02_PWS 5Yr 141 Cert 20200430.pdf

Performance Work Statement

For

Federal Aviation Administration

Flight Program Operations

Flight Program Participant Pilot Training Services

As a 14 CFR Part 141 Pilot School

4/30/2020

FAA Flight Program Operations - 14 CFR Part 141 Pilot School

TABLE OF CONTENTS

1. PROJECT BACKGROUND

2. OBJECTIVE

3. SCOPE

4. SPECIFIC TASKS

5. DELIVERY SCHEDULE

6. PLACE OF PERFORMANCE

7. QUALIFIED PERSONNEL

7.1. Key Personnel

7.2. Non-Key Personnel

8. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

9. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

10. TRAVEL

11. GENERAL SUMMARY

12. ATTACHMENT - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. PROJECT BACKGROUND

Flight Program Operations requires training and currency/proficiency services for participants in the FAA Flight Program, which is based at Fort Worth Alliance Airport (AFW), in Fort Worth, Texas.

The training and currency/proficiency services include flight events conducted in a fleet of contractor provided aircraft. The contractor will also need to provide ground school training for flight program participants.

This training requirement requires the contractor to provide management personnel, contract instructor pilots (IPs), flight control (dispatch) personnel, and training platforms (e.g., multiple aircraft makes/models) in support of the training and currency/proficiency services described herein. The contractor IPs will operate the aircraft while conducting these services and will be under the operational control of the vendor.

2. OBJECTIVE

Training and currency/proficiency services provide flight program participants with the proficiency and skills needed to conduct their primary job functions to support safe operations within the National Airspace System (NAS).

3. SCOPE

Flight Program Operations requires the contractor to support the program with a principal base of operations at AFW. The Contractor IPs will provide ground school training in government-furnished Advance Aviation Training Devices (AATD), classroom instruction in general aviation subjects and systems integration, and flight events (which include preflight and post-flight briefings). Flight Program Operations will provide the vendor with complete flight profiles, including standards for any required checks (e.g., Commercial Pilot Airman Certification Standards (PTS), Instrument Pilot ACS). Additionally, the government will provide standards consistent with Title 14 of the Code of Regulations (14 CFR) for all flight events involving flight program participants, to include FAA pre-employment flight evaluations. The vendor is responsible for getting approval for such flight profiles/curriculums as specialty curriculums under 14 CFR Part 141.

The contractor must be certificated as a 14 CFR Part 141 Pilot School, or have initiated the application process in a manner prescribed by the FAA, in accordance with 14 CFR Part 141, within 30 days after award. If the contractor does not already hold the Part 141 Air Agency Certificate, then the selected contractor must provide the Technical Point of Contact (TPOC) and the Contracting Officer Representative (COR) both a copy of the Pre-application Statement of Intent (PASI) and Schedule of Events, within two weeks after receiving the notice of award. At the time of award, the selected contractor must provide the services in accordance with 14 CFR Part 141, while the pilot school certificate/provisional certification application is in process. (Ref. CDRL 0004) All such flights will be under the operational control of the vendor with the Contractor IP serving as the pilot in command (PIC).

The contractor must provide a Chief Instructor/Assistant Chief Instructor, flight control personnel, and adequate IP personnel in accordance with 14 CFR 141.33, to support the aircraft provided under this contract.

The contractor may be requested to provide FAA government pilots training under the vendor’s FAA-approved training program, in those platforms provided by the contractor.

Contractor personnel will use the Flight Program Operations automated safety reporting system.

The contractor must also provide flight control/dispatch personnel for their aircraft to provide aircraft dispatch/ flight control and scheduling support for the 141 pilot school.

4. SPECIFIC TASKS

4.1. Task 1: Flight Program Participant Flight Training and

Flight Control/Dispatch Personnel

The contractor will provide training and currency/proficiency services.

Contractor IPs will conduct all flight program participant training and currency/proficiency services in the aircraft listed below:

Multi-Engine Piston Fixed Wing Airplane - (PA-44 or equivalent make/model at request of the FAA): contractor provided

Single Engine Piston Fixed Wing Airplane (Cessna C-172 or equivalent make/model at request of the FAA): contractor provided

Single Engine Turbine Helicopter (Bell 206B3 or equivalent make/model at request of the FAA): contractor provided

Single Engine Piston Helicopter (R-44 or equivalent make/model at request of the FAA): contractor provided

Contractor IPs will conduct all flight program participant training and currency/proficiency services in the device listed below:

FRASCA AATDs (e.g., PA-44 and EC-135): FAA owned and provided

In the event a contractor IP is unable to fulfill a scheduled event requirement and the vendor is unable to reschedule the event with another contractor IP within 24 hours, then the event cannot be counted on any report to the government as completed by the contractor. Additionally, the Contracting Officer (CO) will submit a Corrective Action Report (CAR) to the contractor, which may be reflected in the annual Contractor Performance Assessment Reporting System (CPARS) report, and a penalty will be assessed if 98% of the events are not met in any given month.

