09_TRAVEL AUTHORIZATION FORM.xlsx

XLSX spreadsheet 29 KB Posted Jun 9, 2020

Attached to: Flight Program Participant Pilot Training Services Federal contract opportunity
Solicitation number: 6973GH-20-D-00069
Issued by: Department of Transportation Federal Aviation Administration Non-Franchise Acquisition Services

About this file

Written by GovTribe AI · Dec 30, 2023

This document contains a travel authorization form template and instructions for its use, as well as details of a Federal Aviation Administration solicitation for flight program participant pilot training services.

The travel authorization form is to be completed prior to traveling for a federal contract in order to obtain cost estimates and approval. It includes sections for transportation, vehicle rental, privately owned vehicle mileage, miscellaneous expenses, hotel/lodging, and per diem calculations. The related instructions specify that travel must be approved in advance and outlined in task orders, and that the Federal Travel Regulations and per diem rates must be followed.

The solicitation is for aviation safety training services to provide instruction, currency/proficiency, management, and administrative support for Federal Aviation Administration flight program participants. Required services include instructor pilots, flight dispatch specialists, and training aircraft. The contract may be awarded to more than one vendor, with one portion as a Part 141 pilot school for leased aircraft and another for administrative support and government-owned aircraft. The NAICS code is 611512 for flight training up to $27.5 million. The competitive set-aside solicitation is for a small business indefinite delivery/indefinite quantity contract. Responses are due by the date specified and must be submitted to the identified contracting officer.

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Other files for this federal contract opportunity

Other files attached to Flight Program Participant Pilot Training Services, newest first.
File	Type	Posted
6973GH-20-R-00069 Amendment 0003.pdf	PDF	Jul 8, 2020
03_PWS 5Yr BE - Admin LH 20200629.pdf	PDF	Jul 7, 2020
03_PWS 5Yr BE - Admin LH 20200629 CHANGES HIGHLIGHTED.pdf	PDF	Jul 7, 2020
6973GH-20-R-00069 Amendment 0002.pdf	PDF	Jul 7, 2020
02_PWS 5Yr 141 Cert 20200629.pdf	PDF	Jul 7, 2020
12_Expanded 141 Hr Chart Final.pdf	PDF	Jul 7, 2020
13_QUESTIONS AND ANSWERS.pdf	PDF	Jul 7, 2020
02_PWS 5Yr 141 Cert 20200629 CHANGES HIGHLIGHTED.pdf	PDF	Jul 7, 2020
11_Past Performance Questionaire 6973GH-20-R-00069.doc	DOC document	Jun 11, 2020
6973GH-20-R-00069-0001.pdf	PDF	Jun 11, 2020
08_Monthly CDRL spdsht example.xlsx	XLSX spreadsheet	Jun 9, 2020
07_CDRL 4 141 Cert.pdf	PDF	Jun 9, 2020
01_Attachment 1 - Schedule B Table.doc	DOC document	Jun 9, 2020
05_CDRL 2 Mtg Min Report.pdf	PDF	Jun 9, 2020
10_Wage Determination 2015-5232v15_20191223.pdf	PDF	Jun 9, 2020
06_CDRL 3 Phase Out Plan.pdf	PDF	Jun 9, 2020
6973GH-20-R-00069.pdf	PDF	Jun 9, 2020
03_PWS 5Yr BE - Admin LH 20200430.pdf	PDF	Jun 9, 2020
02_PWS 5Yr 141 Cert 20200430.pdf	PDF	Jun 9, 2020
04_CDRL 1 Monthly Report Form.pdf	PDF	Jun 9, 2020

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TRAVEL AUTHORIZATION

Travel Authorization Form
Employee Name:	Dates of Travel:		thru
Contract / Task Number:		0
Reason for Travel:

	TRANSPORTATION MODE
	Travel Mode:	Notes:
	Confirmation Number:
	Carrier Name:
	Carrier Phone Number:		COMMERCIAL TRAVEL ESTIMATE:
Marker, Matilda (FAA): Travel estimate based on projected transportation expenses.	$0.00
	Reservations:		ACTUAL COST:

Marker, Matilda (FAA): Airline Ticket Receipt required.

