1. Price Bid Form_HVAC Preventative Maintenance Columbia MSD FC660002.xlsx

This is a price bid form for the Maryland School for the Deaf's HVAC Preventative Maintenance contract at its Columbia campus, solicitation number MSD FC660002. The solicitation requests monthly preventative maintenance services on HVAC equipment, with proposals due August 27, 2026. The contract term runs from September 1, 2026 through June 30, 2027, with two optional one-year extensions available through June 30, 2029. An Equipment List attachment detailing the full inventory of HVAC systems subject to maintenance was added to the solicitation documents on August 3, 2026. Bidders must provide customer references demonstrating comparable HVAC maintenance experience, and the Procurement Officer reserves the right to request additional references or contact references not provided by the bidder.

The bid form requests monthly charges for three contract years, with quantities of 12 months per year, and requires bidders to propose both regular hourly rates and emergency/after-hours/holiday rates for additional repair work on a time-and-materials basis. Bidders must submit mandatory documentation including a Bid Proposal Affidavit, Conflict of Interest Affidavit, Mercury Affidavit, Legal Action Summary, and a List of Current or Prior State Contracts covering work performed for Maryland within the past five years. The Bidder/Offeror Information Sheet must include company contact information, Federal Employer Identification Number, eMM ID, Maryland business registration proof, and any applicable SBE, MBE, or VSBE certifications. Inquiries should be directed to Procurement Officer Chloe Moyer at purchasing@msd.edu.