0. FA520926SC001 - YAB Refuse Disposal 2-Step CSO.pdf

Commercial Solutions Opening (CSO) Solicitation - FA5209-26-S-C001 Issued in accordance with DFARS 212.70, Defense Commercial Solutions Opening

Federal Agency: Department of The Air Force (DAF) Contracting Office: 374th Contracting Squadron (374 CONS) Location: Yokota Air Base, Japan, 197-0001 CSO Title: Yokota AB Refuse Disposal CSO Date Issued: 31 August 2026 Step 1 Response Deadline: 4pm JST, Monday, 30 November 2026 CSO Solicitation Number: FA5209-26-S-C001 CSO Type: Two-Step Closed CSO

NAICS:

562*** - Waste Management and Remediation Services 562111 - Solid Waste Collection 562213 - Solid Waste Combustors and Incinerators

236210 - Incinerator, municipal waste disposal, construction

PSC:

S205 - Housekeeping—Trash/Garbage Collection M1ND - Operation of Sewage and Waste Facilities

Offerors should monitor SAM.gov for amendment and modifications to this CSO

DISCLAIMER: This solicitation does not obligate the Government to award a contract or agreement, nor does it commit the Government to pay any costs incurred in the preparation or submission of responses. No proprietary or confidential information will be posted. Discussions with either of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting officers are legally authorized to commit the government, and no commitment is made until a contract is executed.

1.0 OVERVIEW

1.1 INTRODUCTION: The 374th Contracting Squadron (374 CONS) is conducting a Commercial Solutions Opening (CSO) authorized by Department of Defense (DOD) Class Deviation 2022‐O0007. Under a CSO, the Department of The Air Force (DAF) may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services based on a review of proposals by scientific, technological, or other subject‐matter experts within the DAF. Under this CSO, all items, technologies, and services shall be treated as commercial items.

1.1.1 Innovative means:

1.1.1.1 Any technology, process, or method, including research and development that is new as of the date of submission of a proposal;

1.1.1.2 Any application of an existing technology, process, or method that is new as of the date of submission of a proposal; or

1.1.1.3 A new application or adaptation of an existing technology, process, or https://sam.gov/content/home method as of the date of submission of a proposal.

1.1.2 All items, technologies, and services acquired using a CSO will be treated as commercial items if they meet above definition of innovative. The Government encourages proposals that span a wide spectrum of possible technical and business solutions in response to the specific technology areas/topics/areas of interest stated herein.

1.1.3 This acquisition is Full and Open Competition.

1.2 AUTHORITY: This CSO is issued in accordance with R-DFARS Subpart 212.70, for the acquisition of innovative commercial products or commercial services. The use of a CSO is permanently authorized by section 803 of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2022 (Pub. L. 117-81) codified at 10 U.S.C. 3458.

1.3 SCOPE

The scope of this CSO encompasses the Areas of Interest (AOI) identified in Attachment 1:

Areas of Interest (AOI) and Mission Organization Alignment. The Government seeks to obtain innovative solutions or new capabilities that fulfill requirements, close capability gaps, and/or provide potential technological advancements. Meaningful proposals with varying technical or scientific approaches are anticipated.

Potential offerors are advised that awards resulting from this announcement may be modified during performance to effect within-scope changes including, but not limited to, increase in value and/or level of effort as the Government explores the innovative solution.

1.3.1 AOI 1 – On-base Refuse Disposal and Incinerator Operation

1.3.2 AOI 2 – Off-base Refuse Disposal Service

1.4 TYPE OF CONTRACT: The DAF anticipates the award of a Firm-Fixed Price type contract in accordance with RFO Part 12. Offerors are encouraged to review RFO 52.212-4 for standard terms and conditions of a RFO Part 12 contract.

1.5 CSO PROCEDURE: TWO-STEP CLOSED

1.5.1 Step 1: Submission of a brief white paper in accordance with (IAW) Attachment 2:

White Paper Template. The Government reserves the right to require a Pitch in lieu of a white paper. An evaluation panel will then select, IAW section 3 and Attachment 6 of this CSO, the white paper(s) that best meets the Government’s desire for solutions to its stated

AOI.

1.5.2 Step 2: Selected offerors will be invited to submit full proposals based on favorable evaluation results of White Papers. Proposals will be requested via a Request for Proposal (RFP) letter by the contracting officer, and will contain separate submission instructions and applicable due dates and timelines. Proposals are not required until RFP has been sent. The proposals will include information/formatting IAW attachments 3-5, and be evaluated IAW section 4 and Attachment 6 of this CSO and as specified in the RFP.

1.5.2.1 Unsuccessful offerors will be notified by the Government, either via email or letter, to inform them that the proposed effort is not of interest to the Government at this time.

