030ADV25R0002 - Exhibit Design Services.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0002 09-18-2024

Adejuwon, Mojisola (202) 707-0400 10-17-2024

12:00 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress 101 Independence Avenue S.E.

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Adejuwon, Mojisola

030ADV25R0002

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 Schedule of Deliverables

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.8 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.9 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.10 LC52.239-1 INFORMATION SECURITY (APR 2021)

030ADV25R0002

H.11 LC52.244-1 SUBCONTRACT NOTIFICATION (OCT 2016)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

I.6 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.7 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.8 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

I.9 LC52.239-4 SECTION 508 COMPLIANCE (JAN 2015)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV25R0002 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Founding Phrases Exhibit Design Services Contract Period: Base POP Begin: 12-16-2024 POP End: 04-30-2026

GRAND TOTAL _______________

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm Fixed Price contract.

(End of Clause)

030ADV25R0002 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. OVERVIEW / BACKGROUND:

In 2024, the Library opened a new 3,700-square-foot “Treasures Gallery” that enables the Library to share the collections that belong to the American people and that deepens the connections visitors will make with theme. This gallery includes permanent casework to enable rotating themes that showcase the Library’s ‘treasures,’ broadly defined.

The Library seeks an experienced exhibit design firm to design the Library’s next showcase theme within this gallery, Founding Phrases, which explores the legacy of the Declaration of Independence in honor of the semi-quincentennial of the Declaration. The Library is a federal partner for the America250 Commission.

The work to be performed under this contract shall include design of the case layouts and all related graphic design and promotion for the Founding Phrases Exhibition. The exhibition content and design shall conform to the existing exhibit layout, Attachment J-1. All design work under this contract must meet museum quality design standards and conservation, and security standards as set by the Library of Congress (C.3.4. Material Specifications and Testing).

C.2. SCOPE:

The Contractor shall provide expert quality, creative design services for the Library for the upcoming exhibition, Founding Phrases.

C.3. REQUIREMENTS:

C.3.1. The Contractor shall provide the following services: planning consultations; concept design; design development;

final exhibition design utilizing existing casework and developing additional wall or special element design bid packages, fabrication cost estimates, as needed.

C.3.1.1. All changes required by the Contracting Officer Representative (COR) to the design of the exhibition and associated material, shall be made by the Contractor within 14 business days and the COR will provide feedback/approval within 5 business days. The contractor’s key personnel for the project shall meet, as required by the COR, either onsite at the Library or via a mutually agreed upon video conference platform to present deliverables and attend working meetings to review exhibition and graphic design, conservation guidelines, print collateral requirements, and production details with the Library team, and occasionally with partner representatives and other LOC stakeholders.

All aspects of the design must conform to the exhibition production schedule and fabrication budget that will be provided by the COR at the kickoff meeting after contract award. A schedule of required meetings (onsite and online) and required attendees from the Contractor’s team will be identified at kick off.

C.3.2. PERFORMANCE PHASES:

The Contractor’s Key Personnel must be available on-site to take field dimensions of the gallery and existing exhibit components and meet the requirements for all of the performance phases. The Contractor shall provide advice and guidance throughout the design development and fabrication phases of the exhibition and shall assist in the resolution of any fabrication/installation contingencies until the exhibition and its component parts are completed and opened to the public.

C.3.2.1 Concept Design Phase:

The Contractor shall develop three (3) concepts and visuals for an exhibition of approximately 100 objects (manuscript documents, books, prints, maps, and reproductions) that includes floorplans, elevations, presentation renderings, and graphic treatment. All interim deliverables shall be subject to an iterative process narrowing down to one approved design direction to be developed in section C.3.2.2. Contractor must provide a rough fabrication cost estimate for each proposed Concept Design along with the delivery of Concept Design package to the COR.

C.3.2.2 Design Development Phase:

The Contractor shall employ an iterative process, working with the LOC team, to produce refined floorplans using existing casework and wall systems, provide case and wall elevations showing the location of objects, develop the visual character of the exhibition including any newly proposed display elements, environmental graphics, additional creative elements to enhance the installation, typography specification, frame and mat selection, reproduction specifications, and color palette. The COR will notify the contractor when the design(s) are accepted and they are not considered accepted until the COR notifies the Contractor that they are accepted. All interim deliverables shall be subject to an iterative process narrowing down to one approved design direction to be developed in section C.3.2.3. The deliverables acceptance process is as stated in the Deliverables Schedule and LC52-232-2. Contractor must provide a rough fabrication cost estimate of proposed Design Development along with the delivery of Design Development package to the COR.

