1. SOW for WHCA POL Tanks (16 Feb 2024).pdf

STATEMENT OF WORK

OPPORTUNITY ID#: 1134865

PROJECT TITLE: REPAIR AND REPLACE POL TANKS AT WHCA

Date: 16 February 2024

Prepared By:

Approved By:

Revision No. Date Change/Section Page No.

1 18 JAN 2024 Revisions to SOW following 11 CONS Review Pages 3-20 2 8Feb 2024 Revisions/Format Changes to SOW that 11 CONS found All 3 16 Feb 2024 Revisions to Tank and Contractor Specifications Pages 11-12, 16-17

Stephen Anderson, Ecompex

Rolando Cabero, R. A.

FA706024R0003 - Attachment 1

ACRONYM LIST

ADA Americans with Disabilities Act

QC Quality Control

AFC Approved Facility Contact

RFI Request for Information

BAFO Best and final offer

RFP Request for Proposal

BMP Best Management Practices

RFQ Request for quotation

CAC Common Access Card

RSO Radiation Safety officer

CFR Code of Federal Regulations

SDS Safety Data Sheet

CM Construction Manager

SOG Slab on Grade

CO Contracting Officer

SOW Statement of Work

COR Contracting Officer Representative

SSHO Site Safety and Health Officer

DBIDS Defense Biometric Identification System

TA Trusted Agent

DFOW Definable feature of work

WHCA White House Communication Agency

DoD Department of Defense

DOEE Department of Energy & Environment

ECP Entry Control Point

EISA Energy Independence and Security Act

GPR Ground Penetrating Radar

HAZMAT Hazardous Material

IAW In Accordance With

IBC International Building Codes

IDIQ Indefinite Delivery/Indefinite Quantity

ISO Installation Safety officer

JBAB Joint Base Anacostia-Bolling

MAS Multiple award Schedule

MSDS Material Safety Data Sheet

NFPA National Fire Protection Agency

ODS Ozone Depleting material

OSHA Occupational Safety and Health Administration

OWS Oil-Water Separator

POL Petroleum Oil & Lubricants

PPE Personal Protective Equipment

PART 1 GENERAL PROJECT INFORMATION

Provide all necessary work needed to renovate the facility to meet current mission requirements as outlined in this Statement of Work (SOW) Parts 1-4.

1.1 Project Location

The work is located at Buildings 399 and 408 of Joint Base Anacostia – Bolling (JBAB), Washington, DC.

1.2 Contract Performance Period

The performance period of this task order is 360 calendar days.

PART 2 STATEMENT OF WORK

2.1 General Requirements: This is a Design-Build project. The contractor will provide design drawings and submit to JBAB for concurrence and permitting prior to construction, and then will complete the construction of the project. Designs will be provided at the 90% level with a 14-calendar day review period and final design after government review and comment. Contractor is to coordinate final layout with space users. Provide field investigation to develop design drawings as needed. Oil-Water separator design should utilize the DoD OWS guidance, provided as attachment B, chapter 9. Note that the existing as-built drawings may not include latest revisions or building conditions, also there may be a lack of specific systems included. Final drawings will be provided by the contractor to the government as a deliverable, updated to the as-built conditions of the final construction conditions.

The submittal package will include construction drawings. The contractor will further work with the 11 CES environmental section to submit to DC DOEE for final approval and permitting, where needed, prior to construction.

Design Schedule

• Field Investigation

• 90% Drawings and technical specifications

• 14 Calendar days Government review and comments

• 7 calendar days Contractor response to Government comments

• Final Design and final technical specifications

• 7 calendar days Government Design approval

Design Submittals

• 90% Submittal - 1 set of hard copy, 1 set electronic copy PDF and CAD files (Use DoD Safe transfer).

• Final Submittal - 1 set of hard copy, 1 set electronic copy PDF and CAD files (Use DOD Safe transfer).

Construction to include removal of underground Oil-Water Separators in buildings 399 and 408, removal of oil storage tanks, and installation of new Oil-Water Separators with integral oil storage and alarms to alert when oil should be removed. Removal of underground 10,000-gallon diesel tank, fill hole with engineered fill, build platform with spill protection for above-ground 10,000 gallon diesel oil tank. Provide all connections to tank and two 250-gallon ready service interior oil tanks with spill prevention measures to include double-walled piping.

2.1.1 Technical Specifications

2.1.1 Consider up to 14 calendar days for Government review and comments.

2.1.2 The contractor shall provide electronic copies (CAD and PDF files) for each submission.

2.1.3 The contractor shall submit (3) three 24X36 hard copies as part of the design submittal requirements.

2.1.4 All design documentation and subsequent construction practices shall comply with Federal, State, and Local codes (when applicable), and will comply with all environmental regulations and best management practices. International Building Codes (IBC) has established the basic building code standards for construction, renovation, repair, and maintenance. These standards, commonly referred to as IBC Codes, shall constitute the minimum acceptable levels of design, function, and safety for all projects. The designs must also meet all environmental and operational permitting regulations and comply with best environmental practices. Attachment A includes the general environmental standards which must be met for projects on JBAB. Attachment B is the DoD design standards for Oil Water Separators, which provides design guidance. Attachment C is the UFC 3-240-01 Jan 2021, which provides general wastewater guidance and specific formulas for sizing an Oil-Water Separator (OWS) for design purposes. A dig permit will be required for all excavations, along with an erosion control plan.

