01_22_13_Measurement_and_Payment.docx
DOCX document 23 KB Posted
- Attached to
- Water Reclamation Sand and Sludge Management
- Solicitation number
- 26-008UO-HK-RFP
- Issued by
- Hillsborough County, Florida
About this file
This is a Measurement and Payment specification document for the City of Plant City, Florida's Water Reclamation Facility sand and sludge management procurement (RFP No. 26-008UO-HK-RFP). The project encompasses comprehensive facility maintenance services including mobilization/demobilization, pressure washing and cleaning of aeration basins, clarifiers, and digesters, grit removal and hauling, sludge pumping and hauling, sludge testing, removal and disposal of existing sand media, and supply and installation of new sand. Pricing for mobilization and demobilization is established as a fixed $50,000 lump sum, with partial payments released based on construction progress milestones (10% at 5% complete, 25% at 10% complete, 50% at 25% complete, and 100% at final completion). All remaining work items require unit pricing on a per-square-yard, per-cubic-yard, or per-sample basis, with payment calculated on actual quantities performed and verified by the City through certified weight tickets, flow meter readings, and approved testing documentation. The contract term extends for an initial three-year period with two optional one-year renewals at the City Manager's discretion, with pricing remaining firm during the initial term and subject to a maximum four-percent increase in renewal periods supported by Consumer Price Index documentation.
The contract is non-exclusive with no minimum work guarantee, allowing contractors to subcontract up to fifty percent of work with a maximum ten-percent administration markup. Contractor qualifications are weighted at thirty percent, project team qualifications at thirty percent, work narrative and safety plan at twenty percent, and cost evaluation at twenty percent. Contractors must maintain Workers' Compensation insurance, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, with the City named as additional insured. Proposals, not to exceed fifteen pages, must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m. local time, with a questions deadline of March 16, 2026 at 5:00 p.m. The solicitation does not disclose a specific total contract value or budget range; however, all costs are based on actual work performed as documented and accepted by the City.
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Text version
SECTION 01 22 13
MEASUREMENT AND PAYMENT
PART 1 – GENERAL
1.1 DESCRIPTION
A. The following explanation of the Measurement and Payment for the bid items is provided; however, the omission of reference to any item shall not alter the intent of the Bid Form or relieve CONTRACTOR of the necessity of constructing a complete project under this Contract.
B. The proposal prepared by CONTRACTOR for the various items of work are intended to establish a total price for completion of the work in its entirety. Should the contractor feel that the cost for any particular work item has not been established by the Schedule of Payment items or this Section, the Contractor shall include the cost for that work in one of the bid items so the proposal for the project reflects the total cost to complete the work.
C. The CITY reserves the right to increase or decrease the quantity of any item or portion of the work during the progress of construction in accordance with the terms of the Contract.
D. Unit prices, if used, are used as a means for computing the bid, for Contract purposes, for periodic payments, for determining value of additions or deletions.
E. Payment shall be made for the items listed on the Bid Form on the basis of the work actually performed and completed, such work including but not limited to, the furnishing of all necessary labor, materials, equipment, tools, transportation, delivery, disposal of waste and surplus material, restoration and all other appurtenances to complete the construction and installation of the work as shown on the drawings and described in the specifications.
1.2 RELATED PROVISIONS
A. Payments to CONTRACTOR: Refer to General Conditions, Supplementary Conditions, and Agreement.
B. Changes in Contract Price: Refer to General Conditions and Supplementary Conditions.
1.3 SCHEDULE OF VALUES
A. CONTRACTOR shall prepare a schedule of values for review with the return of the executed agreement to CITY. The schedule shall contain the installed value of the component parts of lump sum work for the purpose of making progress payments during the construction period.
B. The schedule shall contain sufficient detail for proper identification of work accomplished. The sum of all scheduled items shall equal the total value of the contract.
