J-7 - 030ADV25R0002 - Updated Responses to Offeror Questions 12-5-2024 (3 Pages).pdf

Attachment J-7 –12/5/2024 – 3 Pages - Solicitation 030ADV25R0002

– Exhibition Design Services – Updated Responses to Offeror

Questions Q# Offeror Question Library Answer

1 It does not look like this solicitation's scope covers multimedia services but would cover the production of bid documents for them if they were needed.

Do you know if there will be a future public solicitation for multimedia, or is interactive multimedia typically contracted through a direct bid process?

Interactive media would be developed under a separate solicitation and contract

2 What is the estimated budget for the design service?

The Library is not sharing information about the budget at this time.

3 Is it mandatory for all team members to attend the exhibit?

Is the question whether all team members need to attend the exhibit kick off? If so, only key personnel as outlined in section C.4 would be required at kick off.

4 Is the Library accepting international bids for this solicitation?

The solicitation is open to all. However, the successful offeror must meet all the requirements of the contract.

5 RE: Volume 1 Technical Proposal - Sec

A Minimum Requirements and Sec D

Corporate Experience

These sections seem quite similar. Both ask for a narrative and visual of completed projects, specific services provided by offeror, total dollar amount for the contract, and dates of performance of the services. Can you provide more detail on what is being asked?

All offerors must provide all the information stated in the solicitation.

6 Q 1: Will the government please clarify if there is an incumbent providing service on this contract or is this level of effort a new need?

Q 2: If there is an incumbent, can the government please provide the most recent contract award number & contract value?

Q 1: This is a new requirement. There is no incumbent contract.

Q 2: N/A

7 Does the Library have any intention of modifying the display structure?

No

8 Will Founding Phrases use the existing case furniture system and label rails?

Contractor should assume they will have use of all existing systems, label rails, and furniture available for design purposes, and can design new furniture if needed as long as design is kept within the project fabrication budget.

9 Other than display pedestals, object plinths, and mounts, does the

Library have any intention of installing

Library can consider new system furniture as long as the design is in keeping within the project fabrication budget.

Questions new display systems in the case interiors or exteriors?

10 Will Founding Phrases use the existing fabric on the interior fabric-wrapped panels, or may the designer specify new fabric?

Designer may recommend new fabric

11 Does the Library have any intention of adding new A/V equipment in the case interiors or exteriors?

No

12 Will the existing projections onto the gallery window SEGs and audio track remain in place during Founding

Phrases?

To be determined

13 Will the existing center interactive table remain during Founding Phrases? Does the Library plan to add graphics to the center display table?

Yes, the table will remain. Graphics could be added per recommendations from the designer.

14 Does the Library intend to re-use the existing brochure holder/graphic pylon structures that are on the mezzanine outside the gallery?

Yes

15 Will Founding Phrases include approximately the same number of objects as Collecting Memories?

Yes

16 Will the objects displayed in Founding

Phrases be mostly documents and books?

Primarily books and documents, but there may be some three-dimensional objects

17 Can offers submit both (Separate) volumes in the same e-mail?

Offerors can provide the two volumes as separate documents in the same email.

18 Can in-progress projects where the offerors have completed their contracted scope of work be featured in sections A and D of Volume 1, even if the project is in production / prior to public opening?

The projects must be “successfully completed projects” as stated in the solicitation.

19 Does Amendment 0002 give offerors the opportunity to address the proposed changes by 12/20/2024 and resubmit the proposal?

This is correct. Revised proposals to Solicitation

030ADV25R0002 as amended by Amendment 0001, Amendment 0002, and Amendment 0003 are due by date and time in the amended solicitation.

20 Is it preferred that offerors just submit those sections that have been updated, or, re-submit their proposals in their entirety (both the technical proposals and price proposals)?

Offerors should submit revised proposals in their entirety.

21 To confirm, for projects provided for the

Corporate Experience and Past

Performance sections of the solicitation that will remain the same upon re-submission, a revised Past Performance

Questionnaire does not need to be provided, but if new projects are added, As stated in the solicitation. Yes, a revised Past

Performance Questionnaire does not need to be provided if a Past Performance Questionnaire was already submitted for a project listed under the

Corporate Experience and Past Performance requirements. If a new project is listed under the

Corporate Experience and Past Performance

Questions then the revised Past Performance

Questionnaire will need to be provided as per the instructions?

requirements then a Revised Past Performance

Questionnaire will need to be provided for the new project.

22 While we understand that several sections of the original solicitation were amended, is it acceptable for an Offeror to edit or update other sections of their original response as well?

Offerors are permitted to edit or update any section of an already submitted proposal. However revised proposals must meet all the requirements of

Solicitation 030ADV25R0002 as amended by

Amendment 0001, Amendment 0002, and

Amendment 0003.