11-26CSP070 Bryker Woods CSP Specifications.pdf

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26CSP070- Renovations at Bryker Woods Elementary School

Date Time Event

August 15, 2025 11:00 AM (CST) Issue Date

August 26, 2025 10:00 AM (CST) Virtual Pre-Proposal Conference

August 26, 2025 1:00 PM (CST) Site Visit: Bryker Woods Elementary 3309 Kerbey Lane Austin, Texas 78703

August 29, 2025 4:00 PM (CST) Questions Due

September 4, 2025 5:00 PM (CST) Responses to Questions

September 9, 2025 2:00 PM (CST) Proposal Due/ Bid Opening

October 30, 2025 Anticipated AISD Board Meeting for review/approval

AISD anticipates following the timetable listed below for this proposal: The timetable is only an estimate and actual dates may vary.

Issued by:

Alicia Carson -Coordinator

Contract & Procurement Services Email: alicia.carson@austinisd.org

URL: https://austinisd.bonfirehub.com/portal/

Online Submittal Deadline

Tuesday, September 9, 2025 at 2:00 p.m. (CST) mailto:patricia.mcneil@austinisd.org https://austinisd.bonfirehub.com/portal/

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The items below represent components which comprise this CSP package.

Respondents are asked to review the package to be sure that all applicable parts are included. If any portion of the package is missing, please notify Alicia Carson immediately.

1.0 Notice of Intention

2.0 Competitive Sealed Proposal (CSP) Requirements

3.0 Submission of Required Document

4.0 Project Information

5.0 Evaluation Criteria

6.0 Post Award

7.0 Attachments

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Instructions to Bidders:

Bidders Communication

Please be reminded that during the selection process, it is our priority to avoid even the perception of impartiality.

Therefore:

● Other than the designated contact person listed in this CSP: All Communication regarding this CSP with district employees, staff, consultants (Architects/Engineers), or Board members is strictly prohibited and may result in disqualification.

● All requests for clarification must be submitted via bonfire.

● The answer to the request for clarification and all other communication, clarification, or questions regarding this CSP will be issued in bonfire by addenda to all participants.

The district electronic bidding portal https://austinisd.bonfirehub.com/portal/ is the source for all CSP documents and direction which includes but not limited to the, Addenda, Proposal packet, Drawings and Specifications.

● VERY IMPORTANT

● Communication regarding this CSP with district employees, staff, consultants (Architects/Engineers), or Board members is strictly prohibited and may result in disqualification. (Other than the Senior Procurement Specialist listed in this CSP.)

https://austinisd.bonfirehub.com/portal/

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1.0 Notice of Intention

It is the intention of Austin ISD to solicit responses to this Competitive Sealed Proposal (CSP) for HVAC and Building Repairs at Bryker Woods Elementary School. Austin ISD is utilizing the Competitive Sealed Proposal (CSP) method for the procurement of this service in accordance with Texas Government Code Chapter 2269. For information regarding the CSP process, please contact via email the Director of Bond Procurement Services. bondprocurementservices@austinisd.org

Interested vendors should respond to this CSP and submit responses to Austin ISD for consideration.

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2.0 Competitive Sealed Proposal (CSP) Requirements

Please read this entire CSP document and specifications carefully. Respondent must complete all forms and submit their proposal with all appropriate attachments It is the responsibility of the vendor submitting a response to make certain that the Austin ISD Bonfire System has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda, or other critical information.

2.1 BACKGROUND:

The Austin Independent School District (herein after referred to as “AISD” or the “district”) is seeking proposals from firms/vendors/contractors qualified and experienced in providing Mechanical, Electrical, Architectural Renovations at Bryker Woods Elementary School. The estimated budget of Three Million Two Hundred Sixty Nine Thousand Eight Hundred Ten Dollars ($3,269,810.00).

2.2 TIMETABLE:

A. PRE-SUBMISSION CONFERENCE

i. A pre-proposal conference is scheduled for Tuesday, August 26, 2025 at 10:00 AM via Google Meet. Attendance is highly recommended in order to have an understanding of the requirements of this CSP. For this pre-proposal meeting, persons with disabilities requiring special accommodation should contact alicia.carson@austinisd.org at least two (2) days before the conference. Any questions/clarifications that result from the visit should be submitted through the Opportunity Q&A section in Bonfire.

