10-C03 - 2026 ADA Technical Specifications - 93 pages.pdf

SECTION 4: TECHNICAL SPECIFICATIONS

SECTION 01010 - SUMMARY OF WORK

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Project Description.

B. Project Location.

C. Contractor's Use of Premises.

D. Work Sequence.

E. Special Requirements.

1.02 PROJECT DESCRIPTION

A. This project generally comprises the replacement of ADA ramps and sidewalk installation related to city paving projects scheduled during 2026.

1.03 PROJECT LOCATION

A. Project sites are listed and shown below for reference to overall location and summarized on the bid tab or will be directed according to the schedule on the bid tabs. The contractor awarded the project may be provided with access to the City’s GIS tracker map showing all authorized work locations as well as site specific information (measurements, photos, notes, etc) provided necessary documentation is provided.

Part Street Limit of Work

A N-S Plum St John to E. Fulton

B E. Chestnut St. N. Queen St. to Eastern City Limit

C W James St N Mary St to College Ave

D Euclid Ave. Alley 190 SW & Alley 191 SW

E E James St N Cherry St

F E Ross St Alley 103NE

G High St Alley 170SW

H N. Shippen St. Alley 49NE

I Laurel St. High St.

J S. Christian St. Dauphin St.

K N. Queen St. W. Walnut St.

1.04 CONTRACTOR'S USE OF PREMISES

A. Confine construction equipment, the storage of materials and equipment, and operations of workmen to within the permanent and temporary right-of-way.

B. Pipeline materials, if any, may be stored appropriately along the route of the Work, provided such stored materials do not unduly restrict public use or infringe on private property.

C. Additional storage in excess of that available at the street shall be the responsibility of the Contractor. Additional payment will not be made for storing new Products, or excavated material off-site, or its transportation to/off the site when it is required.

D. Assume full responsibility for materials stored on site (including materials for which the Owner has made payment).

E. Transport materials remaining at the completion of the Project for which the Owner has made payment to a storage area designated by the Owner.

F. The Contractor shall limit his use of the premises to the Work indicated, so as to allow for Owner occupancy and use by the public.

1. Keep existing driveways and entrances serving the premises clear and available to the Owner and his employees at all times. Do not use these areas for parking or storage of materials.

2. Do not unreasonably encumber the site with materials or equipment.

Confine stockpiling of materials and location of storage sheds to the areas designated by the Owner. If areas for storage are not available on-site, or if additional storage is necessary, obtain and pay for such storage off-site.

1.05 WORK SEQUENCE

A. Sequence construction operations to:

1. Minimize inconvenience to businesses, public facilities, and residences located adjacent to the Project.

2. Minimize disruption of traffic and maintain continuous traffic flow through the Work area to the maximum extent practicable.

3. At all times, limit work to one side of a street at a time, the contractor may not work on both sides of the same street concurrently.

4. Complete all physical work (excavation, concrete, seeding, paving, etc) within ten (10) working days of work commencing at a given ramp. Any work not complete within this requirement will be subject to liquidated damages.

1.06 SPECIAL REQUIREMENTS

A. If the nature of construction work requires temporary disruption, relocation, or modification of utility services to businesses, public facilities, or residences adjacent to the Project, provide temporary services by methods approved by the utility company and the Engineer. Cost of such temporary services is considered to be included in the Contract Price(s) and no extra compensation will be allowed. If the Contractor's operations result in extended (in excess of one hour) interruption of services, Owner or Engineer may direct utility company to correct such interruptions; and the utility company's costs will be charged to the Contractor.

B. In the event that utility relocations or modifications are required during the Work, make arrangements with the affected utility company to perform such relocations or modifications. Cost of such utility relocations or modifications is considered part of the Contract Price and no extra compensation will be allowed.

C. Trenches left open shall be covered with steel plates secured to prevent movement, rattling, and/or rocking; use of plywood is not permitted.

D. Contractor shall be responsible for restoration of seeded areas, if any, whether within or outside of the limits of Work.

E. Owner’s interpretation of Federal ADA guidelines shall override Contractor’s interpretation at all times.

F. Contractor shall be responsible for costs of third-party inspections and, at the discretion of the Owner, PennDOT certified flagmen or Police Officers needed during performance of Work after regular work hours (7 a.m. – 5 p.m.) and on weekends; work may not be performed during legal holidays.

G. Contractor’s/Subcontractor’s vehicles which are unoccupied and are not needed for performance of Work shall be parked off-site at Contractor’s/ Subcontractor’s expense.

H. Contractor and its subcontractor(s) shall observe current City of Lancaster parking regulations.

I. Over-sized construction equipment (larger than an extended cab pick-up truck) shall be removed from the street at the end of each day and traffic lanes shall be restored when possible, unless prior permission is given by the Owner to do otherwise.

J. Blocking of parking areas shall be coordinated and approved by the City of Lancaster Police Department. Necessary signage shall be obtained from the officer in charge of traffic and shall be posted 48 hours in advance, or as directed by the traffic officer.

K. The contractor shall be responsible to provide to the City video and photo documentation for the entire work area, both before and after the completion of work.