C.3.2.3 Final Design Phase Requirements:

The Contractor shall provide a final design package that includes all plans, presentation renderings, elevations, and any additional casework and exhibit elements with complete specifications and dimensions to be used for the procurement of any new exhibit construction, which will be performed under separate contracts. The Contractor shall provide plans and layouts with images clearly identified with object numbers and dimensions. The final design package shall include frame, mat, and graphic schedules with all suggested dimensions and outputs, and graphic production-ready files for all print and environmental graphics. Contractor must provide a fabrication cost estimate of proposed Final Design along with the delivery of Final Design package to the COR.

C.3.2.4 The Contractor shall deliver the following to the COR for rotation #2 of another 100 objects in the exhibition:

revised detailed case/object layouts, with object images clearly identified with object numbers and layout dimensions;

frame, mat, mount, and cradles schedules, which includes all suggested dimensions and outputs; New case furniture and partition schedules, as needed; production-ready graphic files for any necessary text alterations, new labels, and any environmental graphics.

C.3.3. DELIVERABLES:

The Contractor shall develop the visual character of the exhibition, including color palette, graphic style, additional creative elements, and typography, and deliver detailed layouts and plans that provide clear access to contiguous public exhibition spaces for the exhibition of approximately 100 high-value original objects; case layouts; labels; and all materials recommended for use in the exhibition; and final fabrication shall include designs for all exhibition print and promotional collateral and presentation renderings.

C.3.3.1. Planning Meetings:

The Contractor shall attend the onsite kick-off meeting, virtual or in-person planning meetings, and any other meetings requested by the COR throughout the period of performance.

C.3.3.2 Site Visits and Field Dimensions:

Contractor shall conduct site visits to take all necessary field dimensions and review exhibit components, and gallery space. Contractor shall coordinate all visits with the COR.

C.3.3.3. Concept Design:

The Contractor shall develop three (3) creative preliminary design concepts using existing casework and wall systems for an exhibition of approximately 100 artifacts (manuscript documents, books, prints, maps, and reproductions) within the limits of the project fabrication budget—which will be provided after contract award. Contractor shall present three (3) options of the exhibition designs, identify new exhibition elements or wall structures as required by the design— rendered or as CAD drawing [electronic PDF], For the exhibition design: Contractor shall indicate graphic treatments, color palettes, typefaces, and materials for each option. Any new casework and wall structures proposed by the Contractor shall indicate material direction informed by Section C.3.4. Material Specifications and Testing. All interim deliverables shall be subject to an iterative process narrowing down to one approved design direction to be developed in C.3.3.4. Contractor must provide a rough fabrication cost estimate of proposed Concept Design along with the delivery of Concept Design package to the COR.

C.3.3.4. Design Development:

By employing an iterative process, working with the LOC exhibit team, the Contractor shall create presentation renderings and detailed exhibition plans [electronic PDF] of the casework designs and case and wall layouts, to scale, showing all objects, which includes special mounts. The Contractor shall fully develop the visual character of the exhibition including graphic style, typography specification, frame and mat selection, reproduction sizes, color palette, exhibit graphics, all signage, and banners. The Contractor shall create a “Coming Soon” graphic file, using the visual identity developed for the exhibition, for use in the NW Curtain Gallery that can be adapted to horizontal and vertical surfaces. All interim deliverables shall be subject to an iterative process to narrow down to one approved design direction to be developed in the design phases that follow. Contractor must provide a rough fabrication cost estimate of proposed Design Development along with the delivery of Design Development package to the COR.

The Contractor shall present two (2) options for the design of the exhibition brochure, of which only one (1) brochure design will be selected for further development.

C.3.3.5 Final Exhibition Design and Exhibition Production:

The Contractor shall:

a) Provide all plans and elevations with object images clearly identified with object numbers, layout dimensions, detailed dimensioned drawings, and specifications bid package (including plans, elevations, dimensions, material and finish specifications) for any new fabrication requirements, frame, mat, brochure, and graphic schedules with all suggested dimensions and outputs, all mount and cradle schedules, and all text and image graphic production-ready files.

b) Provide a fabrication cost estimate of proposed Final Design along with the delivery of Final Design package to the

COR.

c) Provide final materials samples and production specifications (fabric, frames, mats, paint, cradles, mounts).

d) Prepare and submit text and image graphic production-ready files.

e) Create and upload files for signage in kiosks, Great Hall exhibit banner, and CVC tunnel. Contractor shall create up to 10 variations of signature advertisement of exhibition for print, digital, and broadcast advertising campaign to be deployed during the entire run of the exhibition. The COR will provide sample advertisements from past exhibitions at kick-off. Contractor shall upload final brochure files, printer-ready for an in-house or outside printer as determined by the COR.