Meeting Link: Meeting ID meet.google.com/vus-zvhn-gtk Phone Numbers

(US)+1 774-701-0365

PIN: 614 128 416#

ii. Regardless of whether or not Offerors attend the Pre-Submission Conference, Offerors are responsible for fully acquainting themselves with the instructions, mandatory requirements, specifications, and standard terms and conditions set out in this CSP, as well as the conditions of the Project site(s), if applicable, and for informing themselves with respect to subcontracting availability, means of transportation, laws and codes, local permit requirements, wage scales, local tax structure, contractors’ licensing requirements, availability of required insurance, and other factors that could affect the Services. It is the responsibility of each Offeror to fully understand the facilities, difficulties and restrictions which may impact the cost or effort required to provide the Services.

mailto:alicia.carson@austinisd.org https://meet.google.com/vus-zvhn-gtk?hs=122&authuser=0 tel:+1-774-701-0365

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SITE VISIT:

A Visit has been scheduled for Tuesday August 26, 2025 at the following locations: Bryker Woods Elementary School -3309 Kerbey Lane Austin, Texas 78703 at 1:00PM.

B. QUESTIONS AND ANSWERS

Any questions or needed clarifications shall be submitted through the Opportunity Q&A section in Bonfire before the deadline for questions due date and time, Friday, August 29, 2025 at 4:00 PM (CST). Questions received by the deadline and corresponding answers will be included in an Addendum and posted in AISD e-bidding portal Bonfire.

C. SUBMISSION DEADLINE:

Austin ISD will accept proposals submitted electronically through Bonfire e-bidding portal until Tuesday, September 9, 2025 at 2:00 PM CST.

https://austinisd.bonfirehub.com/portal/.

Proposals must be uploaded and finalized prior to the closing date and time.

Proposals received after the opening will not be accepted. Public bid opening will be conducted via Microsoft Teams Tuesday, September 9, 2025 at 2:15 PM CST

Meeting Link:

Meeting ID meet.google.com/vus-zvhn-gtk Phone Numbers

(US)+1 774-701-0365

PIN: 614 128 416#

It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has passed, you will be unable to submit an opportunity or make changes to any of the submitted documents. HARD-COPY

PAPER FAXED OR E-MAILED SUBMISSIONS WILL NOT BE

ACCEPTED. Only responses properly submitted to AISD Bonfire Purchasing Portal will be considered.

D. Rights Reserved by AISD and Restrictions on CSP Process:

i. Austin ISD reserves the right to cancel this solicitation in whole or in part by

All Austin ISD procurement solicitations and addendums can be accessed on Bonfire at https://austinisd.bonfirehub.com/portal/. PLEASE NOTE THAT IT IS

THERESPONSIBILITY OF THE PROPOSERS TO CHECK FOR ANY ADDENDUMS

ON THE BONFIRE ELECTRONIC

https://austinisd.bonfirehub.com/portal/ https://meet.google.com/vus-zvhn-gtk?hs=122&authuser=0 tel:+1-774-701-0365

26CSP070-Renovations at Bryker Woods Elementary School Page 7 of 23 issuance of a revised or amended Competitive Sealed Proposal.

ii. Austin ISD further reserves the right to award one or more contracts, in part or in whole, to a single or to multiple prospective vendors. The decision to award multiple contracts, award only one contract, or to make no awards rests solely with AISD. AISD may make multiple awards, and this fact should be taken into consideration by each vendor.

iii. Austin ISD assumes no financial responsibility for any costs incurred by prospective vendors in developing and submitting a response, any amendments, or addenda; participating in bid conferences, negotiation sessions, or discussions; or any other costs incurred by vendors prior to award of a contract pursuant to this CSP.

iv. Austin ISD reserves the right to reject any and/or all responses, to award contracts for individual products or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best interests of the School District. Austin ISD further reserves the right to accept, reject, or negotiate modifications in any terms of a proposed vendor’s response or any parts thereof. Austin ISD further reserves the right to waive any formalities or technicalities if deemed in the best interest of the School District.

v. Austin ISD reserves the right to be the sole judge of quality, make all decisions regarding this CSP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this CSP.

2.3 EOO (formerly HUB) INFORMATION:

The AISD Economic Opportunity Office (EOO) invites prospective Proposers to meet one-on-one or in a small group virtual setting for a detailed explanation on how to be compliant in completing the EOO Equity in Contracting Plan. Failure to complete the EOO Equity in Contracting Plan correctly may impact your overall score. To request a training session, visit https://www.austinisd.org/eoo/training-session-request.