2.2 Existing Conditions: WHCA is a secure compound and houses the communication agency for the White House. There are two buildings affected, building 399 and building 408.

Building 399 has an oil-water separator inside the maintenance bay for containing wash water, separating out the oily water and keeping if from the sanitary or storm sewers. The oil-water separator is connected to an underground storage tank for the oily wastes which is over 30 years old and must be replaced to comply with DC DOEE regulations. The oil-water separator system will be replaced by a new oil-water separator with an integral section for storing oily wastes, as opposed to a separate storage tank.

The old system will be removed, and the new oil water separator will be replaced in kind at the existing location. This may involve removal of concrete floor and excavation, capping and reconnecting plumbing lines. It will also require access to the oily containment for regular maintenance. The oil-water separator should include an alarm system to notify users when the storage level is at 80%, using both a notification indicator, such as a light, and a visible alarm. Building should be restored to full capability for washing and having water discharge meet or exceed the DOEE wastewater standards for oil.

Building 408 has a similar wash bay to bldg. 399, with an oil-water separator and an underground storage tank to bldg. 399, which must be similarly replaced. Also, in bldg. 408 is a 10,000-gallon underground diesel tank that is over 30 years old and must be replaced with an above-ground storage tank of same capacity. Piping between the 10,000-gallon diesel tank and the two ready tanks of 250 gallons each is currently single walled pipe inside a very large containment system, consisting of the concrete floor.

These pipes shall be replaced by double-walled steel pipe to be considered secondary containment.

Concrete: Inside both bldg. 399 and bldg. 408, removal of an approximately 10 feet by 10 feet section of concrete flooring, approximately six inches thick to gain access to the existing oil-water separators. After removal and replacement, the floors will be rebuilt and leveled to drain into the oil-water separators.

Excavate around the underground 10,000-gallon diesel tank and remove it and any concrete foundation that may exist. Refill the hole with engineered soil consisting of pea-gravel, sand, ¾ inch gravel, capable of compaction to 1,000 PSI. Construct a 6-inch concrete foundation for the replacement above ground tank with a one-foot containment lip surrounding the pad. The dimensions of the pad should be the length and width of the 10,000-gallon tank plus one foot overhang on each side with 6-inch lip to contain any spills.

Masonry: There is no expected masonry, however, building 399 is of masonry construction adjacent to the 10,000-gallon tank and there may be some minor work in running piping from outside into the ready fuel tanks inside the building in the generator bay.

Metals: Piping shall be approximately 1-1/2-inch inner diameter double-walled steel pipe capable of transporting fuel from the exterior of bldg. 399 into the building and to the two ready fuel tanks of 250 gallons. There is approximately 200 feet of double walled steel pipe to replace the existing single-walled steel pipe.

Openings: Double-walled pipe from the 10,000-gallon tank on the exterior of bldg. 408 will need to pass through the wall. The wall must be capable of water tightness to avoid any intrusion of either vermin or moisture.

Specialties: Two Oil Water Separators, 10,000-gallon diesel tank specialties are needed. Need to provide a visual and auditory alarm system to alert users when oil storage within the oil water separator attains 80% full. Protection of the foundation of bldg. 408 is necessary during the excavation and removal of the underground tank. Tank is adjacent to building 408 and between six and ten feet below the ground surface.

Special Construction: A temporary 2500-gallon diesel tank must be provided to the two ready tanks inside building 408. This will ensure that the generators are available while the 10,000-gallon tank is being replaced. Fuel from the underground storage tank will be used for the 2500-gallon temporary storage.

The rest of the fuel from the existing tank shall be pumped out, filtered, and reused in other storage areas.

Upon completion of the new 10,000 gallon above ground tank, the remaining fuel from the temporary tank shall be filtered, tested, and used to partially fill the new tank. The temporary tank shall then be removed. All bolts, washers, and fittings will be corrosion resistant.

Plumbing: Plumbing between exterior 10,000-gallon diesel tank at bldg. 408 to interior will use double walled steel pipe with an inner diameter of approximately 1-1/2 inches, estimated total length of pipes is 200 feet. Plumbing between oil-water separators in bldg. 408 and bldg. 399 to the sanitary sewer system.

Existing plumbing between oil water separator and sanitary sewer exists and should be in satisfactory condition, not needing replacement, however, the new system will need connection to this piping. With the removal of the 10,000-gallon underground tank at bldg. 408, disconnection of piping to bldg. 408, and the subsequent new connection to above ground tank should ensure the system removes all old piping and uses suitable double-walled piping for connections between bldg. 408 10,000-gallon tank and 250-gallon ready fuel storage feeding the generators.

Integrated Automation: An integrated Automatic gauging system for the tank, (similar to Veeder-Root TLS- 300 but not limited to that make or model (brand name or equal)), is needed. Also, an alarm system with indicators at the 90% level is needed for the refueling of the 10,000-gallon tank. A second alarm system is needed inside bldg. 408 to sound if fuel to the generator is spilled with a cut-off to the pumps and generators.

Hardware: All bolts, washers, connectors, fasteners, and fittings will be corrosion resistant, due to the environment.

Electrical: Automatic Fuel gauge system, alarms for refilling diesel tank and sensors for fuel spills within the building will need to connect to electrical systems, be tested, and suitable to alert building occupant of any fuel spillage.

