9-Submittal E - Cost Proposal (All Forms) 0505-2026-08.xlsx
XLSX spreadsheet 97 KB Posted
- Solicitation number
- 0505-2026-08-RFP-231761
- Issued by
- Los Angeles County, California
About this file
This is a cost proposal submission form for the Los Angeles World Airports (LAWA) Request for Proposals for On-Call Art Handling Services. The procurement seeks qualified firms to provide fine art services including transportation, storage, packing, and installation of artworks for the LAX Art Exhibitions Program. LAWA intends to award one or more contracts to qualified vendors. The RFP contains three service categories: Category A addresses full-services custom large-scale art installers and fabricators for installation and de-installation of large-scale exhibitions with rotating temporary public art; Category B covers professional art preparators for medium and small-scale exhibitions; and Category C includes fine art packing, transportation, and storage providers. Vendors must submit cost proposals using the provided Excel template, with pricing structured across three contract years. All responses must be submitted through the Bonfire (Euna) procurement portal, with vendor discussions available for questions and the Public Notices tab for updates and addenda.
All-inclusive hourly rates must be provided for each position and service category, encompassing wages, fringe benefits, field overhead, home office overhead, travel, and profit. Category A requires rates for 16 positions ranging from engineers and project managers to general labor, with separate rates for standard hours and after-hours work (9:00 PM to 5:00 AM). Category B requires rates for three positions: art preparators, project managers, and head preparators. Category C pricing is structured as fixed minimums plus per-object monthly rates for storage, hourly rates for local transportation plus tiered per-value rates for out-of-state transportation, and per-item rates for packing and supplies, with separate pricing for small-to-medium objects (up to 39 lbs) and large objects (40-200 lbs). Vendors may apply to one, two, or all three categories and must submit only the forms for their proposed categories. Overtime hours beyond eight hours daily or 40 hours weekly must be approved in advance by LAWA and billed at the after-hours rate. All rates proposed are maximum rates applicable throughout the contract term and will be negotiated per task order issued by LAWA.
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Text version
Instructions
| ERROR:#VALUE! |
| SUBMITTAL E - COST/FEE PROPOSAL |
Request for Proposal for Art Handling Services
Please provide your estimated all-inclusive hourly rates for the key personnel positions listed in the Forms. The estimated quantity is provided for evaluation purposes only. Complete all fields.
1. Enter the all-inclusive hourly rate for the position listed for Year 1, Year 2, and Year 3.
2. If you do not charge for a position or will not charge for the service, then enter $0.00 in the rate field.
3. Do not leave any line blank. Before submission, ensure that every position and service description has a rate and a total cost, even if the amount is $0.00.
4. Do not modify the position numbers, position titles, and/or add rows/cells to the forms.
5. If you are applying to only one or two categories, the unused category sheets should be removed before submission. Only submit the forms for the category(s) you are proposing.
6. Do not embed comments, notes, or conditional pricing in cells.
7. Name your file: "[Vendor Name] Cost Proposal.xlsx"
Instructions
- If pasting content, use "Paste Special as Text" without any formatting
- You can only submit text-based or numerical responses in the worksheet. Do not use special characters like emojis
- Do not change/modify the structure of any of the worksheets. Changing the structure may invalidate your submission.
- Any additional information outside of the given structure of the worksheets will not be visible to the purchaser.
- Please do not save this file in a different format, as saving this file in a different format will invalidate your submission.
- Follow the instructions provided along with this file to submit it back to Euna Procurement.
- You must enter a cost on every item. To do so, all editable cells for the item must contain valid numerical values.
Category A
| SUBMITTAL E - COST PROPOSAL FORM A |
| Category A: |
Full-Services Custom Large-Scale Art Installers and Fabricators – Installation and De-installation of Large-Scale Exhibitions of Rotating Temporary Public Art, including Fine Art Packing and Transportation Line # Job Classification Estimated No. of Positions Maximum All-Inclusive Hourly Rates (Year 1) Maximum All-Inclusive After Hours Rates4 (Year 1) Maximum All-Inclusive Hourly Rates (Year 2) Maximum All-Inclusive After Hours Rates4 (Year 2) Maximum All-Inclusive Hourly Rates (Year 3) Maximum All-Inclusive After Hours Rates4 (Year 3)
| 1 | Engineer | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 2 | Project Manager | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 3 | Assistant Project Manager | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 4 | Technical Director | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 5 | Graphics Manager | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 6 | Shop Manager | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 7 | Logistics Manager | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 8 | Lighting / AV | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 9 | Project Lead / Site Supervisor | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 10 | Lead Preparator | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 11 | Preparator | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 12 | Carpenter | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 13 | Painter | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 14 | Metal Fabricator / Welder | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 15 | Office Administrator | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 16 | General Labor | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| TOTAL Maximum All- Inclusive Houry Rates | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Instructions: |
- Enter rates as dollar amounts, not text.