2.4 BID BOND SUBMISSION:

Original Bid Bond(s) MUST be scanned and included in the electronic submission. In order to establish Full Responsiveness regarding the bid bond(s), AISD MUST be in receipt of the physical original bid bond(s) prior to board approval of the recommended vendor. As there may be delays and/or oversights outside of the control of the Proposer and Procurement, AISD is requesting that you submit the bid bond cover sheet no later than 24 hours after the bid due date and time via email to the contact person listed on the solicitation cover sheet. The original bid bond(s) should be sent to the address as follows:

26CSP070 – Renovations at Bryker Woods Elementary School 4000 S IH 35 Frontage Road, 7th floor Austin, Texas 78704 Attn: Alicia Carson https://www.austinisd.org/eoo/training-session-request

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3.0 Submission of Required Documents

Group Document Title/File Name Required

Attachment A (Responsive Doc) Signed Addenda All, if applicable via bonfire

Attachment B Safety Records Yes

Attachment C

HUB Equity in Contracting Plan

• HUB Utilization Report (HUR)

• HUB Equity in Contracting Plan

• HUB Compliance Check List

• HUB Good Faith Efforts (if applicable) -instructions for submittal found in HUB Compliance Guidelines

Yes

Attachment D (Responsive Doc) Notice of Prevailing Wage Rates Yes

Attachment E (Responsive Doc)

Required Forms

• Conflict of interest questionnaire (provide proof of ONLINE submittal)

• W-9 Form

• Felony Conviction Notice

• Suspension and Debarment Certification

• TX Government Code 2270 Verification

• TX Government Code 2271 Verification

• Certificate of Interested Parties

• Proposal Guaranty / Bid Bond

Yes

OVERVIEW AND PROJECT INFORMATION

The Austin Independent School District (AISD), hereafter referred to as District, desires to select a General Contractor on the basis of Competitive Sealed Proposals (CSP). This solicitation complies with applicable AISD Policy and state of Texas law, including Texas Government Code Title 10, Subtitle D, Chapter 2269.

The District will select the successful Proposer that offers the best value to AISD based on the published Evaluation Criteria and on its final ranking. Proposals are to be valid for the District’s acceptance for 120 calendar days from the Proposal due date to allow time for evaluation, selection, and any unforeseen delays.

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Below is a summary of information related to this Solicitation. Proposers are cautioned to refer to all other sections of the Project Manual, Drawings, Solicitation Documents, Clarifications and/or Addenda for further details. District is requesting Proposals for furnishing all labor, materials, equipment, supervision, incidentals and performing all Work required for the following Project.

4.0 Project Information:

4.1 Scope of Work:

Austin Independent School District (AISD) is seeking proposals from qualified Contractors for 26CSP070 – Renovations at Bryker Woods Elementary School, funded by the 2022 Bond Program. The project will include targeted facility improvements designed to enhance building performance, efficiency, and safety.

The scope of work includes, but is not limited to, the following:

• Mechanical Systems (HVAC): Furnish and install new HVAC units to serve the Library, Gymnasium, Cafeteria/Kitchen, and select classrooms. Upgrade and integrate HVAC controls into AISD’s Building Automation System to ensure compatibility, efficiency, and remote monitoring.

• Electrical Systems: Replace three (3) existing electrical panels with new, code-compliant panels designed to accommodate current and future electrical loads.

• Building Envelope: Replace select exterior windows with energy-efficient, impact-resistant units meeting current AISD standards.

• Doors and Hardware: Replace hardware at two designated exterior doors with durable, code-compliant assemblies that ensure full operation, ADA compliance, and compatibility with AISD’s keying system.

• Roof Drainage: Install leaf guards at the Administration Suite roof scuppers to improve drainage and reduce maintenance.

The selected Contractor will be responsible for all labor, materials, equipment, permits, inspections, coordination, and supervision necessary to successfully complete the renovations.

All work shall comply with AISD design standards, local building codes, and applicable regulations.

AISD have the right under the contract to assess liquidated damages for and are not limited to performance and schedule delays beyond substantial completion.

Estimated start of work date: June 1, 2026 Estimated substantial completion date: August 10, 2026

4.2 Contractor Experience and References:

To receive points under the evaluation criteria, the contractor must submit customer reference letters. Additionally, the contractor must demonstrate relevant experience, particularly in educational settings, by providing documentation of successfully completed projects within the last 3 to 5 years. These projects should have involved a minimum construction cost and include HVAC unit and building repairs of similar or greater scope and scale.

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4.3 Instructions to Proposers:

Austin Independent School District (“AISD”) requests proposals for a Contractor to perform the construction of the Work described in the Project Information above. AISD is interested in receiving proposals from General Contractors with experience in successfully completing projects that are similar in scope, size and complexity to the Work, and meeting any specialist requirements set forth above.

Each Proposal should be prepared simply and economically, providing a straightforward, concise description of the Proposer’s ability to meet the requirements of this solicitation.

Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the District’s needs. All costs directly or indirectly related to preparation of a Proposal to this Solicitation or any oral presentation required to supplement and/or clarify a Proposal, which may be required by the District, shall be the sole responsibility of the Proposer.