1.07 PRE-CONSTRUCTION PHOTOGRAPHIC AND VIDEO REPRESENTATION

A. Prior to commencing with the Work, Contractor shall photograph and video record pre-construction conditions at each project and submit (2) sets to the City. Photographs shall be in high resolution digital format (JPEG) and provided on CD or DVD. Video recordings shall be in DVD-Video format (MPEG-2), playable in a consumer grade DVD movie player.

1. Information shown for the site shall include, but not be limited to building foundations, building exteriors, alleys, streets, driveways, sidewalks, exterior stairs, curbs, ditches, walls, fences, decks, patios and other surface physical features, visible utilities and adjacent structures as applicable.

2. The purpose of the photographs/recording are to document existing conditions and to provide a fair measure of required restoration.

3. Any areas not readily visible for photographs/recording shall be described in detail. Unless otherwise approved by Engineer, photo-documentation/video recording shall not be performed during inclement weather, or when surfaces are partially, or totally covered with snow, ice, leaves etc.

4. The original photographs/video shall be submitted to the Engineer accompanied by a detailed log of the documented photographs and the contents of each video recording. The log shall include location descriptions with corresponding station numbers to facilitate the quick location of information contained on the photographs/video.

5. One set of the photographs/video recordings will be maintained by the City during construction and may be viewed by the Contractor upon request. Upon final acceptance, the photographs/video will become the property of the Owner.

B. Additional Video Requirements:

1. Temporary lighting shall be provided as necessary to properly tape areas where natural lighting is insufficient (shadows etc.).

2. The records shall include an audio soundtrack to provide the following information:

a. Detailed description of location being viewed referenced to Contract

Drawings (i.e., building designation, street location, etc.).

b. Direction (N, S, E, W, looking up, looking down, etc.) of camera view.

c. Date, time, temperature, environmental conditions at time of taping

C. Photo-documentation and video recording shall be performed by a third-party entity thoroughly trained and experienced in producing photographic and video records for the construction industry.

D. Extent of recording will be established during the pre-construction conference.

E. Costs associated with video records shall be included in the Contract Price.

F. The contractor awarded the project may be provided with access to the City’s GIS tracker map showing all authorized work locations as well as site specific information (measurements, photos, notes, etc) provided necessary documentation is provided

PART 2 - PRODUCTS

NOT APPLICABLE TO THIS SECTION

PART 3 - EXECUTION

END OF SECTION 01010

SECTION 01025 - MEASUREMENT AND PAYMENT

1.01 SECTION INCLUDES

A. Applications for Payment.

B. Payment for Tests and Inspections.

C. Products Stored on Project Site.

D. Item Descriptions.

1.02 APPLICATIONS FOR PAYMENT

A. Submit four copies of Application for Payment to Engineer.

B. Application for Payment shall be submitted on form attached to this Specification Section. List each Part individually as shown on the Proposal Form. Other payment application forms are not acceptable.

C. Include following Contractor's signed certification on Application for Payment:

The undersigned Contractor certifies that (1) all previous progress payments received from Owner on account of Work done under the Contract have been applied to discharge in full all obligations of Contractor incurred in connection with

Work covered by prior Applications for Payment numbered 1 through ___ inclusive and that such payments have been made in compliance with the regulations of the

United States Department of Labor under 29 CFR, Parts 3.5 and 5a; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all liens, claims, security interests, and encumbrances (except such as covered by Bond acceptable to Owner indemnifying Owner against any such lien, claim, security interest, or encumbrance); and (3) all Work covered by this Application for

Payment is in accordance with the Contract Documents and is not defective, as that term is defined in the Contract Documents.

D. Contractor and all its subcontractors shall, for each Part, submit to the Engineer three copies of their weekly payroll certification.

1.03 PAYMENT FOR TESTS AND INSPECTIONS

A. Contractor shall employ and pay for the services of an independent firm(s) to perform laboratory and field-testing and inspections as required in the various Specification Sections. Obtain approval of the proposed testing and inspection firms from Engineer. Cost of such tests and inspections shall be included in the Contract Prices and no separate or extra payment will be made.

1.04 PRODUCTS STORED ON PROJECT SITE

A. Payment will not be made for Products stored on the Project site but not yet incorporated in the Work.

1.05 ITEM DESCRIPTIONS

A. General:

1. No additional payment will be made for removing/relocating signs, mailboxes, or other above, or below grade physical obstacles, unless otherwise specified in this Section. These costs shall be included in the lump sum, or unit price bid for each item.

2. The following costs shall also be included in the unit and lump sum prices:

a. Bonds and Insurance

b. Contractor’s overhead and profit and other expenses as allowed by the Conditions of the Contract.

c. Storage and transportation of material to/from off-site locations.

d. Transportation and disposal of construction debris.

e. Temporary services and stand-by equipment.

f. Erosion and Sedimentation Control.

g. Sheeting and Shoring.

h. Temporary Maintenance.

3. All excavation in this project is “unclassified.”

B. Removal and Disposal

1. Measurement and payment per: square foot, square yard, linear foot or cubic yard at the unit price bid.

2. Payment shall include excavation, subgrade preparation, removal to an approved waste disposal area and clean up of the site.