The following is a representative list of the training curriculums for the contractor to submit for FAA-approval under the contractor’s 14 CFR Part 141 certificate. However, the curriculums may change and expand based on FAA requirements (i.e., a change in flight currency/proficiency requirements). Changes in curriculum will be provided to the Contractor IPs for review and preparation three (3) weeks prior to the requested implementation date. The contractor must respond in writing within one (1) business day to confirm receipt of the request, and respond within three (3) business days with any questions or request for additional information.

Airplane Single Engine Land Piston Currency/Proficiency

Airplane Multi-Engine Land Piston Currency/Proficiency

Single Engine Helicopter Piston Currency/Proficiency

Single Engine Helicopter Turbine Currency/Proficiency

Helicopter Recurrent

Light Twin Refresher

FAA Technical Point of Contact (TPOC) will develop the training event schedule at least six-weeks in advance and provide it to the Contractor Chief Instructor/Assistant Chief Instructor for assignment of a qualified/current Contractor IP and aircraft. The contractor must respond in writing within one (1) business day to confirm receipt of the training event schedule and must provide the completed training event schedule within five (5) business days after receiving the schedule to the TPOC, including the names of the IPs assigned to each event, as well as the aircraft. If there are any changes, TPOC will communicate via phone call, text, or in person, and then follow-up via e-mail. Subsequently, the contractor must provide a response in kind, followed by an e-mail.

Training and Currency/Proficiency Flight Events

Quarterly Training and Currency/Proficiency Flight Events require flight program participants to conduct specific tasks in the aircraft to the standards defined by Flight Program Operations. If a crewmember check is conducted during the event, the event must meet all the requirements of a flight review in accordance with 14 CFR 61.56(d). A specific training curriculum may include one (1) or more flight events in addition to ground school.

The training curriculum must also include the associated administrative process to capture information on appropriate FAA training document forms, as well as other administrative support information for the completion of the flight training course/event documentation.

A single flight event consists of the following:

Pre-Flight Briefing

Flight(s)

Post-Flight Briefing

Flight record updates

The following table provides a summary of the estimated Training and Currency/Proficiency Flight Event Schedule deliverables required per year during the contract.

The annual estimated events included in the table may be divided (÷) by 12 in order to calculate the number of monthly estimated training events required. However, the monthly events may fluctuate by 20% any given month.

If the number of events consistently exceed the monthly event average to include the allowed 20% fluctuation more than seven (7) times during the period of performance, in addition to exceeding the total number of estimated flight hours, then an evaluation will be performed at the end of each contract year for an equity adjustment based on negotiated event pricing.

Performance Objective Reference Performance Threshold Remedy

Monthly Event

Completion rate

PWS 4.1

Overage of 20% more than 7 times a year

Add 0.1% of

Task 1 FFP monthly cost per overage event e.g. Whatever months FAA goes over 20% after 7 times/months, FAA owes

0.1% of Task 1 Annual FFP per overage event.

Example

If more than 2% of the scheduled monthly events are missed, then a penalty for the cost of the missed event(s) will be withheld from the monthly Firm Fixed Price (FFP) payment.

The Contractor will provide monthly reports that include the following:

Summary of task billings and funds expended for the all Contract Line Item

Numbers (CLINS)

Aircraft Flight Hour totals

Pilot new hire & departure/last duty day

Other miscellaneous reports as requested

Flight Program Training Flight Control/Dispatch Personnel Support

The contractor must provide flight control/dispatch personnel for their aircraft dispatch and release support, in addition to scheduling and coordination activities necessary to support the training event schedule in contractor provided or FAA provided flight systems. Visibility to the flight system data must be provided by the contractor to the government for review as requested.

Flight control personnel will be responsible for monitoring active flights and reporting overdue aircraft and weather changes to FAA Management. Flight control personnel support will be required to provide aircraft release/flight locating/flight arrival, scheduling, and to perform associated operational communications in accordance with 14 CFR 141.33.a.2. The contractor is required to provide the TPOC with flight program participant training records for post-flight administrative processing, and provide any other post-flight documentation necessary for archiving the flight and training data in accordance with 14 CFR 141.101 at the conclusion of each participant training.

The accuracy of data entry by flight control personnel is critical, and the data accuracy must be maintained by the contractor at all times to ensure integrity within the flight system.

Additionally, some of this data may be considered personally identifiable information (PII) covered by the Federal Information Security Management Act (FISMA) and must be treated accordingly. If needed, the contractor will be responsible for funding and instituting additional personnel training to improve the accuracy of document data entry.

Performance Objective Reference Performance Threshold Remedy

Monthly Event

Completion rate

PWS 4.1

98% of all scheduled events must occur as originally scheduled

Deduct 0.1% of

Task 1 FFP monthly cost per missed event over 2%

Example e.g. When over 2% or more events are missed monthly, the contractor credits 0.1% of the monthly Task 1 FFP invoice.