$0.00

Departed (city, st) Date Arrived (city, st) Date Flight #

DURATION of TRAVEL STATUS: 1.00 (days)

	VEHICLE RENTAL
	Daily Rental Rate:	$0.00	Rental Tax:	$0.00	Pick-Up Date & Time:
	Vehicle Class:	Compact	(compact unless otherwise authorized)		Return Date & Time:
	Rental Car Gas:	$0.00			Rental Days:	0
	Daily Rental Estimate:	$0.00
	Auto Rental Company:						VEHICLE RENTAL ESTIMATE:
Marker, Matilda (FAA): Vehicle rental estimate based on compact size rental, unless otherwise authorized by FAA.	$0.00
	Reservation:						ACTUAL COST:

Marker, Matilda (FAA): Auto Rental Receipt required.

$0.00

ESTIMATED MILEAGE

Privately Owned Vehicle (POV) Mileage Reimbursement Rates

	POV Reimbursement Rate:	$0.545
Marker, Matilda (FAA): GSA has adjusted all POV mileage reimbursement rates effective January 1, 2018.	per mile				POV REIMBURSEMENT ESTIMATE:	$0.00
	Mileage Estimate:	0	Actual Mileage:	0			ACTUAL COST:	$0.00

MISCELLANEOUS EXPENSE
Metro Estimate:	$0.00	Actual Expenses:	$0.00
Taxi Estimate:	$0.00		$0.00
Toll Esimate:	$0.00		$0.00	MISCELLANEOUS ESTIMATE:	$0.00
Other:	$0.00		$0.00	ACTUAL COST:

Marker, Matilda (FAA): Miscellaneous Receipts required.

Marker, Matilda (FAA): Travel estimate based on projected transportation expenses.

Marker, Matilda (FAA): Airline Ticket Receipt required.

$0.00

HOTEL / LODGING (per diem rates)			Reference AMS Clause 3.3.2-2 Reimbursement for Travel and Subsistence
Hotel Per Diem:		Arrival:
Hotel Tax (15%):	$0.00	Departure:
Hotel Est Cost Per Night:	$0.00	Hotel Nights:
Hotel Parking:	$0.00
Daily Estimate:	$0.00
Hotel:
Adress:
Phone:
Reservation:				HOTEL ESTIMATE:	$0.00
				ACTUAL COST:

Marker, Matilda (FAA): Hotel Receipt required.

$0.00

CONUS PER DIEM / Meals and Incidental Expenses (M&IE)	Foreign Per Diem Rates
City/State: _____M&IE:

Marker, Matilda (FAA): Update city/state as required based on duty location.

	$0.00	Travel Day:
Marker, Matilda (FAA): First Travel Day and Last Travel Day = 2 days	0	$0.00
	Travel days (75% M&IE):

Marker, Matilda (FAA): First and Last Travel Day per diem rate.

Marker, Matilda (FAA): First Travel Day and Last Travel Day = 2 days $0.00 Mission Days:

Marker, Matilda (FAA): Actual work days excluding first and last travel day.

Marker, Matilda (FAA): Hotel Receipt required.

0 $0.00 M&IE COST:

Marker, Matilda (FAA): IAW GSA per diem rates for full mission days plus travel days. The first and last calendar day of travel is calculated at 75 percent.

$0.00

GOVERNMENT AUTHORIZATION (Travel shall be paid in accordance with FTR.)	Federal Travel Regulations (FTR)
Task Manager / POC:

Marker, Matilda (FAA): Task Manager or contract POC requesting and approving travel requirements.

		ESTIMATED TOTAL COST:	$0.00
	COR:
Marker, Matilda (FAA): Contracting Officer Representative ensuring funds are obligated to cover estimated travel expenses.		ACTUAL COST:

Marker, Matilda (FAA): Airline Ticket, Hotel, Car Rental, Gas, Misc Expense Receipts are required.

$0.00

CO:

Marker, Matilda (FAA): Contracting Officer approving estimated travel expenses.

Marker, Matilda (FAA): IAW GSA per diem rates for full mission days plus travel days. The first and last calendar day of travel is calculated at 75 percent.

Marker, Matilda (FAA): GSA has adjusted all POV mileage reimbursement rates effective January 1, 2018.