C.3.3.6 Rotation Two:

The contractor shall deliver the following to the COR for another 100 objects for Rotation #2 of Founding Phrases: a.

Revised detailed case/object layouts with object images clearly identified with object numbers and layout dimensions; b.

frame, mat, mount and cradles schedules; c. new case furniture and partition schedules, as needed; production-ready graphic files for any necessary text alterations, new labels, and; d. any additional environmental graphics.

C. 3.3.7 Installation of Founding Phrases exhibition:

The Contractor shall attend the installation as needed for final placement of objects during the initial installation.

Provide a set of digital photographic images to document the final installation before the exhibition opens to the general public. The Contractor shall attend the installation, as needed, for final placement of objects during the initial installation and make site visits to fabrication shops for any additional exhibition elements specified in the final design as requested by the COR.

C.3.4. Material Specifications and Testing:

Any new fabrication proposed by the Contractor’s design must include product specifications and safety data sheets as identified for all case components including wall panels, glazing, paints, coatings, caulks, adhesives including tapes, gaskets, and fabrics as part of the final bid packages. The Contractor shall provide product samples for design purposes that will be used to inform the fabricator's scope and materials. The Library’s Preservation Directorate will determine whether testing is required. Information on products previously tested can be found at http://www.conservation-wiki.com/wiki/Oddy_Tests:_Materials_Databases. Please note that the test results do not provide an endorsement of specific products but may be a time efficient method of screening products that are unlikely to be approved.

a) Barriers and Sealants:

Any new fabrication proposed in the Contractor’s design work must consider that any construction materials used in any location that shares circulation with the artifact chamber must favor inert products such as an approved PVC foam over any sort of sheet goods containing wood. If wood or composite board products must be used anywhere in the interior of the case, film or sheet barriers made from inert material must segregate all surfaces of the board. Barriers must be mechanically attached, or heat welded. Any adhesive used must be tested to ensure collection safety. Prohibited barrier and sealant ingredients include but are not limited to oils, polyurethane, polyvinyl chloride, and polyvinyl acetate. Acrylic or latex paints must not be used as barrier coating as they are too porous to create an adequate seal.

b) Textiles:

All fabrics proposed by the Contractor must be approved prior to use and tested as stated in this contract unless recent test results are available. Fabrics must be stretched and stapled or sewn. Adhesive attachment is not permitted.

Examples of fabric categories most likely to pass testing include undyed and unbleached cotton, undyed and unbleached linen, 100% Polyester or cotton-polyester blends, acrylic felt. The following categories of fabrics are unacceptable: wool, silk, and jute. Additives including but not limited to fire retardants, sulfur-based dyes, wrinkle inhibitors, phosphates, and surface finishes are prohibited.

C.3.4.1 Prohibited Construction Materials:

Prohibited construction materials include but are not limited to the following: a) Oil-based paints or varnishes, modified alkyd paints. b) Any material that emits formaldehyde including, but not limited to, plywood, particleboard, hardboard, and plastic laminates. c) Acid-curing silicones, sealants and adhesives. d) Vinyl products, including, but not limited to, unstable chlorine-containing polymers (i.e. polyvinyl chloride, and Saran). e) Polyurethane-based products, including, but not limited to, paints, varnishes, and foams. f) Asbestos, sulfur, and lead-containing materials. g) Cellulose nitrate containing materials (i.e. lacquers and adhesives). h) Cellulose acetate-containing fabrics and films.

C.3.5 Accessibility Requirements:

All deliverables must comply with the Americans with Disabilities Act (ADA), Architectural Barriers Act (ABA), and Section 508 of the Rehabilitation Act of 1973 where applicable.

C.3.5.1 Smithsonian Guidelines & Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

The Smithsonian Guidelines (https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessibleexhibition-design1.pdf) are based in part on standards established by the ABA, Rehabilitation Act of 1973, and the ADA. The Programmatic Accessibility Guidelines for National Park Service Interpretive Media (see Attachment J2) provide guidance about how to apply regulations, standards and best practices to comply with Federal law and National Park Service (NPS) policy that requires the NPS to offer media accessible to a wide range of abilities. Offerors may use the Smithsonian Guidelines, NPS Programmatic Accessibility Guidelines or other alternatives.