- Rates must be ALL-INCLUSIVE (wages, benefits, overhead, insurance, travel, profit. See note 2 and 3)
- Do not enter ranges (e.g., "50 - $75") - enter a single maximum rate
| Note 1: Hourly rates will be negotiated per task order issued by LAWA. Maximum rate is not guaranteed. Maximum rates proposed will be applicable throughout the term of the contract and are the maximum allowable rate that can be charged to LAWA for each specific job classification. |
| Note 2: All Inclusive Rates proposed for Category A Classifications are maximum and will be negotiated per engagement and include, but are not limited to: |
Any and all costs associated with actual employees’ straight-time or overtime wages, fringe benefits, Field Overhead, (includes, but is not limited to, all field administrative costs and actual costs related to badging, tools, communication, supplies, transportation, preparation and negotiation of invoices, preparation and negotiation of task orders, and any other miscellaneous field direct or indirect costs), Home Office Overhead, (includes, but is not limited to, all administrative costs and actual costs related to insurance, proposal and performance bonds, taxes, fees, training, licensing, certifications, tools, communication, publications, preparation and negotiation of invoices, preparation and negotiation of task orders, other home office direct or indirect costs), Travel (a other direct cost (ODC), must conform to the Cost Reimbursable Guidelines and LAWA's Travel Policy), and Profit.
| Note 3: There are no other allowable billable labor rate costs other than these rates for Task Orders authorized by LAWA |
| Note 4: After hours will be considered work done between the hours of 9:00 PM to 5:00 AM (Graveyard). There is no swing shift on the project. |
| Note 5: Over Time (OT) hours shall be billed for work performed after eight hours in any workday or more than 40 hours in any workweek. OT will be paid at the After Hours rate. OT must be approved by LAWA in advance. |
&"Calibri,Regular"&K000000&G &"Calibri,Regular"&K000000Art Handling Services
Category B
| SUBMITTAL E - COST PROPOSAL FORM B |
| Category B: |
Professional Art Preparators – Installation and De-Installation of Medium- and Small-Scale Exhibitions of Rotating Temporary Artwork, including Fine Art Packing and Transportation Line # Job Classification Estimated No. of Positions Maximum All-Inclusive Hourly Rates (Year 1) Maximum All-Inclusive After Hours Rates4 (Year 1) Maximum All-Inclusive Hourly Rates (Year 2) Maximum All-Inclusive After Hours Rates4 (Year 2) Maximum All-Inclusive Hourly Rates (Year 3) Maximum All-Inclusive After Hours Rates4 (Year 3)
| 1 | Art Preparator | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 2 | Project Manager | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 3 | Head Preparator | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| TOTAL Maximum All-Inclusive Hourly Rates | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Instructions: |
- Enter rates as dollar amounts, not text.
- Rates must be ALL-INCLUSIVE (wages, benefits, overhead, insurance, travel, profit. See note 2 and 3)
- Do not enter ranges (e.g., "50 - $75") - enter a single maximum rate
| Note 1: Hourly rates will be negotiated per task order issued by LAWA. Maximum rate is not guaranteed. Maximum rates proposed will be applicable throughout the term of the contract and are the maximum allowable rate that can be charged to LAWA for each specific job classification. |
| Note 2: All Inclusive Rates proposed for Category B Classifications are maximum and will be negotiated per engagement and include, but are not limited to: |
Any and all costs associated with actual employees’ straight-time or overtime wages, fringe benefits, Field Overhead, (includes, but is not limited to, all field administrative costs and actual costs related to badging, tools, communication, supplies, transportation, preparation and negotiation of invoices, preparation and negotiation of task orders, and any other miscellaneous field direct or indirect costs), Home Office Overhead, (includes, but is not limited to, all administrative costs and actual costs related to insurance, proposal and performance bonds, taxes, fees, training, licensing, certifications, tools, communication, publications, preparation and negotiation of invoices, preparation and negotiation of task orders, other home office direct or indirect costs), Travel (a other direct cost (ODC), must conform to the Cost Reimbursable Guidelines and LAWA's Travel Policy), and Profit.
| Note 3: There are no other allowable billable labor rate costs other than these rates for Task Orders authorized by LAWA |
| Note 4: After hours will be considered work done between the hours of 9:00 PM to 5:00 AM (Graveyard). There is no swing shift on the project. |
| Note 5: Over Time (OT) hours shall be billed for work performed after eight hours in any workday or more than 40 hours in any workweek. OT will be paid at the After Hours rate. OT must be approved by LAWA in advance. |
&"Calibri,Regular"&K000000&G &"Calibri,Regular"&K000000Art Handling Services
Category C
| SUBMITTAL E - COST PROPOSAL FORM C |
| Category C: |
Fine Art Packing, Transportation, and Storage Providers
| Line # | For Small to Medium | |
| 2- and 3-D objects up to 39 lbs no larger than 8 feet in any single dimension. | For Large |
2- and 3-D objects between 40-200 lbs and larger than 8 feet in any single dimension.
| 1 | Storage $__________min + $__________ per object / mo | Storage $__________min + $__________ per object / mo |
| 2 | Transportation $__________ / hr for local, Greater L.A.; |
$__________ - $__________ per $5,000 value / out of state $__________ - $__________ per $10,000 value / out of state Transportation $__________ / hr for local, Greater L.A.;
$__________ - $__________ per $5,000 value / out of state $__________ - $__________ per $10,000 value / out of state
| 3 | Packing $_________ / item | Packing $_________ / item |
| 4 | Supplies $_________ / item | Supplies $_________ / item |
| Instructions |
Fill in every blank ($______) with a numeric dollar amount
Provide rates for BOTH size tiers (Column B: Small/Medium AND Column C: Large)
Transportation: Provide ALL sub rates - local hourly, per 5K value range, per 10K value range
Storage: provide both the monthly minimum AND per object rate
&"Calibri,Regular"&K000000&G &"Calibri,Regular"&K000000Art Handling Services image2.jpeg
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