3. This item includes removal of existing concrete and roadway area for the proposed work.

C. Base Repair (Section 02500):

1. Measurement and payment per square foot at the unit price bid.

2. Price shall include excavation, removal and disposal of existing material to existing subgrade of the roadway within the limits identified, subgrade preparation, furnishing and placing new aggregate base and Superpave material, compaction, and sealing of joints.

D. Construct Cement Concrete Curb (Section 02500):

1. Measurement per linear foot at the unit price bid.

2. Payment shall include excavation, removal and disposal of excavated material, furnishing and placing aggregate base, construction of cement concrete curb, including curved, depressed and transition sections and expansion joint material. Any topsoil, seed and mulching necessary to restore lawns and planting areas as a result of sidewalk work is incidental to the sidewalk.

3. Street restoration will be paid separately.

E. Construct Sidewalk (Section 02500):

1. Measurement and payment per square foot at the unit price bid.

2. Payment shall include removal and disposal of excavated material including existing curb, where applicable, subgrade preparation, furnishing and placing aggregate base, construction of sidewalk as described below, cast-in-sleeves for signs, grade adjustment of existing utilities (includes water valve boxes provided by City) and expansion joints. Any topsoil, seed and mulching necessary to restore lawns and planting areas as a result of sidewalk work is incidental to the sidewalk.

a. Concrete Sidewalk: Concrete slab.

b. Brick Sidewalk: Concrete base slab, sand or mortar bedding, and brick pavers. Payment for brick supplied as new brick installation will be paid for as directed by the City.

F. Construct Driveway Aprons (Section 02500):

1. Measurement and payment per square foot at the unit price bid.

2. Payment shall include removal and disposal of excavated material including existing curb, where applicable, subgrade preparation, furnishing and placing aggregate base, construction of sidewalk as described below, cast-in-sleeves for signs, grade adjustment of existing utilities (includes water valve boxes provided by City) and expansion joints.

a. Concrete Sidewalk: Concrete slab.

b. Brick Sidewalk: Concrete base slab, sand or mortar bedding, and brick pavers.

3. Detectable warning surface measurement and payment for each at the unit price bid.

G. Construct Handicapped Ramps (Section 02500):

1. Measurement and payment per square foot at the unit price bid.

2. Payment shall include excavation, removal and disposal of excavated material, grade adjustment of existing utilities (includes water valve boxes provided by City), reinforced concrete slab, including existing ramp where applicable, construction of ramp with detectable warning mats, and expansion joint material.

3. Depressed curb at new ramp will be paid separately.

4. Detectable warning mat measurement and payment for each at the unit price bid.

H. Furnish and Install Storm Water / Sewer Structures (Section 02721):

1. Measurement and payment for each at the unit price bid.

2. Payment shall include excavation, removal and disposal of excavated material, including existing inlet, furnishing and installing new inlet box, concrete channels, connection to existing pipes, aggregate base, backfill, and Superpave base.

3. Inlet top and grate will be paid separately.

I. Furnish and Install Inlet Top and Grate (Section 02721):

1. Measurement and payment for each at the unit price bid.

2. Payment shall include furnishing and placing inlet top with structural steel bicycle safe grate.

3. Roadway restoration will be paid separately.

J. Furnish and Install Utility Pipe (Section 02721):

1. Measurement and payment per linear foot at the unit price bid.

2. Payment shall include excavation, removal and disposal of excavated material, furnishing and placing pipe and couplings for connecting to existing pipe, connection to new inlets, pipe bedding, initial backfill, backfill, Superpave base, and compaction.

K. Project Schedule

1. Measurement and payment at the lump sum price bid.

2. Payment shall include the initial project schedule broken down by project location as well as monthly updates (at a minimum) detailing the progression of work by block.

3. Item will be paid as described in PennDOT Publication 408 unless otherwise agreed upon between the contractor and the City.

L. Temporary Maintenance and Control of Traffic:

1. Measurement and payment at the lump sum price bid.

2. Payment includes necessary temporary facilities and devices, including personnel, for maintenance and control of traffic during the construction period.

M. Miscellaneous Unclassified Soil Excavation (Section 02200):

1. Measurement and payment per cubic yard at the unit price bid.

2. Payment includes excavation, hauling and disposal where required by

Engineer and not paid under another item.

N. Miscellaneous Unclassified Aggregate Excavation (Section 02200):

1. Measurement and payment per cubic yard at the unit price bid.

2. Payment includes removal, hauling and disposal of aggregate material, where required by Engineer and not paid under another item.

O. Miscellaneous Rock Excavation (Section 02200):

1. Measurement and payment per cubic yard at the unit price bid.

2. Payment includes removal, hauling and disposal of rock material, where required by Engineer and not paid under another item. It is assumed that this material may be removed without the use of explosives.