4.4 Sales Tax Exemption:

The District claims an exemption from taxes under Article 20.04(E) 4&5 for the purchase of tangible personal property. Proposed prices shall not include sales tax on materials, supplies, or equipment that are incorporated into the real property interest of the District or are otherwise completely used and consumed in the performance of the Contract. The District will furnish the Contractor with a Sales Tax Exemption Certificate to be issued to Suppliers in lieu of the tax.

4.5 No Contact Period:

The no contact period shall begin upon the date of issuance of a solicitation and shall end upon execution of the awarded contract. All communication during this time will be coordinated through the Authorized Contact.

4.6 Authorized Contact Persons:

The persons listed below may be contacted for information regarding the Competitive Sealed Proposal:

BOND PROCUREMENT SERVICES CONTACT: Alicia Carson EOO DEPARTMENT CONTACT: Chris Adeniji

4.7 Drawings, Specifications, General Conditions, Prevailing Wage Rates and Addenda:

The documents for this Request For Competitive Sealed Proposals include, without limitation, AISD’s General Conditions of the Contract for Construction (“General Conditions”), and AISD's Notice of Prevailing Wage Rates (“Notice of Prevailing Wage Rates”), Bid Documents, Drawings (if any), Specifications (if any), and Addenda (if any) and other documents related to this Request For Competitive Sealed Proposals, are available for download through AISD’s Bonfire portal.

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4.8 Format for Proposals:

Each proposal (“Proposal”) submitted by a proposer (“Proposer”) must contain all specified documents outlined in the submission and responsiveness checklist by the submission due date and time in accordance with the Evaluation Criteria. Proposal components must be provided as separate documents in the file format requested. Failure to complete and submit and/or complete required documents prior to the solicitation due date and time may result in Proposer’s Proposal being deemed non-responsive and not being evaluated.

Responses to this Competitive Sealed Proposal (CSP) shall be formatted and organized in the following order for consistency and easy screening:

Transmittal Letter All of the following information must be provided by Proposer, in the form of a Transmittal Letter. Responses must be typed. Illegible responses will not be considered. The Proposer is also sometimes hereinafter referred to below as the "organization", "company”, or the “offeror”. The transmittal letter should not exceed three (3) pages and should include:

o Company name and address from which Proposer will conduct the Work; name, title, email, telephone and fax number of person(s) to be contacted for clarifications or additional information regarding proposal, o Name, title, email, telephone and fax number of person authorized to contractually obligate vendor’s company with proposal, o A brief statement summarizing the vendor’s understanding of the project and relevant experience, including but not limited to:

a) How many years has your organization been in business as a contractor?

b) How many years has your organization been in business under its present business name?

c) Under what other or former names has your organization operated?

d) Identify if your organization is a corporation, limited liability company, partnership, or individually owned, then provide the following corresponding information:

• Date of incorporation, or organization

• State of incorporation, or organization

• President’s, Manager’s, Managing Member’s, Name(s) of

General Partner(s) or Owner.

• Does any relationship exist between the proposer, its officers, principals, or employees and any of AISD’s Officers, or Trustees?

Evaluation Criteria: (for points associated with requested information below see section

5.0 Evaluation Criteria)

1. The price; Section 2269.055.a (1)

a. See the BidTable within Bonfire for instructions. This section shall

26CSP070-Renovations at Bryker Woods Elementary School Page 13 of 23 contain a straightforward, concise delineation of the vendor/contractor’s fees to satisfy the requirements of this CSP. It is the vendor/contractor’s responsibility to specify all costs (i.e. initial startup costs, administrative fees, processing fees, etc.) associated with providing the products or services required herein.

b. The undersigned Proposer (“Proposer”) submits this Proposal for the performance of the Work of construction, alteration or repair (the “Work”) described in the project manual.

The undersigned Proposer has carefully examined and considered the Project Site and relevant conditions and circumstances for the Work, information and requirements set out in the Request for Competitive Sealed Proposals, the Drawings and Specifications, and all requirements including the General Conditions of Construction, and the Notice of Prevailing Wage Rates, in making this Proposal.

2.

a. Offeror’s experience and reputation; Section 2269.055.a (2)

i. Vendor’s history, background and principal officers,

ii. Company organization chart,

iii. A project organization chart should detail the team to be assigned to AISD. The organizational chart shall show the chain of command, and the role and responsibility of each member. (The vendor shall keep AISD up to date with a revised organization chart each time there is a significant change),

iv. Summary of credentials, licenses and accreditations,

v. Identify vendor’s contracts of similar size and scope,

vi. Work to be Performed on this Project by Proposer's Own Forces:

1. List the general categories of work that your organization intends to perform on this Project using its own forces.

b. Past experience with AISD and other school districts

i. Provide information for three (3) Construction Project related references with the following contact information;

Company/Entity Name, Contact person, Address, Email Address, Phone Number.

ii. List five (5) school projects that your company has completed in the past five (5) years, beginning with AISD schools. As used herein, “school” means K-12 and higher education. Provide the following information for each project, and the total combined dollar value of all school projects.