4.2. Task 2: Phase-In/Out Plan and Execution

Phase-In Plan and Execution

The incoming contractor must provide a Phase-In Plan to coordinate with the exiting incumbent and/or the incoming contractor and its employees, in an effort to achieve a seamless transfer of work that does not disrupt the Flight Program Operations aviation safety training mission. The contractor must provide a Draft Phase-In Plan with the proposal and a revised Draft Phase –In Plan no later than five (5) calendar days after award of the contract, or as notified by the CO. The Phase-In Plan must be approved by the CO and must be incorporated into the contract. A successful and orderly transition will be documented in CPARS.

Task 2A. Update, Provide, and Implement Final Phase-In Plan

The incoming contractor must ensure there will be minimum service disruption to vital government business and no service degradation during and after transition of responsibilities. All transition activities must be completed (no later than 30 calendar days after the start date of the contract. The contractor must update and provide a final Phase- In Plan no later than five (5) business days after receiving the CO approval.

Task 2.B. Prepare and Implement Phase-Out Plan

The exiting contractor must prepare and deliver to the government a Phase-Out Plan that facilitates a low risk transition from the incumbent to the incoming contractor at the expiration of this contract. The contractor must provide a Draft Phase-Out Plan at the time of proposal and a revised Draft Phase-Out Plan at least 60 calendar days prior to the end of the contract, or as notified by the CO. The contractor must deliver the final plan no later than five (5) business days after receiving the government feedback. The phase-out period is anticipated to be 30 calendar days prior to the expiration of the contract. Within the Phase-Out Plan, the exiting contractor must identify how it will coordinate with the incoming contractor and government personnel to transfer knowledge, and accomplish at a minimum, the items listed in CDRL 0003 in accordance with a 30-calendar day phase-out period.

5. DELIVERY SCHEDULE

The base period of performance (PoP) will be a one (1) year period that starts on the date of the contract award. There are options of four (4) additional one-year performance periods that can be exercised at the discretion of the government.

The period of performance (PoP) must be for the following:

Phase-In: 1 month (if awarded to a contractor other than the incumbent)

Base Period: 365 days after the contract award – (est. 7/01/20-6/31/21)

Option Period 1: 365 days following the Base Period

Option Period 2: 365 days following the Option Period 1

Option Period 3: 365 days following the Option Period 2

Option Period 4: 365 days following the Option Period 3

Work Hours and Availability of Aircraft

In following established FAA procedures, training and currency/proficiency flight events will not be conducted between the hours of midnight and 6:00 AM, including any pre-flight and post-flight briefings. However, training and currency/proficiency flight events may be required on Saturdays, Sundays, and federal holidays to meet mission requirements.

The required aircraft must be available for Flight Program Operations use during the standard workweek, from 6:00 am Central Time (CT) to 7:00 PM CT, Monday through Friday.

In general, contractor personnel will not be required to perform duties on federal holidays unless prior arrangements are coordinated with the TPOC and the contractor. A list of federal holidays is available on the Office of Personnel Management (OPM) website at www.opm.gov. If the training is required outside the standard workweek, then the TPOC will provide the contractor a minimum notice of two (2) weeks, if possible.

STANDARD WORK TIME HOURS

Chief Instructor and/or Assistant Chief Instructor

Required for On-Site Management. A manager must be available to the COR and the FAA TPOC via telephone, between the core business hours of 8:00 am to 4:30 pm CT, Monday through Friday (except Federal Holidays), and must respond to all requests for discussion or resolution of technical problems within 48 hours of notification. When aircraft are operational, management should be on site.

Flight Control Personnel Required to work Monday through Friday (except Federal Holidays) when contractor flights are out, and are required to work the training event schedules as assigned. Special circumstances may affect this standard requirement and should be coordinated with the TPOC and COR.

Contractor Instructor Pilots (IPs)

Required to work Monday through Friday (except Federal Holidays), during the core operational hours of 6:00 am CT to 7:00 pm CT, and are required to work the training event schedules as assigned.

6. PLACE OF PERFORMANCE

Work under this contract will be conducted at the Flight Program Operations facility located at AFW in Fort Worth, TX, or at alternate mission locations at the request of the FAA TPOC.

Additionally, under special circumstances the COR or CO may approve contract employees to telework. Alternate mission location requests could include certain flight profiles that take IPs away from AFW and the local flying area to conduct required training, line-oriented flight training, and re-fueling.

7. QUALIFIED PERSONNEL

The contractor must provide qualified personnel to perform all requirements specified in this Performance Work Statement (PWS). Sufficient staffing of IPs and flight control personnel is required to support all curriculum training for the Flight Program Operations 14 CFR Part 141 Pilot School.

Key personnel are critical to the success of the project and Flight Program Operations mission as defined below.

7.1. Key Personnel

Flight Program Operations considers the following as key personnel:

Chief instructor/Assistant Chief Instructor

Key Personnel may not be replaced within six (6) months after the contract award unless necessitated by an individual’s inability to work, such as a sudden illness or termination of employment. Reference AMS Clause 3.8.2-17 for additional information.

Requests for key personnel changes must be submitted to the COR and CO at least 15 business working days prior to making any permanent substitutions.