P. Miscellaneous Concrete Excavation (Section 02200):

1. Measurement and payment per cubic yard at the unit price bid.

2. Payment includes furnishing and placing concrete, where required by Engineer and not paid under another item.

Q. Seeding for Lawn (Section 02260):

1. Measurement and payment per square foot at the unit price bid.

2. Payment shall include all necessary material, labor and equipment to establish an area of lawn to at least 80% ground cover

R. Adjust Sewer Vent/Utility Cover/Monument

1. Measurement and payment per each at the unit price bid as described below:

a. Sewer Lid Replacement: payment shall include furnishing and installing a new sewer lid where missing or damaged. This assumes there are no modifications required to the vent stack, if modifications to the vent stack are necessary, payment for this work will be made under the Grade adjustment item (sewer lid will be incidental to the grade adjustment item).

b. Grade adjustment Sewer Vent/Utility Cover/Monument: payment shall include necessary excavation, removal and disposal of excavated material, furnish and placement/adjustment of item, including necessary appurtenances, and bedding.

3. Surface restoration will be paid for separately.

4. For monument work a PA licensed surveyor shall perform the requirements stipulated in the City specifications AND adhere to ACT 367.

5. Necessary Code Compliance permits and all work to be performed by a Master Plumber.

S. Downspout Relocation (Trench drains and/or pipe under sidewalk)

1. Measurement and payment per linear foot at the unit price bid for trench drain or pipe under the curb items.

2. Payment shall include all pipe under the curb and necessary hardware for trench drains and material to connect to the existing downspout, including necessary downspout fittings.

T. Connection to Existing Storm Structure

1. Measurement and payment per each at the unit price bid.

2. Payment shall include necessary excavation, removal and disposal of excavated material, including any concrete or asphalt, replacement of any subbase material and all associated concrete work on the existing structure, including the piping material necessary to make the connection and all equipment and labor for this item.

U. Tree Removal & Stump Grinding

1. Measurement and payment per each at the unit price bid.

2. Payment shall include removal and disposal of tree or stump material including cleaning and removal of wood chip debris. If tree is to be removed entirely, stump removal will be paid separately from the tree removal item.

PART 3 - EXECUTION

END OF SECTION 01025

APPLICATION FOR PAYMENT

• CONTRACTOR SHALL BE REQUIRED TO USE EXCEL SOFTWARE TO FILL

OUT THE APPLICATION

• CONTRACTOR SHALL SUBMIT A DRAFT APPLICATION FOR REVIEW AND

APPROVAL PRIOR TO MAILING A FINAL PAY REQUEST

“EXHIBIT A”

Additional Information Required with All Applications for Payment

In order that the Owner (City of Lancaster) may provide information required by HUD, please supply the following information:

Contract or subcontract entered into during the period from: (check one) _______ April 1 through September 30; or _________ October 1 through March 31

1. Purpose: _________________________________________________________

2. Name of Contractor/Vendor & Subcontractors:____________________________

3. Address (City, State, Zip) of Contractor/Vendor & Subcontractors:____________

4. Employer IRS Number or Social Security Number:________________________

5. Racial/Ethnic Background:___________________________________________

6. Gender:__________________________________________________________

7. Dollar Value:______________________________________________________

SECTION 01027 - REQUEST FOR INFORMATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes: Administrative requirements for Requests for Information

1.3 DEFINITIONS

A. Request For Information (RFI):

1. Form prepared, completed and submitted by the Contractor requesting clarification of a portion of the Contract Documents, hereinafter referred to as

RFI.

2. A properly prepared request for information shall include a detailed written statement that indicates the specific Drawings or Specification in need of clarification and the nature of the clarification requested.

a. Drawings shall be identified by Drawing number and location on the Drawing sheet.

b. Specifications shall be identified by Section number, page and paragraph.

3. Requests for Information: Request made by Contractor concerning items not indicated on Drawings or contained in Project Manual that is required to properly perform the Work.

B. Improper and Frivolous RFIs:

1. RFIs that are not properly prepared, or

2. RFIs that request information that is clearly shown on the Contract Documents.

3. Improper or frivolous RFIs processed by the Engineer at the Engineer's standard hourly rate and Engineer will charge the Owner, and such costs will be deducted from monies still due the Contractor. The Contractor will be notified by the Engineer prior to the processing of improper RFIs.

1.4 CONTRACTOR’S REQUESTS FOR INFORMATION

1. Forms shall be filled in completely, and if prepared by hand, shall be fully legible after photocopying or scanning.

2. RFIs shall be submitted in numerical order with no breaks in the consecutive numbering.

3. Each page of attachments to RFIs shall bear the RFI number and shall be consecutively numbered in chronological order.

4. RFIs must be submitted by email.

a. Email contact information will be distributed by the Owner at the Pre-

Construction Conference.

5. Contractor shall maintain a log of RFI requests and update said log with each new RFI request or determination. RFI Log shall be made available to the Owner.

A. When the Contractor is unable to determine from the Contract Documents, the material, process or system to be installed, the Engineer shall be requested to make a clarification of the indeterminate item.

B. Contractor shall endeavor to keep the number of RFIs to a minimum. In the event that the process becomes unwieldy, in the opinion of the Owner, because of the number and frequency of RFI's submitted, the Owner may require the Contractor to abandon the process and submit future requests as either submittals, substitutions or requests for change.