C. Unit Price Work: Reflect unit price quantity and price breakdown from the conformed bid form.
D. Lump Sum Work: Reflect Schedule of Values.
1.4 ITEM DESCRIPTIONS
A. Mobilization/Demobilization (<$50,000):
1. Measurement: The quantity to be paid for under this Section shall be on a lump sum basis.
2. Payment: The lump sum bid price shall include all expenses associated with the provision of labor, equipment, transportation, storage, and materials required for the construction of the project. Demobilization shall include removal of equipment as well as cleaning of site. Partial Payments for mobilization shall be as follows:
| Construction Percent Complete | Allowable Percent of Lump | ||||||
| Sum for Mobilization | |||||||
| 5% | 10% | ||||||
| 10% | 25% | ||||||
| 25% | 50% | ||||||
| 100% | 100% |
B. Mobilization/Demobilization (>$50,000):
1. Measurement: The quantity to be paid for under this Section shall be on a lump sum basis.
2. Payment: The lump sum bid price shall include all expenses associated with the provision of labor, equipment, transportation, storage, and materials required for the construction of the project. Demobilization shall include removal of equipment as well as cleaning of site. Partial Payments for mobilization shall be as follows:
| Construction Percent Complete | Allowable Percent of Lump | ||||||
| Sum for Mobilization | |||||||
| 5% | 10% | ||||||
| 10% | 25% | ||||||
| 25% | 50% | ||||||
| 100% | 100% |
C. Pressure Wash and Cleaning:
1. Measurement: The quantity to be paid for under this Section shall be per square yard.
2. Basis of Payment: This item includes all labor, equipment, tools, materials, and incidentals necessary to perform pressure washing and cleaning of Water Reclamation Facility (WRF) structures. Structures include but are not limited to: Aeration Basins, Clarifiers, Digesters, and any other designated structures within the WRF. Payment shall be based on the actual quantity of work performed and verified by the City.
D. Grit Removal:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section consists of cleaning and removing grits from structure. The quantity to be paid for under this Section shall be the actual quantity incurred by the Contractor.
E. Grit Hauling:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section include all labor, equipment, transportation, disposal fees, and incidentals necessary to haul, and properly dispose of grit in accordance with applicable regulations. The quantity to be paid will be the actual amount of grit hauled.
F. Sludge Pumping and Hauling:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section include all labor, equipment, materials, transportation, and disposal fees necessary to pump, load, transport, and properly dispose of sludge in accordance with applicable Florida regulations. The unit price also covers coordination with disposal facilities, permitting, and any required documentation. Payment will be based on the actual quantity of sludge pumped and hauled, verified by certified weight tickets or flow meter readings and accepted by the City.
G. Sludge Testing:
1. Measurement: The quantity to be paid for under this Section shall be per each.
2. Basis of Payment: Payment for sludge testing shall be made at the contract unit price per sample collected and analyzed. This price shall include all costs for sampling, laboratory analysis, documentation, and reporting required to determine appropriate disposal methods in accordance with regulations. Payment will be based on the actual number of valid tests performed and accepted by the City.
H. Removal of Existing Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section consists of cleaning and removing sands from the sand filtrations. The quantity to be paid for under this Section shall be the actual quantity incurred by the Contractor.
I. Supply New Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: This price shall include all costs for furnishing, transporting, handling, and stockpiling clean sand meeting project specifications. The unit price also covers any testing, documentation, and coordination required to verify material quality and compliance. Payment will be based on the actual quantity of sand delivered and accepted by the CIty.
J. Installation of New Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: The work specified in this Section consists of cleaning and removing grits from structure. The quantity to be paid for under this Section shall be the actual quantity incurred by the Contractor.
K. Disposal of Removed Sand:
1. Measurement: The quantity to be paid for under this Section shall be per cubic yard.
2. Basis of Payment: This price shall include all labor, equipment, transportation, and incidentals necessary to haul and dispose of the sand in accordance with applicable local and state regulations. The unit price also covers coordination with disposal facilities and any required documentation. Payment will be based on the actual quantity of sand disposed accepted by the City.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION
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