The names of key personnel along with a Key Personnel Qualification Matrix must be provided to the government as part of the contractor's proposal.

Chief Instructor / Assistant Chief Instructor

Roles and Responsibilities

The Chief Instructor/Assistant Chief Instructor is a critical part of this project. The Chief Instructor/Assistant Chief Instructor must be a senior-level employee provided by the contractor for this work effort. The contractor must provide an onsite Chief Instructor/Assistant Chief Instructor for all tasks under the contract. The Chief Instructor/Assistant Chief Instructor has sufficient corporate authority to direct, execute, and control all elements of the program.

The Chief instructor/Assistant Chief Instructor must be the single point of contact responsible for managing all deliverables/events required under this contract: contractor personnel, equipment, tasks, and workflow described in this PWS. The Chief Instructor/Assistant Chief Instructor must have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The Chief Instructor/Assistant Chief Instructor must be the single point of contact for the TPOC/COR.

This position may not be subcontracted and must be a part of the contractor’s management team. The Chief Instructor/Assistant Chief Instructor will serve as the point of contact for administrative and technical issues pertaining to the performance of this PWS. The Chief Instructor/Assistant Chief Instructor responsibilities include planning, organizing, supervision, directing, coordinating, human resources administration, controlling, approval and documentation of administrative and technical issues.

The required qualifications for the Chief Instructor and Assistant Chief Instructor must meet or exceed the applicable requirements set forth in 14 CFR Part 141.35 and 141.36.

7.2. Non-Key Personnel

Contractor Instructor Pilots (IPs)

The contractor must provide fully qualified and current IPs to meet the flight schedule requirements. Flight Program Operations will audit and observe the contractor-conducted training provided to the flight program participants for standardization and appropriateness.

The contractor will be responsible for ensuring the contractor IPs are qualified and remain current in accordance with the 14 CFR Part 141 FAA-approved/accepted training program.

Roles and Responsibilities

Contractor IPs will conduct training and currency/proficiency flight events. Contractor IPs will conduct all flight program participant training for all aircraft training devices under the 14 CFR Part 141 Pilot School.

Contactor IPs may be utilized to cover multiple curriculum instructional requirements. The contractor IPs will conduct all training, currency/proficiency, and checking events in accordance with flight profiles/maneuvers and course syllabi provided by Flight Program Operations and approved under the contractor 14 CFR Part 141 certificate.

When paired with a flight program participant in the FAA Flight Program, the contractor IP will serve as the Pilot in Command (PIC) of the flight during the training and during currency/proficiency flight events.

Flight Program Operations will provide the event schedule to the Contract Chief Instructor/Assistant Chief Instructor, who in turn will assign the contractor IP for all scheduled events.

Contractor IPs will conduct ground school training and additional training in the AATD simulation training devices.

Contract Instructor Pilot Qualifications

Required qualifications for the contract instructor pilots (IPs) must meet or exceed the requirements of 14 CFR Part 141.37.

General IP Requirements

Flight Program Operations personnel participate in the Department of Transportation (DOT) Drug and Alcohol-Free Departmental Workplace Program in accordance with DOT Order

3910.1 (current edition), which is equivalent to 14 CFR Part 120 requirements. Contractor IPs will be required to participate in a contractor program that incorporates the requirements equivalent to 14 CFR Part 120 standards.

The contractor will be required to share any positive test results with FAA Flight Program Operations Program Manager or FAA TPOC.

8. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The government will provide, without cost, the facilities, equipment, materials and/or services listed below.

Property. The property provided is considered Government Furnished Property

(GFP) required to perform services for each task. GFP is classified as personal property, which means the FAA Custodian and their assigned delegate are responsible for assigning the equipment to the contractor from the agency

Personal Property Management System called the Automated Inventory Tracking

System (AITS). All FAA personal property (GFP) must be issued by hand receipts from the local property custodian to each individual contract employee, and the property must be returned prior to employee termination. The Contract

Manager (Chief instructor/Assistant Chief Instructor) and contract employees are responsible for tracking the following GFP:

o Laptops and/or iPads o FAA issued personnel ID/Access Badges o Office building, desk keys

Facilities. The government will provide office facilities at the FAA, Flight Program

Operations, AFW, Fort Worth, Texas, FAA facility located adjacent to the Fixed

Base Operator. Contractor employees will be provided a working environment at the FAA facilities as required to perform services based on task and location.

The only individual under this effort that will be provided a separate office is the

Chief Instructor/Assistant Chief Instructor.

Equipment. The government will furnish the contractor access to the appropriate equipment required to perform services for each task.

Materials. The Government will furnish the following materials as required:

o Computer equipment o Telephone(s) o Additional supplies necessary to accomplish the task requirements o Disinfectant/Sanitizing products for office workspace

Fuel. The government will pay for all fuel costs associated with government flight events.

Basic Reference Manuals. The government will provide Flight Publications

(either in hardcopy or by way of iPad Electronic Flight Bag [EFB]) for the contractor and contractor IPs, to include any revisions, updates, and changes.