Communications: Fuel alarms and spill alarms will need to communicate to personnel using both visual and 70 dBA alarms to occupied rooms. Spill alarm must turn off pumps and generator. Alarms for bldg.

399 and 408 oil water separators when the fuel storage tank contains 80% of capacity for oil to alert the personnel that the tanks need to be emptied.

Earthwork: Excavation of 10,000-gallon underground storage tank must also protect the foundation of bldg. 408. Excavation should remove the tank and its foundation, with backfill and compaction sufficient to lay down its replacement 10,000 gallon above ground tank.

Transportation: Underground storage tank to be cleaned and disposed of. Existing two Oil water separators to be cleaned and disposed of in an environmentally sound manner, in accordance with section

3.11 of this SOW.

Pollution and Waste Control Equipment: Oil water separators must meet the DC DOEE regulatory standards for discharge.

Water and Wastewater Equipment: Oil water separators must be sized to handle ten vehicle washes per day in each building, of up to 200 gallons per hour, 2000 gallons per day. Oil water separators should be the equivalent of Highland Tank Model HTC03000 underground double-wall displacement OWS, or similar make and model (brand name or equal). Free oil and grease concentration of the effluent shall not exceed 10 mg/l (10 PPM) to satisfy the requirements of the National Pollutant Discharge Elimination System (NPDES) stormwater discharge permit.

PART 3 GENERAL PROJECT REQUIREMENTS

The Contractor shall provide all supervision, labor, transportation, equipment, and materials; as well as perform all necessary engineering and operations to accomplish the following:

3.1 General Requirements

Provide (1) one Superintendent and (1) one QC Manager. Either of them can be SSHO.

3.2 Basic Performance standards:

Perform daily cleanup of construction site. Remove all construction debris from the work site daily and/or as needed.

• Provide protection of existing Government facility and equipment during construction.

• Provide all necessary and prudent protection for personnel working in the area according to

OSHA.

• Provide protection for communications equipment during work activities. Provide dust protection.

3.3 Requirements of Form 1354

Contractor shall fill out and submit to 11 CES Construction Manager at the end of the construction and prior to close out the Form 1354. The CatCode is 124-134 for operating storage, Diesel.

3.4 Security/Identification

The contractor shall provide to the Contracting Officer (CO) a complete list of Contractor and Subcontractor personnel who will be working on site no later than (1) week prior to the starting date of the Project. This list shall include the name, address; date and place of birth, and social security number of these individuals and shall be on the Contractors’ letterhead. The CO will provide this list to the Security Officer who will issue identification badges to all designated Contractor and Subcontractor personnel. All Contractor and Subcontractor personnel shall be required to possess and wear Security Identification badges at all times when in the facility. In addition, Contractor and subcontractor personnel shall display valid picture identification, such as current state driver’s license in order to gain entry onto the Installation.

3.5 Work in Security Controlled/Restricted Areas/Facilities

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in a secured area may require a local agency check of the contractor, his/her employees, and all sub- tier contractors through the base security police prior to commencement of on-site work.

WHCA ACCESS REQUIREMENTS - Contractor personnel must provide two forms of identification (at least one picture I.D.) for access to controlled/restricted areas. The contractor shall schedule work, requiring escorts provided by WHCA, to include site visits for project estimating purposes, ten (3) calendar days prior to starting work unless the CO waives this requirement. Due to specific mission requirements inherent in the nature of restricted areas, the Government may direct the contractor to meet further security requirements for access or leave the restricted area at any given time.

The Contractor shall collect and provide to both TSgt Jeremy Heinen, email Jeremy.N.Heinen@whmo.mil, Phone 202-814-9222, and LT John Nurthen II, email JohnMichael.Nurthen@whmo.mil, Phone 202-757- 5355 the following information in an EXCEL document for WHCA access. At a minimum, submit 3 business days prior to access start date. Last minute request will be handled case by case.

• Who:

• What:

• When:

• Where:

• Why:

• Visitors Last Name:

• Visitors First Name:

• Visitors Middle Initial:

• Visitors Suffix (Jr. Sr. etc.):

• Visitors Citizenship:

• Visitors SSN:

• Visitors Company Name:

• Visitors Position:

• Access dates (30 days max):

mailto:Jeremy.N.Heinen@whmo.mil mailto:JohnMichael.Nurthen@whmo.mil

The Contractor must comply with the following WHCA restrictions:

IT Hardware Description (If IT Hardware is being brought into the compound, you must enter the TYPE, MAKE, MODEL, SERIAL NUMBER, and JUSTIFICATION for each item). IT Hardware is assigned to the individual. IT Hardware must be needed to complete work, no cell phones, smart watches, cameras, etc.

will be allowed.

All construction within WHCA requires an escort (escorts are provided by WHCA). The contractor will have to schedule escort requirements to both TSgt Jeremy Heinen, email Jeremy.N.Heinen@whmo.mil, Phone 202-814-9222, and LT John Nurthen II, email JohnMichael.Nurthen@whmo.mil, Phone 202-757-5355 for the following weeks work to secure an escort.

Late escort requests will be handled case by case. WHCA will provide an escort between the hours of 07:00 – 16:00 M-F, excluding federal holidays.

Escorts must maintain eye contact with the contractors at all-times within the WHCA compound, (1 escort per 10 contractors) if work is performed in multiple locations, please request the appropriate quantity of escorts to meet our requirement.