NOTE: During any step of the CSO, the Government may send questions or comments via email for the offerors to address

1.6 ELIGIBILITY: This is an unrestricted solicitation. Offerors are encouraged to complete the Annual Representations and Certification in the System for Award Management (SAM) at https://sam.gov as soon as possible. To be considered for award, offerors must be registered in the SAM, be considered responsible within the meaning of RFO Subpart 9.1, “Responsible Prospective Contractors,” have a satisfactory performance record, and otherwise be eligible for award based on federal law and regulation.

1.7 AVAILABILITY OF FUNDS: 374 CONS intends to fund successful efforts in Fiscal Year 2028 (FY28) or later date. Exceptions may be considered for individual projects based on operational need. All awards are subject to the availability of funds

1.8 ANTICIPATED NUMBER OF AWARDS: The DAF does not have an anticipated number of awards per year for this announcement. However, the DAF reserves the right to award one or more, or no, contracts for all, part, or none of the proposals received.

1.9 CONTRACTING POINTS OF CONTACT (POCs):

Contracting Officer (CO) Name: Mr. Ben Warren Email: benjamin.warren.7@us.af.mil

Contract Specialist (CS) Name: 2d Lt Marilynne Wilkins Email: marilynne.wilkins@us.af.mil

2.0 GENERAL GUIDELINES

2.1 Offerors are advised that only COs are legally authorized to contractually bind or otherwise commit the Government

2.2 No classified solution briefs, technical proposals or cost volumes are expected or will be accepted. Offerors are encouraged to keep all elements of the proposal package unclassified

2.3 The period of performance for any White Paper/Solution Brief or proposal submitted under this CSO should be 1- 12 months (unless otherwise specified in the AOI)

2.4 The cost of preparing proposals in response to this CSO is not considered an allowable direct charge to any resulting or any other contract

2.5 Offerors must submit proposals to the CO and CS

2.6 See RFO Part 12 for contract provisions and clauses that will be utilized in the RFP

2.7 Technical and cost volumes should be submitted as separate documents and must be valid for 180 days or longer

2.8 Companies must have a UEI number and must register in SAM to receive an award

2.9 Companies must be determined to be responsible by the Contracting or Agreements Officer and must not be suspended or debarred from award by the Federal Government or prohibited by Executive order and/or law from receiving award

3.0 SUBMISSION INSTRUCTIONS

3.1 White Paper Submission

Interested offerors that believe they can provide solutions addressing the AOI(s) should contact the Contracting POCs above. Brief White Papers will be accepted until the submission deadline below but may be submitted at any time during the period prior to close.

3.1.1 Offerors shall submit IAW Attachment 2 (maximum 10 pages or 15 Slides) to include the following:

3.1.1.1 Title of the Solution

3.1.1.2 Offeror Information: Name, address, DUNS/UEI, and POC

3.1.1.3 Problem Statement Addressed: Indicate the AOI (1 or 2)

3.1.1.4 Proposed Solution: Provide an overview of the innovation, technical approach, and anticipated benefits

3.1.1.5 Rough Order of Magnitude (ROM) Cost: approximate cost range

3.1.1.6 Submission Deadline: 4pm JST, Monday, 30 November 2026

3.1.1.6.1 White Papers received after specified date and time, will be considered late in IAW RFO 52.212-1(c)

3.1.2 Submission Method: Email submissions to CONS POCs -

benjamin.warren.7@us.af.mil and marilynne.wilkins@us.af.mil

3.1.3 Site Visit/Q&A: 09 November 2026 – Contact CONS POCs for more information

White papers will be evaluated based on the criteria in Section 4 of this CSO. Offerors selected for Step 2 will be invited to submit a full proposal.

3.2 Full Proposal Submission

Exact proposal due date and time will be provided in the RFP sent to offerors that submit White Papers considered to be of further interest to the DAF. Proposals will include information/formatting IAW Attachments 3-5, and evaluated IAW section 4 and Attachment 6 of this CSO. Proposals received after specified date and time, will be considered late in accordance with (IAW) RFO 52.212-1(c).

Anticipated Deadline for Full Proposals: 31 May 2027

4.0 EVALUATION

4.1 White Paper Evaluation

Only offerors whose white papers align with mission needs and demonstrate potential for further development will be invited to submit a full proposal. White papers will be evaluated by the Government using the following criteria:

4.1.1 Technical/Relevance: how well the proposed solution addresses specified AOI(s)

4.1.2 Importance to Agency Program

4.1.3 Feasibility: technical and operational feasibility of the solution

4.1.4 Cost Realism: realism and reasonableness of the ROM cost

4.2 Proposal Evaluation

Each proposal must stand on its own technical merit, and will be evaluated by the Government on the following:

4.2.1 Technical Merit: Detailed assessment of the proposed technical approach

4.2.2 Cost/Price: reasonableness of the proposed cost/pricing structure (RFO 15.404-1)

4.2.2.1 Proposals aimed at the highest end of the funding range stated in the RFP will only be accepted if they demonstrate the ability to deliver capable, innovative solutions that directly impact the mission and offer cost savings or improved efficiencies in current processes or procedures.