FAA Required Forms/Software Supplies. required in the performance of tasks.

Training Material Curriculum. The government will provide all training syllabi, training documents, briefing sheets, course materials, course development, and training material used by contractor IP personnel to perform the training and currency/proficiency services required under this contract. Curriculums may change throughout the performance of this contract based on the needs of the government. Changes in any curriculum will be provided to contractor IPs for review and preparation no later than three (3) weeks prior to the first use.

FAA Provided Training. The FAA reserves the right to require FAA specific training for personnel assigned to FAA facilities, such as training via Electronic

Learning Management System (eLMS), the government training system for items like facility training, local on-site training, No Fear Act training, etc. via FAA computers. FAA required training should be documented on the monthly report.

Operational Control Responsibilities. The contractor maintains operational control of the contractor provided aircraft any time a contractor instructor pilot acts as the PIC. If a contractor IP is acting as the PIC, the contractor will be liable in the event of an aircraft accident/incident in the contractor provided aircraft

(e.g., damage to aircraft, personnel injury, and/or damage to third party property). When FAA personnel operates the aircraft as the PIC, the FAA maintains operational control and liability. In other words, whoever acts as the

PIC is the responsible party.

9. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

The contractor will provide the following required airworthy training aircraft, meeting all applicable 14 CFR parts:

Starting at Contract Award - Multi-Engine Piston Fixed-Wing Airplane Piper PA-44

(or equivalent AMEL when requested by the government) under two configurations:

o The required Garmin Ltd., Garmin G500 Navigation avionics must be installed on the aircraft.

o The required Garmin, Ltd., Garmin G1000 Navigation avionics must be installed on the aircraft.

Starting at Contract Award - Single Engine Piston Fixed Wing Airplane (e.g.

Cessna C-172) o The required Garmin Ltd., Garmin G1000 Navigation avionics must be installed on the aircraft.

Starting at Contract Award – Single Engine Turbine-Powered Helicopter (e.g. Bell

206B3) o The aircraft must be model year 1978 or newer.

o The aircraft avionics suite must include the Garmin 650 stack or the government approved avionics suite.

Starting at Contract Award – Single Engine Piston Helicopter Robinson R-44 o The aircraft must be model year 1978 or newer.

o The aircraft avionics suite must include the Garmin 650 stack or the government approved avionics suite.

The training device type, make, model or configuration may be changed (via bi-lateral mod if necessary) provided the contractor is given a 60-day advance written notice by the CO to meet the requirement change.

These required aircraft will primarily be used to conduct training and currency/proficiency flight events. Occasionally, the aircraft may be used by the FAA to support agency relief efforts. It is anticipated that only the Single Engine Turbine Helicopter will be required to fly these agency relief types of missions. It is estimated that 120 hours will be flown annually against this “Dry Lease” aircraft rental line. It is expected that the majority of the time this line item is used, a government pilot will fly the effort. However, occasionally a contract instructor pilot may be requested to fly the effort. If a contract instructor pilot flies during these types of missions, the work is considered outside of the 141 mission, and the individual Over and Above IP labor hour line will be used to reimburse hours expended against the mission along with the associated travel costs.

Aircraft must be available to meet required scheduled events. Each aircraft will fly up to four (4) events per day. To ensure availability, backup assets of the required aircraft must be provided should any of the categorized aircraft go out of service. The contractor is required to inform the TPOC of all aircraft exchanges one (1) week in advance, or to the maximum extent possible. Certification of Airworthiness must be provided at the same time the Registration Numbers (RNs) are provided to the TPOC. The contractor will ensure each aircraft is equipped with serviceable noise-cancelling headsets for flight program participants. The contractor will be responsible for the daily headset maintenance and routine cleanliness (disinfect after each use). The contractor will provide and ensure each aircraft is equipped with serviceable and clean (disinfect after each use) view limiting devices (e.g., goggles or hoods) for flight program participant use. During hot temperature months (approximately April to October), the contractor will provide and maintain (to include daily drainage, cleaning, and disinfect) sufficient cooling equipment (e.g., Arctic Air Cooler with Power Port Batteries, including blocks of ice that may be stored in contractor provided refrigerated ice bins). The contractor will ensure each piece of contractor furnished equipment in the aircraft is in serviceable clean condition, with spare parts on hand to ensure the equipment is maintained with the manufacturer’s continual airworthiness specifications.

The contractor must provide real-time portable (or installed) flight control/flight locating device or system for all flights (The FAA currently uses the Blue Sky Network SkyRouter) to enable constant aircraft tracking. The system must provide satellite network aircraft tracking, data or voice communication, and emergency positioning/event processing for continuous operational control and positive flight following.

If aircraft are required outside the previously mentioned hours, the TPOC will advise the vendor immediately. If the original aircraft or the contractor replacement aircraft causes a delay in schedule, the contractor will coordinate a rescheduled event at no additional cost to the government. The contractor is required to contact “Alliance Air/Aviation Services – A

Hillwood Company at Ft. Worth Alliance Airport” or the current owner of the facility to coordinate outside vendor business (3rd party) and/or deliveries.

