1. Attachment 1 Solicitation Areas of Interest.pdf

ATTACHMENT 1:

AREA(S) OF INTEREST (AOI) & MISSION ORGANIZATION ALIGNMENT

The 374th Contracting Squadron (374 CONS) is seeking innovative technologies and services related to the areas of mission or technical interest listed below at Yokota Air Base (YAB), Japan. Submissions should propose commercial solutions that fill capability needs related to refuse disposal and/or incinerator operation. Through this CSO, the U.S. Government aims to enhance waste management efficiency, ensure compliance with environmental regulations, and provide sustainable and cost-effective solutions that support both short-term and long-term objectives. The level of detail provided for each topic or the order in which they appear is not intended to convey any information regarding relative priority.

374 CONS is seeking solutions that address one or both of the following Areas of Interest (AOIs). Offerors are encouraged to propose innovative solutions that leverage commercial best practices and emerging technologies. Submissions may address individual AOIs, a combination of both, or propose alternative approaches that meet the government’s objectives.

374 CONS intends to fund successful efforts in Fiscal Year 2028 (FY28) with periods of performance in the range of approximately 5 years. Exceptions may be considered for individual projects based on need. The U.S. government reserves the right to fund all, some, one or none of the proposals submitted; may elect to fund only part of a submitted proposal; and may incrementally fund any or all awards under this CSO. All awards are subject to the availability of funds.

Individual contracts are possibly to be funded in the range upwards of $150,000, over the full period of performance, yet this estimate should not be considered a strict limit.

Proposals/solutions exceeding this range will only be accepted if they demonstrate the ability to deliver capable, innovative solutions that directly impact the mission and offer cost savings or improved efficiencies in current processes or procedures.

BACKGROUND:

Refuse and waste management services at YAB are conducted by 4 contractors under 3 contract vehicles including collection, sorting, incineration, ash removal and recycling. The temporary storage and sorting facility, Materials Recovery Facility (MRF), and incinerator are adjacent buildings, 31 and 42 years old respectively. YAB generates, on average, about 7,500 tons of non-hazardous waste, including municipal solid waste, recyclables, and other materials. The current waste management solution involves about 4,500 tons per year, average since 2015, of incinerated waste and the remaining is recycled or disposed off-base.

The U.S. Government requires solutions to address the current and future operational needs of its existing refuse disposal operations, which are supported by an aging incinerator that is experiencing structural and operational deficiencies and requires frequent maintenance to sustain normal operations. The facility continues to operate on emergency funding for unexpected breakdowns and replace outdated components that are difficult to find because they are no longer produced. Safety wise, the existing facility requires major upgrades to improve the welfare of its operators, including wider maintenance platforms and additional maintenance accessways between the sets of furnaces and cooling chambers.

The U.S. Government is also exploring reliable and effective solutions for outside Yokota base refuse disposal and/or incineration services to manage waste. The solution must align with the unique needs of Yokota base and comply with all applicable Japanese and U.S. environmental laws, regulations, and standards while offering cost-effective and scalable solutions that meet the government’s requirements.

AOI 1: ON-BASE REFUSE DISPOSAL AND INCINERATOR OPERATION

Key Objectives:

• Conduct a comprehensive structural and operational assessment of the existing incinerator to identify critical deficiencies, including but not limited to structural degradation, outdated components, equipment failure, and operational inefficiencies

• Provide repair, refurbishment, or replacement solutions to address the identified issues, with the goal of ensuring continued, safe, and efficient incinerator operations

• Explore innovative technologies that could supplement or replace the current incinerator, such as waste-to-energy systems, advanced waste processing, or other sustainable solutions

• Ensure compliance with all applicable environmental regulations, safety standards, and operational requirements; including emissions and waste disposal regulations

Historical Context:

The government has operated the current incinerator since 1984 (42 years); manufactured by Takuma. The incinerator has been used to process 4,300 tons annually; based on FY25 data.