C. RFIs shall be originated by the Contractor.

A.

1. RFIs from Subcontractors or suppliers shall be submitted through, reviewed by, and signed by the Contractor prior to submittal to the Owner.

2. RFIs from Subcontractors or material suppliers sent directly to the Owner shall not be accepted and will be returned unanswered.

D. Contractor shall carefully study the Contract Documents to assure that the requested information is not available therein. RFIs which request information available in the Contract Documents will be deemed either "improper" or "frivolous" as noted above.

E. In cases where RFIs are issued to request clarification of coordination issues, the Contractor shall fully lay out a suggested solution using Drawings or sketches drawn to scale, and submit same with the RFI. RFIs which fail to include a suggested solution will be returned unanswered with a requirement that the Contractor submit a complete request.

F. RFIs shall not be used for the following purposes:

A. To request approval of submittals

1. To request approval of substitutions

2. To request changes which are known to entail additional cost or credit

3. To request different methods of performing Work than those drawn and specified

G. In the event the Contractor believes that a clarification by the Owner results in additional cost or time, Contractor shall not proceed with the Work indicated by the RFI until a Change Order (or Work Change Directive, if applicable to Project) is prepared and approved. RFIs shall not justify a cost increase in the Work or a change in the Project schedule.

1. Answered RFIs shall not be construed as approval to perform extra Work.

2. Unanswered RFIs will be returned with a stamp or notation: Not Reviewed.

H. Contractor shall allow a reasonable time for review and response time for RFIs.

1. The Owner/Engineer will endeavor to respond in a timely fashion to RFIs

2. RFI shall state requested date/time for response, however, this requested date/time for response is not a guarantee that the RFI will be answered by that date/time if that date/time is too expeditious.

1.5 OWNER’S RESPONSE TO RFIs

A. Owner will respond to RFIs on one of the following forms:

1. Properly prepared RFIs:

a. Response directly upon Request for Information/Interpretation form.

b. Request for Proposal.

2. Improper or Frivolous RFIs

a. Notification of Processing Fee(s).

b. Unanswered RFIs will be returned with a notation: Not Reviewed.

3. Answers to properly prepared RFIs will be directly upon the RFI form as deemed appropriate by the Engineer.

B. Owner may opt to retain RFIs for discussion during regularly scheduled Project meetings for inclusion of responses in meeting minutes. If special meetings such as site mobilization conferences, special inspections conferences, or sustainable design coordination conferences are required, insert articles here specifying requirements.

NOT USED

PART 3 - EXECUTION

END OF SECTION

SECTION 01200 - PROJECT MEETINGS

1.01 SECTION INCLUDES

A. Pre-construction conference.

B. Progress meetings.

1.02 PRE-CONSTRUCTION CONFERENCE

A. City will schedule a conference to be held prior to Contractor's commencement of the Work for each project.

B. Attendance:

1. Owner's representatives.

2. Engineer.

3. Contractor (attendance required).

4. Major Subcontractors.

5. Governmental agency representatives, utility representatives, and other parties who may have control of, or may be affected by, the Work.

6. Private property owners (if applicable)

C. Agenda Items (as applicable to the Project):

1. Designation of Contractor's supervisory personnel and phone numbers to be used in event of an emergency during non-working hours.

2. List of major Subcontractors and suppliers.

3. List of proposed Products.

4. Schedule of Shop Drawing submissions.

5. Schedule of Values.

6. Construction progress schedule and work sequencing.

7. Utility relocations.

8. Procedures for submittals; Field Orders and Change Orders; and

Applications for Payment.

9. Control points.

10. Record documents.

11. Project coordination.

12. Site security.

13. Temporary utilities.

14. Housekeeping.

15. Safety and first-aid procedures.

16. Environmental requirements.

D. City will preside at conference and prepare minutes for distribution to participants.

1.03 PROGRESS MEETINGS

A. City will schedule progress meetings throughout the construction period at intervals as required.

B. Attendance:

1. Owner’s representative (other than Engineer).

2. Engineer.

3. Resident Project Representative.

4. Contractor (attendance required).

5. Contractors’ Project Superintendent (attendance required).

C. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems which impede planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Coordination of projected progress.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on progress schedule and coordination.

13. Other business relating to Work.

D. City will conduct meeting and prepare minutes for distribution to participants.

PART 3 - EXECUTION

SECTION 01300 - CONSTRUCTION PROGRESS SCHEDULE

PART 4 - GENERAL

4.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

4.2 SUMMARY

A. Section Includes:

1. All administrative and procedural requirements for the preparation, submittal, and maintenance of the Progress Schedule, reporting progress of the Work, and Contract Time adjustments, including the following:

a. Format

b. Content

c. Revisions to schedules

d. Submittals

e. Distribution

B. Refer to the General Conditions and the Agreement for definitions and specific dates of Contract Time.

C. The above listed Project schedules shall be used for evaluating all issues related to time for this Contract. The Project schedules shall be updated in accordance with the requirements of this Section to reflect the actual progress of the Work and the Contractor’s current plan for the timely completion of the Work.