9.1. Aircraft Support Requirements

The contractor support for this mission will include the necessary aircraft to support the current curriculum requirements.

Training and Currency/Proficiency Flight Events

Airplane Multi-Engine Land

(AMEL)

Estimated at 1784 events, per year Approximate 2-2.5-hour flight per event. (LTR approximately three 3-3.5 hour flights per event)

Airplane Single Engine Land

(ASEL)

Estimated at 1500 events, per year Approximate 2-hour flight per event.

Helicopter Turbine Aircraft Estimated at 420 events, per year Approximately three 2.5-3 hour flights per event

Helicopter Piston Aircraft Estimated at 112 events, per year Approximately two 2.5-hour flights per event

9.2. Aircraft Positioning

The government will provide ramp (tarmac) space for aircraft at AFW when the facility space is not in use. Aircraft positioned at AFW, but not flown in government flight operations, is at no cost to the government beyond the guaranteed hours stated above for the make and model specified in the Contract Schedule B.

The contractor must determine the number of aircraft based upon the training requirements. For planning purposes, a single aircraft could be in service no more than twenty (20) flights per week for an estimated 2.5-hour flight, depending on the aircraft make or model. Flight hours will be based on the Hobbs meter of the aircraft.

Costs incurred performing maintenance check flights, ferry flights, and any other flights initiated by the vendor (or owner requirements) will be at no additional cost to the government. Additionally, all arrangements to ferry aircraft to/from must be coordinated by the vendor, under the operational control of the vendor, and accomplished by the vendor or vendor representative (as appropriate). The government will not pay for any incurred costs that are outside of the government requirements.

9.3. Aircraft Billing

Aircraft billing rental fee is based on the FFP monthly rate by aircraft make and model (not individual registration/tail number), and invoiced monthly.

Flight hours flown will be based on the Hobbs meter of the aircraft.

The contractor will monitor the scheduled and unscheduled maintenance requirements to ensure the airworthiness of the aircraft.

9.4. Hangar Space for Aircraft

The contractor is responsible for coordinating with the Fixed Base Operator (FBO) at AFW to secure daily routine hangar space, as well as hangar space needed for aircraft in inclement weather. The contractor is solely responsible for all costs associated with aircraft hangar space at AFW, Fort Worth, TX. The government must coordinate with the FBO at AFW to support this requirement. The government is not responsible for any damage to the aircraft caused by inclement weather.

9.5. Aircraft Fuel

The aircraft must be delivered to AFW with a full mission fuel load. When the government returns the aircraft to the contractor, the aircraft will be returned with a full fuel load. The government pays for all fuel costs associated with its flight events. As required by this contract, the contractor will ensure the aircraft is fueled after each flight event. However, the contractor is responsible for fuel when using aircraft outside of this contract.

The contractor will provide oil and hydraulic fluid for the aircraft provided under this contract; however, the pilots operating the aircraft will check oil and hydraulic levels as part of their pre-flight check. If any oil or hydraulic fluids are needed, the pilots operating the aircraft will be responsible.

9.6. Aircraft Configuration

All aircraft provided under this PWS must be equipped with Automatic Dependent Surveillance-Broadcast Out (ADS-B Out) to meet the requirements of 14 CFR Part 91.225.

Multi-Engine Fixed Wing Piston Piper PA-44 G500 Seminoles must be configured as follows:

o The aircraft must be model year 2000 or newer.

o The avionics suite will consist of a Garmin G500 glass cockpit with dual

Primary Flight Display (PFD)/Multi-Function Display (MFD) dual screen electronic flight displays with dual Liquid Crystal Displays (LCDs), or equivalent. An equivalent avionics suite configuration is only acceptable when approved by the government.

Multi-Engine Fixed Wing Piston Piper PA-44 G1000 Seminoles must be configured in two different configurations:

o The aircraft must be model year 2012 or newer.

o The avionics suite will consist of a Garmin G1000 glass cockpit with dual

Primary Flight Display (PFD)/Multi-Function Display (MFD) dual screen electronic flight displays with dual Liquid Crystal Displays (LCDs) or equivalent and a GFC-700 Auto Pilot for the aircraft. (An equivalent avionics suite configuration is acceptable when approved by the

Government)

Single Engine Fixed Wing Piston Aircraft (e.g. Cessna CE-172 Skyhawk) must be configured as follows:

o The aircraft must be model year 2005 or newer.

o The avionics suite must consist of a Garmin G1000 glass cockpit with dual

PFD/ MFD dual screen electronic flight displays with dual LCD's or equivalent, and a GFC-700 Auto Pilot. An equivalent avionics suite configuration is acceptable only when approved by the government.

Single Engine Turbine-Powered Helicopter Aircraft (e.g. Bell 206B3) must be configured as follows:

o The aircraft must be model year 1978 or newer.

o The avionics suite must include a Garmin integrated avionics (i.e. Garmin

650) for IFR navigation/communication. An equivalent avionics suite configuration is acceptable only when approved by the government.