The contractor is responsible for resubmitting individuals for WHCA access every 30 days if needed. WHCA will only approve access in 30-day increments, and then all information has to be resubmitted (3 business days prior for access).

All vehicles entering the WHCA compound will need to be searched prior at the WHCA vehicle inspection area. This will be required each time vehicles enter the WHCA compound, expect at a 20-30 minute inspection time (depending on manning). To reduce the number of vehicles entering the compound, the contractor can request to have a conex box with tools/materials stored inside the WHCA compound. This request/location will be approved by WHCA security.

3.6 Working Hours

All work shall take place during the hours between 0700 and 1630 hours, Monday through Friday except holidays. Any out of normal working hours will be accomplished in a manner and at such times that will cause the least practicable disturbance to the installation and the normal activities of the installation, facility, and work area.

3.7 Access to Work Site after Normal Business Hours

The Contractor shall not enter the work area after normal scheduled work hours. In the event of unusual circumstances that may require access to the work site after normal hours, the Contractor shall notify the Contracting Officer, who must make appropriate arrangements for access.

The contractor is required to submit an escort request no later than one (1) week prior to any after-hours work.

3.8 Safety

The Contractor shall ensure employees are supplied with and properly utilize safety equipment (i.e., fall protection, gloves, safety boots, safety glasses, hard hats, hearing protection, all PPE). The Contractor shall follow safe work procedures and ensure personnel near the job site are properly protected from harm.

mailto:Jeremy.N.Heinen@whmo.mil mailto:JohnMichael.Nurthen@whmo.mil

The Contractor shall establish a safe work zone and establish a safety program to prevent worker injuries.

Proper signage shall be utilized to warn personnel of construction hazards. Contractor will follow the US Army Corps of Engineers manual EM 385-1-1.

Contractor will provide all signage, caution tape, etc. required for proper control in and around the Project site. Access points to the facility are available with the stipulation that the areas will also be in use by the users. The access areas will be kept safe, clean, and free from Project materials and debris.

All performance standards in this regard shall comply to latest OSHA requirements.

3.9 Fire Prevention, Safety, and Security

The contractor shall be responsible for ensuring that all construction openings, penetrations, and door and window openings in the work area are secure and weather tight.

All existing systems for intrusion alarm, trouble alarm, fire alarm, and fire suppression shall remain functional at all times. Work which will disturb any suppression or alarm system requires the approval by the Contracting Officer.

All contractor employees shall apply for a DBIDS gate badge and follow associated instructions. See next section.

The Contractor shall comply with the requirements of National Fire Protection Association regulation, NFPA 241, "Standard for Safeguarding Construction, Alteration, and Demolition Operations" for the handling and storage of combustible supplies, materials, and waste. The Contractor shall insure his employees know how to initiate a fire alarm.

The Contractor shall comply with the provisions of the US Army Corps of Engineers Manual, EM 385 1-1, most recent edition, entitled "Safety and Health Requirements," and all subparts of Code of Federal Regulations 29 CFR 1910, and Code of Federal Regulations 29 CFR 1926, and will take such additional measures as the CO may determine to be necessary for the safety.

Safety Data Sheets (SDS) shall be obtained by the contractor for all hazardous materials to be used in performance of this contract in accordance with Federal Acquisition Regulation FAR 52.223-3. These SDS and an inventory of hazardous material shall be provided to the CO prior to bringing the material on site.

MSDS shall be maintained at the job site and available to all employees and inspectors. The contractor must have an active Hazardous Communication Program place for all employees as required by Code of Federal Regulations 29 CFR 1910.1200.

For entry into confined spaces such as manholes and vessels the contractor is required to present a confined space entry program in accordance with Occupational Safety and Health Administration OSHA Title 29 of the Code of Federal Regulations 1910.146. The program must be approved by the Contracting Officer. The contractor shall perform gas free testing prior to entry by any personnel. All personnel shall use tripod and harness devices when entering manholes.

The Contractor shall establish and adhere to a Lockout and Tag-out program that effectively disables machinery, utilities, and equipment to prevent unexpected energization, start-up, and release of stored energy. The Lockout and Tag-out program shall comply with the Code of Federal Regulations 29 CFR 1910.147, Control of Hazardous Energy, and the National Safety Council.

The contractor is responsible for the installation and maintenance of vehicle and pedestrian barriers at the perimeter of the work areas as needed for safety and security.

3.10 Base Access Requirement – DBIDSGATE

The DBIDSGate Program (the Program) is an enterprise identity management and perimeter installation access control solution. The Program is designed to manage commercial vendors, contractors, sub-contractors, suppliers and service providers (vendors/contractors) not authorized to receive a Department of Defense (DoD) Common Access Card (CAC), regardless of how they access the installation, e.g. on foot, personally owned vehicle, delivery vehicle, semi-truck etc. The Program participants will be enrolled, vetted, credentialed, and their access privileges to USAF installations will be regularly and electronically updated, verified and documented upon each ingress at all perimeter ECPs. Only those individuals who meet the requirements set forth in Directive Type Memorandum (DTM) 08-003, “Next Generation Common Access Card (CAC) Implementation Guidance”, dated 1 DEC 2008 (specifically the card issuance and vetting requirements), will be issued a CAC.