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1. Proposers may create a list or a table to submit this information.

Project Name Owner Owner’s Contact Person, Phone Number and Email

Address Architect Architect’s Contact Person, Phone Number and

Email Address Original Contract Amount Final Contract Amount Date of Completion Brief Description of Scope % of work completed with Own Forces Liquidated Damages (yes/no)

3.

a. Quality of the offeror’s goods or services; Section 2269.055.a (3)

i. Provide the greatest amount of meaningful detail possible to describe the proposed products/services. Indicate if vendor can meet the specifications, or if the specifications can be met only under certain conditions or circumstances. If vendor is not able to meet the specification, briefly explain why, noting any concerns or issues AISD should be aware of,

ii. Define reporting capabilities including monthly management reports, comprehensive invoicing, notification, and electronic capabilities. Include samples of reporting procedures, any standard reporting forms provided to the customer, and additional programs available to customers.

iii. Summary of credentials, licenses and accreditations,

iv. Describe any professional liability limits,

v. Describe any other consultant relationships,

vi. Vendor must provide AISD with a quality assurance program that ensures, at a minimum, the following:

1. Utilization of proper materials,

2. Utilization of satisfactory workmanship,

3. Correction plan if unsatisfactory materials or workmanship is utilized,

4. That all necessary paper work, drawings, and documentation follow the job from start to finish and ensure compliance with construction documents approved submittals, request for information (RFI) and

26CSP070-Renovations at Bryker Woods Elementary School Page 15 of 23 change orders (CO),

5. That entire job is complete on time as mutually agreed, and to satisfaction of AISD,

b. Quality of contractor’s response in the proposal

i. Describe your firm’s philosophy, approach(es) and preferred methods for meeting requirements and/or deliverables in the Specifications sheets of this CSP.

c. Project plan and schedule

i. Detailed project execution plan, or methodology, that discusses principles, practices, and procedures to be used by the vendor in implementing associated work for this project. The information should include, but not be limited to, a discussion of design services, project mobilization, use of subcontractors (if applicable), a project organization chart, project manager identification, quality assurance program, safety record, and reporting capabilities.

ii. Provide a timeline indicating deliverables/estimated completion date from the time a Purchase Order is issued (calendar days), vendor responsibilities and resources needed from AISD,

4. Offeror’s safety record; Section 2269.055.a (5)

a. Provide safety record for each of the past three (3) calendar years and describe firm safety experience working on construction projects of similar scope. The safety record should be supported by accurate and verifiable date,

5. Offeror’s proposed personnel; Section 2269.055.a (6)

a. Proposed Personnel, personnel directly assigned to work on this project. List and describe a minimum of three successfully completed projects within the past five (5) years of comparable size, scope and complexity to the Work described in the solicitation for each key personnel of the Prime Contractor.

i. Key Personnel to be evaluated are:

1. Project Manager

2. Project Superintendent

b. For each key personnel, provide a resume (not to exceed 2 pages) which includes the key individual’s construction experience and a description of qualifications and experience relative to the Project,

c. A project organization chart should detail the team to be assigned to AISD. The organizational chart shall show the chain of command, and the role and responsibility of each member. (The vendor shall keep

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AISD up to date with a revised organization chart each time there is a significant change),

d. Subcontractor discussions should include information regarding the program that is used to pre-qualify a subcontractor as satisfactory due to their financial stability and technical qualifications. Vendor shall provide detailed information regarding pre-approved subcontractors, such as name of firm, address, phone number, contact, area of specialty(ies), size of work force, and years as a pre- approved subcontractor,

e. List identifying any potential subcontractors, professionals, suppliers, and vendors that you may work with on this project,

6. Offeror’s financial capability appropriate to the size and scope of the project; Section 2269.055.a (7)

a. Identify vendor’s contracts of similar size and scope,

b. Fiscal and Bonding Capacity:

i. List your total annual billings for each of the past five (5) calendar years,

ii. Supply financial references,

iii. After proposal(s) are opened but prior to award, the vendors may be required to submit upon request financial statements that include a balance sheet, audited annual statement & income statement.

iv. The vendor selected for this project must provide a 100% performance and/or payment bond for the entire amount of the construction budget. Provide a letter from a bonding company demonstrating your ability to satisfy this requirement.

7. HUB Equity Contracting Plan Section 2269.055.a (4)

a. Please see Attachment C for detailed expectations of information included in the proposal.

5.0 EVALUATION CRITERIA:

This procurement is being issued in compliance with applicable AISD Policy for selecting and awarding facility (building) projects by a Request for Competitive Sealed Proposal method set forth in Texas Government Code 2269.

