HVAC Preventive Maintenance Columbia

The Maryland School for the Deaf is soliciting bids for monthly HVAC preventive maintenance at its Columbia campus, with proposals due August 27, 2026. The contract runs September 1, 2026 through June 30, 2027, with two optional one-year extensions available through June 30, 2029.

The scope covers preventive maintenance on HVAC equipment at the Columbia facility. Bidders must review the Equipment List attachment to understand the full inventory of systems subject to maintenance and calculate accurate proposals. The solicitation requires submission of customer references demonstrating comparable HVAC maintenance work; references used to satisfy minimum qualifications may also fulfill this requirement. The Procurement Officer reserves the right to request additional references or contact references not provided by the bidder and may determine a bidder "Not Responsible" and reject the bid if provided references are deemed insufficient.

Bidders must submit multiple mandatory affidavits and disclosure forms with their proposals: Bid Proposal Affidavit (certifying compliance with Maryland procurement regulations, federal requirements, and non-discrimination policies); Conflict of Interest Affidavit (disclosing any facts or circumstances impairing impartial assistance or creating unfair competitive advantage); Mercury Affidavit (declaring whether offered products contain mercury and, if so, providing detailed composition information); Legal Action Summary (disclosing current legal actions, settled or closed claims from the past five years, judgments within the past five years, and ongoing litigation subject to court-ordered disclosure restrictions); and List of Current or Prior State Contracts (documenting all work performed for the State of Maryland within the last five years with contract values, performance dates, and state contact information).

Bidders must also complete the Bidder/Offeror Information Sheet, providing company contact information, Federal Employer Identification Number, eMM ID, Maryland business registration proof, and any SBE, MBE, or VSBE certifications (dual-certified firms must designate one category). A Pre-Bid/Proposal Conference RSVP Form is required to confirm attendance; the Equipment List was added to the solicitation documents on August 3, 2026. Prospective bidders should direct inquiries to Procurement Officer Chloe Moyer at purchasing@msd.edu.