Participation in the Program is not mandatory; however, vendor/contractor employees not participating in the Program will be subject to the following:

• Must be processed at the Visitor Control Center, under local and higher directive procedures.

• Will meet the requirements as set forth in OPNAVINST 1752.3; POLICY FOR SEX OFFENDER

TRACKING, ASSIGNMENT AND ACCESS RESTRICTIONS WITHIN THE USAF.

• Will be checked against the local no entry and debarment lists.

• Will undergo other such additional checks as required by federal directives, DoD policy.

• Will receive a locally produced credential/pass that is valid for only one (1) entry onto the installation.

• Will have limited Entry Control Point (ECP) access (generally 1 ECP specified for Program non-participants).

• Will have significantly reduced hours of access to the installation.

• Will not be issued a CAC unless authorized by DoD policy and a valid requirement for physical access to USAF installation(s).

JBAB uses a Trusted Agent (TA) methodology regarding vendors/contractors who participate in the Program. On every ingress through a perimeter ECP, vendors/contractors participating in the Program will present their DBIDSGate credential, ECP personnel will scan their credential which will result in the verification of the credential, general access privileges and specific access profiles (time of day, day of week) for that installation. Further, ECP personnel may biometrically authenticate (using a fingerprint scan) the person presenting the credential to ensure that this is the same person who registered into the Program.

Company Enrollment and Vendor/Contractor Employee Registration Process

When the Program is initially implemented and from that point forward, the installation will identify an Approved Facility Contact (AFC) who will identify and approve installation and tenant organization TAs.

The installation and tenant organization TAs will provide the Program a list of approved vendor/contractor companies and (for each company) the name of their designated DBIDSGate Company Administrator (RCA). Once the list of approved vendor/contractor companies has been provided to the Program, only those companies may enroll. Once enrolled, those companies may direct their employees to register into the Program. For those vendor/contractor companies not included on the original approved vendor/contractor company list the following applies:

• Vendor/contractor companies must obtain a specific installation/tenant organization TA.

• The TA then advises the AFC (normally, Force Protection/Physical Security Specialist or the Visitor Control Center Supervisor).

• The AFC or TA then approves the vendor/contractor company for addition to the approved vendor/contractor company list.

• Once the vendor/contractor company is approved, they may then enroll with the Program.

The vendor/contractor company provides the Program with an approved employee list.

Vendor/contractor employee(s) then register into the Program utilizing a self-registration kiosk, generally located in the Visitor Control Center. The registration process captures, name, DOB, photo, fingerprints and other information to facilitate background screening and manufacture of a credential. Persons registering must also declare if they are a U.S. Citizen or a non-U.S. Citizen.

The Program conducts a background screening on each vendor/contractor employee.

If the vendor/contractor employee clears the background screening, the Program so notifies the vendor/contractor employee that their DBIDSGate credential is ready for issuance. The Program creates and sends the DBIDSGate credential to the Visitor Control Center or other designated location for issuance.

When the vendor/contractor employee arrives at the Visitor Control Center for DBIDSGate credential issuance, the Visitor Control Center personnel must validate an individual’s identity and biometrically authenticate their enrollment into the system. To validate identity, the vendor/contractor employee must present one document from List A or if unavailable, two documents from list B. The lists of acceptable documents may be found in Form I-9, OMB No. 1115-0136, Employee Eligibility Verification. These documents must be reviewed and deemed authentic to the satisfaction of the Government agent. To biometrically authenticate enrollment into the system, the credential WILL be scanned and the fingerprint biometric captured utilizing the handheld device provided with the system. Once the vendor/contractor employee’s identity has been validated and enrollment into the system biometrically authenticated, the RAPIDGate credential is issued. In the case of a U.S. Citizen, the credential will have a “green stripe”, in the case of Non-U.S. person (Foreign National); the credential will have a “blue stripe”. The credentials will be NIST-Special Publication 800-104 Aligned Topography and a FIPS PUB 201-1 Process Aligned.

If a vendor/contractor employee fails the background screening, the employee and their company are advised in writing. Reasons for failure of the background screening and denial for participation in the Program may include but are not limited to:

• Identity verification failure

• Any felony conviction

• Registered sex offender

• On a terrorist watch list

• Any outstanding federal, state or local criminal warrant.

If the vendor/contractor employee passes the background screening process, the DBIDSGate credential that is issued to the vendor/contractor employee is valid for one year. Throughout the year, the vendor/contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued Program participation and installation access privileges.

3.11 Environmental Standards

The Contractor is required to comply with JBAB 11 CES/CEIE Environmental Standards and implement the appropriate sections that are applicable to the scope of this Task Order. The Contractor must comply with all federal, state, and local environmental laws and regulations in carrying out tasks associated with the project. All new temporary and non-temporary tank installations must be coordinated with the 11 CES/CEIE Petroleum Oil-Lubricants (POL) [Tanks] and Spills Program Manager, Michael Hooks:

michael.hooks@us.af.mil.

All AST installations shall comply with Title 40 CFR Part 112 - OIL POLLUTION PREVENTION Part 112.1 to Part

112.21. These requirements include secondary containment and release prevention.

All temporary tank installations shall be ASTs. Temporary ASTs (TASTs) used to support construction operations shall comply with UL-142 and applicable National Fire Protection Association (NFPA) criteria. TASTs shall be double walled with adequate secondary containment at the fill port and discharge port to collect spills. The Contractor is responsible for maintaining a supply of spill response materials to respond to spills in the work area, including absorbent pads and the capability to prevent a spill from entering a nearby storm drain or waterway using a plug, dike, or boom. Upon completion and demobilization of the TAST, the area will be subject to inspection by the CO or delegated authority.

