11-Specifications - Commercial Grounds Equipment and Accessories - 2026.pdf
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- Attached to
- Commercial Grounds Equipment - COOP
- Solicitation number
- BC-BID-26-13
- Issued by
- Bergen County, New Jersey
About this file
This is a specifications document for the County of Bergen, New Jersey, establishing a commercial grounds maintenance equipment procurement contract for the Department of Parks and Recreation and registered New Jersey Cooperative Purchasing Alliance members. The County seeks to establish twenty-four-month contracts commencing on or about May 7, 2026, through May 6, 2028, with multiple catalog vendors. The procurement covers a comprehensive range of commercial grounds maintenance equipment including gas, electric, and battery-operated lawn mowers, turf equipment, compact construction machinery, and outdoor power equipment from specified manufacturers such as Toro, John Deere, Kubota, Jacobsen/Cushman, Honda, Bobcat, Husqvarna, and numerous others. The County maintains over 9,000 acres of parkland, including six golf courses, a zoo, two horse riding facilities, approximately twenty-one park and recreational areas, and grounds at approximately twenty-five County complexes. The County has determined that multiple contracts best serve its needs since no single vendor can meet the varied requirements in type and quantity across all using agencies.
Pricing shall be structured as a percentage discount from the manufacturers' suggested retail prices (MSRP) listed in catalogs, with any exceptions to stated percentage discounts clearly identified in the pricing sheet submittal. Percentage discounts offered in the bid shall remain fixed for the entire twenty-four-month contract term, though vendors may honor newly published manufacturer catalog prices with increases taking effect no earlier than the middle of the first contract year or beginning of the second contract year, with ten working days' notice required. All pricing must be firm, net exclusive of taxes, and include transportation, delivery, installation, and debris removal on an F.O.B. destination basis with inside delivery. Vendors must be official distributors for specified equipment, and all catalogs and manufacturers' current MSRP listings must be submitted electronically without password protection. The County does not guarantee minimum purchases with any vendor and there are no minimum order requirements or shipping charges. The anticipated annual need is approximately $1,000,000.
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General Specifications
The County of Bergen desires to establish twenty-four (24) month contracts commencing on or about May 7, 2026 through May 6, 2028 with multiple catalog vendors for the provision of new or current model year Commercial Grounds Maintenance Equipment and Accessories described herein for the Department of Parks and Recreation and the registered NJ Cooperative Purchasing Alliance members¹.
Examples of such equipment is but not limited to both gas, electric and battery operated lawn / natural and synthetic turf equipment, Rotary mowers, Reel mowers (inclusive of tractor mount and tractor tow behind finish cut and rough or brush cut), Walk Behind Mowers and Aerators, Standing Mowers, Autonomous Mowers, Drag Harrows, Leaf Blowing Equipment, Leaf Vacuum Equipment, Compact Tractors, Compact Articulated Turf Tractors, Mini Excavators, ATVs, Utility Vehicles, Utility Tractors, Turf/ Off Road Utility Vehicles, Brush and Wood Chippers, Stump Cutters, Debris Blowers, Skid Steer loaders, Artificial Turf Maintenance Equipment, Generators, Tillers, Turf Aerators, Turf Top Dressers, Tractor-mount Landscape Rakes, Bunker Rakes, Snow Plows and Pushers, Salt Spreaders, Snow Throwers, Sod Cutters, Chainsaws, Hedge Trimmers, Lawn Edgers, Line Trimmers, Power Pruners (pole saws), Augers for planting or post setting, Fountains/Pond Aerators, Power Washers and various accessories, attachments and manufacturer’s options.
A. Commercial Grounds Maintenance Equipment shall be defined as “Gas and electric, lawn, natural and synthetic turf, agriculture, compact construction and outdoor power equipment,” which includes the following manufacturers, but not limited to:
• Toro: all lines
• John Deere US: all lines; inclusive of Golf and Turf, Agriculture, Commercial Mowing.
• Kubota: all lines
• Jacobsen/ Cushman: all lines
• Smithco: all lines
• Honda: all lines
• Greenworks Commercial: all lines
• Massey Ferguson: all lines
• Turfco: all lines
• Ariens: all lines
• Billy Goat and Hurricane: all lines
• Bobcat: all lines
• Alamo: all lines: Industrial Grounds Equipment and Mowers
• Kifco: all lines
• Gravely: all lines
• Salsco: all lines inclusive of Turf Rollers
• Scag: all lines
• Echo: all lines
• Baroness: all lines
• Husqvarna USA: all lines inclusive of autonomous mowers.
• Kress: all lines
• Nexmow
1 A complete listing of the New Jersey Cooperative Purchasing Alliance members may be found at https://bergenbids.com/coop-members/
• Ausa: all material handling lines
• Graden Turf Machinery: all lines
• Wessex USA: all lines
• Level Best: all lines inclusive of Box Blades and Graters
• Redexim- Charterhouse: all lines; inclusive of Verti-Drain
• TurfTime Equipment: all lines
• GreensGroomer: all lines
• Woods: all lines
• Red Max: all lines
• Western Snow Plows and Salt Spreaders: all lines
• Case Tractors
• Wiedenmann North America: all lines; natural and synthetic turf equipment
• Woodsman: all lines
• Ventrac – all lines
• Vermeer: all lines
• Brush Bandit: all lines
• Wright Mowers: all lines
• Exmark Mowers: all lines
• Altoz Mowers: all lines
• Lastec Mowers: all lines
• RotaDarion Soil Renovators
• Drill and Fill Manufacturing: all lines
• Diamond Mowers
• Karcher Pressure Washers: Hot and Cold Pressure Washers and accessories
• Compact articulated turf tractors; such as Ventrac and Steiner
• Walk- behind, tractor mounted PTO driven and tow behind leaf blowing equipment; such as Little Wonder, Giant Vac, Billy Goat, Buffalo Turbine, Agri-Metal, Therrien & Fils, and Gossen.
