1-01 Exhibit 1 Scope of Services for RFP Art Handling Services 0505-2026-08-RFP.pdf

EXHIBIT 1: Scope of Services for Request for Proposals (RFP) for On-Call Art Handling Services

1. Objective

The services include experience in installation, fabrication, archival packaging, moving, and storage of artworks. LAWA is seeking services to support the packaging, transportation, and storage of small, medium, and large-scale artworks managed by LAWA’s LAX Art Exhibitions Program.

2. Security Badging

Due to Airport Security screening requirements at exhibition locations, key personnel of the selected companies/firms selected through this RFP will be required to obtain security badge clearance, which shall be coordinated directly by the Selected Contractor and the LAWA contract administrators.

All security badge requirements are administered by the LAWA Security Badge Office, and compliance with badge policies is mandatory upon award for access to restricted and sterile areas at LAX and other LAWA-controlled facilities.

• Resources and FAQs: Information regarding security badge types, enrollment requirements, required documentation, training, office hours, and FAQs is available through the LAWA Security Badge Office o LAWA Security Badge Office - https://www.lawa.org/lawa-security-badge-office o Security Badge Office FAQ - https://www.lawa.org/lawa-security-badge-office/security-badge-office-frequently-asked-questions o LAX Security Badge Program – Enrollment and Contract Verification

Requirements -https://www.lawa.org/sites/lawa/files/documents/Revised%20Enrollment%20Req uirements.pdf

3. Work Requiring Licensed Fabricators (including electrical, engineering, welding, etc.)

If the work or any portion of the work performed under these contracts requires that the work be performed by a licensed fabricator, as needed for the fabrication of artwork supports, mounts, substrates (off-site), etc., Contractor shall be solely responsible for ensuring that Contractor and Contractor’s subcontractors (if any) have valid, appropriate licenses under California law or the applicable jurisdiction.

4. Scope of Services for Categories A, B, and C

Category A: Full-Services Custom Large-Scale Art Installers and Fabricators – Installation and De-installation of Large-Scale Exhibitions of Rotating Temporary Public Art, including Fine Art Packing and Transportation

Sample Work includes, but is not limited to, the following https://www.lawa.org/lawa-security-badge-office https://www.lawa.org/lawa-security-badge-office/security-badge-office-frequently-asked-questions https://www.lawa.org/lawa-security-badge-office/security-badge-office-frequently-asked-questions https://www.lawa.org/sites/lawa/files/documents/Revised%20Enrollment%20Requirements.pdf https://www.lawa.org/sites/lawa/files/documents/Revised%20Enrollment%20Requirements.pdf

• Installing, de-installing, and transporting large to monumental size works of art, artifacts, and artwork integrated into architecture.

• Repair and/or replacement of mechanical and/or electrical systems associated with art installations, or repair/fabrication of associated features such as sculptural bases, artwork supports, and mounting substrates.

• Provide and operate lifts, scaffolding, and other material hoist and elevated work platform equipment as necessary.

• Assist with periodic maintenance of public art and exhibitions between installation and deinstallation of art exhibits. Uphold and enforce safety and security as the first priority.

• LAWA is also looking for technicians to install specialty media like neon, digital, and electronic media.

Fine Art Packing and Transportation

Sample Work includes, but is not limited to, the following:

• Domestic ground and air transportation.

• Design of custom archival packing.

• Specialty multi-use and single shipment crates.

• Blanket-wrap and soft-packing services. May act as a shipping agent and arrange courier services.

• Administer bills of lading, provide proper documentation, and additional insurance as needed.

• Provide air-ride, secure, climate-controlled vehicles, oversized lift gates, and other equipment as needed

Work may include subcontracting with other companies to provide the entire scope of services needed for a particular project. Sample subcontracts might include conservators, engineers, electricians, welders, riggers, and other trades. Provide and operate lifts, scaffolding, and other material hoist and elevated work platform equipment as necessary.

Category B: Professional Art Preparators – Installation and De-Installation of Medium-and Small-Scale Exhibitions of Rotating Temporary Artwork, including Fine Art Packing and Transportation

Sample Work includes, but is not limited to, the following:

• Installing, de-installing, and moving small to medium-sized works of art and artifacts.

Must be able to provide and operate lifts and work on scaffolding.

• Provide archival-grade installation and art handling equipment and tools as necessary.

• Confer with curatorial staff in the planning and arrangement of exhibitions and accessory materials.

• Adjust or install lighting fixtures for exhibitions.

• Supervise and handle storage and inventory of exhibition materials.

• Maintain and organize Art Program storage area.

• Assist with periodic maintenance of public art and exhibitions between installation and de-installation of art exhibits.

• LAWA is also looking for technicians to install specialty media like neon, digital, and electronic media.

Fine Art Packing and Transportation

Sample Work includes, but is not limited to, the following:

• Domestic ground and air transportation.

• Design of custom archival packing.

• Specialty multi-use and single-shipment crates.

• Blanket-wrap and soft-packing services. May act as shipping agent; make courier arrangements; administer bills of lading; provide proper documentation and additional insurance as needed. Provide air-ride, secure, climate-controlled vehicles, lift gates, and other equipment as needed.

Work may include subcontracting with other companies to provide the entire scope of services needed for a particular project. Sample subcontracts might include conservators, engineers, electricians, welders, riggers, and other trades. Provide and operate lifts, scaffolding, and other material hoist and elevated work platform equipment as necessary.

Category C: Fine Art Packing, Transportation, and Storage Providers

Sample Work includes, but is not limited to, the following:

• Provide and secure climate and non-climate storage areas

• Provide domestic ground and air transportation

• Design of custom archival packing for LAWA

• Specialty multi-use and single-shipment crates

• Provide blanket-wrap and soft-packing services.

• May act as shipping agent, make courier arrangements, administer bills of lading, and provide proper documentation and additional insurance as needed.

• Provide air-ride, secure, climate-controlled vehicles, oversized lift gates, and other equipment as needed for packing, transportation, and storage.

• Design and plan an organizational system(s) for two (2) Art Program storage areas.

• Design a space plan in collaboration with Art Program staff; procure and install storage units, flat files, A-frame rack for Plexiglas sheets, ventilated and clear cabinets, utility shelving, as well as archival containers and padded art storage racks.

• Storage room climate control is currently via Terminal HVAC (house air); potential need for the Selected Contractor to design a stand-alone or retrofit for humidity control.