Permanent ASTs (PASTs) shall comply with UL-2085, and applicable NFPA criteria. PASTs shall be double walled with adequate secondary containment at the fill port and discharge port to collect spills.

All approved UST installations shall comply with all Title 40 CFR Part 280.1 to Part 280.252 - Technical Standards and Corrective Action Requirements for Owners and Operators of Underground Storage Tanks (UST). These requirements shall include containment, leak detection equipment (automatic tank gauging), cathodic protection (as applicable), and monitoring systems. Tank systems shall also comply with DCMR Title 20 Chapters 55-67 and 70, which details tank construction requirements and release detection and inspection requirements.

All tank installations shall be properly signed and labeled with contents, capacity, any applicable hazards (e.g., flammable) and restrictions (e.g., no smoking within 50 feet).

The Environmental Standards are provided as Attachment A. The Contractor must price the applicable sections of the Environmental Standards in the Contractor’s Proposal.

3.12 Utility Outage, Excavation, and associated Environmental Requirements

UTILITY OUTAGE: Submit an 11 CES / JBAB Utility Outage request to CO or assigned Government Construction Manager (CM) no less than (4) four weeks before the planned event - unless emergency utility outage is required. Typical utility outage requests (non-emergency) take between 1 to 4 weeks to process through 11 CES, prior to approval, based upon utility type and support availability. Contractor must coordinate/plan/schedule accordingly to support an accurate construction schedule.

EXCAVATION PERMITTING: An 11 CES / JBAB Excavation Permit (Dig Permit) IS REQUIRED as excavation is part of this scope. Any damage to existing streets due to this construction shall be responsibility of the contractor to repair at no additional cost to the Government.

Submit an Excavation Permit application to CO or assigned Government Construction Manager (CM) no less than (4) four weeks before the planned event - unless emergency Excavation Permit is required.

Typical Excavation Permit applications (non-emergency) take between 4 to 6 weeks to process through 11 CES, prior to approval, based upon location and support availability. Contractor must coordinate/plan/schedule accordingly to support an accurate construction schedule.

mailto:michael.hooks@us.af.mil

A DISTRICT OF COLUMBIA DEPT. OF ENVIRONMENT AND ENERGY (DOEE) APPROVAL IS A PRE-REQUISITE

FOR A JBAB EXCAVATION PERMIT, IN ACCORDANCE WITH THE ITEMS LISTED BELOW:

If the digging is between 50 Square feet and less than 5,000 square feet, then Contractor will provide a sediment and erosion control plan with DC approval prior to excavation. A sediment and erosion control method shall be installed before the start of any excavation and/or construction as per standards and specifications for soil erosion and sediment control for the District of Columbia (DC).

If the digging is more than 5,000 square feet, the Contractor will provide Stormwater Management Plan, which includes the design of the stormwater Best Management Plan (BMP) with DOEE’S plan approval.

Subsequent to DOEE’S plan approval, the BMP will need to be installed per the approved plan. The BMP must be designed to address a 1.7” rainfall, per the Energy Independence and Security Act of 2007 (EISA), which is a requirement for federal projects. This requirement is in addition to the requirement for a Soil Erosion and Sediment Control Plan.

If an on-site inspection reveals further erosion control measures are necessary, the same shall be provided.

Provide, place and remove silt fence as required to prevent soil erosion and as sediment control around the excavation site.

Furnish and place a temporary security fence with wind screen around perimeter of structure for duration of the project.

The Contractor is allowed to require the services of an AE firm to complete the work.

3.13 Waste Management

Debris and excess material shall become the property of the contractor unless otherwise specified by the Contracting Officer. The contractor is responsible for the proper storage, transportation, and disposal of debris and excess material.

Hazardous waste shall be disposed of by the contractor using haulers, treatment, storage, and disposal facilities approved by the Contracting Officer. All hazardous waste manifests must be signed by the JBAB Environmental Division. Contact the CO at least 24 hours in advance to arrange for signing of manifests.

Management of hazardous waste containers shall comply with Code of Federal Regulations 40 CFR 265.170-265.177. All hazardous waste containers shall be labeled with the following information:

generator name, address, Environmental Protection Agency (EPA) identification number; EPA waste number; and accumulation start date. Information shall be either put on a weatherproof label or directly on the drum.

Copper debris shall be delivered to JBAB Recycling Center. Remove all other solid waste from Government property to a regulated landfill or to a company engaged in the recycling of the specific material.

Contractors are encouraged to recycle solid waste.

The Contractor shall comply with all Federal, State and Local fire, safety and environmental regulations which include but is not limited, Occupational Safety and Health Administration standards, and Environmental Protection Agency regulations.

3.14 Disposal of Rubbish, Construction Debris, and Garbage

Debris receptacle provision and removal of any debris is a contracted requirement. Government base waste receptacles shall never be permitted use for construction debris disposal and/or removal.

Solid waste is defined as any rubbish, debris, garbage, or any other discarded solid material (except hazardous waste) as defined by Code of Federal Regulations 40 CFR 261. All Solid waste shall be removed from government property. Remove all solid waste from government property to a regulated landfill or to a company engaged in the recycling of the specific material.