4.2.3 Schedule: realism of the proposed schedule(s)

4.2.4 Past Performance: demonstrated ability to deliver similar solutions

All evaluation factors are of equal importance. See Attachment 6 for additional information regarding the evaluation process.

5.0 SELECTION & AWARD

5.1 You may be ineligible for award if all requirements of this solicitation are not met in the

White Paper and proposal (when applicable) due date as identified above and in subsequent requests for proposals, when applicable.

5.2 White Paper and Proposal submissions will be categorized, IAW Attachment 6, as Recommended, Selectable, or Not Selectable

5.2.1 If a White Paper or Proposal has Technical Merit and Applicability, but there is insufficient funding, the CO may issue a formal notification to the offeror requesting authorization to maintain the submission electronically for consideration and subsequent funding for a period, not to exceed one year.

5.3 The Government reserves the right to award all, some, or none of a proposal. When the

Government elects to award only part of a proposal, the selected part may be categorized as Selectable, though the proposal, as a whole, may not merit such a categorization.

5.4 Due to the nature of a CSO and limited availability of funding, the Government/CO reserves the right to negotiate directly with the offeror on the terms and conditions prior to execution of the resulting contract, including payment terms. Only a CO has the authority to enter into, or modify, a binding contract or agreement on behalf of the United States Government.

5.5 Offerors must also register in the prescribed Government invoicing system (Wide Area Workflow: https://piee.eb.mil/xhtml/unauth/help/newuser.xhtml). 374 CONS may provide assistance to those offerors from whom a full proposal is requested.

6.0 ADDITONAL INFORMATION

6.1 ANTICIPATED TIMELINE*:

6.1.1 CSO Issuance: 31 August 2026

6.1.2 Site Visit/Q&A: 09 November 2026

6.1.3 Step 1 Submission Deadline: 30 November 2026

6.1.4 Step 1 Selections and RFP sent: 26 Mar 2027

6.1.5 Step 2 Submission Deadline: 31 May 2027

6.1.6 Step 2 Selection: 1 August 2027

6.1.7 Projected Contract Start: 1 October 2027

*Anticipated timeline subject to change; contingent upon received responses and Government required adjustments.

6.2 DEBRIEFINGS: The Government will conduct written, post-award debriefings upon request and IAW RFO 52.212-1(e); debriefings will address the evaluation factors contained herein only. It will not include a comparison of submissions against a common statement of work (SOW) as the CSO provides no common statement of work that interested parties must respond to and instead represents opportunity for submission of a variety of innovative commercial items, technologies, and/or services that represent meaningful submissions of diverse scope and price.

6.3 DELIVERABLES/SCHEDULE: To be determined based on proposals and awards.

6.4 GOVERNMENT FURNISHED PROPERTY (GFP) AVAILABILITY: GFP is not anticipated to be made available under any resulting contract but will be determined for each award. In accordance with FAR 45.201(b), the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation, or rehabilitation costs.

6.5 FOREIGN PARTICIPATION:

6.5.1 Participation at the prime level must be a trade partner of the United States.

Subcontracting arrangements will be handled in accordance with the International Traffic and Arms Regulation. In addition, foreign national participation will be limited to public domain information only.

6.5.2 While the Government does not anticipate any sensitive unclassified information and/or export-controlled unclassified information; if foreign disclosure reviews are required they shall be performed before the release of information to the public on all acquisitions requiring disclosure of classified or export-controlled unclassified, including sensitive unclassified information.

6.6 MARKING PROPRIETARY PROPOSAL INFORMATION

6.6.1 Information contained in unsuccessful proposals will remain the property of the Applicant. The Federal Government may, however, retain copies of all proposals.

Public release of information in any proposal submitted will be subject to existing statutory and regulatory requirements. If proprietary information is provided by an Applicant in a proposal, which constitutes a trade secret, commercial or financial information, it will be treated in confidence, to the extent permitted by law, provided that the proposal is clearly marked by the Applicant as follows:

Proposal data the firm does not wish to make public, or to be used by the Government except for peer review, shall:

(1) Mark the first page of each proposal volume with the following legend: "This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of – or in connection with – the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in pages [insert numbers or other identification of sheets]"; and

(2) Mark each sheet of data it wishes to restrict with the following legend: “Use or disclosure of data contained on this page is subject to the restriction on the first page of this volume." DoD assumes no liability for unmarked data disclosure or use and may use or disclose such data for any purpose.

7.0 ATTACHMENTS & APPENDICES

Attachment 1: Areas of Interest (AOI) and Mission Organization Alignment Attachment 2: Step 1, White Paper Format Attachment 3: Step 2, Technical Proposal Format Attachment 4: Step 2, Price Proposal Format Attachment 5: Step 2, Contractor Statement of Work (SOW) / Performance Work Statement

(PWS) Format Attachment 6: Evaluation Criteria and Selection Process