01_22_13_Measurement_and_Payment.docx
DOCX document 23 KB Posted
- Attached to
- Water Reclamation Sand and Sludge Management
- Solicitation number
- 26-008UO-HK-RFP
- Issued by
- Hillsborough County, Florida
About this file
This is a Measurement and Payment specification document for the City of Plant City, Florida's Water Reclamation Facility sand and sludge management services contract (RFP No. 26-008UO-HK-RFP). The scope of work encompasses mobilization and demobilization, pressure washing and cleaning of aeration basins, clarifiers, and digesters, grit removal and hauling, sludge pumping and hauling with proper disposal, sludge testing and analysis, removal of existing sand media from filtration systems, supply and installation of new approved sand, and disposal of removed sand in compliance with applicable regulations. Mobilization and demobilization services are established at a fixed lump sum of $50,000, with partial payments distributed according to project completion percentages (10% at 5% complete, 25% at 10% complete, 50% at 25% complete, and 100% at 100% complete). All other work items are measured and paid on a unit basis, including pressure washing per square yard, grit and sand removal and disposal per cubic yard, sludge pumping and hauling per cubic yard, and sludge testing per sample. Proposals were due March 26, 2026 at 2:00 p.m. local time, with a question submission deadline of March 16, 2026 at 5:00 p.m. The resulting contract will commence upon issuance for an initial three-year term with the possibility of two additional one-year renewal periods.
All unit prices shall be firm for the initial contract term and submitted on a unit cost basis for measurement and payment purposes. Payment is calculated based on actual work performed and completed as verified by the City, documented through certified weight tickets, flow meter readings, and approved testing procedures. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate at any time with thirty days' notice or delete portions of the work at will. For renewal periods beyond the initial three-year term, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No specific total contract value or budget range is disclosed; costs will be based solely on actual services rendered as verified and accepted by the City.
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Text version
SECTION 01 22 13
MEASUREMENT AND PAYMENT
PART 1 – GENERAL
1.1 DESCRIPTION
A. The following explanation of the Measurement and Payment for the bid items is provided; however, the omission of reference to any item shall not alter the intent of the Bid Form or relieve CONTRACTOR of the necessity of constructing a complete project under this Contract.
B. The proposal prepared by CONTRACTOR for the various items of work are intended to establish a total price for completion of the work in its entirety. Should the contractor feel that the cost for any particular work item has not been established by the Schedule of Payment items or this Section, the Contractor shall include the cost for that work in one of the bid items so the proposal for the project reflects the total cost to complete the work.
C. The CITY reserves the right to increase or decrease the quantity of any item or portion of the work during the progress of construction in accordance with the terms of the Contract.
D. Unit prices, if used, are used as a means for computing the bid, for Contract purposes, for periodic payments, for determining value of additions or deletions.
E. Payment shall be made for the items listed on the Bid Form on the basis of the work actually performed and completed, such work including but not limited to, the furnishing of all necessary labor, materials, equipment, tools, transportation, delivery, disposal of waste and surplus material, restoration and all other appurtenances to complete the construction and installation of the work as shown on the drawings and described in the specifications.
1.2 RELATED PROVISIONS
A. Payments to CONTRACTOR: Refer to General Conditions, Supplementary Conditions, and Agreement.
B. Changes in Contract Price: Refer to General Conditions and Supplementary Conditions.
1.3 SCHEDULE OF VALUES
A. CONTRACTOR shall prepare a schedule of values for review with the return of the executed agreement to CITY. The schedule shall contain the installed value of the component parts of lump sum work for the purpose of making progress payments during the construction period.
B. The schedule shall contain sufficient detail for proper identification of work accomplished. The sum of all scheduled items shall equal the total value of the contract.
C. Unit Price Work: Reflect unit price quantity and price breakdown from the conformed bid form.
D. Lump Sum Work: Reflect Schedule of Values.
1.4 ITEM DESCRIPTIONS
A. Mobilization/Demobilization (<$50,000):
1. Measurement: The quantity to be paid for under this Section shall be on a lump sum basis.
2. Payment: The lump sum bid price shall include all expenses associated with the provision of labor, equipment, transportation, storage, and materials required for the construction of the project. Demobilization shall include removal of equipment as well as cleaning of site. Partial Payments for mobilization shall be as follows:
| Construction Percent Complete | Allowable Percent of Lump | ||||||
| Sum for Mobilization | |||||||
| 5% | 10% | ||||||
| 10% | 25% | ||||||
| 25% | 50% | ||||||
| 100% | 100% |
B. Mobilization/Demobilization (>$50,000):
1. Measurement: The quantity to be paid for under this Section shall be on a lump sum basis.
2. Payment: The lump sum bid price shall include all expenses associated with the provision of labor, equipment, transportation, storage, and materials required for the construction of the project. Demobilization shall include removal of equipment as well as cleaning of site. Partial Payments for mobilization shall be as follows:
| Construction Percent Complete | Allowable Percent of Lump | ||||||
| Sum for Mobilization | |||||||
| 5% | 10% | ||||||
| 10% | 25% | ||||||
| 25% | 50% | ||||||
| 100% | 100% |
C. Pressure Wash and Cleaning:
1. Measurement: The quantity to be paid for under this Section shall be per square yard.
2. Basis of Payment: This item includes all labor, equipment, tools, materials, and incidentals necessary to perform pressure washing and cleaning of Water Reclamation Facility (WRF) structures. Structures include but are not limited to: Aeration Basins, Clarifiers, Digesters, and any other designated structures within the WRF. Payment shall be based on the actual quantity of work performed and verified by the City.
D. Grit Removal:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section consists of cleaning and removing grits from structure. The quantity to be paid for under this Section shall be the actual quantity incurred by the Contractor.
E. Grit Hauling:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section include all labor, equipment, transportation, disposal fees, and incidentals necessary to haul, and properly dispose of grit in accordance with applicable regulations. The quantity to be paid will be the actual amount of grit hauled.
F. Sludge Pumping and Hauling:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section include all labor, equipment, materials, transportation, and disposal fees necessary to pump, load, transport, and properly dispose of sludge in accordance with applicable Florida regulations. The unit price also covers coordination with disposal facilities, permitting, and any required documentation. Payment will be based on the actual quantity of sludge pumped and hauled, verified by certified weight tickets or flow meter readings and accepted by the City.
G. Sludge Testing:
1. Measurement: The quantity to be paid for under this Section shall be per each.
2. Basis of Payment: Payment for sludge testing shall be made at the contract unit price per sample collected and analyzed. This price shall include all costs for sampling, laboratory analysis, documentation, and reporting required to determine appropriate disposal methods in accordance with regulations. Payment will be based on the actual number of valid tests performed and accepted by the City.
H. Removal of Existing Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section consists of cleaning and removing sands from the sand filtrations. The quantity to be paid for under this Section shall be the actual quantity incurred by the Contractor.
I. Supply New Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: This price shall include all costs for furnishing, transporting, handling, and stockpiling clean sand meeting project specifications. The unit price also covers any testing, documentation, and coordination required to verify material quality and compliance. Payment will be based on the actual quantity of sand delivered and accepted by the CIty.
J. Installation of New Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section consists of cleaning and removing grits from structure. The quantity to be paid for under this Section shall be the actual quantity incurred by the Contractor.
K. Disposal of Removed Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: This price shall include all labor, equipment, transportation, and incidentals necessary to haul and dispose of the sand in accordance with applicable local and state regulations. The unit price also covers coordination with disposal facilities and any required documentation. Payment will be based on the actual quantity of sand disposed accepted by the City.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION
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