Single Engine Piston Helicopter Robinson R-44 Aircraft must be configured as follows:

o The aircraft must be model year 1978 or newer.

o The avionics suite must include Garmin integrated avionics (i.e. Garmin

650) for IFR navigation/communication. An equivalent avionics suite configuration is acceptable only when approved by the Government.

10. TRAVEL

All travel must be in accordance with the Federal Travel Regulations and AMS 3.3.2-2 Reimbursement for Travel and Subsistence (April 2010). Local travel will not be reimbursed. All travel must be pre-approved by the FAA TPOC, CO, and the COR prior to the travel start date for scheduled events via the approved travel form. The method of travel, length of stay, the number and qualifications of contractor personnel required will be determined on a trip-by-trip basis considering work needs.

11. GENERAL SUMMARY

This PWS describes the technical requirements necessary to procure services for the FAA, Flight Program Operations. The government must not exercise direct supervision or control over the contract service providers performing the services herein. Such contract service providers must be accountable solely to the contractor, who in turn is responsible to the government for the accomplishment of the work. The contractor must provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform the requirements defined in this PWS, with the exception of the items specified as government furnished property and services. The contractor must perform to the standards stated in this PWS.

11.1. Certification as a 14 CFR Part 141 Pilot School

The contractor must be certificated as a 14 CFR Part 141 Pilot School, or have initiated the application process in a manner prescribed by the FAA in accordance with 14 CFR Part 141, within 30 days after the contract award. The contractor proposal must include the Part 141 certificate or the plan for initiation of Part 141 certification upon the contract award, to include the proposed Flight Standards Service (AFS) certificate holding district office and evidence of the qualifications of the required personnel under 14 CFR Part 141.

11.2. Contract Management

The contractor must be responsible for total management during the performance of this contract. The administration of the contract requires maximum coordination between the government and the contractor. The contractor must provide management support to ensure that the identified contract tasks are performed efficiently, accurately, on time, and in compliance with the contract requirements. The contractor must provide a Kick-Off meeting between the FAA, COR, and contractor to review the PWS requirements and understand the work scope and deliverables within three (3) days of contract award. The contractor must establish processes and assign appropriate resources to administer the requirements effectively. The contractor must respond to government requests for contractual actions in a timely fashion. The contractor maintains operational control of aircraft operations in platforms provided under this contract. The following individuals must be the government points of contact during the performance of this contract:

Contracting Officer (CO). The CO must effect all contract authorization.

Communications pertaining to the contract administration must be addressed directly to the CO. No changes to the performance work statement are authorized without a written modification to the contract executed by the CO. If at any time the contractor believes that any person other than the CO has given direction to change the performance work statement, then the contractor must immediately inform the COR and CO by the most expeditious means possible.

Contracting Officer Representative (COR). The COR must monitor all technical aspects of the contract and assist in the contract administration. The COR is the contractor’s primary point of contact. The COR is not authorized to change any of the terms and conditions of the contract. The COR is authorized to perform the following functions:

o Ensure the contractor performs the technical requirements of the contract.

o Perform inspections necessary in connection with contract performance.

o Maintain written and oral communications with the contractor concerning technical aspects of the contract.

o Monitor the contractor's performance and notify both the CO and contractor of any deficiencies.

11.3. Technical Approach/ Management Plan

The contractor must develop a Technical Approach as part of the proposal package. Upon receiving the contract award, the contractor must work with the FAA to incorporate the Technical Approach into a Management Plan that will outline and/or reiterate the work, services, and deliverables that are necessary to meet the government’s specific requirements specified in the PWS and selected contractor’s proposal documents. The Management Plan should include a project timeline of deliverables and expected completion dates. The Management Plan must be delivered within ten (10) business days following the contract award, as a draft to the TPCO for review and feedback. All feedback should be provided to the contractor within seven (7) business days after delivery.

Following input from the FAA Flight Program Operations Program Manager, the CO must approve all proposed changes or revisions. The final Management Plan must be delivered to the CO five (5) business days after receiving the government’s feedback.

All documents, including ad hoc reports, will be considered drafts until formally accepted in writing by the appropriate TPOC. The contractor will address all comments provided by the TPOC. Each deliverable must conform to the requirements stated in the Management Plan and will be subject to inspection and acceptance by the TPOC.

The Management Plan should articulate a clear communication plan infrastructure to help streamline dialogue and decipher the appropriate level of communication. The Management Plan should institute procedures that provide clear guidelines and expectations for internal contract communication.

The Management Plan is not separately priced.

NOTE: The Management Plan is a supplemental document that will serve as the management guideline for the contract deliverables in accordance with the PWS. In the event there is conflicting information between the Management Plan and the contract, the contract must take precedence.

11.4. Security

Contractor personnel are not allowed to work on FAA contracts until the Security process has been initiated and an interim or final suitability determination is reached. At the discretion of the FAA, contract personnel must clear the Vendor Applicant Program (VAP) process before they can enter an FAA facility, join a teleconference call, or access agency information. Upon interim suitability determination, the COR will provide contractor PIV sponsorship for IDs, and access badges to AFW and other government facilities/information, as necessary. The FAA requires that contractor staff hold a current National Agency Check with Inquiries (NACI), Level 1 (Low risk, non-sensitive) clearance. All contractor personnel who require access to the FAA facility must hold the NACI clearance.