• Over the past 3 years, the following repairs and upgrades have been performed:

o No.1 Furnace (Ceiling peel off) o First conveyor ガス冷下コンベヤ1 o Ash-conveyor 灰出しコンベヤ o Second conveyor ガス冷下コンベヤ2 o De-Ash 落下灰コンベヤNo.1,No.2 o Flue & Gas cooling chamber No.1 and No.2 o Cylinder and guide replacement of Shredder o Burner 主にバーナーの軽油配管 と部品交換 o Toxic gas control panel 有害ガス除去装置 o Replacement of bag filter bypass dumper o Hydrogen Chloride Concentration Meter Flue Gas Analyzer o Abnormal Temperature Detection System o Furnace No.1 &2 ceiling and wall

Ongoing Issues:

• Foundation and roofing structural issues for Incinerator and MRF

• Severe water leakage leakage issue within the building

• Fire alarm system was replaced about three years ago, but suffers frequent false alarms

• Drainage treatment facility is also aging and deteriorating

• MRF power and sewer lines need upgrades IAW OSHA standards o MRF doesn't have a restroom

Projected Repairs:

The following list highlights key areas that the government anticipates will require repair, refurbishment, or replacement to extend the current lifespan of 10-15 years:

• Furnace No. 1: Currently undergoing repairs; scheduled for completion in July

• Stroker System and feeder - critical

• Bag Filter Dust Chute and Accessories

• Cooling Water Supply Pipes

• Water Pipe for Quench Chamber #1,2

• Toxic Gas Control Panel for No.1 Bag Filter.

• Electric Control Panel for Water Treatment System, Shredder, Crane, Kneading Machine

• Crane Crab Trolley

• Induced Draft Fan, Secondary Draft Fan Blower

• BF Burner No1 No.2

• Forced Draft Fan Dumpers and Hot Air Circulation Fan for Bag Filter #1,2

• Rotary Valve

• Renewal for Common Instrument Panel (Internal Component), and Power Control Panel

• Dust Conveyer for Bag Filter #1,2

• Hot Water Generator #1,2

• Exhaust Fan Control Panel

• Heat Exchaust Cycle Fan

Desired Outcomes:

• A detailed assessment report outlining the incinerator’s current condition, potential solutions, and cost estimates for repair, refurbishment, or replacement

• Implementation of a solution that ensures safe, efficient, and environmentally compliant operation of the incinerator for at least 10 years o Plan for an incineration load of 19 tons (17 metric tons) a day and 5,000 tons (4,536 metric tons) a year, which coincides with the current operational capacity of the existing incinerator

• Reduction in operating costs

AOI 2: OFF-BASE REFUSE DISPOSAL SERVICE

Key Objectives:

Offerors are encouraged to address the following objectives:

• Off-Base Refuse Disposal and Incineration Services o Provide refuse collection, transportation, and disposal services to include possibly consolidate current collection and sorting contract with disposal o Ensure timely and efficient waste collection from designated locations on Yokota base and transportation to off-base disposal, treatment, or incineration facilities o Demonstrate the capacity to manage current waste volumes [19 tons (17 metric tons) a day and 5,000 tons (4,536 metric tons) a year] and flexibility to accommodate future increases or changes in waste disposal needs o Demonstrate course of action for continued disposal amid unforeseen circumstances

(Global pandemic – i.e. COVID, natural disaster, etc.)

• Regulatory Compliance and Local Partnerships o Ensure incineration or disposal services comply with Japanese environmental regulations, including those related to air quality, emissions, waste handling, and sanitary standards o Demonstrate understanding of and compliance with Japanese environmental and waste disposal laws and regulations, including any specific regional or local requirements applicable to the base’s location such as but not limited to:

Japanese Waste Management and Public Cleansing Law (Wastes Disposal and

Public Cleansing Act) Air Pollution Control Act (APCA) Soil Contamination Countermeasures Act (SCCA) Any applicable regional or municipal regulations for waste management and emissions control.

Offerors should also consider compliance with applicable Status of Forces

Agreement (SOFA) provisions between the United States and Japan.

o Highlight partnerships with local Japanese waste management providers or facilities, where applicable, to ensure smooth operations and compliance with local standards o Include a plan for mitigating potential risks related to language and cultural barriers in service execution and communication

• Cost-Effective and Sustainable Practices o Propose solutions that reduce overall waste management costs while maintaining or improving service quality o Explore waste-to-energy or recycling solutions that align with U.S. Government sustainability goals and Japanese waste management policies

Desired Outcomes:

• A comprehensive off-base refuse disposal and/or incineration service plan that ensures reliable, cost-effective, and environmentally compliant waste management for the base

• Propose disposal methods such as incineration, recycling, or other environmentally friendly solutions that minimize reliance on landfills

• Demonstrated compliance with all relevant Japanese environmental laws and U.S.

environmental standards, including [insert specific regulations, e.g., Japanese Air Pollution Control Act, Japanese Waste Management and Public Cleansing Law, U.S. Clean Air Act].

• Cost savings or cost avoidance compared to the current waste management arrangement.