The Project schedules shall be used by the Owner and Contractor for the following purposes as well as any other purpose where the issue of time is relevant:

1. To communicate to the Owner the Contractor’s current plan for carrying out the Work;

2. To identify work paths that are critical to the timely completion of the Work;

3. To identify upcoming activities on the Critical Path(s);

4. To evaluate the best course of action for mitigating the impact of unforeseen events;

5. As the basis for analyzing the time impact of changes in the Work;

6. As a reference in determining the cost associated with increases or decreases in the Work;

7. To identify when submittals will be submitted;

8. To prioritize the review of submittals;

9. To document the actual progress of the Work;

10. To evaluate resource requirements of the Contractor and the Owner;

11. To integrate the Work with the operational requirements of the Owner’s facilities;

12. To facilitate efforts to complete the Work in a timely manner; and

13. To document the history of the Work.

D. Related Sections:

1. Division 01 Section 01 01 0 “Summary of Work”

2. Division 01 Section 01 02 5 “Measurement and Payment”

3. Division 01 Section 01 32 0 “Submittal Procedures”

4. Division 01 Section 01 40 0 “Quality Requirements”

4.3 DEFINITIONS

A. Construction Schedule: A method of planning and scheduling a construction Project utilizing a horizontal bar chart with a separate bar for each major portion of the Work or operation to make the schedule an effective tool for planning and monitoring the progress of the Work.

B. Critical Path: The longest continuous chain of activities through the network at a given data date for the Schedule to a Contract Milestone or Contract Completion. Where the path to a specific Milestone has become negative, the Critical Path shall be the longest continuous chain of activities with the greatest amount of negative float.

C. Activity: A discrete part of a Project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path.

2. Predecessor activity is an activity that must be completed before a given activity can be started.

D. Event: An event is the starting or ending point of an activity.

E. Milestone: A key or critical point in time for reference or measurement.

4.4 QUALITY ASSURANCE

A. Construction Scheduler:

1. Contractor is required to employ or retain the services of an individual skilled in construction scheduling ("Construction Scheduler"). The Construction

Scheduler shall have at least five (5) years of verifiable experience as the person primarily responsible for preparing and maintaining Project schedules on Projects of the same or similar size and nature as this Project. The Construction Scheduler is required to attend meetings pertaining to scheduling and progress of the Work, including all progress meetings.

2. Should the Construction Scheduler leave the employ of the Contractor or be re- assigned or relieved of his/her responsibilities as the Construction Scheduler on the Project, the Contractor shall submit the qualifications of the proposed replacement Construction Scheduler within 10 days after the date the former Construction Scheduler is no longer responsible for his/her duties on this Project.

B. Scheduling Software:

1. The Contractor shall use the latest version of Microsoft Project or approved equal as the scheduling software system for use on this Project.

2. Standards: Comply with procedures contained in AGC's "Construction Planning & Scheduling."

4.5 PRELIMINARY SCHEDULE

A. Preliminary Gantt schedule is to be prepared by the Contractor and submitted to the Owner within ten (10) days of award of Contract. This schedule is to cover all items of Work from the start of the Project up to the completion of the Project.

This schedule must be revised when the actual schedule of significant items varies more than one week from the proposed schedule.

4.6 CONSTRUCTION SCHEDULE FORMAT

A. Format: Utilize a horizontal bar chart (Gantt) with a separate bar for each major portion of the Work or operation, identifying first Work day of each week.

B. Program: Use Microsoft Project, latest version.

C. Sequence of Listings: Utilize the Table of Contents of this Project Manual and the chronological order of the start of each item of Work.

D. Scale and Spacing: Provide space for notations and revisions.

E. Sheet Size: To be coordinated with Construction Administrator.

F. Weather Days Allowance: The Contractor shall include as a separate identifiable activity on the Critical Path of the Construction Schedule, and activity labeled "Weather Days Allowance." Insert this activity immediately prior to the substantial completion Milestone.

1. The Contractor shall be fully responsible for determining the number of weather delay days to be included in the Schedule. This determination shall be based on the normal anticipated weather for the Project location and the nature of the Project Work. The Schedule shall be based on the Contractor’s determined weather delay allowance.

2. The minimum allowed duration of the Weather Days Allowance shall be calculated as follows (decimals rounded to nearest whole number):

Contract Time

(Calendar Days)

X 7 = Weather Days

Allowance (Calendar Days)

3. The Contractor shall insert an activity in the Critical Path to reflect weather day occurrences when weather days are experienced. Identify this activity as a weather delay.

4. The Contractor shall reduce duration of Weather Days Allowance activity as weather delays are experienced and inserted into the schedule. Remaining weather days in Weather Day Allowance at completion of Project is considered float. Weather delay, when justified, are considered allowable, non-compensable.

4.7 CONTENT

A. Show complete sequence of construction by activity, with dates beginning and completion of each element of construction.

B. Identify each item by Specification section numbers.

C. Identify Work of separate phases and other logically grouped activities.

D. Show accumulated percentages of completion of each item, and total percentage of Work completed, as of the first day of each month.