Marker, Matilda (FAA): Vehicle rental estimate based on compact size rental, unless otherwise authorized by FAA.

Marker, Matilda (FAA): Airline Ticket, Hotel, Car Rental, Gas, Misc Expense Receipts are required.

Difference: $0.00

&7TRAVEL AUTHORIZATION FORM

https://www.gsa.gov/travel/plan-book/transportation-airfare-rates-pov-rates-etc/privately-owned-vehicle-pov-mileage-reimbursement-rateshttp://www.gsa.gov/portal/content/104877http://www.gsa.gov/portal/content/104790https://conwrite.faa.gov/CWClauseList.cfm?Show=Num,Title,Text,Pers,UCF,IBR&CatNum=3.3.2https://www.gsa.gov/portal/category/26429https://aoprals.state.gov/web920/per_diem.asp data dropdown

VEHICLE OWNERSHIP	VEHICLE CLASS	TRANSPORTATION
Privately Owned Vehicle (POV)	Economy	Privately Owned Vehicle (POV)
Government Furnished Vehicle	Compact	Government Furnished Vehicle
Rental Vehicle	Intermediate	Rental Vehicle
	Standard	Air
	Full Size	Train
		Other

Instructions

TRAVEL AUTHORIZATION FORM INSTRUCTIONS

Complete form per section to obtain a travel cost estimate and approval prior to traveling.

Update travel form with actual cost and submit with invoice along with travel receipts.

TRAVEL REQUIREMENTS

All required travel will be specified in individual task orders issued. The cost of transportation, lodging, subsistence and incidental expenses (per diem) incurred by the Contractor personnel when requested to travel in the performance of a contract will comply with the limitations as set forth in the FAA Travel Policy and Federal Travel Regulations (FTR).

PRIOR APPROVAL OF TRAVEL

Before undertaking any travel in performance of contracts, the Contractor must obtain a written approval from the Contracting Officer and/or Program Office COR. The Contractor will provide, at a minimum, the number of persons in the party, traveler name(s), destination(s), duration of stay, purpose, and estimated cost via Travel Authorization Form.

PER DIEM RATES must be used to estimate travel expense.

TRANSPORTATION MODE

Enter transportation mode information and cost estimate based on airline ticket, etc.

Enter departure and arrival information.

After trip, update form with actual cost and submit with invoice.

VEHICLE RENTAL

Enter vehicle daily rental rate.

Enter compact car only, unless otherwise authorized by FAA.

Enter estimated rental car gas, tax, and pick-up/drop-off time.

The estimated rental cost will populate based on data entered.

After trip, update form with actual cost and submit with invoice.

ESTIMATED MILEAGE

Enter personal vehicle mileage estimate.

After trip, update form with actual cost and submit with invoice.

MISCELLANEOUS EXPENSE

Enter estimated miscellaneous expenses.

After trip, update form with actual cost and submit with invoice.

HOTEL / LODGING (per diem rates)

Enter hotel per diem rate based on duty location (look up city/state).

Enter hotel parking estimate (fee x days).

Enter other hotel information.

Enter arrival and departure dates.

The estimated hotel cost will populate based on data entered.

After trip, update form with actual cost and submit with invoice.

PER DIEM / Meals and Incidental Expenses (M&IE)

Update City/State per diem rate as required based on duty location (look up city/state).

Enter (2) for first and last travel day.

Enter number of actual working days excluding first and last travel day.

Invoice for full M&IE based on actual travel dates. Meal receipts are not required.

The first and last calendar day of travel is calculated at 75 percent.
Total	First & Last Day of Travel
$51	$38.25
$54	$40.50
$59	$44.25
$64	$48.00
$69	$51.75
$74	$55.50

http://www.gsa.gov/portal/content/104877http://www.gsa.gov/portal/content/101518 PER DIEM planner

Country	Location	Season Code	Season Start Date	Season End Date	Lodging	Meals & Incidentals	Per Diem	Effective Date	Foreign Per Diem Rates
GERMANY	[Other]	S1	1-Jan	31-Dec	189	109	298	1-Oct-17
									CONUS Per Diem Rates

https://aoprals.state.gov/web920/per_diem.asphttps://www.gsa.gov/portal/content/104877

File details come from the government source that posted it. Updated Jun 9, 2020.