C.4. KEY PERSONNEL:

The following positions are considered key personnel:

C.4.1 Principal/Creative Director. The Contractor shall provide a Principal and Creative Director with five (5) years of experience leading a firm and a demonstrated track record of designing creative, high-value historical exhibitions and accompanying casework and wall systems in cultural institutions of comparable size and importance as the Library of Congress.

C.4. 2 Graphic Designer. The Contractor shall provide the services of a graphic designer or graphic design firm with five

(5) years’ experience creating innovative graphics for museum-quality exhibitions in cultural institutions comparable to the Library of Congress and its collections.

C.4. 3 3-D Designer. The Contractor shall provide the services of a 3-D exhibition designer or 3-D exhibition design firm with five (5) years’ experience creating innovative exhibition case layouts, case interiors, labeling systems, and AV mounts for museum-quality exhibitions in cultural institutions comparable to the Library of Congress and its collections.

C.5 ADDITIONAL INFORMATION:

C.5.1 FLOOR PLAN, DRAWINGS, FABRICATION BUDGET, and OBJECT LIST.

A floor plan of the NW Curtain Gallery (Attachment J-1) of the Thomas Jefferson Building is provided for price quoting purposes only. Drawings and dimensions of available casework and wall systems, fabrication budget, and an exhibition preliminary object and graphics list with accompanying images shall be provided after award.

C.5.2 PLACES OF PERFORMANCE.

The Contractor shall primarily perform the work under this contract at their usual place of business but will also be required to report on-site at the Library for meetings, review of designs and/or gallery elements. The Contractor shall perform all gallery space preparation and installation on site in a designated location, under the direct supervision of the COR. Any exhibition fabrication shall be performed off-site.

C.5.3 GOVERNMENT FURNISHED PROPERTY.

The Library of Congress will provide the following: Drawings or documentation of existing exhibition furniture, if deemed appropriate; CAD files or PDFs of exhibition spaces; exhibition object list in printed (if requested) and digital format (i.e.

object images; Object list with basic descriptions and estimated sizes; digital files of objects, images, and related materials; electronic files with content for labels, text panels, signage, brochure; and furnish samples of past exhibition advertisements after award.

030ADV25R0002 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV25R0002 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

030ADV25R0002 Section E

SECTION E - INSPECTION AND ACCEPTANCE

Inspection and Acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2021).

030ADV25R0002 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: The contractor’s usual place of business and onsite at the Library of Congress

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 Schedule of Deliverables

The exhibition is scheduled to open in March 2026. Once the Library has determined the exact opening date, there will be no flexibility. The Library and the Contractor will develop a detailed exhibition schedule at the kick-off meeting. All deliverables, unless otherwise noted in the schedule below, must be completed by the scheduled dates below.

Paragraph reference

Description of Event/Deliverable Due date Price

C.3.3.1;

C.3.3.2

KICK OFF MEETING ON SITE AT THE LIBRARY WITH

EO/LOC EXHIBIT TEAM

Within five (5) days of period of performance start date

Not Separately Priced

C.3.3.3 PRESENT CONCEPT DESIGN DELIVERABLES

AND MATERIALS DIRECTION that includes:

Three (3) options of the exhibition designs, including visual character of the exhibition including graphic style and typography specification and that identify new exhibition elements or wall structures as required by the design— rendered or as CAD drawing [submitted as a PDF]. Each option shall include graphic treatments, color palettes, typefaces, No later than January 31, materials for each option, cost estimates for options proposed

C.3.3.4 PRESENT DESIGN DEVELOPMENT PACKAGE

DELIVERABLES:

frame and mat selection

PDF of the exhibition and casework designs and case and wall layouts, to scale, showing all objects, which includes all monitor(s) or screen placement for interactive elements, video component(s) and special mounts iterative designs for exhibit graphics based on selected design concept presentation renderings

“coming soon” graphic file

No later than February 28, C.3.3.5.a, C.3.3.5.b., C.3.3.5.c., C.3.3.5.d.

PRESENT FINAL EXHIBITION DESIGN & PRODUCTION

DELIVERABLE, part 1

No later than April 30, 2025 all text and image graphic production-ready files graphic schedules with all dimensions and outputs all mount and cradle schedules, all plans and elevations with object images clearly identified with object numbers, layout dimensions detailed dimensioned drawings, and specifications bid package (including plans, elevations, dimensions, material and finish specifications) for any new fabrication requirements, frame, mat, schedules with all suggested dimensions and outputs, final materials samples and production specifications (fabric, frames, mats, paint, cradles, mounts)

C.3.3.4.a PRESENT TWO (2) OPTIONS FOR EXHIBITION

BROCHURE DESIGN

No later than June 30, 2025

C.3.3.5.d PRESENT FINAL EXHIBITION DESIGN & PRODUCTION DELIVERABLE PACKAGE part 2 final brochure files

Production files for signage in kiosks, Great Hall exhibit banner, and CVC tunnel.