The contractor shall recycle all construction/demolition debris to the maximum extent possible. Per DoDI

4715.23 and AFMAN32-7002 Chapter 6, JBAB is required to report tonnage of C&D waste removed from base, the total cost of waste removal, as well as the tonnages landfilled, recycled, and/or sent to a waste-to-energy facility. This information should be reported monthly for the duration of the project. The contractor shall send the monthly tonnage reports (no later than the 5th day of the following month) for the previous month’s data.

The contractor shall report the tonnage of the items recycled, the tonnage disposed of by landfill, the tonnage disposed of by regular incineration, and the tonnage of waste‐to‐energy incineration to the 11CES Construction Manager, the Contracting Officer, and CEIE (11 CES Environmental Dept.) Solid Waste and Recycling Contact by the 5th day of each month during the period of performance. The CEIE Solid Waste and Recycling Contact for tonnage reporting is Amberleigh Ray amberleigh.ray@us.af.mil

(904) 861‐4882.

3.15 Contaminated soil

During digging, if soil is found to have sheen or POL odor, please observe the following procedures:

Construction projects that occur in locations where soil or groundwater contamination is known to exist or are identified during construction activities shall comply with all applicable DOEE, RCRA, and environmental, health, and safety provisions. Contractor shall coordinate via the CO with 11 CES/CEIE prior to construction activities for a potential site visit by a DOEE inspector.

The following provisions shall apply:

During excavation, soils shall be monitored for the possibility of contamination. Where there are signs of potential contaminated soils (for example: unusual odors, discoloration, the presence of metal pipes, solder, paint flecks, ash, or fragments of cement) sampling shall take place.

All samples shall be collected using an appropriate sampling plan, coordinated with Bill Burris, 11 CES/CEIE Environmental Restoration Program Manager at (301) 981-1155-desk or (443) 691-9249-mobile or via email at william.burris@us.af.mil and through the CO prior to commencement of any sampling activities.

The sampling plan shall describe the sampling methods to be used, the frequency and locations of sampling, address possible migration of contaminants, criteria for interpreting sampling results, and requirements for re-sampling post-remediation activity is taken. The program should also include site-specific methods for removing contaminants detected in lab analysis.

Samples shall be taken prior to disposal IAW disposal site criteria. Samples shall be collected and stored in a manner intended to prevent the loss of volatile analytes (e.g., samples should be opened only immediately prior to extraction and remain closed for transport to a lab).

Prior to removal and disposal, the contaminated soil shall be tested for the following (40 CFR 261.24):

• Ignitability

• Percent Moisture

• pH Level

• VOCs (8260)

• PCBs (8080)

• TPH (8015 Modified – Purge & Trap)

• TPH (8015 Modified – Solvent Extraction)

• TCLP Metals (1311 for 8 RCRA Metals)

• Reactivity

• TPH (1664M)*

• TOX/Total Organic Halides (9020)*

* = These analyses are only necessary when characterizing impacts from waste oil or fuels heavier than No. 6 Fuel Oil (e.g., motor oil, lubricants, grease)

Sampling results must be interpreted on a case-by-case or site-specific basis to evaluate the effectiveness of contaminant control measures and PPE programs. Any analytical results shall be shared with the Marie Champion-Sonnier 11 CES CEIE Hazardous Materials, Waste & Toxics Program Manager at 202-717-5169 or via email at Marie.Champion-Sonnier.1@us.af.mil and the CO.

Alternately, soil may be tested with a photo ionization detector (PID) for evidence of contamination. PID readings above 10 ppm require continuous screening of the excavated soil. Soils with PID readings of less than 50 ppm (taken from headspace in a bag) are considered “clean” and can be reused as backfill for the excavation, if suitable. Excavated soil, which exhibits signs of visual impact, shall be considered “contaminated.” Also, soils with PID readings of 50 ppm or greater, shall be considered “potentially contaminated.” If contamination or potential contamination is observed, the material shall be segregated from non-contaminated soils. The material shall be sampled for characterization before off-site disposal at a licensed waste management facility. Sampling and testing of excavated contaminated soils shall be conducted as specified by 11 CES/CEIE and all requirements of DOEE.

Excavated soil shall be placed in temporary storage (protected stockpiles or covered roll-off box) immediately after excavation. Stockpiles shall be constructed to isolate contaminated material from the environment including a geo-membrane liner on the ground surface, as well as a liner covering the material to prevent precipitation from entering the stockpile. The ground surface on which the liner is placed shall be free of rocks greater than 0.5 inches in diameter and any other object, which could damage the membrane. The cover material shall be anchored to prevent it from being removed by wind.

Contaminated liquids collected from excavations and stockpiles shall be temporarily stored in appropriate and approved containers. Liquid storage containers shall be watertight, labeled, and stored to prevent any environmental risk from leaks or spills.

Contaminated liquid collected from excavations or stockpiles shall be sampled to the extent necessary to determine appropriate disposal methods IAW federal, state, and disposal site regulations. Documentation of all analyses performed shall be furnished to the CO, who will forward to Marie Champion-Sonnier 11 CES/CEIE Hazardous Materials, Waste & Toxics Program Manager and the treatment facility.