The evaluation, ranking, and negotiations for selection of the prime contractor for this project is anticipated to be completed and submitted to the Austin ISD School Board for action by September 12, 2025.

If the District is unable to negotiate a satisfactory contract with the top-ranked firm within 45 calendar days, the District will formally end negotiations with that firm in writing and may proceed to the next proposer in the order of the selection ranking, until a contract is reached or all

26CSP070-Renovations at Bryker Woods Elementary School Page 17 of 23 negotiations end. The District, in its complete discretion, may elect to extend the time for negotiations with any firm for an additional period of time.

The District will select the Proposer that offers the “best value” to the District based on the evaluation of the following criteria:

Proposer’s Financial Capability Yes or No

The Proposer must submit a letter from Proposer’s Surety Stating Proposer’s ability to acquire bonding in the full amount of the project and the maximum limits to be applied if applicable.

EOO (formerly HUB) Program Yes or No Proposer must comply with the District’s Equal Opportunity Office participation requirements. If the Proposer has neither met the goals nor made GFE to meet the goals, it will be found to be nonresponsive and will not be considered for award of the contract.

Proposals shall be evaluated using the evaluation criteria listed below, and the scope of work will be awarded by Project. Based on scope of work, AISD reserves the right to award the Project to the top ranked contractor in the manner that provides the best value to the district based on price and other evaluation criteria.

Evaluation Criteria (Government Code 2269) Point System

The price; Section 2269.055.a (1) Total Proposed Pricing - Provides thoroughly developed, competitive pricing using the BidTable within Bonfire of the CSP.

40 points

Offeror’s experience and reputation; Section 2269.055.a (2) Provides evidence of your experience in planning, staging and delivery of recent projects of similar scope and scale (5 pts)

15 points

Past experience with AISD and other school districts Provides a summary of nature of work, on time delivery and quality of work contracted with AISD and/or other school districts and AISD’s assessment of the presented summary. List and describe prime contractor’s construction experience for five (5) successfully completed projects within the past five (5) years of comparable size, scope and complexity to the Work described in the Contract Documents.(10 pts)

Quality of the offeror’s goods or services; Section 2269.055.a (3) Contractor’s products should be new and be of the highest quality with an option to substitute for a company branded item of equivalent quality. (5 pts)

15 points Quality of contractor’s response in the proposal Effectively responds and processes all request for information and documentation included in this CSP (5pts) Project Plan and schedule (5pts)

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5 4 Offeror’s safety record; Section 2269.055.a (5) Provides a summary of Experience Modification Rate (EMR) for the last three years, as well as a summary of your company’s safety policies and procedures Proposer must comply with the district's Safety Record requirements. For complete guidelines refer to the Attachment B.

5 points

5 points

Offeror’s proposed personnel; Section 2269.055.a (6) Proposed Personnel, personnel directly assigned to work on this project. List and describe a minimum of three successfully completed projects within the past five (5) years of comparable size, scope and complexity to the Work described in the solicitation for each key personnel of the Prime Contractor.

Key Personnel to be evaluated are:

o Project Manager o Project Superintendent For each key personnel, provide a resume (not to exceed 2 pages) which includes the key individual’s construction experience and a description of qualifications and experience relative to the Project

5 points

Offeror’s financial capability appropriate to the size and scope of the project;

Section 2269.055.a (7) Provide proof of Insurance, financial stability and Letter of Surety from Bonding Company

5 points

HUB Equity Contracting Plan Section 2269.055.a (4) Proposer must comply with the district's HUB participation requirements. For complete program guidelines refer to Attachment C.

Proposer must submit:

● HUB Utilization Report (HUR)

● HUB Equity in Contracting Plan

● HUB Compliance Check List

● HUB Good Faith Efforts (if applicable) - instructions for submittal found in

08- Attachment C.4- HUB Compliance Guidelines

15 points

5.1 Proposal Guaranty:

5.1.1 Each Proposal must be accompanied by a Proposal Guaranty in the amount of five percent (5%) of the largest possible total Proposal (i.e. the sum of the Base Proposal and all additive Alternates).

5.1.2 The Proposal Guaranty shall be in the form of a Bid Bond. The Bid Bond shall be issued by a corporate surety authorized to do business in the State of Texas that

26CSP070-Renovations at Bryker Woods Elementary School Page 19 of 23 is listed on the U.S. Treasury list of approved sureties.

5.1.3 The Proposal Guaranty will be held until the selected Proposer has signed the Contract and provided the required insurance and payment and performance bonds and Safety Program Manual and Safety Plan as provided in these instructions.

5.1.4 Should the selected Proposer fail or refuse to sign the Contract and/or provide the required insurance and payment and performance bonds and Safety Program Manual and Safety Plan as provided in these instructions, then the Proposer’s Proposal Guaranty will be forfeited to AISD as liquidated damages and not as a penalty.