Ten (10) variations of signature advertisement of exhibition

No later than December 15, C.3.3.6 PRESENT FINAL CASE LAYOUTS & ALL PRODUCTION

DELIVERABLE PACKAGE FOR ROTATION #2

Revised detailed case/object layouts with object images clearly identified with object numbers and layout dimensions;

frame, mat, mount and cradles schedules;

new case furniture and partition schedules, as needed; production-ready graphic files for any necessary text alterations, new labels, and;

any additional environmental graphics.

No later than March 31, C.3.3.7 Opening of the Founding Phrases exhibition in MARCH 2026 (opening date TBD)

Set of digital photographic images to document installation before open to the general public.

No later than March 31, [exact opening day TBD after award]

030ADV25R0002 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Mojisola Adejuwon Address: Contracts & Grants Directorate, The Library of Congress 101 Independence Ave. SE Washington, D.C. 20540 Phone: (202) 707-0400 Email: moad@loc.gov

Library Contract Specialist: Olexiy Levchuk Address: Contracts & Grants Directorate, The Library of Congress 101 Independence Ave. SE Washington, D.C. 20540 Phone: (202) 707-1462 Email: olevchuk@loc.gov

Library Contracting Officer Representative: To be provided at the time of award Address: To be provided at the time of award Phone: To be provided at the time of award Email: To be provided at the time of award.

Contractor Contract Administrator: To be provided at the time of award Address: To be provided at the time of award Phone: To be provided at the time of award Email: To be provided at the time of award

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

(a) The Contractor shall schedule with the COR time for contractor staff to be available to receive Library-issued photo identification badges prior to starting work.

(b) The Contractor shall provide instruction and ensure that each employee performing work under this contract displays their photo-identification badges at all times they are present on-duty in the building. Refusal or repeated neglect to display the photo-identification may result in an unsuitability determination.

(c) Upon termination, resignation or other event leading to a contract employee leaving duty under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that employee. Failure on the part of the Contractor may result in the Contractor’s liability for all costs associated with correcting the resultant breach in building security.

030ADV25R0002 Section G

(d) The requirements of this clause are applicable to and shall be observed by all subcontractors who perform work at all Library of Congress facilities.

(e) The Contractor shall ensure that all employees, both directly employed and subcontracted, contractor’s and sub-contractors, obtain Library ID badges. Badges shall be visibly displayed at all times while in Library premises. The Library will issue badges without charge. Contractor shall accurately maintain a list of employee badge number on the Employee Roster and provide updates to the COR upon request. An employee’s badge shall be returned within 5 days from the termination of that employee’s employment. All badges shall be returned at the completion/termination of the contract.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in the Deliverables Schedule in Section F pursuant to the standards and acceptance criteria defined in this contract.

030ADV25R0002 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress has a contractor employee fitness program, which includes background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public including information determined to be Controlled Unclassified Information (CUI) to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations.

(1) Any access to non-public Library facilities, Library information technology systems, or non-public Library information will require completion and successful vetting of a security application request (release forms, fingerprints, and, if applicable, a full background investigation). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received.

(2) The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems and/or non-public Library information.

(3) To facilitate the fitness determination, contractors shall submit complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP https://www.dcsa.mil/Systems-Applications/NBIS-eApp- NBIS-Agency/) as provided by the Personnel Security Division. Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received.

(4) The contractor will ensure the Library’s Personnel Security Division is notified of all changes to personnel performing work on this contract. The Personnel Security Division can be notified at the following email address:

PSD@loc.gov and contacted via phone at: (202) 707-5618.

(5) The fact that the Library may conduct background investigations on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct.

(6) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness. In such cases, the Contracting Officer or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from the premises.

(End of Clause)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

(a) Definitions “Records,” as defined in 36 C.F.R. § 703.4(a), includes all books, papers, maps, photographs, reports, and other documentary materials, exclusive of materials in the Library’s collections, regardless of physical form or characteristics, made or received and under the control of the Library in pursuance of law or in connection with the transaction of public business, and retained, or appropriate for retention, by the Library as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the government or because of the informational value of data contained therein. The term refers only to such items in being and under the control of the Library.