E. Provide separate schedule of submittal dates for Shop Drawings, product data, and Samples, Owner/Agency furnished products and any products identified as under Allowances, and dates reviewed submittals will be required from Owner.

Indicate decision dates for selection of finishes.

F. Indicate delivery dates for Owner/Agency furnished products and any products identified as under Allowances.

G. Indicate critical path with original baseline indicated.

4.8 SUBMITTALS AND REVISIONS TO SCHEDULES

A. An initial bar graph schedule is to be prepared by the Contractor and submitted.

B. Indicate progress of each activity to date of submittal, and projected completion date of each activity.

C. Identify activities modified since previous submittal, major changes in scope, and other identifiable changes.

D. Provide narrative report to define problem areas, anticipated delays, and impact on Schedule. Report corrective action taken, or proposed, and its effect.

E. Schedules must be revised monthly and when the actual schedule of significant items varies more than seven (7) days from the proposed schedule.

F. Submit revised Construction Schedules for each Application for Payment.

G. Submit four (4) copies of the Construction Schedule.

4.9 DISTRIBUTION

A. Distribute copies of the computer generated schedules to Engineer, Owner, other Contractors, Subcontractors, suppliers, and other concerned parties.

B. Instruct recipients to promptly report, in writing, problem anticipated by projections indicated in schedules.

PART 5 - PRODUCTS

NOT USED

PART 6 - EXECUTION

SECTION 01320 - SUBMITTAL PROCEDURES

1.1 SECTION INCLUDES

A. Submittal Procedures.

B. Action on Submittals.

C. Shop Drawings.

D. Product Data.

E. Manufacturers’ Certificates and Warranties.

1.2 SUBMITTAL PROCEDURES

A. Transmit each submittal to City using an accepted form.

B. List of anticipated submittals is required to be submitted as soon as practical after award of the Contract.

1. Contractor shall maintain a log of Submittals and update said log with each new Submittal request or determination. This Submittal Log shall be made available to the Owner when updated.

C. Submit all submittals by uploading documents to a shared TEAMS folder which will be provided by the City after project award. All submittals shall be in portable document format (.pdf). Where documents are scanned, all text shall be clearly readable and no information blurred/pixilated. Any non-readable text, blurred/pixilated information on a submittal will cause it to be rejected.

1. Engineer will review Submittal as received. Pdf Submittal will be returned to Contractor with comment(s) and Action via TEAMS.

D. Sequentially number each submittal. Number shall consist of the following parts, each separated by a dash:

1. Contract number.

2. Five-digit Specification Section number.

3. Two-digit sequence number starting for each Specification Section with 01 and continuing with 02, 03, etc., for subsequent submittals with the same Specification Section number.

4. Use the fourth part of the number only for resubmittals. For the first resubmittal of a previous submittal, add -R1 to the previous number. For the second resubmittal, change to -R2, and so on.

As an example of the numbering process for Contract Number 1, the third submittal under Section 03300 would be numbered 1-03300-03, and the second resubmittal of this same submittal would be numbered 1-03300-03-R2.

E. Identify Project, Contractor, Subcontractor, or Supplier. Identify pertinent Drawing sheet and detail number(s), and Specification Section number, as appropriate.

F. Apply Contractor's stamp, signed or initialed certifying that review, verification of Products required, field dimensions, adjacent construction Work, and coordination of information, is in accordance with the requirements of the Work and Contract Documents. Stamp shall have the following format:

Approved for Contract Requirements

The Contractor's signature below indicates that this Submittal has been checked with the Drawings, Specifications, and site conditions and found to meet all requirements of same including dimensions, and that the

Contractor's guarantee fully applies to the Product(s) covered.

RE: Project:

Submittal

Number:

Drawing Sheet

Detail

Deviations from Contract

Documents?

No Ye s

(letter attached)

By:

Signature (Contractor)

Contractor's

Name:

G. Submittals without Contractor’s stamp of approval will not be reviewed by Engineer and will be returned to Contractor for resubmittal. Resubmittal will be considered as No. 1 and all others will be at Contractor’s expense.

H. Schedule submittals to expedite the Project. Coordinate submission of related items.

I. Submit letter which specifically identifies deviations from Contract Documents.

Identify Product or system limitations which may be detrimental to successful performance of the completed Work.

J. Where deviations from Contract Documents will affect the Work of another Contractor, the Contractor making the submittal shall attach a letter from the other Contractor(s) stating that the deviation will either:

1. Have no effect on the other Contractor's Work; or

2. Have an effect on the other Contractor's Work and that the Contractor making the submittal has agreed to pay all extra costs associated with the deviation.

K. Provide space for Contractor and Engineer review stamps.

L. Revise and resubmit submittals within ten calendar days from day of receipt.

Identify all changes made since previous submittal. Where submittal must be held for coordination Engineer shall be so advised by Contractor.

M. Engineer shall review submittal and first revision without charge to Contractor.

For all subsequent resubmissions, Contractor may be charged, by Owner, for the time and expenses of Engineer at Engineer's normal charges. Such charge shall be deducted from Contractor's subsequent payment application.