5.1.5 The original sealed Proposal Guaranty must be submitted to AISD Central Office.

Envelopes must contain the solicitation number and be addressed to the contact person for the solicitation. Instructions for submitting the original Proposal Guaranty have been provided on the cover sheet. If AISD is not in receipt of the original sealed Proposal Guaranty, a proposer cannot be recommended to the Board of Trustees for approval.

5.2 Bond and Insurance Requirements:

5.2.1 Insurance meeting the requirements set out in the General Conditions must be furnished by the selected Proposer within 5 days after the Contract is signed by the Proposer.

5.2.2 If the Contract amount is over $25,000, the selected Proposer must provide payment bond, and if the Contract amount is over $100,000, the selected Proposer must provide a performance bond each in the amount of 100% of the Contract Price within 5 days after the Contract is signed by the Proposer. Bonds must be provided by a Treasury-listed corporate Surety authorized to do business in the State of Texas.

5.2.3 The Proposer’s attention is directed to Subsection 10.4 of the General Conditions which expressly sets out the Worker’s Compensation Insurance requirements for the Project. The Contractor and each subcontractor must maintain Worker’s Compensation Insurance coverage as required in Subsection 10.4 and the Contractor is required to provide a certificate of coverage for each subcontractor prior to that subcontractor beginning Work on the Project Site, showing that coverage is being provided for all of its employees for the duration of the Work.

Subsection 10.4 is incorporated herein for all purposes.

5.3 Site Visit and Contract Documents

5.3.1 A non-mandatory tour of the Site will be conducted at the specified time and date listed in the Solicitation. The tour should take no more than 1-1/2 hours. Each Proposer shall be fully acquainted with the existing and anticipated sources and supplies of labor and materials, and shall also thoroughly examine the Contract Documents. Failure of the Proposer to visit the Project Site and be acquainted with

26CSP070-Renovations at Bryker Woods Elementary School Page 20 of 23 the conditions of the Work and the Contract Documents shall in no way relieve the Proposer from any obligations with respect to its Proposal.

5.4 Prevailing Wage Rates

5.4.1 The Contractor and each Subcontractor who performs work under the Contract must pay, at a minimum, the applicable prevailing wage rates to a worker employed by it in the performance of the Work. The prevailing wage rates applicable to the Project, which shall be in effect for the duration of the Contract, are set forth in the Notice of Prevailing Wage Rates Rates and are in accordance with Austin Independent School District’s Minimum Wage Clarifications outlined in the General Conditions of the Contract (GCC). See Attachment D.

5.5 Public Information

5.5.1 AISD considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Tex. Gov’t Code, Chapter 552.001, et seq.) after a contract is awarded. Certain sections of your proposal, shall be marked as “confidential” and will be omitted from any public records request.

5.5.2 Proposers are hereby notified that AISD strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

5.6 Conflict of Interest Questionnaire

5.6.1 Proposer is advised to determine if it is required under Chapter 176 of the Texas Local Government Code to file a completed conflict of interest questionnaire with AISD. If Proposer is required by law to complete the questionnaire, the Conflict of Interest Questionnaire (Form CIQ) should be completed and submitted online at:

https://www.austinisd.org/cp/ciq-online

5.7 Possession of Proposal Documentation

5.7.1 All proposal materials and supporting documentation that are submitted in response to this proposal becomes the permanent property of AISD.

5.8 Waiver of Claims

5.8.1 EACH PROPOSER BY SUBMISSION OF A PROPOSAL TO THIS

REQUEST FOR COMPETITIVE SEALED PROPOSALS WAIVES ANY

CLAIMS IT HAS OR MAY HAVE AGAINST THE ARCHITECT, ITS

CONSULTING ENGINEERS, OR ANY OTHER CONSULTANTS, AND

THEIR RESPECTIVE EMPLOYEES, OFFICERS, MEMBERS,

DIRECTORS AND PARTNERS, AND AISD, ITS EMPLOYEES,

OFFICERS, AGENTS, REPRESENTATIVES, AND THE MEMBERS OF

https://www.austinisd.org/cp/ciq-online

26CSP070-Renovations at Bryker Woods Elementary School Page 21 of 23

AUSTIN INDEPENDENT SCHOOL DISTRICT’S GOVERNING BODY,

CONNECTED WITH OR ARISING OUT OF THIS REQUEST FOR

COMPETITIVE SEALED PROPOSALS, INCLUDING, THE

ADMINISTRATION OF THE REQUEST FOR COMPETITIVE SEALED

PROPOSALS, THE PROPOSAL EVALUATIONS, AND THE SELECTION

OF THE PROPOSER. SUBMISSION OF A PROPOSAL INDICATES

PROPOSER'S ACCEPTANCE OF THE EVALUATION TECHNIQUE AND

PROPOSER'S RECOGNITION THAT SOME SUBJECTIVE JUDGMENTS

MUST BE MADE BY AISD DURING THE SELECTION PROCESS.

WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, EACH

PROPOSER ACKNOWLEDGES THAT AISD SHALL DOCUMENT THE

BASIS OF ITS SELECTION AND SHALL MAKE THE EVALUATIONS

PUBLIC NOT LATER THAN THE 7TH DAY AFTER THE DATE THE

CONTRACT IS AWARDED, AND EACH PROPOSER WAIVES ANY

CLAIM IT HAS OR MAY HAVE AGAINST THE ABOVE-NAMED

PERSONS, DUE TO INFORMATION CONTAINED IN SUCH

EVALUATIONS.

6.0 Post Award

6.1 Safety Program Manual and Project Safety Plan Requirements

6.1.1 The selected Proposer must submit its Safety Program Manual in accordance with the requirements set out in the General Conditions not later than 5 days after the Proposer signs the Contract.

6.1.2 The selected Proposer must submit a Safety Plan for the Project meeting the requirements set out in the General Conditions not later than 5 days after the Proposer signs the Contract.

6.2 Criminal History Record Information Review

6.2.1 For purposes of the Project, all workers who will be performing Work on the Project Site will be subject to the AISD background check and badging procedures.

Disqualifying criminal histories are outlined in Texas Education Code §22.08341, AISD Board Policy CJA (Legal), CJA (Local) and CJA (Regulation), and the General Conditions of Construction. All workers must always display an AISD badge when on site.

6.3 Deadline for Signing Contract and AISD’s Rights If Delay(post)

6.3.1 The timely completion of this Project is essential. AISD has the right to consider negotiations with the selected Proposer for the Contract incomplete until and unless the Contract is signed and the bonds, insurance, Safety Program Manual and Safety Plan are submitted in accordance with the following deadlines. In order to avoid unnecessary delays in the Project, the selected Proposer must:

26CSP070-Renovations at Bryker Woods Elementary School Page 22 of 23

● Sign the Contract no later than 10 days after Board approval of the selected Proposer has been notified that it is the successful Proposer.

● Provide its Safety Program Manual and the Safety Plan for the Project.

● Provide all required bonds within 5 days after the selected Proposer signs the Contract.

6.3.2 Provide Certificate of Insurance before Work commences on the Project.

If the selected Proposer fails to meet one or more of these deadlines, then in addition to any and all other rights and remedies to which AISD is entitled, AISD shall have the right to:

▪ Terminate its negotiations with the selected Proposer and begin negotiations with the next ranked Proposer; or

▪ Proceed with the Contract with selected Proposer, but treat each day beyond the 10-day deadline in which the Contract is unsigned by the Proposer, and/or each day beyond the 5 day deadline in which one or more of the required documents has not been submitted, as a day of unexcused delay under the Contract.

6.4 Disclosure of Interested Parties

6.4.1 In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Texas Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

6.4.2 After the AISD Board of Trustees selects the Proposer, the successful Proposer will be required to complete an electronic Form 1295 (“Form 1295”) on the Texas Ethics Commission website (https://www.ethics.state.tx.us/filinginfo/1295/) and submit the completed and executed Form 1295, including the certification of filing, to AISD prior to entering into a contract with AISD in accordance with this statute.

Additional information is available on the Texas Ethics Commission website at http://www.ethics.state.tx.us/. Submission of a response to this Request for Competitive Sealed Proposals indicates Proposer’s acceptance and intended compliance with these requirements.

The full Project Manual, including required HUB documents, Bid Documents, Drawings

(if any), Specifications (if any), and Addenda (if any), may be published as separate files.

The full set of documents is available for download in the AISD Bonfire portal and at

Miller IDS under this solicitation number and name.

https://www.ethics.state.tx.us/filinginfo/1295/ http://www.ethics.state.tx.us/

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7.0 ATTACHMENTS

⮚ Bid Response Attachments - Required Forms (must be submitted with proposal):

Attachment A- Signed Addenda, if applicable via bonfire Attachment B - Safety Record Attachment C - HUB Equity Contracting Plan Attachment D - Notice of Prevailing Wage Rates Attachment E - Required Forms

⮚ Appendices (Documents for reference purposes only):

▪ Appendix 1 – Purchasing and Acquisition Vendor Relations Policy CHE-

LOCAL

▪ Appendix 2 – AISD Policy and Provisions

▪ AISD General Conditions of the Contract for Construction (GCC)

▪ IFC Drawings

▪ IFC Project Manual