reserves the right to cancel the award and re-award the project to an alternate Vendor. If a Vendor requires the execution of a license agreement or additional contract documents, the District may review and amend them at its discretion.

TERM OF THE CONTRACT

The contract will be for three (3) years, with an option for the District to renew for two (2) additional one-year terms or as otherwise specified in the Agreement.

Compliance with Gov’t Code 552.372: The requirements of the Texas Public Information Act, Chapter 552 of the Texas Government Code, Subchapter J, may apply to this bid or contract if it is valued at more than $1 million. The contractor or vendor agrees the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter, including the preservation of all “contracting information” (as defined in 552.003) and the provision, upon request of the governmental entity with whom you are contracting, of all contracting information. Contracting information includes, but is not limited to, records, communications and other documents related to the bids process, contract, payments, receipts, scope of work/services, and performance. Therefore, FBISD must and will provide all procurement and bid submittal information to any third-party that submits a Public Information Act request for the documents, with the exception of vendor financial statements.

https://www.fortbendisd.com/cms/lib/TX01917858/Centricity/Domain/44/General%20Provisions%20for%20Purchasing%20Solicitations%20and%20Contracts.pdf https://www.fortbendisd.com/cms/lib/TX01917858/Centricity/Domain/44/General%20Provisions%20for%20Purchasing%20Solicitations%20and%20Contracts.pdf

Proposers are hereby notified that FBISD adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFP information.

Information in any tangible form which is submitted by a Proposer will be treated as confidential until such time as a contract is executed. After that time, the information may be disclosed to requestors under the Texas Public Information Act, Chapter 552, Texas Government Code. If a Proposer believes all or a portion of the information submitted is proprietary and confidential and should therefore be exempt from disclosure, they must clearly designate the specific item(s) as proprietary and confidential and the proper statutory citation must be provided in each instance.

INTERLOCAL AGREEMENTS WITH OTHER SCHOOL DISTRICTS THROUGH THE

CENTRAL TEXAS PURCHASING ALLIANCE

A. Membership. Fort Bend Independent School District is a member in good standing of the Central Texas Purchasing Alliance (CTPA / txctpa.org), an alliance of over 40 school districts in Texas representing over a million students, sharing information, documents, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

B. Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by Fort Bend Independent School District may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.0331(a)(4) and as required by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree. The goods and services provided under the contract will be at the same or better pricing and purchasing terms established by the originating district.

CERTIFICATE OF INSURANCE(COI) REQUIREMENT

The COI is optional during the RFP process but is required upon notification of Contract award and execution. The successful Proposer shall furnish a certificate of insurance in accordance with the requirements set forth in this RFP. The successful Proposer agrees that required insurance shall not be cancelled or permitted to lapse during the term of any awarded Contract.

CANCELLATION/REJECTION OF PROPOSALS

An RFP may be canceled, or all Proposals may be rejected, at any time if it is determined that such action is in the best interest of the District.

RIGHT TO WAIVE MINOR TECHNICALITIES, IRREGULARITIES, OR OTHER

INFORMALITIES

FBISD reserves the right to waive minor technical defects in proposals, reject any or all proposals or parts thereof, advertise for new proposals, or make purchases on the open market if better prices or services are available. The District may also award contracts that are in its best and most advantageous interest and reserves the right to waive or take exception to any specifications when in the best interest of FBISD.

FINAL DISPOSITION OF DISTRICT DATA

The Proposer agrees, upon termination, cancellation, expiration, or other conclusion of this Contract that District data will be made available to the District in the format requested by the District.

FEDERAL, STATE, AND LOCAL LAWS

The successful Proposer must operate in conformity with all applicable, federal, state, and local laws, ordinances, orders, rules, and regulations pertaining to work. It is the responsibility of the Contractor to ensure that all permits and/or licenses required for operation are valid and current. Failure to comply with this provision may be cause to cancel any contract awarded, and award may be made to the next lowest, responsive, responsible Proposer.

[END OF GENERAL TERMS AND CONDITIONS]

[END OF THE SOLICITATION]