• Leaf Vacuums: such as ODB, Vermeer or Smithco
• Walk behind mowers and aerators; such as Bobcat, Scag and Ryan
• Tractor PTO aerator/ seeders/ conditioners; such as First Products/ Aera-vator.
• Tow behind and bed mount turf top dressers; such as Dakota, Tycrop and Turfco
• Tractor-mount landscape rakes; such as York
• Tractor mount and tractor tow-behind rotary mowers/cutters, PTO driven, both finish cut and segmented blade rotary rough cut (brush cutting); such as Bush Hog.
• Snow Throwers
• Snowplows and Pushers, Spreaders, Sprayers, Rotary Brooms: such as SnowEx, Boss, Salt
Dogg
• Chippers and Stump Grinders
• Grinding Machines – Reel Grinders and Bedknife Grinders – such as Bernhard and Co.
• Field Marking Machines and Field Paints: such as Fleet US
B. Utility Tractors (including compact) and mini excavators, including the following manufacturers, but not limited to:
• Case/ IH
• John Deere
• Kubota
• New Holland
• McCormick
• BobCat
• Takeuchi
• Ventrac
C. Utility Vehicles, including the following manufacturers, but not limited to:
• Bobcat
• Cub Cadet
• Kawasaki
• Kubota
• Polaris
• Toro
• Club Car
• John Deere US
• Yamaha
• Gravely
• Argo
D. Skid-steer machines, including the following manufacturers, but not limited to:
• BobCat
• John Deere
• New Holland
E. Artificial Turf Maintenance Equipment, including the following manufacturers, but not limited to:
• Wiedenmann
• GreensGroomer
• Redexim-Charterhouse
• STEC
F. Fountains and Pond Aerators, including the following manufacturers, but not limited to:
• Otterbine
• AquaMaster
• Kasco
The County of Bergen Department of Parks currently maintains over 9,000 acres of park land, including six (6) Golf Courses, a zoo, two (2) horse riding facilities, approximately 21 park and recreational areas (including athletic fields and pedestrian pathways), and grounds of approximately 25 County complexes located throughout Bergen County.
The County has determined that multiple contracts are in the best interest of the County, since it is anticipated that no single vendor can meet the various needs, in type and quantity, of the using agencies.
The County does not guarantee a minimum purchase with any single vendor or an amount under the contract.
The vendor must be an official distributor for the specified equipment and any catalog offered.
Documentation of this fact must accompany each catalog and bid proposal. The county will not accept a catalog where the distributorship rights to that catalog are those of a third party.
Catalogs must clearly identify the product name, specifications, packaging information and related information. Prices must be listed in each catalog or in an accompanying price list, and the term “catalog” used herein includes a separate price list, if one is used. The catalogs used must be for all customers, i.e.
Registered NJ Purchasing Alliance Cooperative Contract Purchasing System # CK04 members, and not especially for the County of Bergen.
Bid Submission:
All catalogs shall be submitted electronically with the proposal. All Manufacturers’ current MSRP listing shall be submitted electronically.
• No white paper catalogs will be accepted.
• No USB Flash drives will be accepted.
• No CDs will be accepted.
Uploaded catalog addresses and documents shall not have a security password, as Bergen County may not be able to open the file. It is the sole responsibility of the bidder to ensure that the uploaded documents are not either defective, corrupted or blank and the documents can be opened and viewed by Bergen County.
Bergen County may reject any response where any document(s) cannot be opened and viewed by the County of Bergen.
Catalog Pricing:
The price(s) offered shall be in the form of a percentage decrease (discount) or from the lowest manufacturer’s suggested retail price (MSRP) listed in the catalog. Any exception to the stated percentage decrease must be clearly listed in the excel Pricing Sheet bid submittal. Tariff fees (if any) shall not be honored as a separate fee. Tariff fee shall be incorporated in the MSRP.
Any exception should be noted for any variance from the percentage discounts listed for the product line. It could be either a smaller or a larger discount for certain products within the line.
Vendor must include additional price information stating the exception discount.
Vendor price increases, as reflected in a newly published catalog, shall be honored. However, percentage discount offered in the bid submittal shall not change over the life of the contract (24 months). No newly published catalog prices shall take effect until or after the middle of the first contract year, beginning of the second contract year or the middle of the second contract year.
Vendor shall supply the County of Bergen’s Department of Parks and Division of Purchasing with new catalogs with any price changes at least ten (10) working days prior to the increase price(s) becoming effective. No increase shall be retroactive. The vendor shall honor prices on orders placed prior to the County’s receipt of revised price(s).
The term “Allied Accessories” (used herein on the price sheet) are considered accessories (attachments or options) for another brand product offered in this bid, installed and ready for use. If a separate (additional) price applies to the set-up and installation of an Allied Accessory, it shall be clearly shown in the Accessory manufacturer’s list price sheet, or, shall be clearly shown as the vendor’s installation price, with any applicable discount percentage.
Various Bergen County using agencies and all registered cooperative agencies may order materials covered by the contract directly from the vendor, when and as required by sending a formal Purchase Order.
The County of Bergen does not guarantee a minimum purchase with the selected vendor.
There shall be not minimum orders and no shipping/freight charges. The vendor will be paid the catalog price, less applicable discount, for each item purchased.
Prices quoted shall be a firm, net exclusive of all use, sales and excise taxes and must include all transportation, delivery, loading and unloading, fully prepaid F.O.B. destination, inside delivery, installation and debris removed. The registered federal excise number for the County of Bergen is IRS #22-600-2426-W.
The anticipated need of the County is approximately $ 1,000,000.00 annually.
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