11.5. Quality Assurance

The government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan ensures that the contractor provides standardized training in accordance with 14 CFR. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). See the attachment for the Performance Requirements Summary/QASP.

11.6. Program Management Reviews

Program Management Reviews (PMRs) will be coordinated with the FAA TPOC and COR to identify any current performance issues and define meeting agendas. The intent of a PMR is to provide a forum for the presentation and discussion of the contractor's technical progress, program planning, and overall contract management. This review may not be held during the reviewed contract period. If the Government decides it is necessary, the contractor must review the status of action items, cost, schedule, and overall performance at each PMR. The contractor must be prepared to discuss significant problems and/or discrepancies in detail. PMRs, at a minimum, will address the following subjects:

Summary of achievements

Actual status versus Management Plan

Training and Currency/Proficiency Flight Events conducted

Cost performance versus funding

Status of open actions items

Anticipated problems and recommended resolutions

11.7. Status Reports (SR)

The contractor must provide regular status reports electronically to the FAA TPOC and the COR. The contractor must provide the monthly status reports to the FAA no later than the fifth (5th) calendar day of each subsequent month. At the discretion of the TPOC, a weekly status report may be requested. The reports must summarize the activities performed by the contractor in support of the awarded contract. The reports must specifically outline the tasks accomplished, meetings attended, problems encountered, mitigation strategies, risks, planned tasks for the following month, and any other relevant performance information such as the following items: (Ref. CDRL 0001 and Attached Reports Example)

Summary of task billings and funds expended

Aircraft flight hour totals

Event schedule coordination

Pilot departure/last duty day

11.8. Regularly Scheduled Status Meetings

Regularly scheduled status meetings may occur on a weekly, bi-weekly, or monthly basis

(whichever one is required to maintain quality control) to include any discussion points or response requests with follow-up action items. The contractor must provide the meeting minutes to the TPOC and the COR no later than one business day after the meeting. (Ref.

CDRL 0002)

11.9. Technical Interchange Meetings (TIMs)

TIMs may require scheduling on short notice to discuss specific operational issues. The meetings can be conducted in person or by teleconference as required. The intent of a TIM is to clarify, resolve, or discuss technical issues for successful performance. The Chief instructor/Assistant Chief Instructor will ensure all key contractor personnel are available to respond to government questions.

11.10. Release of Information

The contractor and contractor personnel may have access to PII and other controlled unclassified information (CUI), which is not releasable to the general public. The contractor and contractor personnel must not release any of the information or documents pertaining to the performance of the contract to the public without the express written permission of the CO, through coordination with the COR.

11.11. Data Rights

The government has unlimited rights to all documents and materials produced under this contract. All documents and materials shall be Government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. The data right does not abrogate any other Government rights.

11.12. Document Format

All documents produced under this PWS must be created in Microsoft Word, Microsoft Project, or Microsoft Excel, or other compatible Windows software approved by the FAA TPOC. The TPOC may request documents delivery in hard copy and/or electronic copy format.

11.13. Non-Disclosure Agreements

Any contractor personnel assigned to work on this contract project will be required to sign a non-disclosure statement.

11.14. Uniform Requirements

All contractor IPs are required to adhere to a Flight Program Operations approved dress code at the contractor’s expense. The contractor IPs must wear Flight Program Operations approved attire at all times while on location at any Flight Program Operations work facility.

For example, approved attire could require that all contract pilots wear khaki or gray slacks, dark blue or black shirts (Labor Day to Memorial Day), and short-sleeve polo shirts (Memorial Day to Labor Day)(manufactured with performance-type material or cotton) with the FAA/Contractor Name approved logo and the individual’s first name on the shirts. In addition, an all-weather jacket with the FAA/Contractor Name approved Logo and contract pilots name for wear during colder weather. Also, a coordinated neck tie to be worn between Labor Day and Memorial Day while in formal classroom training and pre-employment briefings. The contractor logo needs to be submitted to the TPOC for approval within 30 days after award.

11.15. Employee Identification

The contractor will be responsible for obtaining an FAA-issued identification badge for each contractor employee upon the initial entry to the work site. While at the FAA premises, each contractor employee must wear a FAA-issued identification badge at all times in accordance with current FAA policies and directives.

11.16. Employee Conduct

Contractor employees must comply with all government escort rules and requirements. All contractor employees must identify themselves as contractors when their status is not readily apparent.

12. ATTACHMENT - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Deliverable Performance

Standard

Acceptable Quality

Level

Monitoring Method Incentive/Price

Reduction

Timeliness of

Deliverables/

Events

Deliverables and services are supplied within pre-scheduled deadlines.

Deliverables will be on time 98% of the time. (98% of all scheduled events must occur as originally scheduled

(or within 24 hour of schedule with…