If any of the samples test positive for one or more of the compounds listed in 40 CFR 261.24, the waste must be deemed hazardous and disposal coordinated with 11 CES/CEIE through the CO to ensure compliance with RCRA, TCSA and all other regulatory requirements.

Contaminated materials from excavations or stockpiles shall be transported for off base disposal per IAW federal and state regulations. All waste manifests shall be coordinated through the CO to obtain 11 CES/CEIE manifest signature prior to shipping. Fully executed copies shall be provided to 11 CES/CEIE upon disposal.”

3.16 HAZMAT storage

Ensure HAZMAT brought on-site for project is stored in appropriate containers.

3.17 Preservation of Resources

Hazardous materials including lead-based paint, mercury, asbestos, and others are known to exist at JBAB.

The contractor shall not begin or continue any work that disturbs suspected hazardous materials unless the disturbance has been specifically addressed and approved by the Contracting Officer.

Do not discharge any wastewater into storm drains or sanitary sewers without prior approval of the Contracting Officer. The contractor shall check all sediment and erosion control measures weekly and after each rainfall.

Where motorized equipment is to be operated near trees that are not to be removed the contractor shall employ protective means to prevent tree damage. The minimum requirement is a high-visibility fence of the same diameter as the tree canopy placed before construction begins.

All hazardous material will be stored with secondary containment and kept covered while on Government property in accordance with the JBAB Storm Water Pollution Prevention Plan. In the event of a hazardous material spill the Contractor is responsible for cleanup of the hazardous material and waste removal.

Nesting and denning wildlife are known to exist at JBAB. It is unlawful to disturb certain species of birds or mammals raising young. The contractor shall not begin or continue any work that disturbs such wildlife unless the disturbance has been specifically addressed and approved by the Contracting Officer. If nesting or denning wildlife is disturbed, cease work, make a reasonable effort to stabilize and protect the area, and contact the Contracting Officer.

JBAB has some areas that may classify as National Historic Landmarks. Regulations apply for the protection of architectural and archaeological historic resources. Compliance with regulatory requirements may be a lengthy process, necessary in advance of, or discovered during, construction. The contractor shall not begin or continue any work that disturbs suspected historic resources, human remains, or remnants of prior construction, unless the disturbance has been specifically approved by the Contracting Officer. If suspected archaeological artifacts are discovered, cease work, make a reasonable effort to stabilize and protect the artifacts in place, and contact the Contracting Officer.

Prevent the discharge of Class I and Class II Ozone Depleting Substances (ODS) to the atmosphere.

Equipment to be removed from Government property that contains ODS shall be evacuated, the ODS recovered, and disposed of in accordance with Code of Federal Regulations 40 CFR 82 by the contractor.

Class I ODS shall not be used in the performance of this contract, nor be a part of any equipment to be installed. This prohibition shall be considered to prevail over any other provision, specification, drawing, or referenced documents.

3.18 Technical Expertise for Contractor

Contractors must have credentials as a certified tank technician and Contractors in Washington DC:

Subfactor 1 – Underground Storage Tank (UST) Technician Certification

Description: This subfactor evaluates the offeror’s UST Technician Certification per 20 DCMR CHAPTER 65

UNDERGROUND STORAGE TANKS – LICENSING, CERTIFICATION, OPERATOR REQUIREMENTS, AND

OPERATOR TRAINING.

Measure of Merit: This requirement is met when the offeror’s proposal provides the certification of the UST Technician

IAW 20 DCMR CHAPTER 65 UNDERGROUND STORAGE TANKS – LICENSING, CERTIFICATION,

OPERATOR REQUIREMENTS, AND OPERATOR TRAINING, paragraph 6501.1.

Subfactor 2 – Current Certified UST Contractor for the District of Washington

Description: This subfactor evaluates the offeror’s UST Certification with the District of Washington.

Measure of Merit: This requirement is met when the offeror’s proposal provides the certification of the UST Business License IAW 20 DCMR CHAPTER 65 UNDERGROUND STORAGE TANKS – LICENSING, CERTIFICATION, OPERATOR REQUIREMENTS, AND OPERATOR TRAINING, paragraph 6501.2.

3.19 Electronic Document Management

The contractor shall submit all documents associated with this contract in PDF format. This includes, but is not limited to, daily production reports, QC reports, preparatory and initial checklists, RFIs, submittals and various logs. Additionally, select submittals, schedules and other documents shall be presented in native format (i.e. AutoCAD, Excel, Word, etc.) in accordance with other sections of the contract. It is preferred that documents be created through electronic conversion rather than optically scanned.

Electronic files shall be submitted via email, or other mutually agreed upon method to the Government representative(s) as directed by the CO and contract. The contractor is solely responsible for the timely submission of electronic files to the Government. A submittal is considered received by the Government when a usable electronic file has been provided to and accepted by the Government.

Review comments, or a lack of review comments, made by the Government on Contractor submitted documentation shall not relieve the Contractor from compliance with requirements of the contract documents. The Contractor is responsible for managing, tracking, and documenting the work to comply with the requirements of the contract documents. Government acceptance via automated system notifications or audit logs extends only to the face value of the submitted documentation and does not constitute validation of the Contractor's submitted information.

The Contractor shall prepare submittals using software that meet the requirements of viewing and review by use of latest version of the Adobe Acrobat Reader program (currently 8.0). The Contractor will upgrade systems as needed to provide files as required.