N. Distribute copies of reviewed submittals to concerned parties. Instruct parties to promptly report any inability to comply with provisions.

1.3 ACTION ON SUBMITTALS

A. Engineer's Action: Where action and return is required or requested, Engineer will review each submittal, mark with the action taken, and where possible return within fourteen calendar days of receipt. Where submittal must be held for coordination, Contractor will be so advised by Engineer.

B. Submittals returned with "APPROVED" action indicate that the information submitted was found to be in conformance with the design concept and in compliance with the requirements of the Contract Documents. The Contractor remains responsible for work-related errors, deviations, and discrepancies in the submittal, but may proceed with performance of the work covered by the submittal.

C. Submittals returned with "APPROVED AS NOTED" action indicate that the information submitted was found to be in conformance with the design concept and in compliance with the requirements of the Contract Documents, provided the noted clarifications or corrections are incorporated in the Work and in the Record Documents. The Contractor remains responsible for work-related errors, deviations, and discrepancies in the submittal, but may proceed with performance of the work covered by the submittal. Resubmission of information is not required.

D. Submittals returned with "RETURNED FOR CORRECTION" action indicate that: (1) information submitted is at least partially not in conformance with the design concept, (2) information submitted is at least partially not in compliance with the requirements of the Contract Documents, (3) submittal is incomplete and does not include all items required by the individual Specification Sections, or (4) certifications or computations required by the individual Specification Sections have not been included with the Shop Drawings and Product data.

Engineer will note the deficiencies or corrections required, and return the submittal to the Contractor. Performance of the work covered by the submittal shall not proceed until corrected information is submitted and approved.

E. Submittals returned with "NOT AS SPECIFIED" action indicate that the Engineer interprets the information submitted to be not in conformance with the design concept or not in compliance with the Contract Documents. This action may also indicate non-compliance with the Contractor's responsibility to review information and submit notification of deviations and discrepancies for the Engineer's review. Performance of the work shall not proceed until new information is submitted and approved.

F. Review Action does not establish submitted information as a Contract Document, a Change Order, or authorization to deviate from the Contract Documents.

G. For all re-submittals except the first, Engineer and Engineer's consultants will record person-hours required for review of the re-submittal. Contractor will be charged for review of such repeat re-submittals at Engineer's (and Engineer's consultant's) current hourly rates. Charges for repeat re-submittals will be subtracted from Contractor's next progress payment.

1.4 SHOP DRAWINGS

A. Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

B. Distribute in accordance with Submittal Procedures, above.

C. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information:

1. Dimensions

2. Identification of products

3. Fabrication and installation Drawings

4. Roughing-in and setting diagrams

5. Shopwork manufacturing instructions

6. Templates and patterns

7. Schedules

8. Design calculations

9. Compliance with specified standards

10. Notation of coordination requirements

11. Notation of dimensions established by field measurement

12. Relationship to adjoining construction clearly indicated

D. Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8 ½ inches by 11 inches but no larger than 30 inches by 40 inches.

E. When required by individual Specification Sections, provide Shop Drawings signed and sealed by a professional Engineer responsible for designing components shown on Shop Drawings.

1. Include signed and sealed calculations to support design.

2. Submit Shop Drawings and calculations in form suitable for submission to and approval by Authorities having Jurisdiction.

3. Make revisions and provide additional information when required by Authorities having Jurisdiction.

F. After review, distribute in accordance with Article on "Submittal Procedures" above and provide copies for Record Documents described in Section 01700 - Contract Closeout.

1.5 PRODUCT DATA

A. General: Prepare and submit Product Data as required by other Specification Sections.

B. Distribute in accordance with Submittal Procedures, above.

C. Collect information into a single submittal for each element of construction and type of product or equipment.

D. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

E. Mark each copy of each submittal to show which products and options are applicable.

F. Include the following information, as applicable:

1. Manufacturer's written recommendations

2. Manufacturer's product specifications

3. Manufacturer's installation instructions

4. Standard color charts

5. Manufacturer's catalog cuts

6. Wiring diagrams showing factory-installed wiring

7. Printed performance curves

8. Operational range diagrams

9. Mill reports

10. Standard product operation and maintenance manuals

11. Compliance with specified referenced standards

12. Testing by recognized testing agency

13. Application of testing agency labels and seals

14. Notation of coordination requirements

G. Submit Product Data before or concurrent with Shop Drawings.

H. After review, distribute in accordance with Article on “Submittal Procedures” above and provide copies for Record Documents described in Section 01700 – Contract Closeout.

1.6 INFORMATIONAL DATA

A. General: Prepare and submit Informational Data as required by other Specification Sections.

1. Distribute in accordance with Submittal Procedures above.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Test and Inspection Reports: Comply with requirements of Technical Specification sections.

B. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and Owners, and other information specified.

C. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified.

D. Installer Certificates: Prepare written statements on manufacturer’s letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

E. Manufacturer Certificates: Prepare written statements on manufacturer’s letterhead certifying that manufacturer complies with…