04_Attachment_C_-_Agency_Terms.pdf
PDF 130 KB Posted
- Attached to
- FEMA NIMS ICS Unit Leaders Courses for DPS
- Solicitation number
- EV00000958
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This document is Attachment C: Agency Terms for solicitation EV00000958, issued by the Oklahoma Office of Management and Enterprise Services (OMES) Central Purchasing division on behalf of the Department of Public Safety (DPS). The solicitation seeks qualified instructors to provide four FEMA NIMS ICS All Hazards Position Specific Unit Leader Courses. DPS's emergency response training is funded through a Public Health Emergency Preparedness (PHEP) Cooperative Agreement grant administered via interagency agreement with the Oklahoma State Department of Health (OSDH). Any subcontractors selected must receive written approval from OSDH prior to contract award and execution. The resulting contract may be designated for use as a statewide contract under Oklahoma Statutes 74 O.S. § 85.5(G)(3).
Payment to the supplier shall be made upon submission of proper invoices following delivery and acceptance of services in accordance with 74 O.S. § 85.44B. Invoices must include the supplier's name, address, FEI number, invoice date, period covered, purchase order number, detailed service descriptions, and any contractually required documentation. For time-based compensation, suppliers and approved subcontractors must maintain Personnel Activity Reports (PARs) on all employees charged to the contract, completed per Federal Cost Principles in 2 CFR Part 200.430. All invoices require supplier signature and attestation that the invoice accurately represents services provided. The contract establishes an independent contractor relationship; the supplier is not an employee of DPS and receives no employee benefits or workers' compensation. The supplier must notify the DPS contract monitor of any change in the contractor relationship, which triggers automatic contract termination.
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Other files
| File | Type | Posted |
|---|---|---|
| 06_EXHIBIT_1_NIMS_ICS_SOW.pdf | ||
| 02_Attachment_A_-_Purpose.pdf | ||
| 11_OMES_Form_CP004.docx | DOCX document | |
| EV00000958_Amendment_1.pdf | ||
| 03_Attachment_B_-_General_-_Terms.docx | DOCX document | |
| 08_Exhibit_3_-_Executive_Summary_Worksheet.xlsx | XLSX spreadsheet | |
| 07_Exhibit_2_-_Price_Template.xlsx | XLSX spreadsheet | |
| 09_Exhibit_4_-_Third_Party_Supplier_Info.xlsx | XLSX spreadsheet | |
| 10_Exhibit_5_-_Reference_Sheet.pdf | ||
| 05_Attachment_G_-_Federal_Terms.docx | DOCX document | |
| 12_OMES_Form_CP076.pdf | ||
| 01_Agency_Bid_Instructions.pdf |
Show all 12
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Text version
Page 1 of 2 For Agency Use 08/30/24
ATTACHMENT C
AGENCY TERMS
SOLICITATION NO. EV00000958
In addition to the terms and conditions of Attachment B, the following Agency Specific Terms and Conditions additionally apply to this Solicitation:
1. Subcontractors
DPS’s emergency response course is funded by the Public Health Emergency Preparedness (PHEP) Cooperative Agreement grant through an interagency agreement with OSDH. As required under that agreement, any subcontractors selected under this solicitation are subject to written approval by OSDH prior to award and contract execution.
2. Invoices and Payment
2.1 Supplier shall be paid upon submission of a proper invoice(s) at the prices stipulated in the contract in accordance with 74 O.S. § 85.44B, which requires that payment be made only after products have been provided and accepted or services rendered and accepted.
The following terms additionally apply
a. Name, address, and FEI number of supplier;
b. Invoice Date;
c. Period covered by Invoice;
d. Purchase Order Number;
e. any other data, reports, information or documentation required by other conditions of the contract;
f. detail of the services provided and be in accordance with the terms and conditions of this contract;
g. For invoices involving payment for the time of Supplier and any approved subcontractor(s) shall maintain Personnel Activity Reports (PARs) on all employees reimbursed in whole or in part by this Contract, PARs must be completed in accordance with the Federal Cost Principles
Page 2 of 2 For Agency Use 08/30/24 applicable to Suppliers entity type found at 2 GFR Part 200.430, among others.
h. The invoice must be signed and contain the following statement:
“By my signature I attest that this invoice is an accurate and true representation of my time in relation to the services provided to DPS.”
3. Employment Relationship
The Contract does not create an employment relationship. Supplier is in all respects an Independent Contractor and is neither an agent nor an employee of DPS. Neither Party nor any if it’s officers, employees, agents, or members shell have authority to bind the other Party nor are they entitled to any of the benefits or workers compensation provided by the other Party to its employees. In the event the Independent Contractor relationship ends in any way, this Contract shall automatically terminate without notice. Supplier shall notify the DPS contract monitor of the change in relationship.
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